HomeMy WebLinkAboutItem 6.2 Attach 2 (2)
CITY OF
,
DUBLIN
,
Preliminary Budget.
. and Financial Plan
0p7/9& .
Fiscal Year 1996-97 . 1I11tUA:J--
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CITY OF DUBLIN
PRELIMINARY BUDGET
AND
FINANCIAL PLAN
1996-97
JUNE 1996
Guy S. Houston, Mayor
David C. Burton, Vice Mayor
Valerie A. Barnes, Councilmember
Lisbeth Howard, Councilmember
Paul C. Moffatt, Councilmember
SUBMITTED BY
Richard C. Ambrose
City Manager
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TABLE OF CONTENTS
PAGE
INTRODUCTION
Budget Message
Budget Summary by Fund..................................................................................... i
Historical Comparison of Revenues by Source ..................................................... ii
Historical Comparison of Expenditures by Program.............................................. x
Summary 1996-97 Higher Service Level Options.................................................. xii
Summary 1996-97 Community Group/Organizational Budget Request................. xiii
Position Allocation Plan......................................................................................... xiv
Appropriations Limit.............................................................................................. xvii
GENERAL GOVERNMENT
City Council........................................................................................................... 1
City Manager/Clerk............................................................................................... 7
Legal Services....................................................................................................... 10
Administrative Services......................................................................................... 12
BUilding Management............................................................................................ 23
Insurance.............................................................................................................. 25
Elections............................................................................................................... 27
Non-Departmental................................................................................................. 29
PUBLIC SAFETY
Police Services...................................................................................................... 31
Crossing Guards................................................................................................... 41
Animal Control....................................................................................................... 43
Traffic Signals & Street Lighting............................................................................ 45
Disaster Preparedness.......................................................................................... 47
Fire Services......................................................................................................... 49
TRANSPORTATION
Public Works Administration.................................................................................. 52
Street Maintenance............................................................................................... 58
Street Sweeping.................................................................................................... 60
Street Tree Maintenance....................................................................................... 62
Street Landscape Maintenance............................................................................. 64
HEALTH & WELFARE
Waste Management.............................................................................................. 66
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TABLE OF CONTENTS
(Continued)
CULTURE & LEISURE SERVICES
Library Services.................................................................................................... 68
Cultural Activities................................................................................................... 72
Heritage Center..................................................................................................... 75
Dublin Cemetery................................................................................................... 78
Park Maintenance................................................................................................. 80
Community Television........................................................................................... 83
Parks & Community Services ......... .......... ...... .......... ....... ....... ... ......................... ... 87
COMMUNITY DEVELOPMENT
Community Development...................................................................................... 94
Engineering........................................................................................................... 100
Economic Development........................................................................................ 103
ENTERPRISE FUND
Dublin Information Inc ........................................................................................... 110
CAPITAL IMPROVEMENT BUDGET
General Improvements. ......................................................................................... 112
Community Improvement Projects........................................................................ 113
Parks..................................................................................................................... 114
Street Projects...................................................................................................... 115
INTERNAL SERViCES..................................................................... .................................. 116
IMPROVEMENT ASSESSMENT DiSTRiCTS.................................................................. 118
DEPARTMENTAL SERVICE SUMMARIES...................................................................... 120
City of Dublin Organizational Chart ....................................................................... 121
Administrative Services......................................................................................... 122
City Council........................................................................................................... 125
City Manager's Office............................................................................................ 126
Community Development...................................................................................... 128
Fire........................................................................................................................ 130
Legal Services......... .......................... ........... ........ ...... ..................... .................. .... 131
Parks & Community Services................................................................................ 132
Police.................................................................................................................... 135
Public Works......................................................................................................... 136
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CITY OF DUBLIN
PO. Box 2340, Dublin, California 94568
.
City Offices, 100 Civic Plaza, Dublin, California 94568
Honorable Mayor and City Councilmembers:
Presented herewith is the Fiscal Year 1996-97 Preliminary Budget and Financial Plan for Council review
and consideration.
The Budget is presented in accordance with the direction provided by the City Council at its February
1996 Budget Study Session.
1996-97 Recommended Budget Overview
For Fiscal Year 1996-97, Staff has prepared a preliminary budget which relies solely on anticipated
income for Fiscal Year 1996-97. No General Fund Reserves are proposed to be used for Fiscal Year
1996-97 for the budget as recommended. Staff would recommend the use of General Fund Reserves
should the fo.llowing projects necessitate such use during Fiscal Year 1996-97:
1. Street Light Acquisition - Acquisition could be as much as $311,000 higher than budgeted,
depending upon the outcome of eminent domain litigation.
2. Dougherty Hills Park Slope Repair - Could exceed amount budgeted if additional work is
undertaken.
Staff is recommending use of reserves from special revenue funds which are restricted in use for Fiscal
Year 1996-97.
Total recommended appropriations for all funds for Fiscal Year 1996-97 are $21,916,762. Total
recommended net expenditures for Fiscal Year 1996-97 are $19,770,897. The difference between total
appropriations and net expenditures is due to the following factors: 1) The City is legally required to
budget both the Civic Center lease payment to Dublin Information Inc. and the Dublin Information Inc.
Civic Center Debt Service payment; 2) Internal Service Fund Expenditures which are funded by charges
to the City's Operating Departments and are already reflected in each Department's Operating Budget;
and 3) Anticipated appropriations to fund reserves in the amount of $255,798.
As indicated below, Fiscal Year 1996-97 Recommended Net Expenditures reflect an increase of
$113,117 or 0.6% compared to Estimated Net Expenditures for Fiscal Year 1995-96.
NET EXPENDITURE COMPARISON
Operating*
Debt Service
Capital
TOTAL
1995-96
$ 14,579,388
1,604,480
3.473.912
$ 19,657,780
1996-97
$15,218,141
1,601,985
2.950.771
$ 19,770,897
Difference
$ 638,753
(2,495)
(523.141)
$113,117
4.4%
-0.2%
-15.1 %
0.6%
"Excludes Civic Center Lease Payment
Administration (510) 833-6650 . City Council (510) 833.6605 . Finance (510) 8336640 . Building Inspection (510) 8336620
Code Enforcement (510) 833-6620 . Engin(oering (510) 833-6630 . Parks & Community Services (510) 833-6645
Police (510) 833-6670 . PubliC Works (510) 833-6630 . Planning (510) 833.6610
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The Recommended 1996-97 Budget is funded by approximately $19,513,008 in Net Revenues and
$557,054 in Reserves from Restricted Funds (not including those needed to replace equipmenfin the
Internal Service Fund). The Fiscal Year 1996-97 would enable the City to appropriate an additional
$167,318 to General Fund Reserves. This recommendation to appropriate excess 1996-97 revenues to
General Fund Reserves is discussed in more detail in the "Future Budget Issues" section of this Budget
Message.
ASSESSMENTS AND FEES
No increases are proposed in assessments for the homeowner based landscape maintenance
assessment districts. With respect to the City's Street Lighting Assessment District, Staff is proposing a
30% reduction in the annual rate as a result of the City's acquisition of Street Lights. The fee for the
City's Stormwater Control Program required under Federal Law is also proposed to be frozen.
OPERATING BUDGET
The recommended Net Operating Budget for Fiscal Year 1996-97 totals $15,218,141. Of this amount,
$14,942,559 is required to maintain the Current Service Level for all City programs and $275,582 is
recommended to fund Higher Service Levels (see page xii). These totals vary from the totals shown on
the Historical Comparison of Expenditures (pages x to xi) because of the deduction of the Civic Center
Lease Payment from the Operating Budget, since it is also shown as Debt Service.
The 1996-97 Operating Budget exceeds 1995-96 Estimated Expenditures by $638,753 or 4.4%. This
difference is attributable to the following factors.
GENERAL GOVERNMENT
The total recommended net expenditures for General Government are $1,755,078 for Fiscal Year
1996-97. This represents an increase of $216,839 or 14%. Not including the Contingent Reserve of
$110,000, the increase in General Government Expenditure is only 6.9%.
Significant changes in General Government for Fiscal Year 1996-97 include the following:
Full-year funding of the Administrative Assistant position in Administrative Services, which was
vacant for more than three months in 1995-96.
The addition of a Finance Manager position in Administrative Services to supervise the Finance
Division and provide professional level accounting services.
Production of a video newsletter.
4.
An increase of more than $20,000 in the City insurance premiums.
The need to conduct a Municipal Election in November, 1996.
Inclusion of a budgeted Contingent Reserve for unanticipated expenses.
