HomeMy WebLinkAboutItem 8.2 Goals&Obj-Budget (2)
'-
.
.
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 23, 1995
SUBJECT:
1995 Goals & Objectives/Budget Study Session
(Prepared by: Richard C. Ambrose, City Manager)
EXHIBITS ATTACHED: Exhibit 1 City Council Minutes of March 1 & March 2,1994
Exhibit 2 Excerpt from 1993 Goals & Objectives Year End Report
3.
Determine if the same approach used in establishing the City's
Goals & Objectives in 1994 should be used for 1995 & provide
Staff with appropriate direction.
Establish a special meeting date for the Goals & Objectives
Study Session during the week of February 27, 1995.
Determine if the Budget Study Session should be held on the
same date as the Goals & Objectives Study Session or at a
separate meeting.
RECOMMENDATION:
FINANCIAL STATEMENT: None
DESCRIPTION: Annually the City of Dublin City Council has held a special meeting
to define the City's Goals & Objectives for the upcoming year. This meeting has been
typically held in late February or early March in order to provide adequate time for the City
Manager and City Staff to incorporate the Council's direction regarding its Goals & Objectives
for the upcoming year in the Preliminary Budget.
The format for last year's Goals & Objectives Study Session included the following elements.
A. PRIOR IQ GOALS .& OBJECTIVES STUDY SESSION
1. A status report is prepared by Staff on the current year's Goals & Objectives
2. The Operating Departments prepare Goals & Objectives for the upcoming year for
Council consideration
3. Councilmembers individually rank the Goals & Objectives proposed by the City's
Operating Departments with a ranking of high, medium, low or no priority (delete)
& also identify any additional goals they would like to see the entire Council
consider. Each Councilmember completes their respective prioritization of these
Goals & Objective and submits them to the City Manager prior to the date of the
designated Study Session.
B. GOALS .& OBJECTIVE STUDY SESSION
1. Staff & Council review the progress on current year Goals & Objectives.
2. Staff reviews the proposed Goals & Objectives by program area for the upcoming
year.
3. The Council hears public comment on Goals & Objectives.
4. The City Council deliberates & collectively adjusts the priorities of the Goals &
Objectives by each program area.
C. POST GOALS & OBJECTIVES STUDY SESSION
1. Staff prepares an implementation plan for the City Council tq adopt its Goals &
Objectives which is presented as part of the Preliminary Budget & the Five Year
Capital Improvement Program.
----------------------------------------------------------------------
ITEM NO. -.8.2
COPIES TO:
CITY CLERK
FILE ~.
"".r'
.
.
If the Council is interested in changing the method of developing Goals & Objectives as
indicated above, Staff would like appropriate direction. If no change is desired, Staff will
proceed with the format used in 1994.
BUDGET STUDY SESSION
Last year the City Council held a Budget Study Session on the evening following the Goals &
Objectives Study Session. This Study Session was used as a means of Council providing
Staff with guidelines for development of the City's Annual Budget for the upcoming year.
Staff feels that this Study Session was very useful and eliminated a lot of the guess work in
putting together the Preliminary Budget for Fiscal Year 1994..95.
Staff suggests that City Council hold the Budget Study Session either in conjunction with or
closely following the Goals & Objectives Planning Session in order that Budget issues or
Budget considerations can be identified early, so that the City Council will have the benefit of
Staff analysis regarding those Budget issues and considerations at the time of Preliminary
Budget Hearings for Fiscal Year 1995..96.
do/agenda/123g&o
.
.
An adjourned regular meeting of the City council of the City of Dublin
was held on Tuesday, March 1, 1994, in the council Chambers of the
Dublin Civic Center. The meeting was called to order at 7:30 p.m., by
Mayor Snyder.
ADJOURNED REGULAR MEETING - March 1. 1994
ROLL CALL
PRESENT: Councilmembers Burton, Houston, Howard, Moffatt, and Mayor
Snyder
ABSENT:
None"
* * * *
PLEDGE OF ALLEGIANCE (610-20)
The Mayor led the Council, staff and those present in the pledge of
allegiance to the flag.
* * * *
STATUS REPORT ON 1993 GOALS & OBJECTIVES (100-80)
Mr. Ambrose, City Manager, stated the purpose of the meeting was to
review the City's progress toward achieving those objectives adopted by
the City Council in 1994 and to establish those objectives which the
Council was desirous of pursuing in 1994.
Mr. Ambrose indicated that the 1993 Goals & Objectives plan, as adopted,
included a total of 86 objectives. Of those objectives, 48 objectives
were assigned a high priority; 25 objectives were assigned a medium
priority, and 13 objectives were assigned a low priority. In addition
to those objectives, 13 additional objectives were assigned to staff by
the City Councilor were necessary due to circumstances beyond the
City'S control.
Of the total adopted 1993 objectives, a total of 37 (43.0%) 1993 adopted
objectives were completed. Of the 48 1993 objectives which were
designated "high" priority, 25 (52.0%) have been completed. There was
only 1 "high" priority objective for which no action was taken due to
insufficient staff time. This objective was the self-evaluation by the
American Disabilities Act. .
There were also 5 "high" priority objectives which are pending. This
includes 1) carry out Eastern Dublin Implementation Program; 2) resolve
Eastern Sphere of Influence with Livermore; 3) continue follow-uP of
enforcement of non-conforming signs; 4) adopt 1993 Edition of National
Electrical Code; and 5) prepare a report on potential means of
implementing commercial/institutional recycling program.
During 1993, the following factors significantly impacted Staff's
ability to make further prog,ress on the 1993 objectives: 1) a permanent
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%1 EXHIBIT1
CM - VOL 13 -_61
Adjourned Regular Meeting
March 1, 1994
.
.
reduction in administrative, finance, and planning staff; 2) litigation
which required significant staff time to support the City Attorney's
Office; 3) significant staff time from all departments was required to
develop. options for addressing the anticipated 1993-94 Budget shortfall;
4) the significant amount of time spent monitoring other planning
efforts of adjacent communities and regional agencies in order to
protect the interest of Dublin; and 5) the addition of 13 major
assignments added after the 1993 Goals & Objectives Program was adopted.
11 of these additional objectives have been completed in 1993.
Mr. Ambrose indicated the East Dublin Implementation Program can not be
carried out at this time due to the lawsuit. Developers did not wish to
risk any more .funds until they can see a finished product. Lots of
infrastructure will need to be developed in Eastern Dublin before
developing can start.
Cm. Burton asked why the City had to front the costs for the
infrastructure.
Mr. Ambrose explained the City does not have to front the costs for the
infrastructure, but in order for development to occur, it is necessary
to know how much that development must pay for the infrastructure.
Cm. Burton felt the landowners should realize the amount the City was
paying for the lawsuit.
Mr. Ambrose pointed out in fairness to the developers, the Plan could
change due to the lawsuit. The City will have to coordinate the Plan
with all the other agencies such as the school district and Dublin San
Ramon Services District. DSRSD'S policy requires the City to have to
pay up front.
As to resolving Eastern Sphere of Influence with Livermore, Mayor Snyder
indicated LAFCO is required on a regular basis to go through the County
and ask if any city wanted to update its sphere of Influence.
