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HomeMy WebLinkAboutItem 8.6 EngCntrctRev S&T (2) CITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: June 27, 1995 SUBJECT: Engineering Contract Review (Santina & Thompson) Report by Public Works Director Lee Thompson EXHIBITS A TT ACHED: 1) 2) 3) 4) 5) Personnel utilization charts Current Agreement dated July 1, 1992, and amendments Letter from Keith Halvorson dated May 3 1, 1995 Comparison of Current and proposed Rates Resolution and Proposed Amendment to Agreement RECOMMENDATION: l'v 1) \L \J' 2) " Review services provided by Santina & Thompson Adopt resolution approving amendment to agreement and authorize Mayor to execute the amendment. FINANCIAL STATEMENT: Work is primarily performed on an as-needed basis in accordance with a specified rate schedule. The total 1995-96 budget for General Engineering Services, Private Development Review, and Capital Improvement work is $153,000. This is approximately 13% below the total estimated cost for 1994-95. The decrease is primarily due to fewer projected hours in the General Engineering category. The total estimated cost for FY 1995-96 includes an approximately 3.5% increase in hourly rates as proposed by Santina and Thompson. Approximately $31,000 of the proposed $153,000 budget will be reimbursed by developer fees. DESCRIPTION: The City has contracted with the firm of Santina and Thompson for general professional engineering services since 1983. Over the years, the scope of the contract has been reduced as the City hired Staff to replace contract positions. The most recent change occurred in the fall of 1991, when the City hired an additional Public Works Inspector and an Engineering Technician which replaced services previously provided by Santina and Thompson. The contract with Santina and Thompson allows the City the flexibility to quickly gear up to provide diverse engineering services and then reduce the workload without requiring City personnel layoffs. The contract also allows for flexibility in the private development plan check workload without the City maintaining a fixed number of Staff to do this work. It also allows for the completion of overflow work when City Staff is unable to perform or complete projects in-house. All functions are to be performed on an as-needed basis. These tasks include private development plan review and inspection, surveying and legal descriptions, capital project design and inspection, resident engineer and/or construction management, government agency coordination, drafting, and any other engineering functions that City Staff is unable to perform economically or due to time constraints. General Em!åneerin2 in FY 1994-95 and 1995-96 General Engineering work includes updating of the City maps as necessary; minor studies; deed descriptions; map printing charges; and Capital Improvement Project estimates. In 1994-95, the General Engineering category also included estimates for flood and slide hazard mitigation that were needed for a report to FEMA; preparation of documents for the Office of the State Architect for the Dublin High Stadium work; and provision of part-time personnel at the City offices to fill in for the City's Assistant Civil Engineer position. The estimated General Engineering cost for 1994-95 is $33,240. It is anticipated that the workload for General Engineering consulting needs in Fiscal Year 1995-96 will be considerably less than in 1994-95, as much of the current year work will not be repeated. The estimated General Engineering cost for 1995-96 is estimated at $5,000. CITY CLERK FILE~ ;~=-::-ß:l;--------------------------------::~:-;~---:::-:=:::-::~:~ & Thompson Development Review Review of Private Development projects in past years included Site Development Reviews, Conditional Use Permit Reviews, Tentative Maps, and Rezonings. This review of private development submittals during the preliminary planning stages has been taken over by the City's Senior Civil Engineer position. When time constraints prohibit this work being done by in-house staff, Santina and Thompson has been requested to provide plan review services. During the last year, the type of development plan checking done by Santina and Thompson was for subdivision grading and improvement plans and Final Subdivision Maps. In Fiscal Year 1994-95, Santina and Thompson has provided plan-checking services for a number of commercial projects (Petco, Petsmart, Valley Auto), as well as the Hansen Ranch project, the Homart project, and the County's master drainage plan. Santina and Thompson's participation in Private Development Review has increased during the past year, partly due to the increase in development, as well as to the fact that the City's Assistant Civil Engineer position has remained unfilled. The estimated Private Development cost for 1994-95 is $43,442. In the area of subdivision plan checking and inspection, the City is able to insure a proper system of checks and balances. The agreement with Santina and Thompson prohibits them from performing work for other clients within Dublin's City Limits or Sphere ofInfluence. This prevents a situation in which Santina and Thompson could prepare plans for a private developer and then complete the review on behalf of the City. Proiected Private Development Needs in FY 1995-96 Residential projects that are in the planning stage or in progress include Hansen Ranch, Donlan Canyon, Schaefer Ranch, and potentially the eastern Dublin developments. In addition, a number of commercial projects are taking place, including the Homart shopping center and several changes in the downtown area. The estimated private