HomeMy WebLinkAboutItem 4.06 CmtyDevBlkGrantFY1996-97 (2)
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CITY CLERK
File # ~~~[QJ-[fJ[Q]
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 28, 1996
Agreement between the County of Alameda and the City of Dublin
regarding the Community Development Block Grant Program for
Fiscal Year 1996-1997
(Report Prepared by: Tasha Huston, Associate Planner) JpJr
EXHIBITS ATTACHED: A. Draft Resolution regarding City-County Agreement
B. City~County Agreement
C. Letter from Donna Eoff, Alameda County Housing and
Community Development Specialist
RECOMMENDATION: .... A 1Y' Adopt resolution entering into an agreement with the County of
r F Alameda for the Community Development Block Grant Program
Year 1996-1997 and authorizing the Mayor to execute six originals
of the agreement.
SUBJECT:
FINANCIAL STATEMENT:
See discussion below.
. DESCRIPTION:
On January 23, 1996, the City Council directed staff to apply to the Alameda County Housing and
Community Development Department (Alameda County) for $99,552 in Community Development Block
Grant (CDBG) funding for fiscal year 1996-1997. The County approved the City's application for funds
for the following projects and the respective funding allocations:
1. $ 19,292 - Housing Rehabilitation
2. $ 51,750. Improvement Project: Mape Park Handicapped Accessible Playground
3. $ 21,910 - Improvement Project: Arroyo Vista Handicap Accessibility Renovations
4. $ 6,600 - General Administration
$99,552 TOTAL
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COPIES TO:
In-house distribution
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ITEM NO. ~ ~
Subsequent to the County's approval, the Federal CDBG Program Administration notified the County that "
their CDBG allocations would be reduced. This reduction will impact Dublin's share of the County's
CDBG funds by lowering the City's total allocation by $5,682. A portion ($1,179) of this reduction will
automatically be deducted from the Housing Rehabilitation funds. The remainder ($4,503) may be
deducted from either Improvement Projects or Administration funds. Staff has recommended that the
reduction be absorbed by reducing the CDBG Administration budget, rather than impacting the project
budgets. Therefore, the City's new allocation amounts would be as shown below:
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1. $ 18,113 - Housing Rehabilitation
2. $ 51,750 . Improvement Project: Mape Park Handicapped Accessible Playground
3. $ 21,910 . Improvement Project: Arroyo Vista Handicap Accessibility Renovations
4, $ 2,097 - General Administration
$93,870 TOTAL
In accordance with the Alameda County CDBG administrative procedures and the United States
Department of Housing and Community Development regulations, the City of Dublin as an Urban County
City must enter into an annual agreement with Alameda County for complying with the CDBG program.
The agreement outlines CDBG activities and responsibilities for both Alameda County and City of Dublin.
The City Council must execute six original agreements for submission to the County Board of Supervisors.
Staff recommends that the City Council adopt the attached resolution entering into an agreement with
Al.~eda County regarding the CDBG Program Year 1996-1997 and authorizing the Mayor to execute six .,:::.
ongmals of the agreement. ,.'
g:\cdbg\ccagr96.
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
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AUTHORIZING AN AGREEMENT BET\VEEN THE CITY OF DUBLIN AND THE
COUNTY OF ALAMEDA REGARDING THE COMMUNITY DEVELOPlVIENT BLOCK
GRANT PROGRAM FOR FISCAL YEAR 1996-1997
WHEREAS, the Congress of the United States has enacted the Housing and Community Development
Act of 1974; and
WHEREAS, Title I of the Act consolidates previously separated grant programs for open space, public
facilities loans, water and sewer grants, urban renewal, model cities and rehabilitation loans; and
WHEREAS, the United States Department of Housing and Urban Development has made a
determination that Alameda County may operate as an Urban County; and
WHEREAS, the Urban County Housing and Community Development Program undertakes community
renewal and lower income housing assistance primarily for the benefit of very low to moderate income
households; and
WHEREAS, the United States Department of Housing and Urban Development requires an annual
agreement between cities and their respective county as to the responsibilities of both parties regarding
Community Development Block Grant programs; and
.. WHEREAS, on May 28, 1996 the City Council received a Staff Report recommending adoption of an
~~eement between the City of Dublin and the County of Alameda regarding the Community Development Block
urant Program for fiscal year 1996-1997
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin, a Municipal
Corporation, takes t~e following actions:
Section 2:
That the City of Dublin agrees to enter into an agreement with the County of Alameda
regarding the CDBG Program for fiscal year 1996-1997.