Mr. Ambrose stated the City of Dublin applied to LAFCO for their sphere
of influence in 1983.
Mayor Snyder indicated the City of Livermore had an older sphere of
influence and had asked for a review. LAFCO has stated it is a non-
issue until someone comes up with a General plan Amendment. He felt it
was not necessary to carry this as a high priority issue.
In regard to the continuing follow-up on enforcement of non-conforming
signs, Mr. Ambrose stated there were five non-conforming signs. Staff
was following a "hands off" policy on the old signs until the revised
sign ordinance was finished. Staff was enforcing the current ordinance
in regard to new signs.
Because of the pending court case on issues of recycling, the City has
not proceeded with a report on the means of implementing a commerical/
institutional recycling program. The City is waiting for a resolution
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 13 -_62
March 1, 1994
Adjourned Regular Meeting
. .
in the courts before moving ahead. A new garbage franchise agreement is
due in 1996.
em. Burton asked about the change in legislation in regard to the 25%
reduction of garbage to the landfill by 1995.
Mr. Ambrose responded that the new bill reduces the penalty to cities if
the cities can prove some effort has been made in reducing the amount of
garbage going to the landfill.
Mr. Ambrose stated the local economy was picking up, but people want a
fast track now. There are a lot of renovation and redo projects in
Dublin which were not easy to procesS.
Cm. Burton felt the City was spending a lot of time putting out brush
fires. Did the City have to participate in all these organizations?
Mr. Ambrose indicated it depended on the arena. CMA was trying to
control land use due to the impact of development on transportation.
Cm. Burton asked if the City was making a difference by monitoring the
different agencies.
Mayor Snyder responded that Dublin was part of area 4 in the CMA and
Dublin was part of the majority.
Mr. Ambrose explained that the Council needed to understand the dynamics
of the County. Key appointments to different agencies could help or
hurt the City. There is a majority of 8 to 6 on the Alameda County
Mayors' Conference with the slow growth people having the majority at
the moment. Dublin may never see annexation in East Dublin if that
group controls LAFCQ. Despite the City of Dublin's small Staff, Dublin
was able to obtain a lot of TDA funds due to the hard work of our Public
Works Director. The City received $3 million for Dublin Boulevard
(Donlon Way to Sierra ct). Dublin has been getting its fair share of
the dollars available. He felt if the City of Dublin chose not to
participate anymore, in the long run it could hurt Dublin.
* * * *
CAPITAL PROJECTS
The Fiscal Year 1993-94 Capital Improvement program included funding for
13 Capital Projects/items. Since the beginning of this fiscal year, 9
projects have been completed or will be completed this fiscal year and 4
projects are behind schedule. Those four projects are the Heritage
Center Renovation, Dublin Boulevard Improvement (Donlon way to Village
parkway), Dougherty Road Improvements (South of SPRR), and Bike Path
Projects. The Heritage Center Renovation was behind schedule due to the
delay in acquisition of the property by the City. The Dublin Boulevard
Improvement had been dropped off the MTC list when it was sent to the
federal government. Staff is trying to correct that error. Dougherty
Road Improvements was just finishing up the design process. The Bike
I
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 13 -.63
March 1, 1994
Adjourned Regular Meeting
.
.
Path project was delayed due to slides in the Zone 7 channel which need
to be fixed.
Cm. Burton asked where the bike path projects were located.
Mr. Ambrose responded from Bernal Road to the County line along the Zone
7 canal. It was part of the Iron" Horse Trail.
Cm. Burton asked if it included north of Dougherty Road.
Mr. Ambrose responded no, that was Alamo Creek and it was not the same
project.
There were no comments or questions from the public.
* * * *
1994 GOALS & OBJECTIVES
Mr. Ambrose indicated that the City Manager's Office in conjunction with
the City's Operating Departments has prepared a preliminary list of
Goals & Objectives for 1994. A total of 69 objectives have been
identified for the upcoming year. This includes 29 new objectives for
1994. The remaining objectives have been carried over from the previous
year or are recommended for deletion.
The proposed 1994 Objectives are identified in priority order as viewed
by Staff. The Parks & Recreation Commission has also prioritized the
Recreation objectives.
Cm. Houston indicated he had rated the development of short and long
range data processing plan for all City Departments as high because he
felt having proper data processing equipment was important for the work
flow.
Mr. Ambrose explained that the mini computer was about 8 years old. He
agreed that it was important for the City to develop a short and long
range data processing plan for all City Departments. This would ensure
when the computer broke down, the City would not be faced with an
immediate crisis. For public safety, the City also needed a good
computerized mapping system.
Cm. Houston stated eight years was two life times for a computer.
Andor Koval, Davona Drive, asked what was meant by a brown bag training
program.
Mr. Ambrose explained the brown bag training had been developed as an
in-house training program given by the Department Heads for all
employees. This gave all employees an overview of what was happening in
each department. In the Community Development Departments, it was
necessary to develop interchangeable skills so if only one staff person
(i.e. Public Works secretary) was available to help a customer who
wanted a building permit, that Staff person would be able to help the
,
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 13 -_64
March 1, 1994
Adjourned Regular Meeting
.
.
customer and not tell them they would have to wait until the Building
Department Secretary returned.
Mayor Snyder felt the report to the Council on development of a
strategic Plan for the City was important. He wanted staff to get to it
as soon as they can.
Mr. Ambrose explained that growth issues and trying to balance the City
Budget were taking up a lot of Staff time. Development of a strategic
Plan for the City would not be able to be undertaken until the City was
able to get more Staff.
Cm. Burton felt creating the City image was important. Dublin was
losing the commercial image it has had for years. What does Dublin want
to be in the Valley? He felt brainstorming was necessary to develop the
strategic Plan. He wanted the City to send a challenge to the Chamber
to see what they could come up with. It was important to figure ways of
creating a Strategic Plan without spending a lot of time on it.
Cm. Moffatt felt it could be put on a back burner.
Mr. Ambrose acknowledged the strategic Plan was important, but given the
resources available, trying to make economic development happen would be
given priority.
Cm. Moffatt wanted to restore the City Newsletter. He felt it was a
means of basic communication to the community. He asked if the
newsletter could be farmed out.
Mr. Ambrose asked from where the information would come. It took 60
hours in the production of the City Newsletter.
Cm. Houston felt the City Newsletter was worthy of adding to the list
for consideration during Budget deliberations.
On a vote of DB 2, GH 2, BH 1, PM 3, PS 1, the City Newsletter was added
to the 1994 Goals & Objectives as a medium priority.
Cm. Houston had discovered that Bo Barker was the computer guru for the
City of Dublin and wondered how much time he spent on computers. He
felt an analysis of hiring contract computer service vs. in-house staff
would be appropriate.
Mr. Ambrose indicated that before Bo Barker was on staff, the City had a
contract with a contract computer service which was very expensive and
the response time was not quick enough. often times it would be a minor
technical problem, but the downtime could be up to four hours or more.
Mr. Barker stated he spent 15% of his time on computers.
Mr. Ambrose indicated that the City has a contract for computer service
when Mr. Barker is unable to fix the problem. This contract costs the
City $95/hour. Having a Staff person in-house is more cost effective
and reduces down time.