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PUBLIC SAFETY
The total recommended net expenditures for Public Safety are $7,771,565 for Fiscal Year 1996-97. This
represents an increase of $690,153 or 8.9% over estimated net expenditures for Fiscal Year 1995-96.
Significant changes in Public Safety for 1996-97 include the following:
2.
3.
4.
5.
6.
7.
1.
Increased Contract Police Personnel costs due to the Alameda County Labor Contract
settlement.
Increased Internal Service Fund cost associated with operating and maintaining the Police
Department's expanding fleet of vehicles.
Full-year funding of two patrol officers for the Eastern Dublin Annexation Area.
Increased Dispatch and Contract indirect charges.
The addition of an Administrative Assistant to supervise support services in Police.
The addition of two patrol officers for the last quarter of Fiscal Year 1996-97 to fully implement
the Eastern Dublin beat.
Increased contract Animal Shelter and Field Service charges.
8.
Increased Traffic Signal costs associated with the addition of new Traffic Signals In Eastern
Dublin.
The full-year funding of the part-time Community Safety Assistant position in Disaster
Preparedness.
10.
The opening of Fire Station No. 3 and implementation of the First Responder Paramedic
Program.
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Contribution to the Dougherty Regional Fire Authority Equipment Replacement Reserve.
In addition to the cost identified above, the City could experience increased Fire costs during Fiscal Year
1996-97 once negotiations with some affected bargaining units have been concluded.
TRANSPORTATION
The total recommended net expenditures for Transportation are $1,093,366 for Fiscal Year 1996-97.
This represents an increase of $38,356 or 3.6% over estimated net expenditures for Fiscal Year
1995-96.
Significant changes in Transportation for 1996-97 include the following:
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Increased Street Sweeping costs associated with additional curb miles due to new development
and an increase in contractor sweeping rate in accordance with the current sweeping contract.
2.
Higher unit prices for subcontract tree trimming.
3.
Costs associated with the replacement of the City's damaged City entrance sign.
HEALTH & WELFARE
The total recommended net expenditures for Health and Welfare are $742,135 for Fiscal Year 1996-97.
This represents a decrease of $441,799 compared to estimated expenditures for Fiscal Year 1995-96.
This decrease is primarily attributable to a one-time purchase of bins and a truck for the City's residential
greenwaste and automated garbage collection programs in Fiscal Year 1995-96.
CULTURE & LEISURE SERVICES
The total recommended net expenditure for Culture & Leisure Services are $1,999,726 for Fiscal Year
1996-97. This represents an increase of $113,930 or 6% over estimated net expenditures for Fiscal
Year 1995-96.
2.
3.
6.
9.
12.
Significant changes in Culture & Leisure Services include the following:
1.
Increased contract Library costs.
Additional part-time staff to staff the Old Murray Schoolhouse museum on Sundays.
Funding for a Fall Heritage Days Special Event.
Increased capital costs to replace the Old Schoolhouse meeting room carpet.
Install rain gutters on the Old Sch00lhouse.
Funding for televising City Council meetings.
Full-year funding of the Recreation Coordinator position.
Increased postage costs associated with the mailing of the Recreation Brochure/City Newsletter.
Increased contract janitorial costs at the Shannon Center.
Increased contract pool maintenance costs.
Acquisition of a new public address system and replacement of other recreation equipment.
The addition of .5 Recreation Supervisor position to provide administrative support to the Parks &
Community Services Director.
COMMUNITY DEVELOPMENT
The total recommended net expenditures for Community Development are $1,856,271 for Fiscal Year
1996-97. This represents an increase of $21,362 or 1.1% over estimated net expenditures for Fiscal
Year 1995-96.
Significant changes in Community Development include the following:
1.
Full-year funding of the Assistant Civil Engineer position which was vacant for three months
during Fiscal Year 1995-96.
2.
Increased costs associated with the installation of a Computer Aided Design workstation in Public
Works.
3.
Increased contract service costs associated with private development plan checking and
inspection services.
4.
Publication of a Dublin Buyer's Guide to enhance Economic Development.
DEBT SERVICE
The only debt outstanding related to City activities is a Certificate of Participation (COP) issue for the
Civic Center project. The total Debt Service for the Civic Center for Fiscal Year 1996-97 is $1,601,985.
The City is legally required to budget the full lease payment to Dublin Information Inc.. In turn, Dublin
Information Inc. makes the required Debt Service payment to the Trustee. It is anticipated that in Fiscal
Year 1996-97 the Debt Service payment will be offset by $105,070 in interest earnings in the Civic
Center Reserve Fund. This income will offset a portion of the City Lease Payment, resulting in a net
Debt Service payment of $1,496,915.
The City also has one 1915 Act Public Improvement District (Dublin Boulevard Extension Assessment
District), which currently has outstanding improvement bonds. However, no City funds are at risk and
the City merely acts as a conduit for monies collected on the property tax bills of properties benefiting
from the District. The funds are transferred to a Trustee which makes payments to the bond holders.
Therefore, all debt service associated with this Improvement District has been excluded from the Annual
Budget. A section on Improvement District Activities has been included near the end of the Budget
document for information only.
Staff has prepared a 1996-2001 Capital Improvement Program (see separate document) for Fiscal Year
1996~97.
The recommended Capital Budget for Fiscal Year 1996-97 consists of thirty-one projects at a
recommended cost of $2,950,771. This represents a decrease of $523,141 over Fiscal Year 1995-96
estimated expenditures. Approximately 58% of the total Capital Budget is in the Street Program area
and approximately 27% of the Capital Budget is in the Parks Program area. The Capital Budget also
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includes additional automation projects to improve employee productivity and service to the community,
landscaping beautification projects, and projects/studies which will enable the City to plan for the
expansion of services into Eastern Dublin.
The financing of the Capital Budget is derived from the following sources:
Special Revenue (Restricted Funds)
Traffic Impact/Mitigation Fees
General Fund Revenues
Project Specific Grants
TOTAL
$ 902,895
897,921
758,295
391.660
$ 2,950,771
31%
30%
26%
13%
100%
As indicated above, $758,295 of the Proposed Five Year Capital Improvement Program is funded by the
City's General Fund. This is significantly more than has been allocated from the General Fund in past
years. Those capital projects which are funded by the General Fund can be categorized as follows:
Data Processing Equipment
Building/Swim Center Repairs
Open Space Slope Repair
Sidewalk Repair
Street Light Acquisition
Annual Overlay Program
Many of these projects are recommended for Fiscal Year 1996-97 to be funded from the General Fund
because they are badly needed and there is no other funding source available.
It is not anticipated that this reliance on the General Fund for Capital Projects will be needed in Fiscal
Year 1997-98.
REVENUES
Estimated Net Revenues (all funds) for Fiscal Year 1996-97 total $19,513,008, if the City Council adopts
the recommended Higher Service Level Budget. This represents a decrease of $1,276,943 or 6.5%
compared to estimated revenues for Fiscal Year 1995-96. It is notable to consider that all of the
decrease is attributable to the City's Special Revenue (Restricted) funds.
General Fund Revenues for Fiscal Year 1996-97 are estimated at $16,168,310. This represents an
increase of $712,745 or 4.6% over estimated General Fund Revenues for Fiscal Year 1995-96. The
most significant factors responsible for increased City General Fund Revenues are as follows:
1.
Increased Property Taxes and Intergovernmental Subventions, as a result of the 1,530 acre
Eastern Dublin Annexation which became effective in September of 1995. Fiscal Year 1996-97
is the first year the City of Dublin will receive any governmental revenues from these properties.
Increased revenue from Franchise Taxes.
3.
Increased Building Permit Fees associated with new construction.
Increased plan check and inspection fees associated with development-related public
improvement and construction.
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As previously noted, the City will experience a decrease in revenues collected in Restricted Funds. The
most significant factors responsible for decreased City Special Fund Revenues are as follows: .
1. A decrease in Vehicle Abatement Fund Revenues, due to a change in State Law which changes
the allocation methodology to a formula which favors larger cities.
2. A decrease in ISTEA Grant Funds associated with Street Improvement Projects.
3. A decrease in Park Dedication In-Lieu Fees associated with the approval of parcel maps
approved for new residential construction.
4. A decrease in the Measure 0 Recycling Funds allocated by the Alameda County Recycling
Board.
5. A decrease in Residential Garbage Service Fees to reflect the full-year funding of services under
the new franchise agreement.
6. A reduction in the Assessment for the Citywide Street Lighting Assessment District, as a result of
the City acquiring the system from PG&E in Fiscal Year 1995-96.