development review cost for 1995-96 is $31,000. It is anticipated that the Assistant Civil Engineer position will be filled shortly after the beginning of 1995-96 and that some of the plan checking work can then be done in-house. Since development work has been sporadic and varies greatly from year to year, it is still better to work with a contractor with a pool of people so as not to cause delays when several plan checks are received at one time. Conversely, when the volume of work is low, it is not necessary to lay off City Staff or modify work assignments. The cost of private development plan checking and inspection work, plus a surcharge for City overhead costs, is recovered from the developer. Capital Improvement Proiects Santina and Thompson has worked on three Capital Improvement Projects during the past fiscal year: The Dougherty Road/Sierra Lane traffic signal, which was recently completed, the Dublin Boulevard Widening, which will be constructed during the summer and fall of 1995, and the Eastern Dublin Traffic Impact Fee. Small Capital Improvement Projects and annual maintenance projects such as the Annual Street Overlay, Sidewalk Safety Repair, Annual Slurry Seal, and striping contracts have been largely designed in-house. The Heritage Center Renovation was designed by an outside architect, whose services were secured through an RFP. Construction survey staking for street improvement projects has typically been included in the specification as work to be provided by the contractor, except that federally-funded project staking (for example, on the Dublin Boulevard Widening project) must be done by in-house or City-contracted services per State requirements. Table I below indicates total projected engineering cost by Capital Project for FY 1994-95. TABLE I ESTIMATED TOTAL ENGINEERING COST BY CAPITAL PROJECT FISCAL YEAR 1994-95 Pro· ect Title Dublin Boulevard Widenin Dou hert Road/Sierra Lane Traffic Si nal Eastern Dublin Traffic 1m act Fee En Cost $75 316 $9,814 $11 294 $96,424.00 TOTAL: Page 2 Proiected Needs for 1995-96 Capital Proiects Table II below provides the estimated engineering cost by Capital Project for Fiscal Year 1995-96. It is anticipated that Santina and Thompson will provide project management services for the Dublin Boulevard Widening project. The City does not have sufficient in-house staff to manage the scope of work involved in this large construction project, which includes coordinating utility relocations and work on private property, as well as the considerable amount of paperwork required by Federal-Aid projects. In addition, Santina and Thompson will provide topographic and design services for the next phase of the Dougherty Road Improvements and also the Eastern Dublin Arterial Plan Lines. TABLE II ESTIMATED TOTAL ENGINEERING COST BY CAPITAL PROJECT FISCAL YEAR 1995-96 Estimated En Costs $40 000 $27,000 $50,000 $117,000 TOTAL: Other 1995-96 Capital Improvement Projects, such as the Annual Street Repair and Overlay will be designed and managed by in-house staff, or, in the case of the Sports Grounds Renovation, handled by an outside landscape architect. Staffin2 Exhibit I indicates a breakdown of person-hours by job classification and by major categories of work (i.e., General, Private Development, Capital Projects). The total projected hours for 1995-96 are approximately 1,819 hours. While this represents the equivalent of slightly less than one full-time position, these hours were provided by seven different levels of expertise, including survey supervisors and field personnel. The largest number of projected hours are expected to be spent on project administration for the Dublin Boulevard Widening project and development of the eastern Dublin roadway plan lines. The categories of Private Development and Capital Projects are the areas which have the largest potential for fluctuation of work effort required. The current volume of work would not warrant further hiring of City personnel (other than to fill the vacant Assistant Civil Engineer position) to carry out these activities. It is also not practical to go out to proposal every time Staff needs help on a plan check or a portion of a design project. It is again proposed that on-site staffing by Santina and Thompson be provided only on an as-needed basis. Private development plan review, design work, and drafting takes place in Santina and Thompson's Concord office. If the services of resident engineer or construction manager are needed, or if additional part-time inspection staff is needed, those persons would be assigned a specific number of hours per week in the City offices to deal with those tasks. A2reement and Costs For FY 1992-93, a new agreement was prepared which reflected the reduced scope of work and defined a new errors and omissions insurance limit (Exhibit 2). This agreement was extended for an additional two-year period in FY 1993-94, and an approximately 4.76% rate increase was approved for 1994-95. Santina and Thompson is proposing an approximately 3.5% rate increase for FY 1995-96 (Exhibit 5). Santina and Thompson charges the City of Dublin 75% of the rates shown on the rate schedule for General Engineering or Capital Improvement work performed from the City offices, or for work performed from the City offices on permits or applications for which a fixed fee is charged. The total budgeted cost for Fiscal Year 1995-96 is approximately 13% less than the estimated Fiscal Year 1994-95 cost, which is primarily attributable to fewer projected hours in General Engineering Services. Approximately $31,000 of Private Development Review cost will be reimbursed by developer fees. Page 3 Table III below identifies the historical breakdown of costs under the Santina and Thompson contract. TABLE III HISTORICAL BREAKDOWN OF COSTS Actual 1993-94 Est. 1994-95 Pro.iected 1995-96 General Engineerin.g $9 557 $33,240 $5,000 Private Development $10,612 $43,442 $31,000 Capital Improvement Proiects $58,202 $96,424 $117 000 TOTAL: $78,371 $173,106 $153,000 Recommendation Staff recommends that the City Council review the services of Santina and Thompson, provide any additional input and comments, adopt the resolution approving the amendment to the agreement (Exhibit 5), and authorize the Mayor to execute the amendment. g: Iconrract\s&tlag strey Page 4 Izl '0 -~- ~ !:!:: m II) :5 (,) W W f--¡>' Oi .