HomeMy WebLinkAboutItem 4.08 Heritagd Ctr Renovation (2)
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: November 14, 1994
SUBJECT
:
Contract 94-07 Heritage center Renovation
Report by Diane Lowart, Recreation Director
Plans and specifications will be available at
the city council meeting
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EXHIBITS ATTACHED
:
RECOMMENDATION
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Authorize Staff to advertise for bids for
Contract 94-07 Heritage Center Renovation
Approve Budget Change Form
FINANCIAL STATEMENT
Available funding for this project totals
$191,718 as follows: Parkland Dedication Fund
($3,380); East Bay Regional Park District
Measure AA Bond Fund ($138,338) and community
Development Block Grant Fund ($50,000).
AVAILABLE FY 93-94 FY 94-95 PROJECTED
FUNDS ACTUAL ESTIMATED SHORTFALL
Design $ 22,395 $ 14,404 $ 7,991 $ 0
Improvements
Building $150,393 $ 0 $231,376 $ 80,983
Grounds $ 7,300 $ 1,970 $ 5,370 $ 0
Inspection $ 7,500 $ 0 $ 7,500 $ 0
Misc. $ 4,130 $ 3,530 $ 600 $ 0
TOTAL $191,718 $ 19,904 $252,837 $ 80,983
Since FY 93-94 actual expenses were $1,826 less than anticipated, an
additional appropriation is required from Fund 218, Measure AA Bond
Fund. Further, due to an advance from the city's 1995-96 allocation
of Community Development Block Grant Funds in the amount of $25,856,
an additional appropriation is required from Fund 209.
DESCRIPTION : At the August 8, 1994 meeting of the Dublin
city Council, the Council approved the preliminary design for the
renovation of the Old st. Raymond's Church and the Murray Schoolhouse
and directed the architects to proceed with the development of
construction documents. As the preliminary cost estimate exceeded the
available budget, the architect was directed to identify and include
bid alternates in the construction documents. Additionally, Staff was
directed to identify those aspects of the project that could be
undertaken by volunteers and confirm volunteer labor.
The proposed project as approved by the Council is outlined below.
Old St. Raymond's Church: 1) repair church exterior; 2) stabilize the
bell tower; 3) provide handicapped access with. a minimum of major
modifications; and 4) reverse inappropriate changes that relate to
the historical integrity of the building.
Murray Schoolhouse: 1) restore the exterior of the building to the
period of its last use as a school in 1952 which entails the removal
of additions constructed after this period, reconstruction of the
original main entry and modifications of other exterior openings; 2)
modifications for handicapped accessibility; and 3) modifications for
exiting to meet current building code requirements.
The construction documents ,have been completed and the cost estimate
for the improvements under this contract is $231,376. As the
preliminary estimate exceeds the available budget by $80,983, the .~
following deductive bid item alternates have been included: ljV
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Eliminate enclosed porch on East exterior wall of schoolhouse;
replace with stairs ms shown on south exterior wall of bathroom.
Eliminate replacement of siding and ceiling and addition of trim
on interior of church belfry.
Eliminate removal and repair of
church. Eliminate all exterior
sash and new work.
exterior corner trim on the
painting except doors, window
4. Eliminate removal, repair and painting of window sash in church.
If it is necessary to deduct any of the aforementioned alternates once
the bids are received, Staff will pursue volunteer labor to complete
the work. It should be noted that Staff was notified by the Camp
Administrator for the Federal Correctional Institute that inmate labor
is not currently available for the Heritage Center Renovation project.
However, they may be able to take on a new project in the spring and,
in that case, the City will be notified.
It is recommended that the City Council authorize Staff to advertise
for bids for Contract 94-07 Heritage Center Renovation.
CITY OF DUBLI](
BOD~ET CHANGE FORM
CHANGE FORM
new appropriationlXXXI budget transfer
decrease budget account
account ~I
1
account A
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account A
3
nam~
account
4
nsf~e
account
5
name_
account A
6
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7
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account
budget change
increase budget account
na~m CDBG FUND - HERITAGE CENTER IMPROVEMENTS
la_ccount A
]1209- 9401 - 750 - 050 ~25,8~6
] name MEASURE AA BOND FUND - HERITAGE CENTER IMPROVEMENTS
laccount Q
,12218. 9401 750 050 $ 1,826
Iname
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REASONS, JUSTIFICATION, AND ITRMIZED COSTS:
1. FY 93-94 ACTUAL EXPENSES WERE $1,826 LESS THAN ESTIMATED, THUS A TRANSFER IS NECESSARY
TO COMPLETE THE IMPROVEMENTS.
2. THE CITY RECEIVED AN ADVANCE FROM 1995-96 ALLOCATION OF CDBG FUNDS, THUS AN ADDITIONAL
APPROPRIATION IS NECESSARY TO RECOGNIZE THE REVENUE.
CIT! MA};~GER
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CITY CO~ICIL
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