APPROPRIATIONS LIMIT
The Appropriations Limit for Fiscal Year 1996-97 is $38,615,049. Those recommended appropriations
which are funded by Proceeds of Taxes are approximately $25,847,292 less than the City's limit.
STAFFING
Included in this year's Preliminary Budget is the Fiscal Year 1995-96 Position Allocation Plan (see pages
xiv to xvi).
As indicated in the Position Allocation Plan, the 1996-97 staffing required to support the Current Service
Level is 86.28 positions, which is 1.95 less than Fiscal Year 1995-96. This decrease is due to the
elimination of the Planning Director position, a reorganization in MCE staff which results in the same
productivity with reduced staffing, and reduced Park Maintenance staffing due to the proposed
renovation of Mape Memorial Park. For Fiscal Year 1996-97, Staff is also recommending an additional
4.33 positions associated with recommended Higher Service Levels which would increase the total City
and Contract personnel to 90.61 positions.
These additions are described in detail in the Higher Service Levels for each affected activity.
DEPARTMENTAL SERVICE SUMMARIES
In the 1996-97 Budget, Staff has included summaries which identify the services provided by each
Department, the Budget Activities for which each Department is responsible, the personnel each
Department has to perform those services, and the source of revenues from which each Department's
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It appears that the future may present further challenges to the maintenance of the locally generated
I revenue base. As this message is being prepared, the State Legislature is considering modifications to
the formula used to calculate sales tax on gasoline purchases. The current methodology applies the
sales tax to the total fuel cost, including Federal Excise taxes. The proposed change would eliminate
I the excise tax from the cost on which sales tax is applied. The impact to individual consumers is
projected to be modest (and there is no guarantee that the retailers will pass along the savings). One
estimate calculates the potential annual loss to the City of Dublin at $75,000. In the event that this
I change is enacted, the majority of the impact will be experienced in Fiscal Year 1997-98.
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activities are funded. These summaries provide an added perspective to the workload for each
Department Head. (See pages 120 to 136.)
1996-97 BUDGET ISSUES
For Fiscal Year 1996-97, the following issues have been identified for Council consideration during the
Annual Budget Hearing process:
1.
Which Higher Service Levels should be funded? (See page xii.)
2.
Which Community Group/Organization funding requests should be funded? (See page xiii.)
3.
Review and prioritize those Capital Projects proposed for Fiscal Year 1996-97. (See Five Year
Capital Improvement Program.)
FUTURE BUDGET ISSUES
Staff has presented a balanced budget for Fiscal Year 1996-97, but what awaits for the City of Dublin in
Fiscal Year 1997-98 is another matter.
Let's first look at potential impacts on the City's revenues.
In recent years, cities in California have experienced various changes in State Laws which have shifted
revenues previously believed to be under local control and imposed new fees. For example, in Fiscal
Year 1993-94 the State shifted Property Taxes from cities and counties to school districts. This was a
permanent shift, and in 1995-96 $355,559 in local City of Dublin property taxes were shifted to the State
created Education Augmentation Fund. The State has also forced counties to charge local agencies
fees related to County services such as Property Tax Administration and Jail Booking Fees. In Fiscal
Year 1996-97, these two charges alone are estimated to cost the City of Dublin approximately $119,000.
The second potential impact is from a statewide Constitutional Amendment (Right To Vote Act)
circulated by private parties in an attempt to include it on the November 1996 statewide ballot. Once
again, the primary impacts will be encountered in Fiscal Year 1997-98. The proposed constitutional
changes will severely complicate the ability of a local agency to finance City services with property
based fees and assessments. This is anticipated to impact: Citywide Street Lighting Assessments,
Stagecoach Road Landscaping Assessments, Dougherty Road (Villages) Landscaping Assessments,
and the Stormwater (NPDES) Program fees.
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The Assessments cover costs associated with the on-going maintenance of important public
improvements. The Stormwater program is required as a result of Federal legislation related to clean
water requirements. If the Right to Vote Act were enacted and the City was precluded from collecting
these fees, the potential revenue loss totals over $395,000.
As a result of these two measures, the City may be facing a reduction in revenue totalling more than
$470,000 in Fiscal Year 1997-98, which would be borne by the General Fund unless the City Council
chose to not provide some of the services associated with these revenues.
It is anticipated that the City can expect to receive an additional $100,000 in property tax as a result of
Eastern Dublin Development in Fiscal Year 1997-98. The amount of sales tax generated in Fiscal Year
1997-98 from the Developer's Diversified project in Fiscal Year 1997-98 is unknown at this time.
Expenditure requirements for Fiscal Year 1997-98 could be significant for the City, particularly in the
areas of police and fire.
If the Dougherty Regional Fire Authority is dissolved effective July 1, 1997, the City of Dublin will need to
create its own fire department or find another fire service provider. Additional fire service costs could
range from $400,000 to $800,000 more than has been included in the budget for Fiscal Year 1996-97.
The City will also need to fund the full-year cost of the additional patrol officers for Eastern Dublin which
is recommended for the last quarter of Fiscal Year 1996-97. This would result in an additional cost of
$147,250.
Total additional Public Safety costs could range from $547,250 to $947,250.
Combining these additional costs with potential impacts on revenues, the City could be facing the
following additional impact on its General Fund in 1997-98.
Additional Public Safety Costs
Potential Revenue Impacts
$ 547,250 to
470,000 to
$ 947,250
470.000
TOTAL IMPACT
$ 1,017,250 to
$1,417,250
Staff anticipates that this additional impact could be minimized from the following sources:
Eastern Dublin Property Tax
General Fund Revenues Available from One-Time Capital Expenditures
1996-97 Appropriation to Reserves
Sales Tax from Developers Diversified Projects
$ 100,000
553,500
167,318
Unknown
$ 820,818+
TOTAL
Given the uncertainties, Staff would recommend that the 1996-97 Year End Surplus be appropriated to
Reserves for use in Fiscal Year 1997-98 if necessary.
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I. CONCLUSION
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I Respectfully Submitted
1:::~A~brose
City Manager
The City is on a sound financial footing as it approaches Fiscal Year 1996-97 and beyond. It is my
recommendation that tile City actively pursue, to the extent possible, avenues which could reduce the
impact on the City's General Fund in preparation for Fiscal Year 1997-98. Our collective ability to
resolve the fire service question in the upcoming year and resolve other Fiscal Year 1996-97 budget
uncertainties could significantly impact the City's ability to balance its budget in Fiscal Year 1997-98.
With the prospect of growth on the horizon in Eastern Dublin, the City's cash flow should substantially
improve by Fiscal Year 1999-2000.
I would like to express my heartfelt thanks to our hardworking Staff, Commissioners, and City Council for
continued commitment to making the City of Dublin a place in which we can all take pride.
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SUMMARY BY FUND
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Federal FEMA
Criminal Vehicle Traffic State Aid Disaster
Fiscal Year 1996-97 General Activity Abatement Safety Gas Tax CDBG Urban Grant
CURRENT REVENUE TOTAL Fund #001 Fund #200 Fund # 201 Fund #205 Fund #206 Fund #209 Fund #210 Fund #212
Property Taxes 3,968,400 3,968,400
Taxes Other Than Property 7,575,400 7,439,400
Licenses & Permits 873,400 873,400
Fines & Forfeitures 60,500 36,000 24,500
Use of Money & Property 3,082,295 1,259,600 46,100
Intergovernmental Revenues 2,061,407 1,085,650 7,000 485,000 75,757 294,000
Charges for Service 2,374,425 1,393,510
Other Revenues 1,129,221 112,350 2,000
Special Assessments 234,660
TOTAL - CURRENT REVENUE 21,359,708 16,168,310 2,000 7,000 24,500 531,100 75,757 294,000
APPROPRIATIONS FROM RESERVES 557,054 106,777
FUND TRANSFERS IN 132,512 105,012
FUND TRANSFERS OUT (132,512) (27,500) (2,097)
.~.~-
TOTAL FUNDS AVAILABLE 21,916,762 16,245,822 2,000 7,000 24,500 637,877 73,660 294,000
-~~_.-
ESTIMATED EXPENDITURES
OPERATING BUDGET
General Government 3,357,063 3,352,678
Public Safety 7,771,565 7,525,944 5,725 24,450 84,877
--
Transportation 1,093,366 688,527 193,350
I Health and Welfare 742,135
i~ Culture & Leisure Services 1,999,726 1,999,726
! Community Development 1,856,271 1,753,334 1,275 6,000
TOTALOPERATING BUDGET 16,820,126 15,320,209 7,000 24,450 284,227
TOTAL - DEBT SERVICE 1,601,985
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I CAPITAL BUDGET
General 214,480 105,980
Community Improvement 228,510 50,000 146,600 21,910
Parks 800,260 400,465 51,750
Streets 1,707,521 201,850 159,250 294,000
TOTAL CAPITAL BUDGET 2,950,771 758,295 305,850 73,660 294,000
TOTAL INTERNAL SERVICE BUDGET 288,082
, TOTAL ANTICIPATED EXPENDITURES 21,660,964 16,078,504 7,000 24,450 590,077 73,660 294,000
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APPROPRIATIONS TO RESERVES 255,798 167,318 2,000 50 47,800
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, TOTAL APPROPRIATIONS 21,916,762 16,245,822 2,000 7,000 24,500 637,877 73,660 294,000
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Dublin Street Light Landscape San Ramon Landscape
I Park Measure Measure Measure D Garbage Capital Information Assessment Assessment Rd Assess Assessment Internal
Dedication B AA Bond SB 300 NPDES Recycling Service Projects Inc. District District District District Service
Fund #21$ Fund #217 Fund #218 Fund #220 #222 Fund #224 Fund #22$ Fund #300 Fund #601 Fund #710 Fund #711 Fund #712 Fund #713 Fund #830
I 136,000 .