-' 10.. ::E W z> Om æo ::Ew 00 :I:Z I-w c.. oðx <cW z 11), ~ g;I' <cO m:I: I (f) O....JI- a: <Co <ct::w ~o..-' I<CO øog: :J o 0:: I I- l[) 0) I '<t 0) 0) I- Z WW I-~ <co.. >0 ~oc¡:¡j 0..> w o ø ....Jz <C- a:ffi Ww Zz w- øø z w '<t 0) M 0) 0) ~ (f) ....JI- ~o _w 0..-' <cO oa: 0.. 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I , $-" - ~ ..- "...' h- ;~,.,.. ...., H' Kit ~ ~ -..c::- CJ F "" 16 ~ ~ + ::s 1 ~ ""' ~ EXHmIT "A" OF RESOLUTION 55-94 AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND SANTINA AND THOMPSON, INC. FOR ENGINEERING SERVICES WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and Santina and Thompson, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement on June 9, 1992, to provide engineering services to CITY: and WHEREAS, an Amendment was approved on June 1, 1993, to extend the term of said Agreement until June 30, 1995; and WHEREAS, Consultant has requested an adjustment of charge rates for Fiscal Year 1994-95; NOW, THEREFORE, the parties hereto agree as follows: Adiustment of Charge Rates Charge rates for Fiscal Year 1994-95 shall be as shown on the Rate Sheet attached hereto as Amendment Exhibit" I. " CITY OF DUBLIN ¿~~ Mayor t SANTINA AND THOMPSON, INC. a:(conrraclS) lengrlamndmenr idJ#?~ Keith R. Halvorson President Date:~ {{'it- ~XL.B¡;-trr '1_ f.t~. ~ .,.~tOI .. -----./J-- A 1.~--A_ ~UX~V.\-t AAr~ ~ ~~\-tt; · . /I ~ENDMENT EXHIBIT -:JANTINAK THOMPSON.INC. Munidpal Engineering Surveying Railroad Engineering Planning PROPOSED HOURLY CHARGE RATES FOR THE CITY OF DUBLIN July 1, 1994 PRINCIPAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $131.50 ENGINEERING: Project Engineer ................................................... 103.00 Senior Engineer .................................................... 92.50 Associate Engineer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 77.50 Engineer I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., 59.00 Public Works Inspector . (includes vehicle) .................................................... 86.00 Pavement 1fanagement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 39.50 Resident Engineer (includes vehicle) .................................................. 123.00 PLANNING: Director of Planning ................................................. 94.50 Senior Planner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 88.00 Associate Planner .................... -. . . . . ... . . . . . . . . . . . . . . . . . . . . . . .. 68.00 Planner I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 54.00 DRAFTING/GRAPHICS: Senior Drafter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 68.00 Associate Drafter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 60.00 Junior Drafter I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., 52.50 Graphic Artist ...................................................... 46.00 CLERICAL .. .. .. .. .. .. .... .. .. .. .. .... .. .. .. .. .. .. .. .. .... .. .... .................... .......... .... .. .... .. ........................ .. 34.50 SURVEY: Survey Manager .................................................... 95.00 Survey Supervisor ................................................... 85.50 Project Surveyor .................................................... 80.00 .A.ssoci.ate Office Surveyor .............................................. 63.00 Office Surveyor I ................................................... 44.50 2-Man Party ...................................................... 159.50 l-1fan Party ....................................................... 85.50 Effective July I, 1994 to June' 30, 1995 1355 Willow Way, Suite 280 Concord, California 94520-5ï28 510-827 -3200 Fax 510-687-1011 EXHIBIT" A" AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND SANTINA AND THOMPSON, INC. FOR ENGINEERING SERVICES WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and Santina and Thompson, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement on June 9, 1992, to provide engineering services to CITY: and WHEREAS, CITY wishes to continue contracting for services from CONSULTANT; and WHEREAS, CITY and CONSULTANT agree that the agreement shall be extended for an additional two-year period; WHEREAS, an adjustment of fees for services rendered is not necessary for the ensuing one-year period (July 1, 1993 to June 30, 1994); NOW, THEREFORE, the parties hereto agree as follows: Extension of Agreement The agreement dated June 9, 1992, shaH be extended for a two-year period, beginning July 1, 1993 and terminating June 30, 1995. CO.NSULTANT may propose an increase in fees and charges on an annual basis for the City's reVIew. CITY OF DUBLIN ~,~ A TrEST: ~ã5~ . C t ~erk SANTINA AND THOMPSON, INC. a:(contracts) lengrlamndmenl ~~~ Keith R. Halvorson President Date: ~ U I (1 'i,? C I STANDARD CONSULTING ENGINEERING SERVICES AGREEMENT THIS AGREEt-fENT is made at Dublin, California, as of July 1,1992, by and bet\o.'een the CITY OF DUBLIN, a Municipal Corporation ("City"), and Santina and Thompson, Inc., ("Consultant"), who agree as follows: 1. TERM OF AGREEMENT. The term of the agreement shall be for one year, beginning on July 1, 1992, and ending on June 30, 1993. This agreement shall supersede all previous agreements that Consultant has or has had with City. City may terminate the services of Consultant by providing 30 days written notice. In the event of such termination, Consultant shall be compensated for such services up to the point of termination. Compensation for work in progress shall be prorated as to t]1e percentage of progress completed at the date of termination. If Consultant terminates its services to the City, it must provide written notice at least 90 days in advance of such termination. Notices shall be provided as indicated in Section 14 below. 2. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in Exhibit A. Consultant shall proyiòe said sen'ices at the time, place, and in the manner specified in Exhibit A. 3. PAì~ENT. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth in Exhibit B. The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all billings for said services to City in the manner specified in Exhibit B; or, if no manner be specified in Ex]1ibit ß, then according to the usual and customary procedures and practices which Consultant tlSes for billing clients similar to City. 4. FACILITIES AND EQUIPMENT. Except as set forth in Exhibit C, Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. City shall furnish to Consultant only the facilities and equipment listed in Exhibit C according to the terms and conditions set forth in Exhibit c. 5. GENERAL PROVISIONS. The general provisions set forth in Exhibit D are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the other term or condition shall control insofar as it is inconsistent with the general provisions. G. EXHTJ\TTS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein. 7. Ol-,TNERSHIP OF ì.;rQRK. All documents, data, studies, surveys, drawings, maps, and reports furnished to Consultant by City, as well as reports and supportive data prepared by Consultant under this Agreement shall be considered the property of the City of Dublin, and upon request at the Agreement with Santina and Thompson July 1, 1992 Page 1 completion of the services to be performed, they will be turned over to the City of Dublin. 8. COLLECTION OF FEES. All fees to he collected from any private developer, engineer, or architect in connection with the carrying out of the functions set forth above, if collected by Consultant shall be collected in the name of the City. Consultant shall employ recordkeeping measures acceptable to the City with respect to collection of such fees. If fees are collected by the City, Consultant shall review the appropriate City ordinances and fee schedules in effect and shall provide to the persons designated by City for collection of fees, the amount of such fees to be collected. 9. SUBCONTR.ACTING. The Consul tant s1ìall perform the \.jork contemplated with resources available wit1ì1n its own organization and no portion of the work pertinent to this contract shall be subcontracted without written authori::ation by the City, except t1ìat which is express1y identified in the Consultant's proposal. 10. CHANGES. City may from time ta time require changes in the scope of the services by Consultant to be perfarmed under this Agreement. Such changes, including any change in the amount of Consultant's compensation which are mutually agreed upon by City and Consultant, shall be effective as amendments ta this Agreement only when in writing. 11. RESP01\'SIRLE CHARGE. Consultant s1ìall assign a project manager(s) ta tne project for the duration of the project. There shall be no change in the Project Manager ar members of the project team without prior ·vJri tten <1pproval by t1ìe Ci ty. 12. RESTRICTED SERVICE ¡;ITHTN CTTY nOlJND:\RTES. Consultant s11all provide no services for any client other than the City within the corporate boundaries or sphere of influence of the Ci ty dur i ng t1ìe term of the agreement. 13. CONTRACT ADMINISTRATION. This !\greement shall be administered by LEE S. THOMPSON ("Administrator"). All correspondence shall be directed ta or through the Administrator or his designee. 14. NOTICES. Registered Mail to: Any written notice to Consultant shall be sent via Si1ntina unci Thompson, Inc. 1355 Willow Way Suite 280 Concord CA 9~520-5728 Any written natice ta City shall be sent ta: Lee S. Thompson Director of Public Works/City Engineer P.O. Box 23/10 Dublin, CA 94568 Agreement with Santina and Thompson July 1, 1992 Page 2 Executed as of the day first above stated: CITY OF DUBLIN, A ¡'!unici,p'éJl) Corporation / / f / ,/ ._/Á / ßyD:c:J-;· ~~ ~ "City" Attest.cJjp:f¡/!{r ~L it Clerk SANTIN:'\. Bv , \ '- ^rp~oved as to form: ~ J, l... . ':~,' ~ ,/ ,'.;' \', '. ,{ 'I I.- City Attorney Agreement with Santina and Thompson July 1, 1992 Page 3 EXHIBIT A SCOPE OF SERVICES AND SCHEDULE Consultant agrees to provide those general engineering services that may be requested by City during the term of this agreement in a prompt, professional, and wo~kmanlike manner in accordance with tIle standards of the engineering profession. All work shall be completed to the satisfaction of the City !