That the Mayor of the City of Dublin is authorized to execute six originals of the
agreement.
Section 1:
PASSED, APPROVED, AND ADOPTED this 28th day of May, 1996.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
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City Clerk
f:\lasha \CDRES096, doc
EXHIBIT A
AGREEMENT BY AND BETWEEN
TIlE CITY OF DUBLIN
AND
THE COUNTY OF ALAMEDA
.
TIllS AGREEMENT is made and entered into this day of , 1996, by
and between the County of Alameda, a municipal corporation, (hereinafter referred to as
"County"), and the City of Dublin, located in the County of Alameda, State of California,
(hereafter referred to as "City").
WHEREAS, the County has entered into a Grant Agreement with the United States
Department of housing and Urban Development (HUD), for a Community Development Block
Grant (CDBG) under the Housing and Community Act of 1974, said funds to be used for
Community Development block Grant Programs and its eligible activities; and
WHEREAS, the activities of the City under this Agreement with the County shall be
governed by the conditions of the Grant Agreement between the County and the United States
Department of Housing and Urban Development;
NOW THEREFORE, FOR AND IN CONSIDERATION OF THE PROMISES
HEREINAFTER MADE, COUNTY AND CITY DO MUTUALLY AGREE AS FOLLOWS:
I.
STATEMENT OF WORK
.
CITY will perform or arrange for the performance of the work under this Agreement in
the manner and time provided herein and in accordance with: the budget; the scope of
work. and any specifications and drawings; and all related documents and provisions
attached hereto as Exhibit A and incorporated herei~_ by reference.
II. C.OMMFNrFMENT ANn rOMPT .FTrON RFQTTTRFMENIS
A. The term of this Agreement begins on the 1st day of July, 1996 and ends on the
30th day of June, 1997, or when all contract terms have been completed.
B, It shall be the responsibility of the City to coordinate and schedule the work to be
performed so that commencement and completion will take place in accordance
with the provisions of this Agreement. The County may extend the time for
completion of the Agreement in writing, if it determines that delay in the progress
of work is not attributable to the negligence of the City and that such delay was due
to causes beyond the control of the City.
C.
Any time extension granted to the City to enable the City to complete the work
shall not constitute a waiver of rights the County may have under this Agreement.
.
D.
Should the City not complete the work by the scheduled date or by an extended
date, granted by the County in writing, pursuant to previously stated conditions,
the County shall be released from all conditions of this Agreement.
EXHIBIT B
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.
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E.
Upon completion of performance under this Agreement and a determination of
final costs, City shall submit to the County a certificate of completion for
construction projects and a requisition for [mal payment for service projects, unless
otherwise provided in this Agreement.
III. STTRC'ONTR AC'TS
IV.
A. Any subcontract funding under this Agreement shall be submitted to County for
review and approval prior to its execution.
B. In the event subcontractor is a private non-profit or neighborhood-based non-profit
organization, or a local development or small business investment corporation,
contractor is required to comply with the procurement procedures of Office of
Management and Budget (OMB) Circular A-110 and A-122 (incorporated herein
by reference) for the procurement of supplies and services in connection with
activities funded under this Agreement.
C. Any subcontract funded under this Agreement shall be subject to the terms and
conditions of this Agreement.