I 23,500 530 5,500 1,200 1,709,285 10,400 2,120 660 7,100 16,300
24,000 90,000
161,000 603,600 216,315
I 111 ,350 4,500 12,500 870,421 4,000 12,100
127,355 53,600 53,705
134,850 136,530 24,000 165,500 95,500 617,300 870,421 1,709,285 141,755 55,720 660 60,805 244,715
I 213,195 46,233 12,835 16,500 95,100 1,366 4,217 17,464 43,367
27,500
I (102,915)
I 348,045 136,530 24,000 211,733 108,335 633,800 897,921 1,606,370 236,855 57,086 4,877 78,269 288,082
I -
4,385
I 125,692 4,877
81,531 6,063 46,456 77 ,439
-
108,335 633,800
I 92,102 2,100 630 830
173,633 108,335 633,800 4,385 133,855 47,086 4,877 78,269
I- 1,601,985
I f 348,045 108,500
10,000
136,000 24,000 789,421 103,000
I 1348,045 136,000 24,000 897,921 103,000 10,000
288,082
I 348,045 136,000 24,000 173,633 108,335 633,800 897,921 1,606,370 236,855 57,086 4,877 78,269 288,082
530 38,100
I ..-
348,045 136,530 24,000 211,733 108,335 633,800 897,921 1,606,370 236,855 57,086 4,877 78,269 288,082
,.
I
- i -
I
I
HISTORICAL COMPARISON OF REVENUES BY SOURCE
I CURRENT RECOMMENDED
SERVICE HIGHER
LEVEL SERVICE LEVEL
I ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1994-95 1995-96 1995-96 1996-97 1996-97
GENERAL FUND #001
I PROPERTY T AXES
Current Year Secured $ 3,267,016 $ 3,397,000 $ 3,244,000 $ 3,345,000 $ 3,345,000
I Current Year Unsecured 304,501 284,000 319,000 319,000 319,000
Prior Year Secured 155,785 122,200 125,000 127,100 127,100
Prior Year Unsecured 17,999 14,000 25,000 18,300 18,300
I Supplemental Property Tax 87,224 77,900 77,900 84,000 84,000
Property Tax Penalties 70,473 34,000 34,000 35,000 35,000
Pilot Tax 41 ,286 39,000 39,015 40,000 40,000
I Sub-Total $ 3,944,284 $ 3,968,100 $ 3,863,915 $ 3,968,400 $ 3,968,400
TAXES OTHER THAN PROPERTY
I Sales & Use Tax $ 6,470,287 $ 6,400,000 $ 6,400,000 $ 6,480,000 $ 6,480,000
Real Property Transfer Tax 58,071 78,000 60,300 73,600 73,600
Hotel Transient Occupancy Tax 112,580 112,000 175,942 176,000 176,000
I Franchise Taxes 481,156 615,500 599,992 709,800 709,800
Sub-Total $ 7,122,094 $ 7,205,500 $ 7,236,234 $ 7,439,400 $ 7,439,400
I LICENSES & PERMITS
Building Permits $ 233,968 $ 468,000 $ 356,000 $ 778,000 $ 778,000
I Animal Licenses 3,812 4,100 3,953 4,000 4,000
Encroachment Permits 22,912 17,000 17,200 11 ,400 11 ,400
Recycling Transporter Permits 50 50 0 0 0
I Business License 76,809 76,500 79,300 80,000 80,000
Sub-Total $ 337,551 $ 565,650 $ 456,453 $ 873,400 $ 873,400
I FINES & FORFEITURES
Parking Fines $ 24,972 $ 25,000 $ 26,000 $ 26,000 $ 26,000
Other Court Fines 8,973 9,000 8,200 8,500 8,500
I Other Fines & Penalties 1,723 1,000 1,500 1,500 1,500
Sub-Total $ 35,668 $ 35,000 $ 35,700 $ 36,000 $ 36,000
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 1,068,231 $ 1,048,500 $ 1,223,570 $ 1,195,000 $ 1,195,000
I Rents & Concession
Heritage Center 0 5500 0 1,500 1,500
Field 21,483 23,640 28,300 18,300 18,300
I Building 42,691 45,510 42,900 44,500 44,500
Pool 8,308 7,200 6,300 300 300
Sub-Total $ 1,140,713 $ 1,130,350 $ 1,301,070 $ 1,259,600 $ 1,259,600
I
- ii -
I Printed: 6/19/96 9: 11 AM
I
INTER-GOVERNMENTAL REVENUES - STATE
I Motor Vehicle In-Lieu Tax $ 957,665 $ 950,000 $ 1,005,000 $ 1,005,000 $ 1,005,000
Off Highway Vehicle In-Lieu Fee 424 450 450 450 450
Homeowner's Property Tax Relief 85,913 81,000 80,140 80,200 80,200
I Sub-Total $ 1,044,002 $ 1,031,450 $ 1,085,590 $ 1,085,650 $ 1,085,650
I CHARGES FOR SERVICE
Zoning & Subdivision Fees $ 433,823 $ 264,481 $ 279,000 $ 225,650 $ 225,650
Plan Check & Inspection Fees 111,851 344,700 400,000 495,000 495,000
I Sale of Maps & Documents 8,761 8,000 7,600 8,000 8,000
Special Police Services 12,699 12,000 11,300 11 ,500 11,500
Fire Service Charges 64,036 64,200 71,400 80,000 80,000
I Park & Recreation Fees
Heritage Center 0 1,500 300 2,600 2,600
Recreation Instruction 57,725 61,000 50,500 53,025 53,025
I Preschool 37,611 45,675 43,600 47,165 47,165
Special Events 10,448 11 ,320 11,385 11,000 11,000
I Playgrounds 67,285 70,440 80,840 88,750 88,750
Teens 4,980 7,900 6,800 11 ,670 11,670
Adult Sports 54,769 78,420 50,927 51,830 51,830
I Seniors 23,686 24,550 24,650 30,520 30,520
Aquatics 79,887 93,125 85,175 95,520 95,520
Youth Sports 24,565 26,535 27,500 31,550 31,550
I Building Use Insurance 2,581 2,650 2,480 2,960 2,960
Zone 7 Drainage Fees 6 2,990 1100 3,500 3,500
DUI Program 3,615 2,000 5,000 5,000 5,000
I Booking Fees Recovery 2,581 3,000 1,500 3,000 3,000
Solid Waste Fee 48,431 56,250 54,650 55,300 55,300
Interment Fees 4,375 6,325 4,160 4,270 4,270
I Annexation Services 0 135,500 138,600 75,700 75,700
Sub-Total $ 1,053,715 $ 1,322,561 $ 1,358,467 $ 1,393,510 $ 1,393,510
I OTHER REVENUES
Sale of Real & Personal Property $ 50,109 $ 0 $ 3,235 $ 300 $ 300
I Contributions 3,521 18,722 20,300 10,700 1 0,700
Miscellaneous 102,487 76,748 84,500 57,000 57,000
Reimbursement 1,800 31,850 1,601 20,350 20,350
I Reimbursement-Public Damage 5,547 6,000 8,500 24,000 24,000
Sub-Total $ 163,464 $ 133,320 $ 118,136 $ 112,350 $ 112,350
I TOTAL GENERAL FUND $ 14,841,491 $ 15,391,931 $ 15,455,565 $ 16,168,310 $ 16,168,310
I CRIMINAL ACTIVITY FUND #200
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 666 $ 0 $ 0 $ 0 $ 0
I Sub^Total $ 666 $ 0 $ 0 $ 0 $ 0
- iii -
I Printed: 6/19/96 9: 11 AM
I
I OTHER REVENUES
Miscellaneous $ 0 $ 2,000 $ 6,202 $ 2,000 $ 2,000
Sub-Total $ 0 $ 2,000 $ 6,202 $ 2,000 $ 2,000
I TOTAL - CRIMINAL ACTIVITIES FUND $ 666 $ 2,000 $ 6,202 $ 2,000 $ 2,000
I
VEHICLE ABATEMENT FUND #201
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 1,118 $ 1,790 $ 2,170 $ 0 $ 0
Sub-Total $ 1,118 $ 1,790 $ 2,170 $ 0 $ 0
I INTERGOVERNMENTAL REVENUE-STATE
Vehicle Abatement Subvention $ 20,207 $ 19,000 $ 5,700 $ 7,000 $ 7,000
I Sub-Total $ 20,207 $ 19,000 $ 5,700 $ 7,000 $ 7,000
TOTAL - VEHICLE
I ABATEMENT FUND $ 21,325 $ 20,790 $ 7,870 $ 7,000 $ 7,000
.: '0"
I TRAFFIC SAFETY FUND #205
FINES & FORFEITURES
I Vehicle Code Fines $ 24,557 $ 26,000 $ 24,500 $ 24,500 $ 24,500
Sub-Total $ 24,557 $ 26,000 $ 24,500 $ 24,500 $ 24,500
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 550 $ 0 $ 0 $ 0 $ 0
Sub-Total $ 550 $ 0 $ 0 $ 0 $ 0
I TOTAL-TRAFFIC SAFETY FUND $ 25,107 $ 26,000 $ 24,500 $ 24,500 $ 24,500
I ""."t..:,..
