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HomeMy WebLinkAboutItem 4.05 ClassificationPlanRev (2) .. CITY OF DUBLIN . AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 8, 1995 Revision to the Classification Plan (Prepared by: Lou Ann Riera-Texeira, Assistant to the City Manager) EXHIBITS: ~lution Amending the Classification Plan RECOMMENDATION: Adopt Resolution SUBJECT : FINANCIAL STATEMENT: There are no costs, other than staff time, associated with updating job specifications. DESCRIPTION: On July 26, 1990, the Americans with Disabilities Act (ADA) was signed into law by the President. In simplest terms, the purpose of ADA is to provide equal opportunity and access to employment to qualified individuals with disabilities. The ADA contains five titles which cover employment, pUblic services and transportation, pUblic accommodations, telecommunications, and miscellaneous provisions. In accordance with the requirements of the ADA, the city of Dublin has adopted the following: 1. An Action Plan to comply with the Title I mandates relating to employment; 2. A Transition Plan which details physical barriers in city facilities; and . 3. A Complaint Procedure. Title I of the ADA prOhibits discrimination by employers, against qualified individuals with disabilities in all aspects of employment including hiring, advancement and discharge of employees, and benefit provisions. Under Title I, the city is required to make reasonable accommodations with regard to the known disability of a qualified applicant. On February 22, 1993, the Dublin City Council adopted the ADA Title I Compliance Plan. This Plan sets forth recommendations to assist the disabled with regard to employment. In addition, the Plan establishes a means to review and evaluate requests for accommodation. In accordance with this Plan, the city has initiated a comprehensive review of existing job specifications to identify essential jOb functions. Identifying essential functions is a key aspect in determining if a disabled person is able to perform a particular job. Attached are the revised jOb specifications for the positions of Administrative Assistant, Recreation Coordinator and Recreation Supervisor. Revisions to these job specifications include the creation of a new category "Key Elements" and minor revisions to the "Preferred" and "Required" qualifications (i.e., flexible schedule - ability to attend day, evening and weekend meetings and events; ability to use a personal computer). .The attached Resolution proposes amending the CitV's Classification Plan to update the job specifications for the positlons of Administrative Assistant, Recreation Coordinator and Recreation Supervisor pursuant to the Americans with Disabilities Act. Staff recommends that the city council approve the attached resolution. 4.7 I CITY CLERK I FILE f.J1IQIQJm -- . RESOLUTION NO. -95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ************************* AMENDING THE CLASSIFICATION PLAN WHEREAS, in accordance with the Personnel System Rules, the City council adopted Resolution No. 30-84 and subsequent amendments which comprise the Classification Plan; and WHEREAS, in accordance with the Americans with Disabilities Act (ADA) the city must comply with Title I relating to employment issues; and WHEREAS, the city has adopted the city of Dublin ADA Title I Compliance Plan which makes recommendations to assist the disabled and establishes a means to review and evaluate requests for accommodations; and WHEREAS, the city has reviewed and updated the job classifications for the positions of Administrative Assistant, Recreation Coordinator and Recreation Supervisor pursuant to the ADA; and WHEREAS, the adoption of a job classification is required for all authorized positions. NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent amendments shall be further amended to include the revised job classifications for the positions of Administrative Assistant, Recreation Coordinator and Recreation Supervisor as set forth in Attachments A. Band C respectively. 4If BE IT FURTHER RESOLVED that this document shall become a part of the official Classification Plan for the city of Dublin. PASSED, APPROVED AND ADOPTED this 8th day of August, 1995. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk . CITY OF DUBLIN ADMINISTRATIVE ASSISTANT CANDIDATE QUALlFICA liONS . The following key elements describe the basic duties and responsibilities of the position, but are not all- inclusive. KEY ELEMENTS 1. Assists in planning and coordinating operations and activities of assigned program areas (e.g., data processing, personnel, waste management, Cable TV, risk management, etc). 2. Conducts research and analysis on a variety of issues, either independently or as assigned. 3. Assists in administration and evaluation of contract services. 4. Prepares and presents clear and concise written and oral reports. S. Attends on and off-site meetings during day and evening hours. 6. Provides assistance to the public and others on the phone and in person. Reauired 1. Bachelor's degree from an accredited college or university, majoring in Public or Business Administration or in a closely related field., 2. A minimum of two years of full time professional experience in Public or Business Administration is required. 3. Ability to communicate effectively in writing and verbally. 4. High degree of analytical ability. S. High level of interpersonal skills to work effectively with staff members and customers. 6. Knowledge of research methods and statistical analysis. 