HomeMy WebLinkAboutItem 8.1 FedGntProposCOPS FAST Prgm (2)
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COORCIL JIEE'l'DIG DATE: December 27, 1993
SUBJECT':
Request to submit Federal Grapt
proposal for COPS FAST program
(Submitted by James Rose,
Chief of Police)
: ~.S. Department of Justice
;' Fact Sheet on COPS FAST program
EXIDB:ns ATTACHED
REiODMMEHDATIONS
ryvV
Authorize Staff to submit grant
application requesting one officer
to be utilized in a community
policing program~
Federal grant money will pay up to
75% of total salary and benefits
over three years, up to a ~imum
of $75.000~OO. The remaining costs
must be picked up by the city. It is
estimated that those costs will total
approximately $156,000.00 for the
term of the grant which is three
years.
NOTE: Negotiated contracts will
influence future costs to the
city.
FlIBANCIAL STATEMENT
DESCRIPTION : The Federal government has authorized
up to $165 million dollars in grants to be made to state, local
and other public law enforcement agencies which serve populations
under 50,000. The deadline for filing the application is
December 31, 1994~ The grant will pay 75% of the salary and
benefits, up to a total of $75,000.00 spread over three years.
If the city of Dublin is awarded the Grant position request, a
plan would have to be developed to utilize the position in some
form of community based policing program. .
If the city of DUblin is awarded the Grant, the Alameda County
Sheriff's Department has agreed to amend the existing contract,
certifying that the Sheriff's Department meets and complies with
all Federal legal requirements regarding any personnel employed
with Grant funds.
At this time, all the Federal requirements to receive this grant
are unknown. If the city is awarded the grant and subsequently
determines that Federal requirements are to restrictive, the city
has the ability to decline acceptance of the grant~
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U.S. Department of Justice
.
u.s. Department of Justice
Fact Sheet
Community Oriented Policing Services
Funding Accelerate~ Jar Smaller Towns
(COPS FAST) for Populations under 50,000
Program Information
The COPS FAST Application is one of several
approaches developed by the Department of Justice under
the Violent Crime Control and Law Enforcement Act of
1994 to speed the deployment of new officers devoted to
community policing on the streets and rural routes in this
nation. As directed by Congress, the FAST Application
dramatically simplifies the task of applying for a federal
grant. The FAST Application may be used by jurisdic-
tions with populations under 50,000, while the COPS
AHEAD approach will expedite the hiring by agencies
serving larger populations. .
Funding Provisions
u The FAST Application -- a fill-in-the-blank, one page
form .. will be available by November 1, 1994. The
application will request basic identifying information
about the agency, the number of police officers currently
on the force and the number of new officers requested,
basic fmancial information, and an agreement to abide by
standard legal requirements.
CI Completed applications will be due to the COPS Of-
fice by December 31, 1994. The COPS Office will in-
form the agency of an authorized hiring level by February
1, 1995. Before funding may begin, jurisdictions desig-
nated for funding will be required to submit necessary
budget information and a brief, satisfactory description of
community policing plans. Technical assistance with the
development of policing plans will be provided to juris-
dictions in need of such assistance.
(J Up to $165 million in grants will be made under
COPS FAST to state, local and other public law enforce-
ment agencies which serve populations under 50,000. If
requests exceed the funds available, the amount or start-
ing date of grants may be adjusted to accommodate de-
mand.
a Funding will begin once the FAST Application has
been approved and the new officers have been sworn.
Grants will be made for up to 75 percent of the total sal-
ary and benefits of each officer over three years, up to a
maximum of $75,000 per officer.
CI COPS grant funds must not be used to replace funds
that eligible agencies otherwise would have devoted to
future officer hiring. In other words, any hiring under the
COPS program must be in addition to, and not in lieu of,
previous hiring plans.
C1 In hiring new officers, agencies may not reduce the
scope of their customary screening and training proce-
dures; and must include community policing principles in
their training curricula. In addition, to the extent practi-
cable, COPS grant funds should be used to increase the
representation of women and racial and ethnic minorities
within the ranks of sworn officers.
o An award under COPS FAST will not affect the con-
sideration of an agency's application for a grant under any
other COPS program. An agency that received funding
under COPS Phase I is eligible to rec~ive additional fund-
ing under COPS FAST.