STATE GAS TAX FUND (#206)
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 23,363 $ 30,700 $ 39,180 $ 46,100 $ 46,100
Sub-Total $ 23,363 $ 30,700 $ 39,180 $ 46,100 $ 46,100
I INTER-GOVERNMENTAL REVENUE - STATE
State Gas Tax (2105) $ 149,918 $ 150,000 $ 154,000 $ 154,000 $ 154,000
I State Gas Tax (2106) 112,379 112,000 110,000 110,000 110,000
State Gas Tax (2107) 208,908 213,000 215,000 215,000 215,000
State Gas Tax (2107.5) 6,000 6,000 6,000 6,000 6,000
I Sub-Total $ 477,205 $ 481,000 $ 485,000 $ 485,000 $ 485,000
TOTAL - GAS TAX FUND $ 500,568 $ 511,700 $ 524,180 $ 531,100 $ 531,100
I
- iv -
I Printed: 6/19/96 9: 11 AM
I
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND (#209)
I INTER-GOVERNMENTAL REVENUE - FEDERAL
Community Development Block Grant $ 72,476 $ 77,713 $ 77,713 $ 75,757 $ 75,757
Sub-Total $ 72,476 $ 77,713 $ 77,713 $ 75,757 $ 75,757
I TOTAL - CDBG FUND $ 72,476 $ 77,713 $ 77,713 $ 75,757 $ 75,757
I INTERMODAL SURFACE TRANSPORATION ACT (ISTEA) FUND (#210)
INTER-GOVERNMENTAL REVENUE - FEDERAL
I State TSM $ 23,710 $ 5,750 $ 5,700 $ 0 $ 0
ISTEA Funds 450,937 2,486,250 1,858,063 294,000 294,000
I Sub-Total $ 474,647 $ 2,492,000 $ 1,863,763 $ 294,000 $ 294,000
TOTAL -ISTEA FUND $ 474,647 $ 2,492,000 $ 1,863,763 $ 294,000 $ 294,000
I TRANSPORTATION DEVELOPMENT ACT (TDA) FUND (#211)
I INTER-GOVERNMENTAL REVENUE - STATE
Article 3 Grant (Bicycle/Pedestrian) $ 0 $ 75,000 $ 0 $ 0 $ 0
Sub-Total $ 0 $ 75,000 $ 0 $ 0 $ 0
'1 TOTAL. TDA FUND $ 0 $ 75,000 $ 0 $ 0 $ 0
'1 FEDERAL EMERGENCY MANAGEMENT AGENCY (#212)
INTER-GOVERNMENTAL REVENUE - FEDERAL
I Disaster Assistance (1995 Flooding) $ 0 $ 0 $ 22,130 $ 0 $ 0
Sub-Total $ 0 $ 0 $ 22,130 $ 0 $ 0
I TOTAL - FEMA FUND $ 0 $ 0 $ 22,130 $ 0 $ 0
., :'."
PARK DEDICATION (#215)
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 2,080 $ 14,120 $ 14,960 $ 23,500 $ 23,500
I Sub-Total $ 2,080 $ 14,120 $ 14,960 $ 23,500 $ 23,500
OTHER REVENUE
I Park Dedication In-Lieu Fees $ 0 $ 615,000 $ 562,551 $ 111,350 $ 111,350
Sub-Total $ 0 $ 615,000 $ 562,551 $ 111,350 $ 111 ,350
I TOTAL - PARK DEDICATION FUND $ 2,080 $ 629,120 $ 577,511 $ 134,850 $ 134,850
I MEASURE B FUND (#217)
TAXES OTHER THAN PROPERTY
Sales & Use Tax $ 120,824 $ 126,000 $ 133,000 $ 136,000 $ 136,000
I Sub-Total $ 120,824 $ 126,000 $ 133,000 $ 136,000 $ 136,000
- v -
I Printed: 6/19/96 9: 11 AM
I
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 0 $ 230 $ 4,220 $ 530 $ 530
Sub-Total $ 0 $ 230 $ 4,220 $ 530 $ 530
I
TOTAL - MEASURE B FUND $ 120,824 $ 126,230 $ 137,220 $ 136,530 $ 136,530
I MEASURE AA BOND FUND (#218)
I INTERGOVERNMENTAL REVENUE - EBRPD
Measure AA Grant $ 109,437 $ 8,998 $ 8,998 $ 0 $ 0
Sub-Total $ 109,437 $ 8,998 $ 8,998 $ 0 $ 0
I TOTAL-MEASURE AA BOND FUND $ 109,437 $ 8,998 $ 8,998 $ 0 $ 0
I SB 300 GRANT FUND (#220)
INTER-GOVERNMENTAL REVENUE - STATE
I S8 300 Grant $ 26,276 $ 40,000 $ 23,536 $ 24,000 $ 24,000
Sub-Total $ 26,276 $ 40,000 $ 23,536 $ 24,000 $ 24,000
I TOTAL - 58300 FUND $ 26,276 $ 40,000 $ 23,536 $ 24,000 $ 24,000
.~<:~. .:
I NATIONAL POLLUTION DISCHARGE & ELIMINATION SYSTEM (#222)
USE OF MONEY & PROPERTY
I Interest $ 1,168 $ 0 $ 1,090 $ 0 $ 0
Sub-Total $ 1,168 $ 0 $ 1,090 $ 0 $ 0
I CHARGES FOR SERVICE
Property Fees $ 172,842 $ 170,100 $ 161,000 $ 161,000 $ 161,000
Penalties 4,253 0 0 0 0
I Sub-Total $ 177,095 $ 170,100 $ 161,000 $ 161,000 $ 161,000
I OTHER REVENUE
Contribution $ 0 $ 4,500 $ 0 $ 4,500 $ 4,500
Sub-Total $ 0 $ 4,500 $ 0 $ 4,500 $ 4,500
I TOTAL - NPDES FUND $ 178,263 $ 174,600 $ 162,090 $ 165,500 $ 165,500
I MEASURE D RECYCLING FUND (#224)
USE OF MONEY & PROPERTY
I Interest $ 9,249 $ 5,820 $ 14,690 $ 5,500 $ 5,500
Sub-Total $ 9,249 $ 5,820 $ 14,690 $ 5,500 $ 5,500
I INTERGOVERNMENTAL REVENUE - COUNTY
Recycling Fees - County $ 151,127 $ 102,000 $ 127,500 $ 90,000 $ 90,000
Sub-Total $ 151,127 $ 102,000 $ 127,500 $ 90,000 $ 90,000
I Printed: 6/19/96 9: 11 AM - vi -
I
I OTHER REVENUES
Miscellaneous Revenue $ 6,120 $ 0 $ 0 $ 0 $ 0
Sub-Total $ 6,120 $ 0 $ 0 $ 0 $ 0
I TOTAL - MEASURE D FUND $ 166,496 $ 107,820 $ 142,190 $ 95,500 $ 95,500
I
GARBAGE SERVICE FUND (#225)
I USE OF MONEY & PROPERTY
Interest $ 10,861 $ 9,075 $ 20,680 $ 1,200 $ 1,200
Sub-Total $ 10,861 $ 9,075 $ 20,680 $ 1,200 $ 1,200
I CHARGES FOR SERVICE
Penalties $ 3,923 $ 2,650 $ 2,800 $ 2,800 $ 2,800
I Garbage Service Fees 563,609 646,320 648,000 600,800 600,800
Sub-Total $ 567,532 $ 648,970 $ 650,800 $ 603,600 $ 603,600
I OTHER REVENUE
Miscellaneous $ 280,473 $ 0 $ 0 $ 12,500 $ 12,500
'1 Sub.Total $ 280,473 $ 0 $ 0 $ 12,500 $ 12,500
TOTAL - GARBAGE SERVICE FUND $ 858,866 $ 658,045 $ 671,480 $ 617,300 $ 617,300
I .>:::
CAPITAL IMPROVEMENT FUND (#300)
:1 OTHER REVENUES
Reimbursements $ 134,271 $ 686,621 $ 647,881 $ 870,421 $ 870,421
Sub-Total $ 134,271 $ 686,621 $ 647,881 $ 870,421 $ 870,421
I TOTAL-CAPITAL IMPROVE. FUND $ 134,271 $ 686,621 $ 647,881 $ 870,421 $ 870,421
:;'.~/" ..