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
. CM - VOL 13 -.65
March 1, 1994
Adjourned Regular Meeting
.
.
Cm. Houston concurred that nothing needed to be done at this time. If
Mr. Barker started having to spend 50% or more of his time on computers,
then the City might want to examine other alternatives.
Cm. Houston felt since the City Manager had mentioned that a lot of his
time was taken up in dealing with economic development for the City,
perhaps hiring an Economic Development Director to assist the City
Manager implement the recommendations of the Business Task Force and the
City Council would be helpful.
Mr. Ambrose indicated that an Economic Development Director would not be
able to supervise fire, police, and public works departments to make
sure all the necessary departments were working together to get the task
done. It would not be appropriate for one department head to tell
another department head how to do his job. It was the task of the City
Manager to oversee all department heads.
Cm. Moffatt suggested that an Economic Development Director could make
contacts for the City Manager.
Mr. Ambrose agreed that the Economic Development Director could do the
preparation work and get everyone to the table, but the City Manager
would still be the person to make the decisions.
Cm. Moffatt felt the Economic Development Manager could be a public
relations individual.
Cm. Houston suggested the hiring of an Economic Development Director be
looked at during the budget process.
Mayor Snyder agreed the hiring of such an individual needed to be out in
front of the Council since the City Staff was already down four staff
people. Perhaps a multifaceted person could be hired who would work on
the Strategic plan, as well as economic development within the
community.
em. Burton felt such a person would save the City Manager some time.
Mr. Ambrose indicated such a person could make the preliminary contacts
and get things moving, but the City Manager would be the appropriate
person to do the trouble shooting.
On a rating of DB 2, GH 3, BH 2, PM 2 and PS 2, hiring an Economic
Development Director to assist the City Manager to implement
recommendations of the Business Task Force and the City Council was
added to the 1994 Goals & Objectives with a medium Council priority.
Under improve follow-up on Accounts Receivable, Mr. Ambrose indicated
this included small claims.
Mr. Rankin indicated that taking outstanding receivables to small claims
court was not profitable for the City.
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 13 -_66
March 1, 1994
Adjourned Regular Meeting
.
.
Cm. Burton asked what "accounts receivables" meant.
Mr. Ambrose responded that much of accounts receivable was from the
developers deposits.
Mr. Rankin indicated it also included public damage, DUl, and jail
bookings.
Mr. Ambrose stated many do not voluntarily pay what they owe.
Cm. Moffatt asked what percentage the City collects.
Mr. Rankin indicated he did not have the historical data but could check
for the Council.
Mr. Ambrose stated the City did have a collection agency.
But Mr. Rankin indicated when it is turned over to the collection
agency, the City has to write it off and it becomes the collection
agency's debt.
Under updating the purchasing Ordinance to incorporate policy on
purchase of recycled products, Mr. Rankin advised that a model ordinance
had been developed, but it had not been put into the existing ordinance.
Mr. Ambrose indicated recycled goods actually cost more.
Cm. Houston asked Cm. Moffatt which ordinances he wanted to update.
Cm. Moffatt indicated he placed this on the goals and objectives as a
nudge.
Mr. Ambrose advised that there was a one year lag in the codification.
There had been only a few ordinances adopted in 1993. He also indicated
that not all the ordinances such as the zoning and traffic code
ordinances were included in the. Municipal Code.
Mr. Tong stated there were 130 pages in the zoning ordinance and it
would need to be reviewed.
Mr. Ambrose advised that all the ordinances were not required by law to
be in the Municipal Code.
Cm. Moffatt felt it was important to maintain up-to~date records, but he
agreed to remove updating ordinances from the goals and objectives.
Mr. Ambrose responded that all the records were up-to-date, but that not
all the ordinances were in the Municipal Code. If anyone wanted to
receive a copy of any of the Dublin City Ordinances, copies could be
obtained through the City Clerk.
Cm. Houston wanted to add studying revenue enhancement vehicles for
portfolio investments to the 1994 Goals & Objectives. He indicated that
developers pay land owners to hold options for a period of time. Water
,
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 13 -.67
March 1, 1994
Adjourned Regular Meeting
.
.
Districts use this type of vehicle to increase their yield. He felt it
was safe and would allow the City to retain ownership of the City'S
portfolio. It could make between $30,000 to $40,000 for the City.
Liberty Capital Market was one such vendor, but there were many that
could be contacted.
Cm. Burton stated it was really only buying and selling of paper.
Cm. Houston indicated there was'a market for cash so it was better than
having land.
Cm. Burton related a story about a Norwegian fisherman who sold sardines
for $10/case on the New York market. The next person sold the sardines
for $12/case and so on. One person tried eating the sardines, but by
the time he had bought them, they were not eatable. He complained and
was told the sardines were just for buying and selling and they were not
for eating. Cm. Burton felt the City might look into the opportunity,
but only if it would be a safe way to use the City'S money.
Cm. Houston agreed that safety was the key.
Mayor Snyder indicated the City of San Jose had looked good on some
investments one year, but by the next year, they had lost $60 million.
em. Moffatt stated such an idea made him nervous.
Mr. Ambrose agreed to look into the possibilities and bring back to the
Council.
Mayor Snyder stated risk things were not City business. He felt water
districts were different and he was not interested in spending Staff
time in such a venture.
Cm. Houston felt it was a way to make money for the City to be able to
help pay for things for the City.
On a rating of DB 2, GH 3, BH 1, PM 0, PS 0, studying revenue
enhancement vehicles for portfolio investments was added to the 1994
Goals & Objectives as a low council priority.
Mr. Ambrose indicated he did not understand what Cm. Houston meant when
he requested freezing all assessments and fees. He advised that unless
the staff brought any proposal of fee increase to the Council, fees
could not be increased.
Cm. Houston agreed to remove freezing all fees from his request.
Cm. Moffatt asked how Cm. Houston proposed to pay for increases in costs
for assessments. would it be from the General Fund?
Cm. Houston responded yes, if there were increases in costs for
assessments, the increase should be paid from the General Fund. His
goal was to freeze all assessments.
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 13 --68
Adjourned Regular Meeting
March 1, 1994
.
.
Cm. Moffatt asked if Cm. Houston also proposed turning off street lights
instead of increasing assessments.
Mayor Snyder felt the point was being missed in how assessments were
done. The service should be provided until someone doesn't want the
service anymore.
Cm. Burton indicated government was making assessments without asking
for the public's approval.
Cm. Moffatt stated that before any assessment could be made, a public
hearing had to be held. Every public hearing allowed public input.
Mayor Snyder indicated there were hard costs to assessment districts.
Cm. Burton believed the public should be allowed to vote on any
assessments that were placed on their property. He stated that he
believed in user fees.
Mr. Ambrose advised that there were only three assessment districts in
Dublin, one was citywide while the other two assessment districts were
created at the request of the developers. These developers asked the
City to create the landscaping and street lighting assessment districts
in lieu of having homeowners associations.
Cm. Houston stated his goal was no new assessments for residents.
With a rating of DB 2, GH 3, BH 0, PM 0, PS 0, freezing all assessments
was not added to the 1994 Goals & Objectives.
