HomeMy WebLinkAboutItem 4.04 MCE Amend Contract (2)CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: AUGUST 8, 1995
SUBJECT:
Amendment to Contract with MCE Corporation for Maintenance
Services
Report by: Public Works Director Lee Thompson
EXHIBITS ATTACHED: Resolution and Proposed Amendment
. /
/~¢? Adopt resolution approving amendment to agreement
RECOMMENDATION:
FINANCIAL STATEMENT: The higher service levels approved by the City Council will add
$47,070 to MCE's total estimate for Fiscal Year 1995-96. Sufficient
funding has been included in the 1995-96 Adopted Budget.
DESCRIPTION: On June 27th, the City Council approved an amendment to the City's
agreement with MCE Corporation for Maintenance Services which incorporated the work program for the
current service level for Fiscal Year 1995-96. Subsequently, on June 28th, the City Council adopted the
1995-96 Budget with higher service leVels which affected several of MCE's work categories as shown
below:
Budget Line Item
3020 Street Maintenance - Eastern Dublin
3040 Street Tree Maintenance - Eastern Dublin
3050 Street Landscape Maintenance, HSL I - Eastern Dublin
Street Landscape Maintenance HSL II - Dougherty Road
Berm Wildflowers
Street Landscape Maintenance HSL III Replacement Plant
Material
8013 Dublin Cemetery - Additional Tree Trimming
8020 Park Maintenance - Fountain Maintenance
Total:
Higher Service
Level Cost
(MCE Portion Only)
$14,370
$650
$4,890
$2,300
$6,460
$3,OOO
$15,400
$47,07O
ITEM NO. ~~_ Copies to: Steven Loweree, MCE
I GITY
CLERK
The higher service levels identified for Street Maintenance, Street Tree Maintenance, and Street Landscape
Maintenance are related to improvements to be constructed in eastern Dublin. These improvements are
primarily associated with the Homart development. In addition, two higher service levels were approved
for the Street Landscape Maintenance budget. These were for wildflower seeding on the east side of
Dougherty l~oad and for replacement of missing shrubs and an additional turf aeration.
The higher service level for the Dublin Cemetery involves increased contract tree trimming £or 10 older
trees. The tree trimming was recommended because of'the age of'the trees and their proximity to buildings
and the creek.
The higher service level in Park Maintenance represents the cost of maintenance associated with operating
the two fountains at the Civic Center and the entry fountain at Shannon Park for tour hours per day, five
days per week.
Staff' recommends that the City Council adopt the resolution approving the amendment to the agreement
with MCE Corporation.
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RESOLUTION NO. -95
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT WITH MCE CORPORATION
FOR PUBLIC WORKS MAJNTENANCE SERVICES
WHEREAS, on June 14, 1993, the City Council approved an agreement with MCE
Corporation for Public Works Maintenance Services; and .
WHEREAS, said agreement provided a detailed scope of work and labor rates for Fiscal
Year 1993-94; and
WHEREAS, on December 13, 1993, June 21, 1994, August 22, 1994, and June 27, 1995,
the City Council reviewed and approved amendments to the agreement; and
WHEREAS, as part of the budget approval process for 1995-96, the City Council
approved a higher level of service which affects MCE's Schedule of Work;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
does hereby approve the amendment to the agreement with MCE Corporation attached hereto as "Exhibit
A," with an effective date of July 1, 1995.
. BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment.
PASSED, APPROVED, AND ADOPTED this 8th day of August, 1995.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
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EXHmIT "A" OF RESOLUTION _-95
AMENDMENT TO AGREEMENT BETWEEN
CITY OF DUBLJN AND MCE CORPORATION
FOR PUBLIC WORKS MAJNTENANCE SERVICES
.