. ,':: "
I DUBLIN INFORMATION INC. FUND (#601)
I REVENUE FROM USE OF MONEY & PROPERTY
Interest - Reserve Fund $ 104,499 $ 104,800 $ 107,125 $ 107,300 $ 107,300
Interest Income 0 0 0 0 0
I Rents & Concessions 1,461,345 1,604,480 1,499,418 1,601,985 1,601,985
Sub. Total $ 1,565,844 $ 1,709,280 $ 1,606,543 $ 1,709,285 $ 1,709,285
I TOTAL - DUBLIN INFO.INC FUND $ 1,565,844 $ 1,709,280 $ 1,606,543 $ 1,709,285 $ 1,709,285
",... < <::::.,. ,
.,.;.::>....,:
I STREET LIGHTING ASSESSMENT DISTRICT FUND (#710)
SPECIAL BENEFIT ASSESSMENTS
I Special Assessments $ 212,990 $ 189,755 $ 189,755 $ 127,355 $ 127,355
Sub-Total $ 212,990 $ 189,755 $ 189,755 $ 127,355 $ 127,355
- vii -
I Printed: 6/19/969:11 AM
I
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 9,709 $ 6,720 $ 8,300 $ 1 0,400 $ 10,400
Sub-Total $ 9,709 $ 6,720 $ 8,300 $ 10,400 $ 1 0,400
I
OTHER REVENUES
I Reimbursement-Public Damage $ 3,944 $ 4,000 $ 1 ,442 $ 4,000 $ 4,000
Sub-Total $ 3,944 $ 4,000 $ 1 ,442 $ 4,000 $ 4,000
I TOTAL-STREET LIGHTING
ASSESSMENT DISTRICT FUND (#710) $ 226,643 $ 200,475 $ 199,497 $ 141,755 $ 141,755
I LANDSCAPE ASSESSMENT DISTRICT (#711)
SPECIAL BENEFIT ASSESSMENT
I Special Assessments $ 55,179 $ 53.600 $ 53,800 $ 53,600 $ 53,600
Sub-Total $ 55,179 $ 53,600 $ 53,800 $ 53,600 $ 53,600
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 1,348 $ 1,230 $ 1,770 $ 2,120 $ 2,120
I Sub-Total $ 1,348 $ 1,230 $ 1,770 $ 2,120 $ 2,120
TOT AL.LANDSCAPE ASSESSMENT
I DISTRICT FUND $ 56,527 $ 54,830 $ 55,570 $ 55,720 $ 55,720
I
I SAN RAMON RD. SPECIFIC PLAN ASSESSMENT DISTRICT (#712)
SPECIAL BENEFIT ASSESSMENT
Special Assessments $ 40,469 $ 0 $ 0 $ 0 $ 0
I Sub-Total $ 40,469 $ 0 $ 0 $ 0 $ 0
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 2,922 $ 2,460 $ 1,630 $ 660 $ 660
Sub-Total $ 2,922 $ 2,460 $ 1,630 $ 660 $ 660
I TOTAL - SAN RAMON RD FUND $ 43,391 $ 2,460 $ 1,630 $ 660 $ 660
..........>::
.. . ..::l::-.:....
I LANDSCAPE ASSESSMENT DISTRICT (#713)
SPECIAL BENEFIT ASSESSMENTS
I Special Assessments $ 54,831 $ 52,750 $ 66,230 $ 53,705 $ 53,705
Sub-Total $ 54,831 $ 52,750 $ 66,230 $ 53,705 $ 53,705
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 7,137 $ 6,720 $ 7,070 $ 7,100 $ 7,100
Sub-Total $ 7,137 $ 6,720 $ 7,070 $ 7,100 $ 7,100
I
TOTAL-LANDSCAPE ASSESSMENT
I DISTRICT FUND $ 61,968 $ 59,470 $ 73,300 $ 60,805 $ 60,805
Printed: 6/19/96 9: 11 AM - viii -
I
I INTERNAL SERVICE FUND (#830)
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 18,553 $ 18,375 $ 17,280 $ 16,300 $ 16,300
Sub-Total $ 18,553 $ 18,375 $ 17,280 $ 16,300 $ 16,300
I CHARGES FOR SERVICE
Equipment Usages $ 128,050 $ 183,656 $ 186,655 $ 216,315 $ 216,315
I Sub-Total $ 128,050 $ 183,656 $ 186,655 $ 216,315 $ 216,315
OTHER REVENUES
I Sale of Real & Personal Property $ 1,090 $ 5,600 $ 7,140 $ 12,100 $ 12,100
Miscellaneous Revenue 1,039 9,600 10,348 0 0
Reimbursement- Public Damage 0 0 12,406 0 0
I Sub-Total $ 2,129 $ 15,200 $ 29,894 $ 12,100 $ 12,100
I TOTAL -INTERNAL SERVICE FUND $ 148,732 $ 217,231 $ 233,829 $ 244,715 $ 244,715
.1 TOTAL REVENUE-ALL FUNDS $ 19,635,898 $ 23,272,314 $ 22,523,198 $ 21,359,708 $ 21,359,708
I LESS LEASE INCOME TO 011 $ (1,458,500) $ (1,604,480) $ (1,499,418) $ (1,601,985) $ (1,601,985)
LESS INTERNAL SERVICE $ (148,732) $ (217,231) $ (233,829) $ (244,715) $ (244,715)
'1 TOTAL AVAILABLE REVENUE. $ 18,028,666 $ 21,450,603 $ 20,789,951 $ 19,513,008 $ 19,513,008
· Does not include Interfund Transfers, or use of Reserves
I
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- ix -
I Printed: 6/19/96 9: 11 AM
I HISTORICAL COMPARISON OF EXPENDITURES
I CURRENT RECOMMENDED
SERVICE LEVEL HIGHER SERVICE
I ACTUAL BUDGET ESTIMATED BUDGET LEVEL BUDGET
1994-95 1995-96 1995-96 1996-97 1996-97
GENERAL GOVERNMENT
City Council $ 106,703 $ 138,945 $ 123,962 $ 113,114 $ 120,764
I City Manager/Clerk 255,862 281,336 277 ,596 297,973 297,973
Legal Services 188,007 152,388 145,288 154,181 154,181
Administrative Services 452,611 551,975 508,942 565,143 610,725
I Building Management 1,778,612 1,944,354 1,839,052 1,923,485 1,923,485
Insurance 124,851 119,800 106,870 133,550 133,550
Elections 6,079 660 564 6,365 6,365
Non-Departmental 137,228 95,905 35,490 110,020 110,020
.1 TOTAL-General Government $ 3,049,953 $ 3,285,363 $ 3,037,764 $ 3,303,831 $ 3,357,063
PUBLIC SAFETY
I Police Services $ 3,129,226 $ 3,605,781 $ 3,587,273 $ 3,931,393 $ 4,080,304
Crossing Guards 36,334 47,749 43,270 43,000 43,000
Animal Control 70,886 182,440 155,310 180,286 180,286
I Traffic Signal & Street Lighting 272,639 298,651 266,085 239,896 239,896
Disaster Preparedness 14,799 44,685 28,892 32,785 32,785
Fire 2,801,337 3,062,737 3,000,582 3,195,294 3,195,294
TOTAL-Public Safety $ 6,325,221 $ 7,242,043 $ 7,081,412 $ 7,622,654 $ 7,771,565
I TRANSPORTATION
Public Works Administration $ 300,748 $ 317,412 $ 311,300 $ 328,896 $ 328,896
I Street Maintenance 246,502 324,200 321,520 318,410 318,410
Street Sweeping 70,519 73,655 71,100 75,600 75,600
Street Tree Maintenance 47,224 57,722 49,430 57,050 57,050