Andor Koval, Davona Drive, asked how the assessment districts affected
him.
Mr. Ambrose indicated that only the citywide street lighting district
affected Mr. Koval and, in fact, this assessment district had been
created before the City was incorporated. The fees today are less than
before the City incorporated.
Under holding quarterly informal town hall meetings, Cm. Burton felt
quarterly meetings were too often and the council should change the goal
to semi annual meetings.
Cm. Moffatt felt communication was important. If the demand was there,
then the Council should do it.
em. Burton indicated Cm. Moffatt had held breakfast meetings when he was
Mayor.
Mr. Ambrose also stated that the council had participated in the call in
program on Channel 30.
By consensus, the council agreed to change the informal town hall
meetings to semi annual meetings.
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 13 --69
March 1, 1994
Adjourned Regular Meeting
.
.
Cm. Houston requested the staff investigate the possibility of
increasing Library hours through the City's contract with Alameda
County. He realized that $160,000 was not going to buy what it had
before, but he wanted staff to investigate how much "Xli dollars would
buy "x" number of hours. What would be incremental costs to increase
services?
Mr. Ambrose stated the preliminary indication was that the $165,000 the
City pays for additional hours will buy less hours in the upcoming
fiscal year.
Mayor Snyder stated library services was
this time library services were provided
City would be throwing water against the
services. It was the wrong thing to do.
County should be the ones to address the
a County problem because at
by the County. He felt the
wind to pay more for less
He felt all the people in the
problem.
Cm. Burton felt library, police and fire were what the people wanted the
most.
Mr. Ambrose indicated the council could continue the discussion on March
2 at the Budget study Session. The City of Pleasanton was pushing hard
for some changes. Pleasanton felt they were subsidizing the rest of the
County with the additional hours they funded for the Pleasanton branch.
Cm. Houston agreed to continue the discussion of additional funding for
the library until the March 2nd Budget Study Session.
em. Houston requested that zoning policies be modified to encourage
Senior Housing. He felt senior housing should be near shopping or the
retail area, as seniors are not as mobile. He asked if City zoning
policies discouraged such development. He wanted to see multi-zoning
with housing and retail mixing. He felt it was a concern of some
people.
Mr. Ambrose indicated this could be addressed under preparing a
Inclusionary zoning Ordinance and Other Housing Element Implementation
Programs, which had a high council priority.
Although Council rated developing more effective handouts and brochures
medium, while Staff rated it low, Mr. Ambrose indicated that the City
did have user friendly handouts for the public. Of the 7 or 8 handouts,
there were only 2 or 3 left to be revised.
Cm. Houston asked when the sign ordinance revisions would be going to
the planning Commission.
Mr. Tong responded that the Planning Commission would be reviewing the
sign ordinance revisions this month and should be done by April. The
sign ordinance would probably be brought to the City council in May.
Mr. Ambrose advised the Council that one shopping center owner may be
approaching the council earlier.
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 13 -'70
Adjourned Regular Meeting
March 1, 1994
.
.
Cm. Burton was glad to see the council support the recommendations of
the Heritage Task Force in implementing the operation of the Heritage
Center as a high priority.
Cm. Burton understood it was illegal to set off fireworks ona public
street. He wanted a site established where citizens could legally fire
off safe & sane fireworks. The booth vendors could be charged a fee
between $100 - $150 for clean-up.
Chief Diekman confirmed the Fire Authority would confiscate any illegal
fireworks or any safe and sane fireworks they found people using in an
improper way.
Cm. Burton realized Lt. Col. Nelson was offering the use of Camp parks
for fireworks that were set off by professionals and not for use by the
general public.
Mr. Ambrose indicated there was a problem of finding a proper location.
There was also the problem of how to control the number of people using
the location. Livermore stopped allowing people to set off fireworks at
Gardella Greens because the same people who were setting off the
fireworks had turned around and were suing the City.
Ms. Lowart advised that fireworks could not be set off in the public
parks.
Mr. Ambrose indicated Staff could look into possible locations and bring
back to the Council.
Cm. Burton agreed to have Staff look into the matter rather than place
on the goals and objectives.
Mr. Koval asked what the procedure to collect state mandated fees for
release of repossessed vehicles meant.
Chief Rose responded that the state had mandated through an assembly
bill that there would be a fee charged to people repossessing vehicles.
This meant anyone repossessing a vehicle within the City limits would
have to report to the police Department and pay a $15 fee. The fee went
to the City.
Mayor Snyder stated this bill was passed so the police would be aware of
what was happening within the community so if a person called up and
reported their vehicle gone, the police would know-if it had been
repossessed rather than stolen.
Cm. Houston asked police Chief Rose to comment on the goal of
transferring responsibility of processing recovered evidence from sworn
personnel to non-sworn personnel and increasing patrol to address
specific crime trends through the implementation of a part-time bicycle
unit.
Chief Rose advised that processing recovered evidence including logging,
storing and purging was being done by sworn personnel. By transferring
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 13 --71
March 1, 1994
Adjourned Regular Meeting
.
.
this responsibility to a non-sworn person such as a Sheriff's
Technician, that would free up an officer to return to patrol.
Cm. Houston asked about the cost.
Chief Rose responded that it would cost less to have a Sheriff's
Technician process the evidence. The plan was to computerize the
information and be able to purge when needed.
Cm. Burton indicated he had participated in the ride along program and
had spent two hours booking a juvenile. He felt that was a lot of time
spent for just one booking.
Chief Rose confirmed that once the initial booking process was begun,
the Sheriff's Technician could intervene and free up the officer to
return to the street.
Chief Rose indicated increased staffing would allow the implementation
of a part-time bicycle unit. This would allow the bike patrol to target
areas where trends were developing and move staff into the area. There
would be flexible hours and the patrol would allow for high visibility
within the community. He wanted to thank the Dublin San Ramon Lions
Club for providing three mountain bikes for this bike patrol.
Mr. Koval asked if there was a way to work with kids that were training
in junior college to enter the police field to participate in working
within the community with the police.
Chief Rose stated Alameda County had a cadet program, but it was not
working well. There was also a reserve program which was working. The
participant had to be over 21 and go through training before being
allowed to ride on patrol. Reserves would not be allowed to participate
in the bike patrol due to the liability factor.
Cm. Burton indicated he had included more police officers on the beat
under Additional Goals to reaffirm getting more people on the beat. He
felt that #2 and #3 under Police Goals would solve the problem.
Cm. Burton questioned the need to implement a program to increase dog
licensing.
Mr. Ambrose responded that it was a health and safety issue.
Mayor Snyder expressed the concern that the Council talked about dog
licensing, but nothing had ever been done. He felt the issue should be
addressed or dropped.
Mr. Rankin stated the current animal control ordinance
veterinarians to notify the City of any vaccinations.
Dublin does not have the mechanics to follow up on the
provided by the veterinarians.
required the
The City of
information
Mr. Ambrose indicated the County was planning to spay or neuter any
animal that came through the new shelter. That would mean a longer stay
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 13 -'72
March 1, 1994
Adjourned Regular Meeting
.
.
and the cities would be charged more. The three cities will have 97
1/2% control of the shelter, as well as 97 1/2 % of the cost for the
shelter. It would be important to establish ground rules with the
County in regard to the new shelter.
