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HomeMy WebLinkAboutItem 4.01 Draft Minutes 10-3-94 (2) 'o' . -..It . REGULAR MEETING - October 3, 1994 A regular meeting of the City Council of the City of Dublin was held on Monday, October 3, 1994, (rescheduled from September 26th) in the Council Chambers of the Dublin civic Center. The meeting was called to order at 7:30 p.m., by Mayor Snyder. * * * * ROLL CALL PRESENT: Councilmembers Burton, Houston, Howard, Moffatt and Mayor Snyder. ABSENT: None. * * * * PLEDGE OF ALLEGIANCE Mayor Snyder led the Council, Staff and those present in the pledge of allegiance to the flag. * * * * CONSENT CALENDAR On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council took the following actions: Approved Minutes of Regular Meeting of September 12, 1994 (with a clarification made on Page 277); Received a supplemental 1993-94 Year-End Budget adjustments report and authorized the Mayor to execute Budget Change Forms (330-20); Received a preliminary Financial Report as of August, 1994 (330-50); Adopted RESOLUTION NO. 94 - 94 IN SUPPORT OF THE NATIONAL IGNITION FACILITY AT THE LAWRENCE LIVERMORE LABORATORY (420-50) Adopted RESOLUTION NO. 95 - 94 AWARDING A CONSULTING CONTRACT (600-30) FOR FISCAL ANALYSIS OF SANTA RITA CENTER IN EASTERN DUBLIN TO ECONOMICS RESEARCH ASSOCIATES (NOT TO EXCEED $15,500) and authorized the City Manager to execute the agreement (600-30); Approved Warrant Register in the amount of $505,659.04 (300-40). *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 287 Regular Meeting October 3, 1994 ---------------------------------------------------------------------- ITEM NO. 4.1 COPIES TO: r:; 4; r - e Cm. Moffatt requested that the item related to the sale of surplus property be pulled from the Consent Calendar for discussion. Cm. Moffatt asked who would pay for the cost of relocation of the bike trail. He also asked if the 3 beautiful trees would be removed. Public Works Director Thompson stated the developer will relocate the bike path. While a site plan has not been approved, he suspected that the 3 trees would have to come out. Mr. Ambrose advised that this will be part of the plan review and it will come back to the Council in the form of a project agreement. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 96 - 94 ESTABLISHING SURPLUS PROPERTY (670-80) AND DIRECTING STAFF TO NOTIFY APPROPRIATE AGENCIES (Northwest Corner San Ramon Road & Dublin Boulevard) Cm. Houston requested that the Investment Report be pulled from the Consent Calendar for discussion. He noticed that Staff had not made any short term investments lately and suggested that this might be considered as rates are starting to rise. Mr. Rankin stated this was true, but it has more to do with cash flow; it is a somewhat dry time of year. We have some major grant projects for 1994-95 that we have to initially put the money out. If opportunities are seen, Staff would certainly be looking at additional investments. Mr. Ambrose stated the $4 million in LAIF is a low figure for us. We need to have flexibility, but he assured the Council that this is looked at on a regular basis. Cm. Moffatt questioned the restriction of our ability to only purchase a maximum of $1 million in U. S. Treasury Notes. He also asked if we go through a broker and if we pay a commission. Mr. Rankin stated he was not familiar with this regulation. He explained why we go through a broker instead of buying direct. It is a typical practice to utilize a broker. The broker's commission is factored into the Bonds and is paid by the U. S. Treasury. Cm. Houston explained that if it is a brand new issue, we can buy direct, but we usually buy after the fact and we are buying at many different times. On motion of Cm. Houston, seconded by Cm. Moffatt, and by unanimous vote, the Council received the City Treasurer's Investment Report ($18,483,041.49 @ 5.558%) for Period Ending August 31, 1994 (320-30). *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 288 Regular Meeting October 3, 1994 e e Cm. Moffatt requested that the item dealing with the surplus property sale be pulled from the Consent Calendar for discussion. He again asked who would pay to move the bike trail. Mr. Thompson stated he thought on this one, the bike trail was outside the affected property. Cm. Moffatt asked if there is an easement if it would be part of the sale. Mr. Thompson said the easement is already behind the area that they want to purchase. The easement would remain if it is presently there. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 97 - 94 ESTABLISHING SURPLUS PROPERTY (670-80) AND DIRECTING STAFF TO NOTIFY APPROPRIATE AGENCIES (Sleep Shop @ 7370 San Ramon Road) * * * * PUBLIC HEARING - ORDINANCE ESTABLISHING SPEED LIMITS FOR DUBLIN BOULEVARD EAST OF SOUTHERN PACIFIC RAILROAD RIGHT-OF-WAY AND FOR HACIENDA DRIVE (590-20) Mayor Snyder opened the public hearing. Public Works Director Thompson advised that this is the second reading of a proposed ordinance to establish the following speed limits: Dublin Boulevard from the Southern Pacific Right-of-Way to Hacienda Drive - 45 mphi Hacienda Drive from Dublin Boulevard to I-580 - 45 mphi Dublin Boulevard from Hacienda Drive to Tassajara Road - 50 mph. The cost for posting of speed limit signs and pavement markings is estimated at $1,000 and sufficient funds are budgeted in the street Maintenance Operating Budget for this purpose. No testimony was given by any member of the public relative to this issue. Mayor Snyder closed the public hearing. On motion of Cm. Burton, seconded