Street Landscape Maintenance 279,572 293,787 301,660 313,410 313,410
I TOT Al- Transportation $ 944,565 $ 1,066,776 $ 1,055,010 $ 1,093,366 $ 1,093,366
HEALTH & WELFARE
I Waste Management $ 696,817 $ 1,223,345 $ 1,183,914 $ 742,135 $ 742,135
TOTAL-Health & Welfare $ 696,817 $ 1,223,345 $ 1,183,914 $ 742,135 $ 742,135
I CULTURE & LEISURE SERVICES
Library Service $ 177,536 $ 194,188 $ 194,188 $ 205,874 $ 205,874
Cultural Activities 10,000 20,000 17 ,500 0 12,500
Heritage Center 6,738 40,561 42,136 51,960 51,960
I Dublin Cemetery 16,855 22,100 20,980 17,160 17,160
Park Maintenance 584,046 600,037 574,924 573,868 573,868
Community Cable TV 22,779 33,836 22,236 3,000 33,916
I Parks & Community Services 959,495 1,069,992 1,013,832 1,077,125 1,104,448
TOTAL-Culture &
Leisure Services $ 1 ,777 ,449 $ 1,980,714 $ 1,885,796 $ 1,928,987 $ 1,999,726
I
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COMMUNITY DEVELOPMENT
Comm Dev (Planning & BldgfSafety) $
Engineering
Economic Development
TOTAL-Community
Development $
HISTORICAL COMPARISON OF EXPENDITURES
CURRENT RECOMMENDED
SERVICE LEVEL HIGHER SERVICE
ACTUAL BUDGET ESTIMATED BUDGET LEVEL BUDGET
1994-95 1995-96 1995-96 1996-97 1996-97
909,763 $ 1,195,067 $ 1,124,505 $ 1,100,188 $ 1,100,188
381 ,282 652,092 608,468 649,087 649,087
63,750 103,508 101,936 104,296 106,996
1,354,795 $ 1,950,667 $ 1,834,909 $ 1,853,571 $ 1,856,271
.,... ...........,',',',',','.........
...........:..".'.',.....,'.'.';,;
: ;:~:~:;:::;:;::::::,:.:::,;,:,.,:.:. :': :: ~: ~ ~ ~~~? ~ :~::~~~~~~r~~:~:~~m~~tt~;: .~ ~ ~~ ~~ ~~ ~~ ~~: ~~~rrr:~j~~?~jj~~j~~~:t~. ::::::::: :?::~:~:::::::::::::::::;;::;:.::.." .".". .. ~: ~;~: ~ :;;;:;;:~;~;~;~~i;;:i:::i:i:;;; i:
":::::::::::::::::::::::::::;:::;::::::;;:;:;:; ".:.:.:.:::::::::::::::.:.:.:.:.;.:.:.:.:.:.:.;.:::.:.:.:.;.:;; :::::::::::::::::.:::::;:::::.:~.,' :', ,:;:;;;::;:;. ::::::::::::::::::::::::::::;:::::;:::::::::;:;:, ":':':':':':':':':'~':':':':':':':';';'.
$
14,148,800 $ 16,748.908 $ 16.078.805 $
16.544.544
$
16.820,126
.... . ..
~l ~ ~~~~~~~rrj~lf:~]~jij1;~]~[~~)~~~]
TOTAL OPERATING BUDGET
:::::::::: :~::::~::~:~~::::::::::;;::::::::::.:
:~:~!::j!:!:!:!:!::;:; ~;:~:~~~~~~:::
~ ~ ~ ~~ ~ \i~~ ~~~~~j~[~~~~~f~;~~~:~j~;j~~~]1]:]f\~;~]~~~~~~;
~~~ ~ ~ ~~ ~ ~~~~~~~~~~r{fjjj]:~~~;;
............."",.,
.............""".
................""
..............."",
..............,.",
:?~~~ ~~ ~ ~~ ~ ~~: ::~::~:::~~:~~:~:~:~:~~ ~ ~ ~ ~ ~~ ~~~:
..................,,,,...
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DEBT SERVICE
Civic Center
TOTAL-Debt Service
$
$
1 ,566,410 $
1,566,410 $
1 ,604,480 $
1 ,604,480 $
1,604,480 $
1 ,604,480 $
1,601,985 $
1 ,601 ,985 $
1,601,985
1,601,985
CAPITAL IMPROVEMENT BUDGET
General Improvements $ 73,829 $ 138,570 $ 100,180 $ 214,480 $ 214,480
Community Improve. Projects 74,119 153,929 151,822 228,510 228,510
Parks 207,629 422,873 377 ,848 800,260 800,260
Street Projects 1,015,323 4,152,478 2,844,062 1,707,521 1,707,521
TOTAL-Capital
INTERNAL SERVICE FUND BUDGET
TotallSF Funds $
176,688 $
275,604 $
385,884 $
288,082 $
288,082
ALL FUNDS $ 17,262,798 $ 23,496,842 $ 21,543,081 $ 21,385,382 $ 21,660,964
Less Civic Center Rent Payment $ (1,461,448) $ (1,604,480) $ (1,499,417) $ (1,601,985) $ (1,601,985)
Less Internal Service Fund $ (176,688) $ (275,604) $ (385,884) $ (288,082) $ (288,082)
NET TOTAL EXPENDITURES
ALL FUNDS $ 15,624,662 $ 21,616,758 $ 19,657,780 $ 19,495,315 $ 19,770,897
Edited:
6/18/96 10:20
- xi -
I SUMMARY
I 1996-97 HIGHER SERVICE LEVEL OPTIONS
Amount Recommended
I 1. City Council
a. DSAC - Red Ribbon Week/Dry Grad Night $ 5,000 Yes
b. Parent Education Program (P.E.P.) Contribution 2,650 Yes
I c. Production of Official City Song 5,000 No
d. 15 Year City Celebration 16,500* No
I 2. Administrative Services
a. Finance Manager $ 39,307 Yes
b. Video Newsletter 500 Yes
I c. Employee Recognition Program 5,775 Yes
d. Credit Card Payment Implementation 11,760 No
I 3. Police Services
a. Support Services Supervisor $ 68,228 Yes
b. Eastern Dublin Patrol Officers (April to June 1996) 80,683 Yes
I c. Bike Patrol Officer 79,562 No
Public Works Administration
4.
I a. One-half time Office Assistant $ 24,330 No
5. Library Services
I a. 3 additional hours on Saturday $ 29,227 No
b. 4 additional hours on Sunday 37,713 No
I 6. Cultural Activities
a. Contribution to Dublin Fine Arts Foundation $ 12,500 Yes
I 7. Cable Television
a. Contribution to CTV Basic Operations $ 22,006 Yes
b. Televise City Council Meetings 8,910 Yes
I 8. Parks & Community Services
a. Recreation Supervisor to provide administrative $ 27,323 Yes
I support
9. Community Development
a. Zoning Ordinance Consultant $ 50,000 No
I
10. Economic Development
a. Dublin Buyers Guide $ 2,700 Yes
I b. Contribution to Tri-Valley Convention & Visitors $ 9,000 No
Bureau
I TOTAL COST ALL HIGHER SERVICE LEVELS $ 538,674
TOTAL COST RECOMMENDED HIGHER SERVICE LEVELS INCLUDED IN BUDGET $ 275,582
I * The Net Cost of this Higher Service Level is $10,500, because it is anticipated that the proposed
activity would generate $6,000 in additional revenue.