In regard to disaster preparedness, Mr.. Ambrose stated there can never
be enough preparedness, if there is a disaster.
Because the current garbage franchise agreement was due to expire in
March 1996, a report on the options and process to negotiate a new
garbage franchise agreement which includes residential and commercial
recycling was. going to be necessary.
Mr. Ambrose stated the need for consultants to see what was available in
regard to waste management.
Mayor Snyder anticipated big changes.
Mr. Rankin expressed the need to be at least one year ahead of when the
contract expired. There would need to be time to purchase trucks.
Mayor Snyder suggested Staff look for grant funds to cover cost of Staff
time in preparation of the new garbage franchise agreement.
Cm. Houston asked about past community volunteer projects.
Public Works Director Thompson .responded that over a four year period,
there had been 17 volunteer projects. 80% were done by youth groups,
mostly through the eagle scout program. There had been one senior
project. Occasionally, a neighborhood group would become involved in a
specific project involving their neighborhood.
Mr. Ambrose indicated Steve Loweree, the Maintenance Supervisor, had a
list of community volunteer projects.
Ms. Lowart stated Bonnie Leonard, Seniors Coordinator, was the official
spokesperson for the "Human Race" which allowed her to speak to
different corporations as to the needs of seniors.
Cm. Moffatt requested that his ranking on working with Tri-Valley
Council to develop a Subregional Transportation plan be changed to 3.
He felt under the new leadership, the Tri-Valley council should get
moving.
Mr. Thompson indicated there was a need to report to the City council on
the Traffic Impact Fee. If a new business comes into the downtown, it
could increase the traffic so traffic flow studies would need to be done
to see if widening the streets was necessary.
Mr. Koval asked what the cities of Pleasanton and Livermore did.
Mr. Thompson responded that the cost was $50,000 in Livermore whereas
the City of Dublin charged $5,000. The philosophy was to shift the
burden onto the people creating the traffic problems.
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 13 --73
March 1, 1994
Adjourned Regular Meeting
.
.
Cm. Houston felt it would be valuable to the City to upgrade the
computer system.
Mayor Snyder asked Bo Barker, Management Assistant, to comment on the
IBM System 36.
Mr. Barker indicated the software was not always able to do what was
needed to be done. The system had plenty of capacity, but Staff was
intending to examine the issue of a new system VB. the old system.
Mr. Ambrose e~plained that during budget preparation, the system was
maxed out -in its availability to provide printers to the necessary
department heads.
Mr. Barker responded he was looking into the possibilities of enhancing
the system.
By consensus of the council, the 1994 Goals & Objectives were adopted as
attached.
* * * *
ADJOURNMENT
There being no further business to come before the council, the meeting
was adjourned at 9:45 p.m.
* * * *
Minutes prepared by Sandie Hart.
Mayor
ATTEST:
City Clerk
#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%#%
CM - VOL 13 --74
March 1, 1994
Adjourned Regular Meeting
.
COUNCIL
PRIORITY
GENERAL GOVERNMEN'l' - ADMINISTRATIVE
)
High "J).lV\mQ..oSe" 1 .
High
P.MCQ.b~i
2.
High
T e- 'I- e. , (,1..~
3.
Medium
~ ~ \(,W\1..
Medium
"'6~'1"~
Medium
~(.\it."'r7\t...
Medium
'\.(.c 4~e-
Medium
I'!'"" .r, (l. ().
Medium
T~ e \ tz..~
Medium
e
A-rA I~ 0" \:"
Low
1.AI2-\L~
PROPOSED OBJECTIVE
FOR ACCOMPLISHING GOAL
(94) support Business Task Force
in development of report on
developing an Economic
Development Program &
implement recommendations
(93) Pursue the development of a
major commercial center in
Eastern Dublin
(94) Complete Brown Bag Training
program for Development
Services staff
4.
(93) Undertake American
Disabilities Act Self
Evaluation
5.
(94) Develop short & long range
data processing plan for
all City Departments
(93) Implement new Federal CATV
regulations
6.
7.
(93) Evaluate self-insured
dental program
8.
(90) Report to council on
development of a strategic
plan for the City
9.
(94) Restore City Newsletter
10. (94) Economic Development
Director to assist City
Manager to implement
recommendations of Business
Task Force & City Council
11. (91) Complete Employee Handbook
.
March 1, 1994 City Council Minutes
Adopted Goals & Objectives
Page 76
COUNCIL
PRIORITY
GENERAL GOVERNMEl'rr - FINANCE
High AM~"'t IT'HO~i'€ Qr-J/I,))tJ,.1tt1l..:r/ 1.
'aM-lL.Cl~
High
\Gt\.Nl(. ,~
2.
Medium
12 ~ -=.. ,..)
Medium
7~l(..,...)
Low
KboN\(. ,'~
.
PROPOSED OBJECTIVE
FOR ACCOMPLISHING GOAL
(94) Develop new Five Year
Capital Improvement program
(94) Improve follow-uP on
Accounts Receivable
3.
(94) Revise Accounting
Procedures to reflect
revisions to organizational
structure
4.
(91) update purchasing Ordinance
(incorporates policy on
purchase of recycled
products)
(94) study revenue enhancement
vehicles for portfolio
investments; Paul Rankin
meet with vendor for
seminar
5.
GENERAL GOVERNMEN'I' - INTERGOVERNME:HTAL RELATIONS
High
AL.l.. o-e:.,rS .
1 .
(94) Aggressively monitor
activities of other
regional/local agencies
which directly impact the
City
(94) Meet jointly with
representatives from other
agencies
High
PrL.l. Dqi'fS ·
GENERAL GOVERNMENT - PUBLIC RELATIONS
Medium
C \~ c.ou~'u-
2.
1.
(93) Hold semi-annual informal
town hall meetings
.
March 1, 1994 City Council Minutes
Adopted Goals & Objectives
Page 77
COUNCIL
PRIORITY
.
PROPOSED OBJECTIVE
FOR ACCOMPLISHING GOAL
GENERAL GOVERNMEN'l' - CONTRACT ADMINISTRATION
High
Lewd(1..,
High
.~\,:~~""~
COMMUNITY DEVELOPMENT - PLANNING
High
T ON ex-
High
T ON ~
High
AM~M~t /ToNfej!Th"M-yf.OrJ 3.
High
_TON~
Medium
TON~
10 ~
Medium
Medium
.,...o~~
Medium
To~~
'-Or'~
Medium
1.
2.
(94) performance Contract Review
for Library Services
(Alameda County Library)
(94) Performance Contract Review
for Building & Safety
(Taugher & Associates)
1.
2.
(93) Revise Sign Ordinance
(93) zoning Ordinance Amendment
RE: outdoor Sales
(93) Carry out Eastern Dublin
Implementation program
4.
(90) prepare Inclusionary Zoning
Ordinance & other Housing
Element Implementation
Programs
5.
(85) Comprehensive Zoning
Ordinance Revision
6.
(91) Conduct land use study for
Southern portion of Camp
Parks
7.
(93) Establish site specific
land use data base
8.
(87) Resolve Eastern Sphere of
Influence with Livermore
9.