by Cm. Houston, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 8 - 94 ESTABLISHING SPEED LIMITS FOR DUBLIN BOULEVARD EAST OF THE SOUTHERN PACIFIC RAILROAD RIGHT-OF-WAY AND FOR HACIENDA DRIVE BETWEEN DUBLIN BOULEVARD AND I-580 * * * * f *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 289 Regular Meeting October 3, 1994 e e EASTERN DUBLIN ANNEXATION/DETACHMENT AND PREZONE #1 PA 94-030 (620-20) Mayor Snyder opened the public hearing. senior Planner Cirelli advised that this project involves annexing an approximate 1,538 acre site to the City of Dublin and the Dublin San Ramon Services District, detaching 1,029 acres from the Livermore Area Recreation and Park District, and prezoning a 1,538 acre site located within the Eastern Dublin General Plan Amendment and Specific Plan area. Ms. Cirelli advised that due to project processing delays outside of the City's control and because this public hearing was already noticed, staff recommended that the City Council continue the public hearing to October 10th, at which time staff will give a full project presentation. Carolyn Morgan addressed the Council and stated there is a piece of property that is not in the Specific Plan that is in the prezoning area. She asked if the report by ERA is done as she would like to pick up a copy. Ms. Cirelli advised that Ms. Morgan was correct; there is a very small portion, about 10 acres of land, which is outside the Specific Plan area but within the General Plan area included in the prezoning. Mr. Ambrose advised that the fiscal analysis report should be available at the end of the week when the packets go out for the October 10th meeting. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council continued the public hearing to the October 10, 1994, City Council meeting. * * * * ORDINANCE AMENDING CITY'S CONFLICT OF INTEREST CODE (640-40) Mayor Snyder opened the public hearing. City Attorney Silver advised that the Political Reform Act requires local government agencies to review their Conflict of Interest Codes biennially to determine if it is accurate and up-to-date. Dublin's code was reviewed and updated in light of the reorganization of the City Manager's Office and Administrative Services Department. The newly created position of Economic Development Manager has been added to the City's code, and FPPC Regulation 18720 related to those who exercise responsibility for the management of public investments has also been incorporated. Ms. Silver explained that this is the second reading of the amended ordinance which was introduced on September 12, 1994. Minor housekeeping items have been incorporated into the amended ordinance since its introduction. These changes are non-substantive in nature, *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 290 Regular Meeting October 3, 1994 e e however, and therefore, do not require reintroduction of the ordinance. The changes relate to clarification as to where the statements are filed, statements are made available for public inspection and reproduction, and are maintained in the office of the City Clerk. No testimony was given by any member of the public relative to this issue. Mayor Sndyer closed the public hearing. On motion of Cm. Moffatt, seconded by Cm. Houston, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 9 - 94 AMENDING CERTAIN PROVISIONS OF THE DUBLIN MUNICIPAL CODE RELATING TO THE CITY'S CONFLICT OF INTEREST CODE * * * * AUTHORIZATION TO SOLICIT PROPOSALS DATA PROCESSING IMPROVEMENT PROJECT AND INFORMATION SYSTEMS MASTER PLAN (350-20) Management Assistant Barker presented the Staff Report and advised that the 1994-95 Capital Improvement Program includes the installation of a Local Area Computer Network. The LAN was based on a master planning process called the Information Systems Master Plan. The ISMP analyzes the problems and qualities of the City's current computer system, and attempts to provide a guide for implementing technology over the next 5 years. The initial phase in Fiscal Year 1994-95 of the ISMP is the installation of a LAN which will provide the City with the ability to share information and resources such as printers, software and databases. This configuration is commonly referred to as a "Client/server" network. Mr. Barker advised that bid specifications prepared for the FY 1994-95 LAN installation include: 1) Replacement of 24 personal computer workstations and printers which have been fully depreciated in the Internal Service Fund. 2) Purchase of one network file server, 7 new personal computers [4 for the Police Department, 2 for Public Works, and 1 for Building]. 3) Purchase of Software including the network operating system, word processing, spreadsheet, database and Desktop Publishing programs which will be available to everyone on the network. Mr. Barker stated Staff must obtain authorization from the City Council to release the bid since the cost will be over $5,000 and because the bid limits vendor proposals. The Council can waive the competitive bidding process based on DMC Section 2.36.050(B) (6). *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 291 Regular Meeting October 3, 1994 e e In addition to the items previously listed, Staff will be soliciting separate proposals for 3 other main hardware items. These include: 1) a Portable Computer for minute taking at a projected cost of $2,700; 2) a System 36 Gateway at a projected cost of $4,000; and 3) External Modum at a projected cost of $400. Since the cost of these individual items will be lower than $5,000, no action is required by the City Council; however, it