October 15, 1994
OMS_.... 1105-001I1 is>lI.l<Wll
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COPS FAST A'plication
This FAST Application is for jurisdictions serving populations of under
50,000. This grant pays only for salaries and benefits of new or rehired
police officers. Complete the information below, read the assurances on
the back and the enclosed Certifications, and sign below. By signing this
application you also acknowledge that COPS FAST hiring grants provide
a maximum federal contribution of 75% of the salary and benefits of
each officer over three years, up to a cap of 575,000 per officer, with the
federal share decreasing from year to year.
U.s. Depanment of Jusrice
Office of Community Oriemed Policing Services
633 Indiana Avenue. NW. 3rd Floor (202) 514-2058
Washington. DC 20531 FAX (202) 514.9272
Applicant Organization's Legal Name
Law Enforcement Executive's Name
Address
City
Telephone
lip Code
State
FAX
Government Executive's Name
Address
City
Telephone
State
FAX
Zip Code
Number of O.ffieers Requested Through FAST
Actual Number of SWOI71 Officers Perfonning Law
Enforcement Functions as of 10/1/94
Area of Jurisdiction (square miles)
Entry Level Annual Salary Per Officer
Number of 1993 UCR Part I Crimes
Entry Level Annual Fringe Benefits Cost Per Officer
I
Current Population Served (per most recent U.S.
census data)
Is the applicant organization delinquent on any federal
debt? (If answer is yes, please attach an explanation.)
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\
D
No
D
Yes
I certify that the information provided on this form is true and accurate to-the best of my knowledge. I understand that the applicant
must comply with the assurances on the reverse side if the assistance is awarded. On behalf of the applicant. I certify compliance
with the applicable requirements of the Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility
Matters; Drug-Free Workplace Requirements; and Non-Supplanting.
Law Enforcement Executive's Signature
Government Executive's Signature
Return this form postmarked by December 31, 1994 to: COPS Office, P.O. Box 14440, Washington, DC 20044. Overnight mail:
633 Indiana Avenue, NW, Third Floor, Washington, DC 2053 \. FAX: (202) 514.9212.
Public reporting burden for this collection of infonnation is estimated at 55 minutes per response. including the time for reviewing instructions. searching existing data
sources. gathering and maintaining the data needed. and completing and reviewing the collection of infonnation. Send COQUllents regarding this burden estimate or any other
aspects of this collection of information. including suggestions for reducing this burdeo to the Office of Community Oriented Policing Services, U.S. Department of Justice.
633 Indiana Ave.. NW, Third Floor. Washington. DC 20531; and to the Public Use Rcpons Project, 1105-0061. Office of Infonnation and Regulatory Affain. Office of
Management and Budget. Washington.. DC 10503. COPS 001101
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U.S. Department of JUstice.
Office of Community Oriented Policing Services
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MA TIERS; DRUG.FREE WORKPLACE
REQUIREMENTS; AND NON.SUPPLANTING
Although the Depanment of Justice has made every effon to simplifY the application process. other provisions of federal law
require us to seek your cenificalion regarding cenain maners. Applicants should read the regulations cited below and the instruc-
tions for certification included in the regulations to understand the requirements. The signature of the applicant's representative on
the application provides for compliance with cenification requirements under 28 CFR Part 69, "New Restrictions on lobbying" and
28 CFR Part 67. "Government-wide Debarment and Suspension (Nonprocurement) and Government-wide Requirements for Drug-
Free Workplace (Grants)," and the non-supplanting requirements of the Violent Crime Control and Law Enforcement Act of 1994.
The cenifications shall be treated as a material representation of fact upon which reliance will be placed when the Depanment of
Justice determines to award the covered grant.
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code,
and implemented at 28 CFR Part 69, for persons entering
into a grant or cooperative agreement over $100,000, as
defined at 28 CFR Part 69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will
be paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a
Member of Congress in connection with the making of any
Federal grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or
cooperative agreement;
(b) If any funds other than Federal appropriated funds
have been paid or will be paid to any person for influenc.
ing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or em-
ployee of Congress, or an employee of a Member of
Congress in connection with this Federal grant or coop-
erative agreement, the undersigned shall complete and
submit Standard Form - LLL, "Disclosure of Lobbying
Activities," in accordance with its instf'1,Jctions. (Blank
copies of Standard Form - LLL can be obtained fro"! the
Department of Justice Response Center at: (800) 421-
,6770);
.,
(c) The undersigned* shall require that the language of
this certification be included in the award documents for
all subawards at all tiers (including subgrants, contracts
under grants and cooperative agreements, and subcon-
tracts) and that all sub.recipients shall certify and disclose
accordingly.