(89) Develop more effective
handouts & brochures
.
March 1, 1994 City council Minutes
Adopted Goals & Objectives
page 78
COUNCIL
PRIORITY
.
PROPOSED OBJECTIVE
FOR ACCOMPLISHING GOAL
COMMUNITY DEVELOPMENT - BUILDING & SAFETY
Medium
,..otJ~
Medium
'~VCj~~r
T~~
Medium
COMMUNITY DEVELOPMENT - ENGINEERING
High
~~"!.~
Medium
Tho~~t-J
CULTURE & LEISURE - RECREATION
High
\- [>.&)A.(Lr
High
High
L ~.....,)Q.(t..r
Lo ...u Al\..r
High
La vJ f\(1.. ,.....
1.
2.
3.
(88) Complete follow-uP
enforcement of non-
conforming signs
(94) Provide two homeowner
education program seminars
(94) Develop process for
recovery of property from
earthquake damaged
buildings
1 .
(94) Inspect 75% of industrial
sites as required under the
National pollution
Discharge Elimination
permit by June 30, 1994
(92) update City's Subdivision
Ordinance
2.
1 .
(92) Prepare a report from the
Heritage Task Force with
.recommendations on the best
way to operate programs at
the Heritage Center
2.
(93) Renovate Heritage Center
3.
(90) complete Parks & Recreation
Master. Plan
4.
(94) Secure outside funding &
implement Recreation
Oepartment Fee Assistance
program
i
March 1, 1994 City council Minutes
Adopted Goals & Objectives
Page 79
COUNCIL
PRIORITY
High
L~v) AJt:r
High
Lo \oAJ A.a..r
High
L.!)\..u ~r
.
PROPOSED OBJECTIVE
FOR ACCOMPLISHING GOAL
5.
(94) Update the Agreement
between the City & the
School District regarding
use of facilities
6.
(94) Coordinate construction of
scorebooths & batting cages
by Dublin Little League at
the Dublin Sports Grounds
7.
(94) Implement the
recommendations of the
Heritage Task Force
regarding the best way to
operate programs at the
Heritage Center, provided
funding is available
Medium
Lev) ~Q.:\ !TJ...r;,..fJ~
Medium
L 0""'" AA."r
Medium
low-AlL r
Medium
l.O\JJ -.r
Low
L w o.a.--r
(92) work with EBRPD & County to
complete development of
unbuilt portion of Iron
Horse Trail
9. (93) Report to City Council on
potential name change for
Recreation Department to
more accurately reflect
programs & services
administered by the
Department
10. (94) Work with Dublin Fine Arts
Foundation on 1994
projects, provided funding
is available
11 ~ (94) Pursue proposal from
professional Sports
Market~ng for scoreboards
at the Dublin Sports
Grounds
12. (91) Complete renovation of DHS
Athletic Fields
.
.
STUDY SESSION MEETING - March 2. 1994
A study session meeting of the city Council of the city of Dublin was
held on Wednesday, March 2, 1994, in the council Chambers of the
Dublin civic Center. The meeting was called to order at 7:30 p.m., by
Mayor Snyder.
* * * *
ROLL CALL
PRESENT: Councilmembers Burton, Houston, Howard, Moffatt and Mayor
snyder.
ABSENT: None.
* * * *
PLEDGE OF ALLEGIANCE
Mayor Snyder led the council, Staff and those present in the pledge of
allegiance to the flag.
. * * * *
city Manager Ambrose advised that this study session had been called
in order for those issues to be identified which will impact the
city's financial condition in the next few years and to identify those
areas the city Council would like staff to analyze that impact
operating and capital expenditures and revenues before the preparation
of the preliminary 1994-95 Budget and eIP.
Mr. Ambrose felt if Staff had a little bit more direction on the
front-end of the process, it might save time later in preparation.
Mr. Ambrose gave a brief overview of the city's financial situation,
utilizing overheads. Historical comparisons of revenues and
expenditures for FY 1990-91 through FY 1993-94 estimates were
reviewed. The per capita expenditures in FY 1990-91 were $542,
compared to $492 in FY 1993-94. The per capita revenues in FY 1990-91
were $598, compared to $521 in FY 1993-94.
Mr. Ambrose discussed revenues and advised that the two big unknowns
relate to sales tax and the state budget. operating expenditures will
be affected greatly by: 1) police Dispatch Costs; 2) Implementation
of new 800 mghz radio system; 3) Animal Shelter; 4) New operating
costs in Fire Service; 5) Traffic signal Maintenance; 6) street
Lighting due to acquisition of street lights from PG&E; 7) Library
services; and 8) Legal Services. Also, there are a total of $9~
million in capital projects identified in the city's 5-Year CIP which
are unfunded.
staff prepared a list of items where direction was requested from the
city council. These included:
I. Should Staff use 1993-94 service level as the basic budget
service level for 1994-95?
II. How should the budget address unknown state Budget impacts on the
city?
*@*@*@*@*@*@*@*@*@*@*@*@*@*~*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@
eM - VOL 13 - 83
Study. session
March 2, 1994
.
.
III. How should 1993-94 operating surplus be utilized? i.e.,
1. Economic uncertainty in 1994-95
2. Placed into reserves
3. Used for one-time expenditures
IV. How/What should be budgeted for increases in 1994-95?
1. Employee compensation
2. Contractor compensation
V. How should community group requests be addressed in 1994-95?
VI. Should the cost of funding high priority objectives be included
as additional budget increments to the current service level?
VII. What additional issues/areas should staff analyze in the budget?
1. Expenditures
2. Revenues
VIII. Set a budget hearing date
em. Burton asked what staff could see as far as any additional revenue
coming in. He asked if there would be some development occurring.
Mr. Ambrose stated it is too early to project this. We will have
some, but it depends a lot on the construction schedules.
em. Burton asked if our fees were more or less set as a break even or
if we come out ahead in developer fees.
Mr. Ambrose responded that we are not really coming out ahead. As an
example, on CUP's we don't come close to retrieving our costs when
processing these. We recover no overhead.
em. Burton asked if we were more or less locked in with the same
revenue as we have this year. When are we able to say enough is
enough at these things the County is throwing at us such as police
dispatch, the animal shelter, or are they just going to keep doing
this?
Mr. Ambrose stated as long as the state keeps taking it away from the
county, they will try to recover it from us. It would cost us almost
$ 3/4 million a year to run our own dispatch center.
Cm. Burton asked if Pleasanton and Livermore run their own dispatch
centers.
Mr. Ambrose stated they do, but these are 24-hour operations and they
pay a lot more than we do also.
em. Burton asked if Staff had run any totals.
Mr. Ambrose stated there are so many unknowns that no totals had been
run. The Fire budget will be looked at very cautiously. Most of the
revenue sources we have are pretty inflexible. We don't yet know what
the property tax figures are for this year.
em. Houston discussed some preliminary calculations. With regard to
VII, his recommendation was that the Police Chief and city Manager
"/
*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@.@*@*@
eM - VOL 13 - 84
March 2, 1994
study. Session
.
.
review 2 additional police personnel. Also review library service to
determine what we can buy for our money.