is appropriate to list the items as they are part of the equipment acquisition for FY 1994-95. Cm. Burton asked if there was a market for the used equipment that will be part of this proposal. Mr. Barker stated generally, we would put this equipment out to auction. The Dublin Unified School District has expressed an interest. Cm. Burton asked if this is going out to a general RFP for anyone that wants to make a proposal. Mr. Barker indicated this was correct. Cm. Moffatt felt this was a great idea. He asked if the RFP includes training on the system. Mr. Barker advised that training is not part of this RFP, but there is an amount included in the budget as training will be a crucial part of the program; both before and after installation of the network. Cm. Moffatt asked if any future public access to the information was being considered. Mr. Barker advised that Staff would need to look into this further with regard to costs and administration to determine if it would be feasible. Cm. Moffatt asked if the system is being backed up on or off site. Mr. Barker stated it will be backed up on-site at the file server, and his initial thought would be to keep a back up off site as well. Cm. Moffatt inquired if any work was being done to protect the system from computer hackers. Mr. Barker stated this is a big concern, especially recently. One of the options with this system is a much more robust security system. Cm. Moffatt asked if the system will be compatible with the system used in Police Services. Mr. Barker stated the question of system compatibility comes more down to an issue of software compatibility. He wasn't sure how much more access we need. What they are currently looking at is a records management program. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 292 Regular Meeting October 3, 1994 e e Mr. Ambrose stated the Police records management system is currently located off-site and they use terminals to access the information. Chief Rose stated there is some information that is in a different computer system that they don't have access to. Everything they have in the PCs right now is accessible. Cm. Moffatt asked if computers are going into the patrol cars. Mr. Ambrose advised that this is not currently funded. Cm. Houston advised that with regard to the used equipment, Dublin Partners in Education has a program whereby if a computer is donated, they will donate another one, so this would be a good use of our old equipment. Mr. Barker stated the old ones are probably worth about $500 each. Mayor Snyder asked why we are going with a double speed rather than triple speed CD Rom. Mr. Barker stated this was what the consultant recommended. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted the Information Systems Master Plan; waived the competitive bidding process in accordance with DMC section 2.36.050(B) (6); and authorized Staff to distribute the Bid to qualified vendors. * * * * OTHER BUSINESS Alameda County Mayors' Conference (140-15) Mr. Ambrose reminded the Council that the City of Dublin will be hosting the Alameda County Mayors' Conference on Wednesday, October 12th, here at the Civic Center. The Hayward Fishery will be catering the event in the Regional Meeting Room. * * * * RecYcling of Newspapers (810-60) Cm. Moffatt asked if Mr. Dorazio, who spoke at the last City Council meeting about newspaper collection had spoken with Staff. Mr. Ambrose advised that he came in and met with Staff. * * * * *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 293 Regular Meeting October 3, 1994 e e Alameda County Housing Authority (430-90) Cm. Moffatt asked if the City ever reviewed the contract for management of Arroyo Vista that we have with the Alameda County Housing Authority. Mr. Ambrose stated we have not. Cm. Moffatt asked how the Council felt about reviewing the contract since it has never been reviewed. Cm. Burton stated he wasn't sure we could get the kind of talent elsewhere that we now have with Ophelia Basgal, the Executive Director. Cm. Houston stated he felt they are doing a great job, so from a Staff standpoint, their time could be utilized in better ways. Maybe this could be looked at after the first of the year. Cm. Burton suggested that Staff do a short one-page summary of the arrangement when it was first set up. Ms. Silver discussed the fact that the Dublin Housing Authority is a separate entity. Mr. Ambrose stated Staff could research the bylaws of DHA to determine how the current arrangement came about and if the Alameda County Housing Authority contracts directly with DHA or with the city. * * * * Heritaqe Center Event (910-910-40) Cm. Burton reminded everyone of the event to turn over the keys to the Heritage Center to the City on October 16th. At 1:00 p.m., they will be barbecuing hot dogs and hamburgers at a cost of $5. At 3:00 p.m., ownership and keys will be passed to the City. The Dublin High School band will play and there will be an Honor Guard. * * * * National Iqnition Facility Project (420-50) Cm. Burton gave Staff a notebook to be included in the city's technical library related to the National Ignition Facility project which was supported earlier on the agenda. He suspected that this will be an uphill battle, but the binder contained some very good information. * * * * f *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 294 Regular Meeting October 3, 1994 e e ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:25 p.m. * * * * Mayor ATTEST: City Clerk * * * * *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 295 Regular Meeting October 3, 1994