·!anager. The general engineering services to be performed pursuant to this agreement are as f 0 11 my s : A. Administrative Duties 1. Attend meetings with City staff, public officials, community leaders, developers, contractors, and the general public, as required by City. 2. At the direction of City, review and comment on planning ~rograms and land development projects which are not only located within the City, but also located outside the City and which may have a traffic impact on the City. 3. '~en directed, supervise the accounting of State Highway User Funds from the standpoint of meeting State requirements for the expenditure of such funds. The City shall have final authority regarding accounting methods and procedures. 4. Advise the City Manager as to engineering and construction financing available from other governmental agencies and when so directed, prepare and initiate application for such fundings. 5. Recommend ordinances and regulations pertaining to engineering matters when requested to do so. 6. Assist the City to establish working relationships and to coordinate with other public agencies and private utilities involving engineering matters affecting the City. 7. Provide special engineering reports regarding traffic, Bssessment district formation, annexation, etc., when so requested. 3. Traffic Engineering Duties 1. At the request of the City, give direction to and assist City staff in performing traffic studies as necessary and/or required. 2. At the request of the City, recommend solutions to street design problems. Exhibit A Page 1 of 3 3. At the request of the City, provide traffic engineering consultation in connection with traffic circulation, street signs, noise impact, etc. C. Development Review Duties 1. Review proposed developments and make recommendations pertaining to engineering considerations. This includes, but is not limited to, the following: a. Examine each tract map of each subdivision within the City, with respect to its conformity with the tentative map or maps, any approved alterations, and applicable City records and ordinances. 1). Exômine eôch pôrccl milp of eDch rlivision of ll1nrl wit11Ín t11e City with respect to its conformity with the tentative map or maps, any approved alterations, and applicable City records and ordinances. c. Provide detailed plan checking of tract and parcel mapS. 2. Check irr.pro\1'emen~ plans for f(1cilities under t11e jurisdicti.on of the City that are prepared by private developers. 3. Establish performance and labor and material bond amounts when required, and require the posting of such securities and other development fees within the proper time sequence of such development review. 4. Provide field inspection during the construction of such improvements by private developers and at the proper time recommend notices of completion and acceptance of work. 5. Provide such necessary and related functions that are the normal practice of the City in the City engineering review of private developments. 6. Review engineering aspects of planning applications. D. Capital Projects 1. Upon specific and separate authorization by the City, prepare plans and specifications for capital improvement projects. The City reserves the ri[,11t to bict ¿¡ny project or bring in spec:!aUsts when deemed necessary by t11e Ci ty or L11e Consul tant. A Capital Improvement is defined as any project in which the construction is performed by someone other than the City forces or the City's designated street maintenance contractor. 2. Provide plan checking of and construction observation during the course of construction of projects performed by City forces. Exhibit A Page 2 of 3 E. r13nning Provide planning services to the City when requested. F. Surveying Provide field and office surveying services to the City when requested. Exhibit A Page 3 of 3 EXHIBIT B PAYMENT SCHEDULE Consultant shall be compensated for work as follows: A. The following ""ork shall be charged at 75 percent of the rates sho....'T1 in Exhibit B-l. l "General Engineering ¡.Jork" \.;l1ich i.s performed in or from the Dublin City Office by Consultant's employees that are assigned to the City on a long-term basis. "Long term basis" employees are defined as employees assigned at a minimum of two (2) eight-hour days per week for a minimum of a GO - day period. "General Enginee ring ì,Tork" is de fined as \,1ork no t char geab Ie to pri va te developments and shall include state and federally funded Clr ....·ork. The City shall not pay Consultant for time spent commuting from the Consultant's office to the City's office for long-term-basis errployees. Examples of work meeting the above requirements and proposed to be perfo:-med at 75 percent of the rates sho\m in Exhibit B-1 are as fo110''''5 : a) Attendance at Commission and City Council meetings. b) General Engineering Work performed from City offices. c) Capital Improvement Work performed from City offices. d) Services performed from City offices which are related to the review, issuance, and inspection of permits which are based on an established fee and the appli.cant is not charged the actual cost. B. The following ""ork shall be charged at tl1e rates shown in Exllibit B-1: 1. Capital improvement design work performed from Consultant's office and billed on a time and material basis. Prior to proceeding with the work, a maximum estimated budget shall be agreed to and shall not be exceeded without approval of the City Manager. 2. General Engineering Work performed from the Consultant's offices. 3. Plan checking and other activities which are paid for by a private developer and are based on an established fee. This work may be done at the City's offices or from the Consultant's offices. Exhibit ß Page 1 of 1 SANTINAK THOMPSON, 1 NC. J\ 1unicipal Engineering f\ai1road Engineering Surveying Planning PROPOSED HOURLY CHARGE RATES FOR THE CITY OF DUllLTN Julyl,1992 PRI]\;CIPAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $125.50 EN GIN"'EERTNG: Project Engineer .................................................. 