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HomeMy WebLinkAboutItem 4.03 StandardEmergMgtSys (2) . . CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: 1-~tf- 95 SUBJECT PREP ARED BY Standardized Emergency Management System Rose Macias, Community Safety Assistant EXHIBITS A TT ACHED 1) Resolution Adopting SEMS RECOMMENDATION ~AdOPt SEMS FINANCIAL STATEMENT: There is no cost associated with this agreement. DESCRIPTION : The tragic 1991 East Bay Hills fire prompted a new law requiring major changes to the way California responds to disasters. The resulting Standardized Emergency Management System (SEMS) regulations were developed to help ensure that the people and agencies responding to disasters have an organized and standard approach to the situation. SEMS has been established to provide an effective response to multi-agency and multi-jurisdiction emergencies in California. By standardizing key elements of the emergency management system, SEMS is intended to: . facilitate the flow of information within and between levels of the system . facilitate coordination among all responding agencies Use of SEMS will improve the mobilization, deployment, utilization, tracking, and demobilization of needed mutual aid resources. Use of SEMS will reduce the incidence of poor coordination and communications, and reduce resource ordering duplication on multi-agency and multi-jurisdiction responses. SEMS regulations apply to local governments, special districts, and to all state agencies. To be eligible for reimbursement of personnel costs related to disaster response, local governments and special districts must follow the SEMS regulations. Staff recommends that the City Council adopt the SEMS regulations as the framework for its disaster planning, training, and response efforts. :~~ ~~.-~- - - - - - - - - - COPIES TO~--- - -- - - - --- - - ---- - - - - -- - --- - - - - - - -- 3 ;)()-30 . . Resolution No. _95 A RESOLUTION OF THE CITY COUNCIL of the CITY OF DUBLIN ADOPTION OF STANDARDIZED EMERGENCY MANAGEMENT SYSTEM(SEMS) WHEREAS, the potential for a major catastrophe due to natural or hwnan-caused disaster is always present; and WHEREAS, a greater efficiency in disaster response can be achieved by standardization of key elements in emergency management systems; and WHEREAS, the State of California has passed legislation and established Standardized Emergency Management System (SEMS) regulations to help ensure that the people and agencies responding to disasters have an organized and standard approach to the situation. NOW, THEREFORE, BE IT RESOLVED, that the City of Dublin adopts SEMS (attached) as the framework for its emergency planning, training and response efforts. PASSED, APPROVED AND ADOPTED THIS DAY OF ,1995. AYES: NOES: ABSENT: ABSTAIN: MAYOR Attes~: City Clerk . -. CA~ORNIA CODE OF REGULATIONS TITLE 19 DIVISION 2 OFFICE OF EMERGENCY SERVICES ADOPTED REGULATIONS ADD NEW CHAPTER 1 TO READ: Chapter 1. Standardized Emergency Management System (SEMS) ADD NEW ARTICLES 1.8, SECTIONS 2400 .2403,2405,2407,2409,2411,2413, 2415, ~, 2425,2428,2443, AND 2450 TO READ: Article 1. Short Title S 2400. Short Title. This Chapter shall be known and may be cited as the Standardized Emergency Management System (SEMS) Regulations. Note: AUTHORITY: GOVERNMENT CODE ~8607(a) REFERENCE: GOVERNMENT CODE ~607 Article 2. Purpose and Scope 92401. Purpose and Scope. These regulations establish the Standardized Emergency Management System (SEMS) based upon the Incident Command System (leS) adapted from the system originally developed by the Firefighting Resources of California Organized for Potential Emergencies (FIRESCOPE) program induding those currently in use by state agencies, the Multi.Agency Coordination System (MACS) as developed by FIRESCOPE program, the operational area concept, and the Master Mutual Aid Agreement and related mutual aid systems. SEMS is intended to standardize response to emergencies involving multiple jurisdictions or multiple agencies. SEMS is intended to be flexible and adaptable to the needs of all emergency responders in California. SEMS requires emergency response agencies use basic principles and components of emergency management including IeS, multi.agency or inter-agency coordination, the operational area concept, and established mutual aid systems. State agencies must use SEMS. Local government must use SEMS by December 1, 1996 in order to be eligible for state funding of response.related personnel costs pursuant to activities identified in California Code of Regulations, Title 19, 92920, 92925, and 92930. Individual agencies' roles and responsibilities contained in existing laws or the state emergency plan are not superseded by these regulatjons. Note: AUTHORITY: GOVERNMENT CODE ~8607(a), ~8607(b) REFERENCE: GOVERNMENT CODE ~8607. HEALTH AND SAFETY CODe ~13071. ~13072 Adopted Regulations 1 Effective 9/2/94 integrated organizational snare equal to the complexity and d!nds of single or multiple inddents without being hindered by jurisdictional