RT TDGET
Any requested modification to the Budget attached to this Agreement and incorporated as
part of this Agreement, shall be reviewed and approved by County. Any budget
modifications require the prior written approval of County. Budget modifications shall not
alter: 1) The basic scope of services required to be performed under this Agreement; 2)
the time period for the services to be performed under this Agreement; and, 3) the total
amount of the authorized budget of this Agreement (see Exhibit A), subject to future
amendments as approved by the Alameda County Planning Director. Any of the cost
categories shown in the Agreement Budget may be exceeded by ten percent of the
indicated figure, provided that the total approved amount of allowable costs is not
exceeded.
v.
RFC'ORDS AND RFPORTS
A. All original documents prepared by. City in connection with the work to be
performed under this Agreement shall be the property of the County.
B. City's records shall be made available for review by the County prior to the release
of funds. City shall be responsible for maintaining all records pertaining to this
Agreement, including subcontracts and expenditures, and all other financial and
property records in conformance with OMB circular A-I 10. -0_
C.
Records must be kept accurate and up-to-date. Failure of City to comply with this
provision could result in termination of this Agreement or City's repayment of
funds previously awarded under this Agreement.
VI.
PROORAM MONITORINO ANn F.VAI.TJATION
A. City shall be monitored and evaluated in terms of its effectiveness and timely
compliance with the provisions of this Agreement and the effective and efficient
achievement of the Program Objectives.
.
B. City shall undertake continuous quantitative and qualitative evaluation of the Scope
of Services as specified in this Agreement and shall make quarterly written reports
to County.
1. The quarterly written reports shall include, but shall not be limited to the
following data elements:
a. Title of program, listing of components, description of
activi ties/operations.
b. Service area (i.e., citywide, etc., including applicable census
tracts) .
c.
Goals - the projected goals, indicated numerically, and also the
goals achieved (for each report period). In addition, identify by
percentage and description, the progress achieved towards meeting
the specified goals; additionally, identify any problems encountered
in meeting goals.
.
d. Beneficiaries - provide the following:
i) total number of direct beneficiaries.
ii) Percent of total number of direct beneficiaries who are:
Low and moderate income
Low income
Black, not Hispanic origin
White, not Hispanic origin
Hispanic
American Indian/Alaskan Native
Asian or Pacific Islander
Female Headed Households
e. Other data as required by County.
2.
The quarterly report shall be due on the fifteenth day 'of-the month
immediately following the report quarter, except for the end of the program
year report which is due within thirty days.
.
.
.
.
C.
The County shall have ultimate responsibility for overall project monitoring and
evaluation, to assist City in complying with the scope and contents of this
Agreement, and to provide management infonnation which will assist the County's
policy and decision-making and managers.
D. The City shall follow audit requirements of the Single Audit Act and OMB
Circular A -128.
VIT. PROGRAMTNrOME
A. Program income shall be recorded as part of the financial transactions of the grant
program and disbursed in accordance with OMB Circular A-llO.
B. Program income received by City shall be returned to County for future application
to City projects.
C. Program income from urban county program activities undertaken by or within
City which thereafter tenninates its participation in the urban county shall continue
to be program income of the County. County may transfer the program income
to City, upon its tennination of urban county participation, provided that City has
become an entitlement grantee and agrees to use the program income in its own
CDBG entitlement program.
VIII.lTNIFORM ADMINISTRATIVE RFQTTTRFMFl"IT-5
City shall comply with Uniform Administrative Requirements as described in Federal
Regulations, Section 570.502 as applicable to governmental entities.
IX. RET .TGIOTTS ArTTVTTY PROHIBITION
There shall be no religious worship, instruction, or proselytization as part of, or 10
connection with the performance of this Agreement.
X. REVERSION OF ASSETS
A. Upon the expiration of this Agreement, City shall transfer to County any CDBO
funds on hand at time of expiration and any accounts receivable attributable to the
use of CDBG funds.