2. DEBARMENT, SUSPENSION. AND OTHER RE.
SPONSIBILlTY MA TIERS (DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and
Suspension, and implemented at 28 CFR Part 67, for'
prospective participants in primary covered transactions,
as defined at 28 CFR Part 67, Section 67.510-
A. The applicant certifies that it and its principals:
'The signature on the application constitutes cellificarion as to these provisions.
(i) Are not presently debarred, suspended, proposed for
debarment, declared ineligible, sentenced to a denial of
Federal benefits by a State or Federal court. or voluntarily
excluded from covered transactions by any Federal
department or agency;
(ii) Have not within a three-year period preceding this
application been convicted of or had a civil judgment
rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to
obtain, or performing pUblic (Federal, State, or local)
transaction or contract under a public transaction; viola-
tion of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or
receiving stolen property;
(iii) Are not presently indicted for or othelWise criminally or
civilly charged by a govemmental entity (Federal, State, or
local) with commission of any of the offenses enumerated
in paragraph (A)(ii) of this certification; and
(iv) Have not within a three-year period preceding this
application had one or more public transactions (Federal,
State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the
statements in this certification, he or she shall attach an
explanation to this application.
3. DRUG-FREE WORKPLACE (GRANTEES OTHER
THAN INDMDUALS)
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees,
as defined at 28 CFR Part 67 Sections 67.615 and
67.620 -
A. The applicant certifies that it will or will continue to
provide a drug.free workplace by:
(i) Publishing a statement notifying employees that the
unlawful manufacture, distribution, dispensing, posses-
sion. or use of a controlled substance is prohibited in the
grantee's workplace and specifying the actions that will be
taken against employees for violation of such prohibition;
cops OC:!C1
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Assurances
.
Several provisions of federal law and policy apply to all grant programs. We (the Office of
Community Oriented Policing Services) need to secure your assurance that you (the
applicant) will comply with these provisions. If you would like further information about
any of the matters on which we seek your assurance. please contact us.
By your authorized representative' s signature, you assure us and certify to us that, if the
grant is a\varded, you will comply with all legal and administrative requirements that
govern the acceptance and use of federal grant funds. In particular, you assure us that:
1. You have been legally and officially authorized by the
appropriate governing body (for example. mayor or city
council) to apply for this grant and that the persons signing
the application and these assurances on your behalf are
authorized to do so and to act on your behalf with respect to
any issues that may arise during processing of this applica-
tion.
2. You will comply with the provisions of federal law which
limit certain political activities of your employees whose
principal employment is in connection with an activity
financed in whole or in part with this grant. These restric-
tions are set forth in 5 U.S.C. 9 1501, ~.
3. You will comply with the minimum wage and maximum
hours provisions of the Federal Fair Labor Standards Act, if
they apply to you.
4. You will establish safeguards. if you have not done so
already, to prohibit employees from using their positions for
a purpose that is. or gives the appearance of being, moti-
vated by a desire for private gain for themselves or others.
particularly those with whom they have family, business, or
other ties.
5. You will give us or the Comptroller General access to
and the right to examine records and documents related to
the grant. .
6. You will comply with all requirements imposed by us as a
condition or administrative requirement of the grant, with the
requirements of OMS Circulars A-87 (governing cost
calculations) and A-128 (governing audits), with the appli-
cable provisions of the Omnibus Crime Control and Safe
Streets Act of 1968, as amended, with 28 CFR Part 66
(Uniform Administrative Requirements), with the provisions
of the current edition of the Office of Justice Programs
Financial and Administrative Guide for Grants. and with all
other applicable laws, orders, regulations, or circulars.
7. You will, to the extent practicable, seek, recruit, and hire
members of racial and ethnic minority groups and women in
order to increase their ranks within the swom positions in
your agency.
8. You will not, on the ground of race, color, religion,
national origin, gender, disability or age, unlawfully
exclude any person from participation in. deny the
benefits or employment to any person, or subject any
person to discrimination in connection with any programs
or activities funded in whole or in part with federal funds.
These civil rights requirements are found in the nondis-
crimination provisions of the Omnibus Crime Control and
Safe Streets Act of 1968. as amended (42 U.S.C.