Mayor Snyder questioned if we make modifications, will this impact
Pleasanton as well?
staff responded that we might possibly be locked in depending upon
what Pleasanton does.
Cm. Houston asked if Staff could review library service in 8 hour
increments.
Mr. Ambrose stated Staff could look at full day instead of 4 hour
increments.
em. Houston also reiterated his request to review the Business Task
Force Economic Development Director position, and do a study on Data
Processing equipment to upgrade to a more desirable level.
em. Burton clarified that these would be in addition to the $300,0001
they are already looking at.
Cm. Moffatt felt the Council needed to start prioritizing things. We
have to have police service, fire service, street repairs, etc. We
should get down to the very basics of what we really need and then
start adding things. It may be that we will have to choose between 2
officers or a computer system.
em. Houston felt we need to start with the basic service level.
Mr. Ambrose advised that what staff will do is start out with the
current service level included in the current budget and then add
those items that the Council has discussed as additional budget
increments.
em. Moffatt asked if they would look at the bare bones necessities and
use this as a base.
Mr. Ambrose stated this would be a zero-base budget.
em. Burton stated he felt they went to the mat and reduced everything
when we thought we were going to lose the $800,000 last year. We
could start with this to decide where the options are. We know our
revenues won't increase significantly this next year.
Mr. Ambrose suggested that they start with this years budget and then
instead of looking at every single item, look at the range of
possibilities.
em. Burton felt there was a good format already established.
Mr. Ambrose indicated the summary could be put together differently
this year. Each service level could be listed with an amount.
,
*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@
eM - VOL 13 - 85
study session March 2, 1994
..
.
Mayor Snyder stated with regard to III (How should 1993-94 Operating
surplus be utilized? i.e., 1. Economic uncertainty in 1994-95
2. placed into reserves 3. Used for one-time expenditures), he would
select #1.
Cm. Moffatt asked about IV (How/What should be budgeted for increases
in 1994-95? 1. Employee compensation 2. contractor compensation), and
how much should be budgeted for increases.
Cm. Houston felt it should be included in the analysis and then it
could be discussed.
Mr. Ambrose ~dvised that with our accounting system, we split these
numbers and distribute them. He suggested some kind of a number be
determined and it could be put in the contingent reserve.
Cm. Houston suggested putting in 3% and use this amount for figuring
purposes.
Mr. Ambrose stated they can disagree with this in June if they want
and it could be pulled out at that time.
Cm. Burton discussed increasing Staff because of development activity.
He asked if this would be included. He didn't feel the council needed
to be included in these types of minute decisions.
Mayor Snyder commented that if we have a major developer come to us
and say they need Staff, we have to look at what we will do. As was
discussed at the Goals & Objectives meeting, we are down 4 people.
The city council must consider when to look at adding people to
relieve the pressure.
Cm. Moffatt asked if it would be possible to get an extra fee for fast
tracking an application.
Mr. Ambrose responded that it is, but the city council must adopt the
fee and we have to go through the public hearing process. Horne
Express has come in and requested fast tracking as they want to be
open by May.
Cm. Moffatt felt that on V, dealing with community group requests, we
should take our current funding and then look at the deducts.
Services for the community are most important.
Mayor Snyder thought the Council should review them as they have in
the past at budget time.
Mr. Ambrose asked how they should be shown as some are funded and some
are not.
Cm. Houston felt we should send out a letter and have everyone line up
or put their name in because after a certain period of time, we can't
accept any more requests.
*@*@*@*@*@*@*@*@*@*@*@*@*@*~*@'@'@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@
eM - VOL 13 - 86
study. session
March 2, 1994
.
.
em. Moffatt stated he would like to discuss some type of criteria for
funding.
Cm. Houston felt that all the requests may be different, so we won't
have any specific criteria.
Cm. Moffatt used Dublin-based as a criteria example. He wanted to
know if there was any criteria that could be looked at to help
eliminate some of these folks who ask for money.
Cm. Burton felt they should just open the door to everyone and then
decide at the appropriate time.
Mr. Ambrose asked about the Dublin Fine Arts Foundation and Dublin
Substance Abuse council as they were included in this year's budget.
Cm. Houston felt they should take all the money that will be available
and have everyone make requests. The council will then decide how to
divide it up.
Mr. Ambrose asked if community Television should be included in this
group.
The Council responded initially that it should. Cm. Howard felt that
CTV should not be put in the same pot. There is a lot of confusion on
the part of the public about CTV. Most people confuse it with Viacom.
Mayor Snyder stated he felt this should be in a separate pot as it is
a service of its own. The council agreed.
Cm. Moffatt asked about getting into the Americans with Disabilities
Act aspects of paratransit.
Mr..Ambrose stated paratransit could be put in as an additional
increment and the council could either fund or not fund it. He would
back out those directly requested contributions to groups and they
would not be part of the basic service level.
ern. Houston stated on VI, he had stated some things that he felt were
high priority.
Mayor Snyder pointed out that there were 37 goals & objectives listed
with high priority, but with differing staff time requirements. He
felt that in many cases, a decision will have to be based on dollar
figures. It should be kept separate as the information is needed in
order for them to make a decision.
In discussing VII, additional issues/areas for budget analysis, Cm.
Moffatt felt there was a hole in the revenues we utilize for the
school district. We are taking care of their football field and maybe
the costs can be shared.
,
*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@
eM - VOL 13 - 87
March 2, 1994
study.session
.
.
Cm.'s Houston and Howard will be meeting as the liaison committee with
the school district next week and issues such as this will be
discussed.
Mr. Ambrose reviewed ancient history and discussed the events related
to Kolb Park. Dublin San Ramon services District built what was known
as Kolb Park on school district property. In 1978, when Proposition
13 was passed, DSRSD said they could no longer maintain the park and
said, lIit's yours school districtll. The school district said they
couldn't maintain it either. Those who have been in the community for
years know what happened to Kolb Park and the investment that had gone
into that facility.
Mr. Ambrose explained the hesitation and concern on the part of the
city council when the city entered into the facility use agreement
with the school district. The city put in close to $ 3/4 million in a
school district facility, the football field and complex at Dublin
High School. What must be considered is what guarantee do we have
that those improvements or investment in the community will be
maintained and not let go? We maintain the turf and they maintain the
fixed structures.
Cm. Moffatt pointed out that on paper we have committed to $3~ million
in improvements.
Mr. Ambrose advised that the school district has a $36 million bond
issue that they just passed and a portion is for facility upgrades,
including existing facilities. There is some overlap there, so we
will need to know what they plan on doing. There's certainly no need
for the city to carry something in its Capital Improvement Program if
they plan on doing it.
Cm. Moffatt indicated that he really liked the program we are in
regarding utilizing some of the school properties for recreation
programs. There could be an adjustment to some of the policies
related to what they are doing and what we are doing. Maybe a
realignment should take place. .
Mr. Ambrose pointed out that the other part of the agreement involves
scheduling. The City schedules all facilities within the City.
Cm. Moffatt felt this was a great concept and we should maintain it,
but maybe we should take a look and realign some of the aspects.
Cm. Houston asked if he meant realign to get more money?
Cm. Moffatt stated it was difficult to talk about specifics at this
point but we should have a better understanding after the liaison
committee meets with them.