98.00 Senior Engineer .................................................. 88.00 Associate Engineer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . .. 74.00 Engineer I . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 56.50 Public V-lorks Inspector (inc1udes venicle) ................................................. 82.00 Pavement Mnnngement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., 37.50 Resident Engineer (includes venicle) ..,.........................,................... 117.00 PL-\..."\~1NG: Director of Planning. . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 90.00 Senior Planner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 84.00 Associate Planner ................................................. 65.00 Planner I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 51.50 DRAFTING/GRAPHICS: Senior Drafter ...... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 65.00 Associate Drafter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 57.50 Junior Drafter I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 50.00 Graphic Artist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 44.00 CLERICAL . . . . . . .. . . . . . . . . . . . . . . . . . . . . .. .. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . .. . 33.00 SIJRVEY: Survey Manager .................................................. 90.50 Survey Supervisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 81.50 Project Surveyor .................................................. 76.50. Associate Office Surveyor ........................................... 60.00 Office Surveyor I ............................ . . . . . . . . . . . . . . . . . . . . .. 42.50 2-Man Party .................................................... 152.00 I-Man Party ..................................................... 81.50 Effective July 1, 1991 to June 30, 1992 1:1~:; VVilll)\\' WilY, Suite ~~[) C, )Ill' )rd, C.)li!l)rlìi,l 1)-I~2{l-:;72S :;In-S~7-:l~(l() r,)'\ ;]()-h.S:-·111J I EXHIBIT C City shall furnish physical facilities such as desks I filing cabinets, and conference space, as may be reasonably necessary for Contractor's use while consulting with City employees and reviewing records and the information in possession of City. The location, quantity, and time of furnishing said physical facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility which may involve incurring any direct expense, including, but not limiting the generality of this exclusion, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Exhibit C Page 1 of 1 EXHIBIT [) GENERAL PROVISIONS 1. INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's engineering services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. 2. LICENSES: PERHITS: ETC. Consultant represents and ...:arrants to City that he has all licenses, permits, qualifications and approvals of ~latsoever nature ...:hich <Ire leg<Il1y re<']uired for Consultimt to prilct1.Ce his profess1.on. Consultant represents and warrants to City that Consultant shall, at his sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice his profession. j. TEi;::. Consul c:ant shall devote such time to tl,e performance of services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of Consultant's obligations pursuant to th1.s Agreement. 4. n~S\JR}\NCE REOUIRE!'ŒNTS. Consultant s11a 11 procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to properc:y which may arise from or in connection with the performance of the work hereunòer by the Consultant, his agents, representatives, errployees or subcontractors. The cost of such insurance shall be included in tl:e Consultant's bid. A. Hinimum SeoDe of Insunmee. Coverage shall be at least as broad as: (1) Insurance Services Office form number GL 0002 (Ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage ("occurrence" form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile Liability, code 1 "any auto" and endorsement CA 0025. (3) Worker's Compensation insurance as required by the Labor Code of the State of California and Employers Liability Insurance. B. ~hnimum Lim1 ts of Insurance. than: Consultant shall maintain limits no less (1) General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If commercial General Liability Insurance or other form with a Exhibit D Page 1 0: !~ July 1, 1992 general aggregate limit is used, eitlìer tlìc general nggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limi t. (2) Automobile Liability: $500,000 combined single limit per accident for bodily injury and $100,000 for property damage. (3) Workers Compensation and Employers Liability: Workers Compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $500,000 per accident. C. Deductihles nnd Self-Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City. D. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions: (1) General Liability and Automobile Liability Coverages. (a) The City, its officers, officials, employees and volunteers are to be covered as insu~eds as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consul tant, premises o\med, occupied or used by the Consultant, or automobiles O\med, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of the protection afforded to the City, its officers, officials, employees or volunteers. (b) The Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall 11e excess of the Consultant's insurance and shall not contribute with it. (c) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to t11e City, its officers 1 officials, employees or volunteers. (d) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (2) Worker's Compensation and Employers Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from work performed by the Consultant for the City. Exhibit D ?age 2 of 4 July I, 1992 (3) Professional Liability. Consultant shall carry, and provide City with evidence of, professional liability insurance in the amount of $1,000,000 to protect against negligent acts, errors or omissions on the part of the Consultant in the course of performance of the services specified in this Agreement. City agrees to immediately notify Consultant, in ....