HomeMy WebLinkAboutItem 4.10 ContrChngOrder2FloorRpl (2)
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CITY CLERK
File # D~@]@]-@][Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 9, 1996
SUBJECT:
Contract Change Order #2 for the Shannon Center Floor
Replacement. Report Prepared by: Diane Lowart, Parks &
Community Services Director
EXHIBITS ATTACHED: 1. Proposed Change Order #2
2. Budget Change Form
RECOMMENDATION: ~pprove Change Order and Budget Change Form
FINANCIAL STATEMENT: Approved Contact Amount $21,055
Change Order #2 3.400
Subtotal $24,455
Contingency (5%) 1.225
Revised Contract Amount $25,680
Available Funds $23.000
Shortfall $ 2,680
DESCRIPTION: On December 12, 1995 the City Council awarded Contract 95-08,
the Shannon Center Floor Replacement, to Flooring Solutions. The project includes the replacement of
the vinyl tile and underlayment in the Social Hall and replacement of carpeting in the Office Area, West
Room and A/B Room. Flooring Solutions began work on the contract on January 2, 1996.
Now that the existing vinyl tile and underlayment in the Social Hall has been removed, it has been
determined that there are areas of the subfloor that have deteriorated and need to be replaced. The
Contractor and Building Official have recommended the replacement of approximately 20 sheets....of
plywood due to dryrot and delamination and that approximately 105 drill holes in the remaining plywood
be covered with strips of sheet metal. To not do the work at this time would compromise the structural
integrity of the new floor.
The estimated not to exceed price as submitted by Flooring Solutions is $3,400 and 3 additional working
days are required. Given that the amount of the change order exceeds the funds available in the Shannon
Center Floor Replacement Budget, it is necessary for the City Council to approve the change order and
authorize a budget change.
Staff has reviewed the change order submitted by Flooring Solutions and concurs with the cost submitted.
Staff, however, would recommend that an additional 5% contingency be added to the project to allow for
any future change orders given that the project is only one-quarter complete. Consequently, this will
increase the cost of the Shannon Center Floor Replacement from $21,055 to $25,680.
It is recommended that the City Council approve Change Order #2 in the amount of $3,400 and approve
the Budget Change Form (attached).
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, ITEM NO. 4, I !)
F/94-99cip/ccscflco.doc
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CITY OF DUBLIN - EXHIBIT "B"
CONTRACT CHANGE ORDER NO. .2.
PROJECT/ROAD: Shannon Center Floor Replacement PAGE 1 OF I PAGE
FEDERAL NO.(S): N/A CONTRACT NO. 95-08
TO: Flooring Solutions Inc., l072-B Serpentine Lane, Pleasanton, CA 94566
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work
not included in the plans and specifications on this contract.
NOTE: This change order is not effective until approved by the Public Works Director.
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price,
agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually
used and no allowance will be made for idle time.
Change requested by:
The last percentage shown is the net accumulated increase or decrease from the ori!;dnal q!lantity in the En&ineer's Estimate.
Replace approximately 20 sheets of exterior grade BC plywood,
block the floor under the walls for foundation, nail and level all wood,
remove wet rotted wood, etc. and cover approximately 150 drill holes
with strips of sheet metal
NOT TO EXCEED: $3,400.00
ESTIMATED COST INCREASE: $ 3.400.00
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BY REASON OF THIS ORDER, THE TIME OF C9MPLETION WILL BE ADJUSTED AS FOLLOWS:
3 Working Days
SUBMITTED BY:
APPROVAL RECOMMENDED BY
APPROVED BY
Bob White Date Diane Lowart Date Lee S. Thompson Date
Building Inspector Parks & Community Services Dir. Public Works Director
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services
necessary for the work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date __/...)96 Contractor
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By
Title
If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to
proceeding with the ordered work and filing a written protest within the time therein specified.
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CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
( From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
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Name: Name: Improvements Not Buildings $2,680
Account #: 2 15-9547-750-050
Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
REASON FOR BUDGET CHANGE ENTRY: To fund the cost of change order #2 for the Shannon Center
Ploor Replacement proj ect which requires the replacement of approximately 20 sheets of plywood subfloor and
the covering of approximately 105 drill holes with sheet metal.
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City Manager:
Date:
Signature
Mayor:
Date:
Signature
Posted By:
Date:
Signature