WHEREAS, on June 14, 1993, the City of Dublin (hereinafter referred to as "CITY" and
MCE Corporation (hereinafter referred to as "CONTRACTOR") entered into an agreement to provide Public
Works Maintenance Services to CITY (hereinafter referred to as "AGREEMENT); and
WHEREAS, on December 13, 1993, June 21, 1994, August 22, 1994, and June 27, 1995, the
City Council approved amendments to Exhibit "B" of said Agreement, which provides for a specific schedule
of work, including activities and rates to be charged; and
WHEREAS, during the budget approval process for 1995-96, the City Council approved
higher levels of service that affect the Schedule of Work for MCE Corporation; ,
NOW, THEREFORE, the parties hereto agree as follows:
Section 1. Exhibit B, "Payment Schedule," of the Agreement shall be amended by
replacing Attachment 1 in the current Agreement with Attachment 1 of this Amendment, said Attachment 1
being identified as "Exhibit B - Attachment 1 - Schedule of Work . . . Fiscal Year 1995-96 - August 8, 1995." .
Section 2. Said revision in Exhibit B "Payment Schedule" shall be effective as of July 1,
1995.
CITY OF DUBLIN
MCE CORPORATION
Mayor
President
ATTEST:
ATTEST:
City Clerk
Secretary
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EXHIBIT B
ATTACHMENT 1 - SCHEDULE OFWORK
CITY OF DUBLIN
FINAL APPROVED CITY BUDGET
FISCAL YEAR 1995-96
AUGUST 8, 1995
A. SCOPE OF WORK
The following breakdown identifies tasks which are anticipated to be conducted as part of
the Annual Public Works Maintenance Agreement for the Fiscal Year 1995-96. Annual
estimated costs include management fees as provided in Section C. Contractor shall
schedule work to adhere to these expenditure levels as provided for in this Agreement.
ACTIVITY/SUB-ACTIVITY
1995- 96
ESTIMATED ANNUAL
EXPENDITURE
STREET MAINTENANCE
Street Repair
Drainage Maintenance
NPDES Drainage Maintenance
· Storm Patrol/Clean Up
· Curb & Gutter/Sidewalks
· Sign Repair/Maintenance
Neighborhood Watch Signs
· Striping/Marking
· Weed Abatement
Guardrail Repair
· Bike Path Maintenance
Spill Clean Up
Activity Total
6,560
2,390
3,610
12,140
82O
22,660
86O
3,270
21,140
2OO
7,430
5,390
86,470
MAINTENANCE SUPERVISION
85,650
STREET TREE MAINTENANCE
In-House Tree Maintenance
Contract Tree Pruning
Contract Tree Fungus Spraying
Stagecoach Assessment District
· DoughertyAssessment District
Activity Total
35,665
6,900
6,O50
2,125
6,982
57,722
PAGE 1 OF 5
STREET LANDSCAPE MAIN'I ENANCE (BEAUTIFICATION)
· Existing Streets
· Stagecoach Assessment District
· DoughertyAssessment District
Activity Total
145,520
32,490
39,720
$ 217,73O
PARKS MAINTENANCE
· Stagecoach Park
Kolb Park
Dolan Park
Alamo Creek Park
Dougherty Hills
Dublin Sports Ground
Mape Park
Shannon Park
Valley Swim Center
Civic Center
Senior Center
Activity Total
BUILDING MANAGEMENT
HERITAGE CENTER MAINTENANCE
CEMETERY / GROUNDS
Total 1995-96 Estimated Annual Expenditure
12,530
48,790
27 800
44 360
21 370
130 000
14 070
55 530
22 49O
53 670
'60
$ 431,370
$ 9O,72O
$ 3,57O
$ 18,900
$ 992,132
UNIT PRICES
The following activities shall be completed at the Unit Prices indicated. The unit prices
are inclusive of all labor, materials, equipment, overhead and management fees.
ACTIVITY/S U B- ACTIVITY
1995-96 UNIT PRICE
BEDDING WEED CONTROL
· Streets $
· Parks $
138.52 per Acre per Mo.
104.50 per Acre per Mo.
TURF MAINTENANCE
· Fertilize $
· Broadleaf Spraying $
137.50 per Acre
77.00 per Acre
Aeration ~
· Streets & Stagecoach Park
· Valley Swim Center and Civic Center
· All Other Parks
$
$
$
145.85 per Acre
129.05 per Acre
112.20 per Acre
PAGE 2 OF 5
ACTIVITY/SUB-ACTIVITY lf995-96 UNIT PRICE
Mowing Turf
Streets & Stagecoach Park
Valley Swim Center and Civic Center
· All Other Parks
$ 70.05 per Acre
$ 60.25 per Acre
$ 51.80 per Acre
· Edging
$ 1 2.05 per 1,000 L.F.