-riting, of any claim against City wl1ich may result in City seeking indemnity against Consultant pursuant to this clause. (4) All Coverages. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled by either party. except after thirty (30) days prior \vritten notice by mail has been given to the City. Consultant shall provide City with 30 days' prior written notice of any reductions in the dollar limits of the policy. ~. AcceDtabilitv of Insurers. Insurance is to be placed \o.'ith insurers with a Bests' rating of no less than A:VI. f. Verification of COVerE1P'e. Consultant shall furnish City with certificates of insurance and with original endorsements effecting coveraGe required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certific3tes and endorsements are to be received and approved by the City before work commences. The City reserves t11e right to reguÜ-e compl ete, certified copies of all required insurance policies, at any time. Ii. The Risk Manager of City may approve a variation of those insurance requirements upon a determination that the coverages. scope, limits and forms of such insurance are either not commercially available or that the City's interests are otherwise fully protected. 5. COK'SULTANT NO AGENT. Except as City may specify in writing, Consultant shall 118ve no Ruthori ty, express or impliect, to ae t on heha lf of City in any Ciljìil<.i.ty .:11ntsoever [IS .1n AGent. C(1n,<;111t.1nr. slwlllHlvc no <1l1th(1rir.y, express or implied, pursuant to this AGreement to bind City to any ohligation \0.'11;'1 tsoever. !). ASSIGì\HENT PROHT!HTED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of on)' r i [;11 t or ob 1 i go tion pur SU.1nt to th:i s Agreemen t sh.111 be vo i.d Dnd 0 f no effect. 7. PERSONNEL. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City. in its sole discretion, at any time during the term of this Agreement, desires the removal L):hibi t D Page 3 of 4 July 1, 1992 of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, cause the removal of such person or persons. 8. STANDARD OF PERFORMANCE. Consultant shall perform all services re~uired pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices his profession. All instruments of service of \o,'hatsoever nature which Consultant delivers to City pursuant to this Agreement shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 9. lìOLD HAR~~LESS AND RESPONSŒlLITY OF CONSULTANTS. Consul tant shall indemnify, defend, and hold harmless the City, its officers, agents, and employees from and against any and all claims, demands, liability, costs, and expenses of ~ahtever nature, including court costs and counsel fees arising out of injury to or death of any person or persons or loss of or p11ysical damage to any property resulting in any manner from the ~illful acts or negligence of Consultant, its subcontractors, agents, employees, licensees, or guests in the making or performance of this Agreement. Approval of the insurance contracts does not relieve the Consultant or subconsultants from liability under this paragraph. 10. GOVERNMENTAL REGUlATIONS. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant shall comply ~ith all applicable rules and regulations to ~hich City is bound by the terms of such fiscal assistance program. 11. DOCU~ENTS. All reports, data, maps, models, charts, designs, plans, studies, s~rveys, photographs, memoranda or other written documents or materials prepared by Consultant pursuant to this Agreement shall become the property of City upon completion of the work to be performed hereunder or upon termination of the Agreement. No such materials or properties produced in whole or in part under this Agreement shall be subject to private use, copyrights, or patent rights by Consultant in the united States or in any other country without the express written consent of City. City shall have unrestricted authority to publish, disclose (as may be limited by the provisions of the California Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced under this Agreement. 12. COf.jPLIANCE wITH APPLICABLE LAìJS. In performing the services to be provided pursuant to this agreement, Contractor shall comply with all applicable State and Federal Laws and regulations, including, but not limited to, laws and regulations relating to discrimination and laws requiring injury and illness prevention programs. a: (contracts)\engr\agrement Exhibit D ?age 4 of 4 July 1, 1992 SANTINA&= THOMPSON.INC. Murùåpal Engineering Railroad Engineering Surveying Plarming May 31, 1995 Mr. Lee S. Thompson CITY OF DUBLIN 100 Civic Plaza Dublin, CA 94568 Re: ENGTh"EERING SER\1CES FOR FISCAL YEAR 1995-1996 Dear Lee: We understand that our contract with ilie City will be reviewed during the June City Council meeting. We would like to propose an increase to our charge rates for fiscal year 1995-96. We would like to propose an increase of approximately four percent. This increase is necessary to keep pace with our increase in costs for salaries, rent, computers, supplies, and equipment. The increase is also consistent with the Consumer Price Index. Please recall that our existing contract provides the City wiili a 25 percent reduction in rates when our staff works out of the City of Dublin offices. Oilier than the new charge rates, no amendments are proposed to our existing contract. Enclosed is ilie proposed charge rate sheet for fiscal year 1995-1996. We appreciate the opportunity to serve the City of Dublin and hope to continue this service in the future. Should you require any additional information or have any comments, please do not hesitate to contact me. Sincerely, tL:tLe. Keith Halverson, P.E. President Enclosure phldub\950531 .