boundaries. ICS is the combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure, with responsibility for the management of resources to effectively accomplish stated objectives pertinent to an incident. (l) "Local Government" means local agencies as defined in Government Code 98680.2 and spedal districts as defined in California Code of Regulations, Title 19, 92900(y). (m) "Multi-agency or inter-agency coordination" means the participation of agencies and disciplines involved at any level of the SEMS organization working together in a coordinated effort to facilitate decisions for overall emergency response activities, including the sharing of critical resources and the prioritization of incidents. (n) "Office of Emergency Services (OES)" means the Governor's Office of Emergency Services. Note: AUTHORITY: GOVERNMENT CODE gBS07{a) REFERENCE: GOVERNMENT CODE ~8607. ~8680.2. ~8558{c) Article 4. Standardized Emergency Management System 92403. SEMS Organizational Levels and Functions. (a) All emergency response agencies shall use the Standardized Emergency Management System in responding to, managing, and coordinating multiple agency or multiple jurisdiction incidents, whether single or multiple discipline. (b) There are five designated levels in the SEMS organization: field response, local government, operational area, regional, and state. Each level is activated as needed. (1) "Field response level" commands emergency response personnel and resources to carry out tactical decisions and activities in direct response to an incident or threat. (2) "Local government level" manages and coordinates the overall emergency response and recovery activities within their jurisdiction. (3) "Operational area level" manages and/or coordinates information, resources, and priorities among local governments within the operational area and serves as the coordination and communication link between the local government level and the regional level. (4) "Regional level" manages and coordinates information and resources among operational areas within the mutual aid region designated purs\lant to Government Code 98600 and between the operational areas and the state level. This level along with the . state_ level coordinates overall state agency support for emergency response activities. Adopted Regulations 3 Effective 9/2/94 . . (0) Logistics is responsible for providing facilities, services, personnel, equipment, and materials in support of the incident. (E) Finance (maybe referred to as finance / administra tion) is responsible for all financial and cost analysis aspects of the incident, and for any administrative aspects not handled by the other functions. (2) The principles of ICS are that: (A) The system provides for the following kinds of operation: single jurisdictional responsibili ty / single agency in volvemen t, single jurisdictional responsibili ty with multiple-agency involvement, and multiple-jurisdictional responsibility with multiple- agency involvement. (B) The system's organizational structure adapts to any emergency or incident to which emergency response agencies would be expected to respond. (C) The system shall be applicable and acceptable to all user agencies. (D) The system is readily adaptable to new technology. (E) The system expands in a rapid and logical manner from an initial response to a major incident and contracts just as rapidly as organizational needs of the situation decrease. (F) The system has basic common elements in organization, terminology and procedures. (3) The components of ICS are common terminology, modular organization, unified command structure, consolidated action plans, manageable span-of-control, predesignated incident facilities, comprehensive resource management, and integrated communications. (A) Common terminology is the established common titles for organizational functions, resources, and facilities within ICS. (B) Modular organization is the method by which the ICS organizational structure develops based upon the kind and size of an incident. The organization's staff builds from the top down with responsibility and performance placed initially with the Incident Commander. As the need exists, operations, planning, logistics, and finance may be organized as separate sections, each with several units. (C) Unified command structure is a unified team effort which allows all agencies with responsibility for the incident, either geographical or functional, to manage an incident by establishing a common set of incident objectives and strategies. This is accomplished without losing or abdicating agency authority, autonomy, responsibility or accountability. Adopted Regulations 5 Effective 9/2/94 (d) Local government s.use multi-agency or inter-agency tordination to facilitate decisions for overall local government level emergency response activities. Note: AUTHORITY: GOVERNMENT CODE ~607(a) REFERENCE: GOVERNMENT CODE ~8558(c). ~8607(a). ~8607(e) S 2409. Operational Area Level. (a) "Operational Area Level" means an intermediate level