7. Ability to use a personal computer 8. Valid California Class C Driver's License. Preferred 1. A Master's degree in Public or Business Administration or in a closely related field. . General Purpose of Position: The Administrative Assistant serves under general supervision, providing experienced professional assistance to the assigned Department. The Administrative Assistant is expected to perform difficult analytical work, to exercise considerable judgment and initiative when required, and to function effectively as a member of the Department team. Major Duties and Responsibilities: Duties may include, but are not limited to the following: .. Assists in planning and coordinating assigned projects and programs (e.g., data processing system, personnel support, waste management, risk management, Cable TV, legislative activities, etc.). .. Conducts research and analysis on assigned projects and programs; identifies alternatives, formulates conclusions; and prepares and presents reports and recommendations. .. Assists in evaluating and administering contract services. .. Plans, organizes and conducts studies addressing municipal operational issues and concems. .. Confers with City staff, employees and others on a variety of issues in assigned program and project areas. , .. Performs other related duties as assigned. Knowledge, Skills and Abilities: The position requires knowledge of the scope and function of municipal government, principles and practices associated with public administration including personnel, budgeting and information systems; research techniques, sources and availability of information, and methods of report preparation and presentation; principles of effective public relations and communications with customers; knowledge of local, state and federal laws, policies, regulations and resources associated with assigned program area (e.g., personnel, waste management, Cable TV, risk management, etc.). The position requires the ability to analyze problems, identify alternative solutions; and make recommendations; plan organize and conduct projects and studies as assigned; prepare and present reports and recommendations; . ATTACHMENT A -- communicate effectively both in writing and verbally; and establish and maintain a cooperative working relationship with those contacted in the course of work. -rducation and Training: ~ Bachelor's degree from an accredited college or university, majoring in Public or Business Administration or in a closely related field plus a minimum of two years of full-time professional experience in Public or Business Administration are required. A Master's degree in Public or Business Administration is preferred. Licenses and Certifications: The position requires a valid California Class C driver's license to be secured and maintained as a condition of continued employment. . . POSITION TITLE: RECREATION COORDINATOR The following key elements describe the basic duties and responsibilities of the position, but are not all- inclusive. . KEY ELEMENTS I. Develops, organizes and supervises the daily operation of recreation activities in assigned program area that may include: playgrounds, preschool, teens, adult/youth sports, special events, senior citizens, leisure enrichment classes and aquatics. 2. Recruits, trains, supervises and evaluates volunteers, part-time staff and independent contractors. 3. Prepares promotional materials including flyers, program brochures, newsletters and press releases. 4. Maintains records in connection with the assigned program area. 5. Schedules use of facilities, and oversees the maintenance and obtains necessary supplies and equipment related to facility operation. 6 Prepares infonnation and reports related to program budgets. 7. Attends day, evening and weekend meetings and events. CANDIDATE QUALIFICATIONS Required 1. Completion of two years of college or university work with an emphasis on recreationlleisure . studies or in a closely related field. 2. Two years of progressively responsible paid experience in assigned program area(s). 3. Ability to conununicate in writing and verbally. 4. High level of interpersonal skills to work effectively with diverse audiences, agenCIes, school officials, conununity groups and other City departments. 5. Ability to work flexible hours (day, evening and weekends). 6. Possession of valid California Class C Driver's License. Preferred 1. Bachelors degree in recreation/leisure studies or in a closely related field. 2. Supervisory experience in assigned program area(s). 3. Ability to use a personal computer. 4. First Aid and CPR Certification. GENERAL PURPOSE OF POSITION: The Recreation Coordinator is under the administrative direction of the Parks and Conununity Services Director and/or Recreation Supervisor. The position is responsible for coordinating specific segments of assigned Parks and Community Services Department programs. . ATTACHMENT B . MAJOR DUTIES and RESPONSIBILITIES: Develops, organizes and supervises the daily operation of recreation activities in assigned program area that may include: playgrounds, preschool, teens, adult/youth sports, special events, senior citizens, leisure enrichment classes and aquatics; recruits, trains, supervises and evaluates volunteers, part-time staff and independent contractors; prepares promotional materials including flyers, program brochures, newsletters and press releases; maintains records in connection with the assigned program area; schedules use of facilities, and oversees the maintenance and obtains necessary supplies and equipment related to facility operation; prepares information and reports related to program budgets; and petforms other duties as assigned. KNOWLEDGE, SKILLS, AND ABILITIES: . Knowledge of the operation of recreation programs; accepted techniques and methodology of supervising program activities and personnel; and preparing press releases, brochures and other promotional literature. . Ability to utilize staff and volunteers effectively; prepare concise written and oral reports; work with community groups and organizations; maintain accurate records; and evaluate program effectiveness. . Ability to occasionally lift, carry, push, pull, or otherwise move objects. EDUCATION AND/OR TRAINING: .. Completion of