TREE MAINTENANCE
Tree Pruning
· 0"- 4"
4" - 8"
8"-16"
· Over 16"
Class 1
Class 1
Class 2
16.50 per Tree
28.33 per Tree
99.00 per Tree
By Bid
· Fungus Spraying
4.58 per Tree
PAGE 3 OF 5
DU BLATT1 :MCE:C:WK1 :SPS:8/2/95
C. TIME AND MATERIALS RA I-ES
The following rates shall be applied to work performed by the Contractor which
is not specified in Section B (Unit Prices). At all times the Contractor shall
strive to utilize the most cost effective elements possible to complete a project.
Appropriate overhead and management fees are included in the labor and
equipment rates listed below.
DESCRIPTION
OVERTIME HOLIDAY
HOURLY HOURLY HOURLY
RATES RATES RATES
LABOR RATES
Dublin Crew
Maintenance Superintendent
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
Landscape Laborer III
Landscape Laborer IV
Building Laborer III
40,70 $ 61.05 $ 81.40
31.20 46.80 62,40
26.35 39.53 52.70
22,25 33.38 44.50
17.90 26.85 35.80
13.40 20.10 26.80
13.40 20.10 26.80
MCE
Crew
Superintendent
Loader/Backhoe Operator
Asphalt Paver Operator
Roller Operator
Truck Driver 8-1 2 C.Y.
Truck Driver 4-6 C,Y.
Truck Driver 3 C.Y. Transit
Cement Finisher
Laborer Foreman
Laborer I
Laborer II
Laborer III
64.00 $ 96.00 $ 128.00
62.80 94.20 125.60
60.65 90.98 121.30
60.65 90.98 121.30
51,70 77.55 103.40
50.85 76.28 101.70
51.35 77.03 102.70
49.70 74.55 99.40
45.90 68,85 91.80
44.60 66.90 89.20
44.35 66.53 88.70
44.20 66.30 88.40
DESCRIPTION
EQUIP.
COST
HOURLY
RATE
EQUIPMENT RATES
Dublin Crew
* Flatbed Dump
* Pickup
Mower (21")
Mower (36")
Mower (72")
Chain Saw
Brush Cutter
7.00
5.85
2.35
3.50
11.10
4.70
4.10
PAGE 4 OF 5
DESCRIPTION
EQUIPMENT RATES (CONTINUED)
:~ower Blower
~ower Edger
~ower Hedge Trimmer
=ower Vacuum (30")
'railer - Large (18')
'railer- Small (8')
~ower Washer
Electric Welder
Portable Generator
Water Trailer
EQUIP.
COST
HOURLY
RATE
$ 1.75
1.75
2.90
2.90
2.90
2.10
10.50
5.85
4.70
8.20
MCE Crew
Large Asphalt Paver
Asphalt Paver
Backhoe
Loader
Roller-Vibratory 3-5 Tons
Roller-Vibratory 1-3 Tons
Dump Truck 8-12 C.Y.
Dump Truck 4-6 C.Y.
Transit Truck 3 C.Y.
Saw Truck
Pickup Crew Cab
Pickup
Concrete Saw-Self Propelled
Concrete Saw - Small
Air Compressor
Bitumal Pot
Vibra Plate
Wacker
Power Berm Machine
58.50
43.85
43.85
38.00
32.20
29.25
35.10
32.20
32.20
17.5O
11.70
10.50
23.40
5.85
20.50
10.50
9.35
9.35
17.55
OVERHEAD AND MANAGEMENT FEES
Applied to Subcontract Work and
Material Costs
1 0 percent
* NOTE:
Dublin Flatbed and Pickup rates include cost of two way radios and hand tools.
PAGE 5 OF 5
DUBLATTC:MCE:C:WK1:SPS:8/2/95