of the state emergency services organization, consisting of a county and all political subdivisions within the county area. Each county geographic area is designated as an operational area. An operational area is used by the county and the political subdivisions comprising the operational area for the coordination of emergency activities and to serve as a link in the system of communications and coordination between the state's emergency operation centers and the operation centers of the political subdivisions comprising the operational area, as defined in Government Code S8559(b) & 98605. This definition does not change the definition of operational area as used in the existing fire and rescue mutual aid system. (b) All local governments within a county geographic area shall be organized into a single operational area by December 1, 1995, and the county board of supervisors shall be responsible for its establishment. (c) The operational area authority and responsibility under SEMS shall not be affected by non-participation of any local government(s) within the operational area. (d) The county government shall serve as the lead agency of the operational area unless another member agency oi the operational area assumes that responsibility by written agreement with county government. (e) The lead agency of the operational area shall: (1) Coordinate information, resources and priorities among the local governments within the operational area. (2) Coordinate information, resources and priorities between the regional level and the local government level. Coordination of fire and law enforcement resources shall be accomplished through their respective mutual aid systems. (3) Use multi-agency or inter-agency coordination to facilitate decisions for overall operational area level emergency response activities. (f) The operational area EOC shall be activated and SEMS used as described in the SEMS Organizational Levels and Functions (92403) when any of the following conditions exists: (1) A local government within the operational area has activated its EOC and requested' activation of the operational area EOC to support their emergencY operations. Adopted Regulations 7 Effective 9/2/94 92413. State Level. . . . (a) The state level EOC shall be activated and SEMS used as described in SEMS Organizational Levels and Functions (92403) when any of the following conditions exists: (1) A regional level EOC is activated. (2) Upon the governor's proclamation of a state of emergency. (3) Upon the governor's proclamation of an earthquake or volcanic prediction. (b) The lead agency for establishment of the state level EOC shall be OES. (c) When the state level EOC is activated, communications and coordination shall be established with the regional level EOC(s), state level department operations centers, and federal emergency response agencies. Coordination of fire and law enforcement resources shall be accomplished through their respective mutual aid systems. (d) The state level shall use multi-agency or inter-agency coordination to facilitate decisions for overall state level emergency response activities. Note: AUTHORITY: GOVERNMENT CODE 98607(a) REF8=lENCE.: GOVERNMENT CODE ~8607(a), ~8558(b) 92415. Mutual Aid. (a) "},'!utual Aid" meaES "v'ohmtar-j aid and assistance by the provision of services and facilities, including but not limited to: fire, police, medical and health, communication, transportation, and utilities. Mutual aid is intended to provide adequate resources, facilities, and other support to jurisdictions whenever their own resources prove to be inadequate to cope with a given situation. (b) "Mutual Aid System" means the system which allows for the progressive mobilization of resources to/from emergency response agencies, local governments, operational areas, regions, and the state with the intent of providing adequate resources to requesting agencies. The California mutual aid system includes several discipline-specific mutual aid systems (e.g., fire and rescue, law enforcement, medical and public works) which are consistent with the Master Mutual Aid Agreement. (c) All mutual aid systems and agreements shall be consistent with SEMS and the Master Mutual Aid Agreement. (d) Unless otherwise provided by agreement, the responsible local official in whose jurisdiction(s) an incident requiring mutual aid has occurred remains in charge and retains overall direction of personnel and equipment provided through mutual aid (as provided for in Government Code 98618). · Note: AUTHORITY: GOVERNMENT CODE ~8607(a) REFERENCE: GOVERNMENT CODE ~8607(a)(3). ~8561. ~861 G, ~8617. ~8618 Adopted Regulations 9 Effective 9/2/94 AMEND CHAPTERS 1 - 5 TIEAD: . Chapter 1 2. Emergencies and Major Disasters Chapter 23. Office of Emergency Services -- Conflict of Interest Code Chapter 34. Hazardous Material Release Reporting, Inventory, and Response Plans Chapter 4 5. State Assistance for Fire Equipment Act Chapter S 6. Natural Disaster Assistance Act Adopted Regulations 11 Effective 9/2/94