two years of college or university work with an emphasis on recreation/leisure studies, or in a closely related field. Bachelors degree is desirable. Two years of progressively responsible paid experience in assigned program area(s). Supervisory experience is desirable. . LICENSE AND CERTIFICATION: Requires a valid California Class C Driver's License to be secured prior to employment and maintained current as a condition of continued City employment. First Aid and CPR Certification preferred. . CITY OF DUBLIN RECREA TION SUPERVISOR The following key elements describe the basic duties and responsibilities of the position, but are not all-inclusive. KEY ELEMENTS 1. Manages, develops, organizes and supervises the daily operation of municipal recreation programs and facilities in assigned program area that may include: playgrounds, preschool, teens, adult/youth sports, special events, senior citizens, leisure enrichment classes and aquatics; maintains records in connection with the assigned program area. 2. Recruits, trains, supervises and evaluates staff and volunteers. 3. Develops and manages operating and capital expenditure budgets and program revenue budgets. 4. Develops and manages contractual service agreements. 5. Researches and prepares staff reports, promotional materials including flyers, program brochures, newsletters, press releases and related material. 6. Identifies alternatives for improving services, considering such factors as cost/benefit and marketing analysis, safety of personnel and effects on operations and level of service; recommends and implements improvements as directed. 7. Effectively coordinates activities with Department staff, other City staff, outside agencies, contractors, business representatives, community groups and other customers. 8. Attends day, evening and weekend meetings and events. CANDIDATE QUALIFICATIONS Required . 1. Bachelor's degree from an accredited college or university majoring in Recreation Administration or in a closely related field. 2. Minimum of three years of full-time related professional (paid) experience, including one year of supervisory experience. 3. Ability to communicate effectively in writing and verbally. 4. High level of interpersonal skills to work effectively with diverse audiences, agencies, school officials, community groups and other City departments. 5. Ability to work flexible hours (day, evening and weekends). 6. Possession of valid California Class C Driver's License. Preferred r.' Ability to use a personal computer. 2. First Aid and CRP Certification. GENERAL PURPOSE OF POSITION: Under direction of the Parks and Community Services Director, the Recreation Supervisor is responsible for management of municipal recreation programs and facilities, including planning, organizing and implementing a variety of recreational services, activities and programs. . ATTACHMENT C . MAJOR DUTIES and RESPONSIBILITIES: . Manages, develops, organizes and supervises the daily operation of recreation activities in assigned program area that may include: playgrounds, preschool, teens, adult/youth sports, special events, senior citizens, leisure enrichment classes and aquatics. ... Recruits, trains, supervises and evaluates program and clerical staff, volunteers, part-time staff and independent contractors. ... Researches and prepares staff reports, promotional materials including flyers, program brochures, newsletters and press releases. ... Schedules use of facilities, and oversees maintenance activities and obtains necessary supplies and equipment related to facility operation. ... Prepares preliminary budget for Department Head review; recommends program priorities and staff needs; supervises the collection and accounting of monies; maintains records and contracts in connection with assigned program areas; monitors and controls expenditures of division and maintains and inventory control system. ... Applies City and department policies, procedures, rules and regulations pertaining to the work and to the work group; initiates official disciplinary actions as necessary; identifies and/or resolves complaints as needed. ... Meets with citizens, community groups and public and private agencies to discuss programs and clarify procedures and identify needs; makes and receives phone calls, attends, meetings and conferences and makes public presentations. ... Performs other duties as assigned. KNOWLEDGE, SKILLS, AND ABILITIES: . Knowledge of the objectives, trends, techniques and principles of Recreation Administration; and program development and management. . Knowledge of related marketing, budgetary, organizational, staffing, supervisory principles and techniques essential to the operation of an effective recreation program. . Ability to effectively manage assigned operations and facilities and supervise assigned personnel. . Ability to keep informed of changes in information, technology, software and other equipment and methods that have potential for improving departmental service delivery goals. . Ability to identify ways of achieving improvement and efficiency in a fashion responsive to the needs of the City's customers. . Ability to effectively communicate in writing and verbally. . Ability to establish and maintain cooperative and effective relationships with those contacted in the course of work. . Ability to occasionally lift, carry, push, pull or otherwise move objects. JtDUCA TION AND/OR TRAINING: Bachelor's degree from an accredited college or university majoring in Recreation Administration or in a closely related field, plus a minimum of three years of full-time related professional (paid) experience, including one year of supervisory experience. .CENSE AND CERTIFICATION: Requires a valid California Class C Driver's License to be secured prior to employment and maintained current as a condition of continued City employment. First Aid and CRP Certification preferred.