Mayor Snyder stated he felt there needed to be a greater mutual
understanding of the agreement under which we operate. We did it for
the benefit of the community and many of the school district parents
and staff members believe it was done for the benefit of the school
*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@
eM - VOL 13 - 88
study session
March 2, 1994
.
.
district and that they should have exclusive use of the facilities.
If we can't clarify this, he suggested that the city back away from
the entire program. There is animosity created out of the conflicts
that arise.
em. Burton felt the school district will have the money for capital
improvements as a result of their bond issue.
Mr. Ambrose stated the bond money cannot be used for maintenance.
Mayor Snyder stated he was concerned with regard to revenues and the
Governor's budget situation. Some of the philosophy was explained at
anABAG meeting the other day. The one thing that stands out very
clearly is the basic $2.3 billion for immigration which is the key to
the whole thing. The unitary tax situation also could certainly be an
element. The rollover figure coming out of Sacramento is $6 billion
and nobody wants to address this. Someday, this has to be addressed
and it has to be paid by somebody. We need to be prepared at some
point in the future to be a part of that payoff.
The Council selected the date of Wednesday, June 15th to hold the
Budget meeting, beginning at 6:30 p.m., and to continue on Thursday,
June 16th if necessary.
* * * *
ADJOURNMENT
There being no further business to come before the council, the study
session was adjourned at 9:00 p.m.
* * * *
Mayor
ATTEST:
city Clerk
* * * *
,
*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@
eM - VOL 13 - 89
study session March 2, 1994
. Cl . Q)
'0 0.. m
ell <Il III
..IJ 0 'OQ) J::<:I'
" e:: I-f Q) Q) I-f 0.. en
\I) O::S ..IJO en
mr..'O ..IJ1lI . ...
\I) -rl \I)
1-f,.l<:..IJ eLO ~O
o.tIll-f .or-- \1)\1)
tUO ::s rlA
~E-to. lIl$.1 0.
[/) $.1 \I) 0 e>o
:;J OlllO:: lIl'4-1 0.0
~ o.lIl tU 0
\1)\1)\1) .s:::a '0
o::ao 0 H\I)
[/) -ri $.1 >O-ri ~
II-IUlO ..IJ..IJ CllCll
II-I::!r.. c:: tU IIlrl
Illl%l ::s 0 III 0.
~ .!I: O-ri J::l.il
II) ... III Url 11<0
rllll 0. 0
......c E-t <:I' ... 0. a e:: e::
>00 en >OtU Q) 0 >041 0 0 III III
III a ...en III ~ 'ri Ill.o -ri -ri ~ .jJ
~::S'O... ~ 0> $.1 III .jJ ~O .jJ ~ III III
OCll a III rl 0 0 0 rl rl
G./UElll III 'I"i .jJ 0. III lll+l <<I <<I ~ 0.
ro $.1 a 'Oe::a e '0 e
aoo::! e:: 0 III 0 ~ aH 0 0 0 0
::>+111-I1-) :;JNO U OH Z Z U U
>- \,t \I) E
..:! oI.l 0 +1>0 0 ::s
!<C ..-I .,... 1I-I<Il III e::+I e:: '0
0 .-10 III 0;::: III lll-ri tU e::
Cl .... -I"i e +I ."" eu e:: \I)
.oe e:: e:: .jJ 0> 0. -rl $.1
.Cl .....0 IllH Ooll -"" <<I o III ro III
Z me:: Q) .... rl l%l rl;::: .!I: H 11-I
H III 0 11-I+1 .jJlll .ri 1ll..IJ 0 0 III
:r: $U QUI <<10 .0 e:: > 0 p::
00 '4-IW III N-ri tU :l III H .0 c:: 0>
H ..IJW .ri 11-I UI 0 '00 '(l e:: e::
..:l Q)..-! c:: e::1I-I -rl 1-1 11-I e:: 0 -ri .""
~ .t:1ll' III e:: III 0 Cl . l%l e:: I\l 'rl ,.I<: rl
.j.Jg~ e'rl 01 e:: o c:: :r: ..IJ 0 .0
0 0. HlIl..IJ e:: 0 GI I\l I\l e ::s
u e::H$.1 o lot 0" a tU-rl Cll rlrl III I-f 00 A
U 0 01 ..-!GI $I-l\l) O..IJ ~~ ..-10.. III ..IJ
!<C III 0 GI~ lot GI e -rl III 0 >0 UI '0 c::
..IJ H >a OI..IJ I-l ::! rll-l e:: 0 0 'rl <Il I-l
00 p:: H 0>11< QlGl Q) III lot <Ilrl 0.01 ::!'rl rl e:: III <Il
~ 0 OS:: '00 J::e::1lI ~~ eo 001 0. .ri -rl ..IJ
r.. o.-ri ..IJ ..IJtUo. WH U\l) e e > UI
H <Il 0. c:: GIrl ::t:lll W 0.. ..IJ W '0 III III
E-tE-t [/) H 0 Q) ;:::lll ..IJ Q <Il ..IJ o III !<C 0:: fiI .
Uo:: W rle ..IJ -rl c: >0 .!I: 11-I c::o> ..IJH III c::
filO :> <Il<llo. 0 ell..IJ Q) Illrl <IlC:: .jJ ..IJ 0. ..IJ 0
1-)0.. H H > 0 III H c:: e'rl 0 ..IJ<Il e-rl ..IJII) <Il 00 0 0,""
QCOLil E-t llI111rl ::s lll''''' III U c:: IottIJ III c:: I-l rl ..:l rl ::S..IJ
filOO:: U 0.'0 III UI~rl ..-l III <Il ..-l ."" o III 0. -< Q) '0 0
E-t W <Il > H .0 o.<IlC:: 'O..IJ 0. III 0. E 0 > c: III
~oI:l~ I-) H'4-I III ::s o::s e J:: -ri c:: 0 EI-l lllll-l 0 Cl III O..-l
l%l P<OA o..OA H..IJr.. ::>-< HE-t O::Q U A UfiI
Qt/Hil 0 ~
<~
8~ A en r<) r<) ""' N 0 .- z ""' ""'
fiI (X) en en en en 0'1 0'1 0 en en
[:l 00 H
0 E-t
""' P< H
en 0 Cl
en 0:: Cl
P< ... N r<) <:I' LO 10 t"- o( co en
r>:1
..:l
co
H
U) <Il III III 1lI I\l
ZZ III UI UI lot H I-l I-l I-l
00 0 0 0 III .", 'rl III Q)
tI:lP< H I-l I-l ....: IV III ,.I<: ~ ,.I<:
0::00 ~ ~ ~ I-l X X I-l 0
WfiI tU Ql <Il I\l I\l III
0..0::: l%l E-t E-t l%l CO :.::
~
HE-t
HH e
UO::: ::s
~~ .s::: ,c: .c:: ;::: -rl
0> 0> 0> 01 '0 :l 6
00:: -rl ...c .", ."" Q) 0
UIl< :I: :r: :r: :r: :e ..:l ..:l
..:!
<
0
Cl
-<
fil
0::
-<
.-I ~
Q) t.:l EXHIBIT 2
01 0
III 0::
ll< ll< H