9 3789(d)); Title VI of the Civil Rights Act of 1964, as
amended (42 U.S.C. 9 2000d); the Indian Civil
Rights Act (25 U.S.C. 99 1301-1303); Section 504 of
the Rehabilitation Act of 1973, as amended (29
U.S.C, 9 794); Title II. Subtitle A of the Americans
with Disabilities Act (ADA) (42 U,S.C S 12101. ~
~.); the Age Discrimination Act of 1975 (42 U.s. c.
96101, ~.); and Department of Justice Non-
Discrimination Regulations contained in Title 28, Parts 35
and 42 (subparts C, D, E and G) of the Code of Federal
Regulations.
A. In the event that any court or administrative
agency makes a finding of discrimination on grounds of
race. color, religion, national origin or sex against you
after a due process hearing. you agree to forward a copy
of the finding to the Office of General Counsel, COPS.
P.O. Box 14440, Washington, DC 20044.
8. If you are applying for a grant of $500,000 or
more and Department regulations (28 CFR 42.301 e.1
~.) require you to submit an Equal Opportunity EmplOY.
ment Plan, you will do so at the time of this application, if
you have not done so in the past.
9: You will insure that the facilities under your ownership,
lease or supervision which shall be utilized in the
accomplishment of the project are not listed on the
Environmental Protection Agency's (EPA) list of Violating
Facilities and that you will notify us if you are advised by
the EPA indicating that a facility to be used in this grant is
under consideration for listing by EP A.
10. If your state has established a review and comment
procedure under Executive Order 12372 and has
selected this program for review, you have made this
application available for review by the State Single Point
of Contact.
COPS 00110180"") I
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(ii) Establishing an on-going drug-free awareness program to such purposes by a Federal, State. or local health, law
inform employees about- enforcement or other appropriate agency;
(a) The dangers of drug abuse in the workplace; (vii) Making a good faith effort to continue to maintain a •
(b) The grantee's policy of maintaining a drug-free work- drug free workplace through implementation of para-
place; graphs (i), (ii), (iii), (iv), (v), and (vi).
(c) Any available drug counseling, rehabilitation, and B. The grantee may insert in the space provided below
employee assistance programs; and the site(s)for the performance of work done in connection
with the specific grant:
(d) The penalties that may be imposed upon employees for Place of Performance(Street address, city, county, state.
drug abuse violations occurring in the workplace; zip code)
(iii) Making it a requirement that each employee to be
engaged in the performance of the grant be given a copy of
the statement required by paragraph (i);
(iv) Notifying the employee in the statement required by
paragraph (i) that, as a condition of employment under the Check ❑ if there are workplaces on file that are not
grant, the employee will- identified here.
(a) Abide by the terms of the statement; and Section 67.630 of the regulations provides that a grantee
that is a State may elect to make one certification in each
(b) Notify the employer in writing of his or her conviction for a Federal fiscal year, a copy of which should be included
violation of a criminal drug statute occurring in the workplace with each application for Department of Justice funding.
no later than five calendar days after such conviction; States and State agencies may elect to use OJP Form
406117.(v) Notifying the agency, in writing,within 10 calendar days
after receiving notice under subparagraph (iv)(b)from an
Check ❑ if the State has elected to complete OJP
employee or otherwise receiving actual notice of such Form 4061/7.
conviction. Employers of convicted employees must provide
notice, including position title, to: COPS Program, P.O. Box 4. NON-SUPPLANTING
14440,Washington, D.C. 20044. Notice shall include the
identification number(s) of each affected grant; The applicant hereby certifies that Federal funds will not
be used to replace or supplant State or local funds, or
(vi) Taking one of the following actions,within 30 calendar funds supplied by the Bureau of Indian Affairs, that would,
days of receiving notice under subparagraph (iv)(b), with in the absence of federal aid, be made available for the
respect to any employee who is so convicted - employment of law enforcement officers.
(a) Taking appropriate personnel action against such an The applicant further certifies that funds required to pay
employee, up to and including termination, consistent with the the non-federal'or"cash match"portion of the grant
requirements of the Rehabilitation Act of 1973, as amended; program shall be in addition to funds that would otherwise
OR. be made available for the employment of law enforce-
(b) Requiring such employee to participate satisfactorily in a ment officers.
drug abuse assistance or rehabilitation program approved for
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COPS 002105,sac)