-...,(~ He i"ii ~ t"" I· ~9..r. ·2 t:. .,"i... ..~ -~. ~~- Ltfux ~ ~0+f1 +B\uUì1cm 1355 Willo\,\' V.,iay, Suite 280 Concord, California 94520-5728 I I c: ~~c:~~ oc..1õ: ~'CCII- ~ ... 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C/) ....J « I- o t- ¡;:Y~~C¡~T .A. ......l... ~ !~ """ 0' . ___~.------. Co,,=* Co'{Yì 0 Ö-\r\5oY\ ~~~Ifi~ 00000 OOOL[)L[) cricrir"ilfi0 (J')CXJCXJeD-:- Ifi~lfilfi~ ,181~ 8 L[)(J')O ,...... lD -:- lD_ r-- 001_ ...... ...... ER- 6R- ~ 4A- tA- ~ ~ 8~88~ lfilfior"i-.i en co CXJ IlD -:- ~ ~~~~~ IL[) N -:- r--(J')L[)OO ...... Iii ...... ....J « ü 0::: uJ ....J U 0::: o >- a:: uJ 00:::>- 10::: C/) 0 0::: 0::: uJ-> >-::::> 0 C> uJC/)>- «ffi~uJuJ za..::::>Ü> «::::>C/)Ü:g5 :EC/)I-~C/) >->-ü uJ uJ uJ Ü uJü »....,0 O:::O:::OC/)Ü: ::::>::::>a::C/)LL C/)C/)£l.«O RESOLUTION NO. -95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES WITH SANTINA AND THOMPSON, INe. WHEREAS, the City Council of the City of Dublin approved an agreement for engineering services with Santina and Thompson, Inc., on June 9, 1992; and WHEREAS, on June 1, 1993, the City Council approved an amendment to extend the term of said Agreement until June 30, 1995; and WHEREAS, an additional two-year extension is recommended; and WHEREAS, Santina and Thompson, Inc. has proposed an increases in charge rates for Fiscal Year 1995-96; and WHEREAS, the City feels that the proposed increase is appropriate; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the amendment to the agreement with Santina and Thompson, Inc., which is attached hereto as "Exhibit A." BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement. PASSED, APPROVED, AND ADOPTED this _st day of June, 1995. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk g: \contract\s&t\amndreso """'Y' 'ç F.H""'"' ~ è:...ðtHft.J~S___~~ U~ ~ ~... ~ e-VXJtu.+Ït1\ 'aM iTh9()¡-,: cL ~ EXHIBIT "A" OF RESOLUTION -95 AMENDMENT TO AGREEMENT BET\VEEN CITY OF DUBLIN AND SANTINA AND THOMPSON, INC. FOR ENGINEERING SERVICES \VHEREAS, the City of Dublin (hereinafter referred to as "CITY") and Santina and Thompson, Inc. (hereinafter referred to as "CONSUL T ANT"), entered into an agreement on June 9, 1992, to provide engineering services to CITY: and WHEREAS, an Amendment was approved on June 1, 1993, to extend the term of said Agreement until June 30, 1995; and WHEREAS, an additional two-year extension is recommended; and WHEREAS, Consultant has requested an adjustment of charge rates for Fiscal Year 1995-96; NO\V, THEREFORE, the parties hereto agree as follows: Adjustment of Charge Rates Charge rates for Fiscal Year 1995-96 shall be as shown on the Rate Sheet attached hereto as Amendment Exhibit "l. II Extension of Term The term of the agreement shall be extended for an additional two-year period terminating June 30, 1997. CITY OF DUBLIN Mayor ATTEST: City Clerk SANTINA AND THOMPSON, INe. Keith R. Halvorson President Date: g: '¡conlracl'.s&l\amndmenl SANTINA&= THOMPSON.lNC. 1\ 1.lmicipal Engineering Railroad Engineering SLUveyÌIlg Planning PROPOSED HOURLY CHARGE RATES FOR THE CITY OF DUBLIN July 1, 1995 PRINCIPAl.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $136.00 ENGTh'EERING: Project Engineer ................................................. 107.00 Senior Engineer .................................................. 96.00 ..I\ssociate Engineer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 80.50 Engineer I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 60.00 Public Works Inspector (includes vehicle) ................................................. 89.50 Pavement Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 41.00 Resident Engineer (includes vehicle) ................................................ 128.00 PLANNING: Director of Planning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 98.00 Senior Planner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 91.50 Associate Planner ................................................. 70.50 Planner I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 56.00 DRAFrING/GRAPlliCS: Senior Drafter .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 70.50 Associate Drafter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 62.50 Junior Drafter I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 54.50 Graphic Artist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 48.00 CLERICAl.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . .. . . . 36.00 SURVEY: Survey Manager .................................................. 99.00 Survey Supervisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 89.00 Project Surveyor .................................................. 83.00 Associate Office Surveyor ........................................... 65.50 Office Surveyor I .................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 46.50 2-Man Party .................................................... 166.00 I-Man Party ..................................................... 89.00 ~\/M'MiT I ;;......~~. _. I: .~..__~__,,____ of -ft~ÐJ1) H~~-r Effective July 1, 1995 to June 30, 1996 1355 Willow 'Vay, Suite 280 Concord, Calif