B.
Real property in excess of $25,000, obtained in whole or in part with CDBG funds
must be used to meet one of the national objectives for a minimum of five years
after the expiration of this Agreement or disposed of in a mannei"tliat results in
County being reimbursed at fair market value less value attributable to non-CDBO
expenditures.
XI. OTHER PROGRAM RFQTTTRFMENTS
City certifies that it will carry out each activity in compliance with all Federal laws and
regulations described in 24 CFR, Part 570, Sub-part K (570.600-570-612) and relates to
a) Non-discrimination, b) Fair Housing, c) Labor Standards, d) Environmental Standards,
3) National Flood Insurance Program, f) Relocation and Acquisition, g) Employment and
Contracting Opportunities, h) Lead-based paint, i) Use of Debarred, Suspended or
Ineligible Contractors or Sub-recipients, j) Unifonn Administrative Requirements and Cost
Principals, k) Conflict of Interest, and I) Displacement.
.
XII. TERMINATION OF THIS AGREEMENT
County may terminate this Agreement in whole or in part immediately for cause, which
shall include as example but not as a limitation:
A. Failure, for any reason, of City to fulfill in a timely and proper manner its
obligations under this Agreement, including compliance with City, State and
Federal laws and regulations and applicable directives;
B. Failure to meet the performance standards contained in other sections of this
Agreement;
C.
Improper use of reporting of funds provided under this Agreement; and
.
D. Suspension or termination by HUD of the grant to the County under which
Agreement is made, or the portion thereof delegated by this Agreement.
Approved as to form:
Approved as to form:
By:
City Attorney
By:
County Counsel
* * * * * * * * * * * * *
CITY OF DUBLIN
COUNTY OF ALAMEDA
By:
Mayor
By:
Planning Director
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Attest:
City Clerk
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Date:
Date:
.
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AGREEMENT BY AND BETWEEN
THE CITY OF DUBLIN
AND
THE COUNTY OF ALAMEDA
EXHIBIT A
REMOV AL OF ARCHITECTURAL BARRIERS - 570.20l(k)
Make Arroyo Vista fully accessible to handicapped persons, while improving. $ 21,910
the exterior appearance. This project will also provide employment
opportunities for public housing residents under Section 3 in construction
contracts.
Provide a handica ed accessible la round in the cit of Dublin. $ 51,750
REHABILITATION - Private Owned Residential- 570.20l(a)(1)
romotes the maintenance of homes,
ADMINISTRA TION - 570.206
Provide overall CDBO ro ram administration.
TOTAL - CITY OF DUBLIN
$ 18,113
$ 2,097
$93,870
.~._.....
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ALAMEDA COUNlY PLANNING DEPARTMENT
Housing & Community Development Program
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May 1, 1996
Tasha Huston
City of Dublin
Planning Department
100 Civic Plaza
P.O. Box 2340
Dublin, California 94568
\ c-~~
Dear Ms. ffuston;--
Enclosed for execution by your City Council are six (6) original 199611997 Community
Development Block Grant (CDBG) City-County Agreements. After execution by the City and
County, two originals will be retained by BCD, one original will be forwarded to the Alameda
County Board of Supervisors, one original will be forwarded to HUD, and two originals will be
returned to the City. In order for me to meet the deadline for submission to BUD, I will need the
contracts returned to me by May 24, 1996,
.,.
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Thank you for your prompt attention to this matter. If you have any questions regarding
the contracts or the deadline for submission, please call me at 670-5948,
Sincerely,
~~
Donna Eoff
HCD Specialist
DE:de
Enclosure
RF~Cf:'l\fEkJ
~iiW 0 2 1996 .:-
DUBLIN PLANNiNG
EXHIBIT C
224 W. WINTON AVENUE · ROOM 108 · HAYWARD, CA 94544 . 510/670-5404 . FAX 510/670-6378