I - xii -
.n ..._____.____..__
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GROUP
Dublin Substance Abuse
Council
Dublin Unified Schools/
Parent Education
Program
Steve Stewart
Dublin Fine Arts
Foundation
Tri-Valley Community
Television
Resources for Family
Development
SUMMARY
1996-97 COMMUNITY GROUP/ORGANIZATIONAL
BUDGET REQUESTS
REQUEST
Dry Grad Night
Red Ribbon Week
Contribution to Parent
Education Program
Production of Official City
Song
Operational Contribution
Arts in the Parks Program
Community Television
Programming
Child Care Support
TOTAL AMOUNT REQUESTED
*
Submitted after Budget prepared.
AMOUNT AMOUNT BUDGET
REQUESTED RECOMMENDED LOCATION
$ 2,500 $ 2,500 City Council
2,500 2,500 City Council
2,650 2,650 City Council
5,000
o
City Council
10,000
2,500
10,000
2,500
Cultural Activities
Cultural Activities
22,006
22,006
Community
Television
12,000
o
* Not included
$59,156
$ 42,156
- xiii -
I FISCAL YEAR 1996-97 POSITION ALLOCATION PLAN
I Total
1996-97 1996.97 1996.97
Allocated Allocated Allocation Difference
City Contract Current Compared
I DEPARTMENT CLASSIFICATION Positions Positions Service Level To 1995.96
City Manager City Manager 1.00 1.00
I City Clerk 1.00 1.00
Secretary 1..QQ 1..QQ
Sub-Total 3.00 3.00 0.00
I Administrative Asst City Mgrt 1.00 1.00
Services Admin Ser Dir
Asst to the 1.00 1.00
I City Manager
Admin Asst 1.00 1.00
Fin Tech II 2.00 2.00
Off Asst II (FT) 1.00 1.00
I Off Asst II (PT) 0.50 0.50
Contract Accountant ~ Q,26
I Sub-Total 6.50 0.26 6.76 (0.00)
Police Services Captain 1.00 1.00
I Lieutenant 1.00 1.00
Patrol Sergeant 5.00 5.00
Detective Sergeant 4.00 4.00
Patrol Officer 18.00 18.00
I Traffic Officer 2.00 2.00
Sheriffs Technician 1.00 1.00
Specialist Clerk 2.00 2.00
I Secretary 1.00 1.00
Comm Safety Asst 1..QQ 1..QQ
Sub-Total 1.00 35.00 36.00 0.00
I Disaster Comm Safety Asst Q..5.Q Q,QQ
Preparedness Sub-Total 0.50 0.50 0.00
I Public Works Public Works Dirt 1.00 1.00
Administration City Engineer
Administrative Aide 1.00 1.00
I Office Asst II 1.00 1.00
Maintenance Super (MCE) 1.00 1..QQ
Sub-Total 3.00 1.00 4.00 0.00
I Street Maint Landscape Foreman 0.15 0.15 0.15
(MCE) Landscape Leadman 0.15 0.15 0.15
Landscape Laborer II 0.20 0.20 0.00
I Landscape Laborer III ~ 0.79 !Q.,.W-
Sub-Total 1.29 1.29 (0.04)
Bldg Maint Building Leadman 1.00 1.00 0.00
I (MCE) Landscape Laborer II 0.21 Q..21 {QJill
Sub-Total 1.21 1.21 (0.07)
I Street Tree Landscape Foreman 0.06 0.06 0.06
Maintenance Landscape Leadman 0.06 0.06 0.06
(MCE) Landscape Laborer II 0.30 0.30 (0.21)
I Landscape Laborer III Q.12 Q.J2 .&-W
Sub-Total 0.54 0.54 (0.23)
- xiv -
I Total
1996-97 1996~97 1996-97
I Allocated Allocated Allocation Difference
City Contract Current Compared
DEPARTMENT CLASSIFICATION Positions Positions Service Level T 0 1995-96
I Street Landscape Landscape Foreman 0.28 0.28 (0.72)
Maintenance Landscape Laborer I 0.28 0.28 (0.72)
(MCE) Landscape Laborer I 0.40 0.40 0.40
I Landscape Laborer II 0.68 0.68 0.13
Landscape Laborer III ~ o...aa M.3
Sub-Total 2.52 2.52 (0.38)
I Heritage Center Heritage Center Director (PT) 0.50 0.50
Landscape Laborer II (MCE) 0.07 Q,Ql 0.01
Sub-Total 0.50 0.07 0.57 0.01
I Park Maintenance Landscape Foreman 0.49 0.49 (0.48)
(MCE) Landscape Leadman 0.49 0.49 0.49
Landscape Laborer I 0.60 0.60 (0.38)
I Landscape Laborer II 1.58 1.58 0.22
Landscape Laborer III 1..22 126 !Q...QID
Sub-Total 4.42 4.42 (0.21 )
I Dublin Cemetery Landscape Foreman 0.02 0.02 (0.01 )
(MCE) Landscape Leadman 0.02 0.02 0.00
I Landscape Laborer II 0.09 0.09 (0.01 )
Landscape Laborer III M9 ~ !M1l
Sub-Total 0.22 0.22 (0.03)
I Parks & Parks & Community Services 1.00 1.00
Community Director
Services Recreation Supervisor 1.00 1.00
I Recreation Coordinator 3.00 3.00
Pre-School Instructor (Part. Time) 0.75 0.75
Admin Secretary 1.00 1.00
Office Asst II 1.00 L.QQ
I Sub-Total 7.75 7.75 0.00
Community Community Develop Director 1.00 1.00
I Development Planning Director 0.00 0.00
Senior Planner 2.00 2.00
Associate Planner 2.00 2.00
Assistant Plannerl 1.50 1.50
I Zoning Investigator
Admin Secretary 2.00 2.00
Secretary 1.00 1.00
I Office Asst II 1.00 1.00
Intern (Part-Time) 0.00 0.00
Clerk-Typist (Part-Time) 0.00 0.00
I Building & Safety Chief Building Official 0.50 0.50
Building Inspector 1..5.Q 1..5.Q
Sub-Total 10.50 2.00 12.50 (1.00)
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Total
1996-97 1996-97 1996-97
Allocated Allocated Allocation Difference
City Contract Current Compared
DEPARTMENT CLASSIFICATION Positions Positions Service Level To 1995-96
Engineering Sr Civil Engineer 1.00 1.00
Public Works Inspector 2.00 2.00
Assistant Civil Engineer 1..QQ 1QQ
Sub-Total 4.00 4.00 0.00
Economic Dev Economic Dev Manager 1.00 1.00
TOTAL 37.75 48.53 86.28 (1.95)
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SUMMARY (CURRENT SERVICE LEVELl
I
City Employees
Contract Employees
TOTAL
1995-96 1996-97 Difference
38.75 37.75 -1.00
~ ~ :QJl5
88.23 86.28 -1.95
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RECOMMENDED HIGHER SERVICE LEVEL PERSONNEL CHANGES
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Finance Manager
Contract Accountant
Administrative Assistant (Police)
Patrol Officer
Recreation Supervisor
1.00
-0.17 (360 hours)
1.00
2.00
0.5
TOTAL HIGHER SERVICE LEVEL CHANGES
4.33
SUMMARY (HIGHER SERVICE LEVEL)
I
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1995-96
1996-97
Recommended
(Higher)
Total
Difference
I
City Employees
Contract Employees
TOTAL
38.75
~
88.23
40.25
~
90.61
1.50
0.88
2.38
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NOTE: All of the designated personnel perform duties directly from City facilities. This listing does not account for the
temporary part-time Parks & Community Services Department staff which varies between 30-75 additional employees. It
also does not include all contract personnel who perform work under contract to the City of Dublin at off-site locations
including Contract Engineering, MCE Corporation (Public Works); Alameda County employees performing Police
Services and traffic signal maintenance services; or legal services provided by Meyers Nave Rieback Silver Wilson.
The City of Dublin also provides personnel, labor relations, workers' compensation, and administrative support for the
Dougherty Regional Fire Authority. The Authority has 54.5 employees which are not included above, since the Authority
represents a separate entity.
It should also be noted that the 1995-96 Approved Positions shown above include those positions approved in June
of 1995.
- xvi -
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1996~97 - CITY OF DUBLIN
APPROPRIATIONS LIMIT
In accordance with Chapter 1025 of the statutes of 1987, as amended, each government entity is
required to include the Appropriations Limit in the annual budget. This limit may also be referred to as
the Gann Limit or the Proposition 4 Limit. The City of Dublin has calculated the limit in accordance with
Article XIII B of the California Constitution and the recognized methodology for calculating adjustments.
The details of the calculation are shown on the following page.
The formula used to calculate the limit provides the City with optional factors to be used in making any
adjustment. The first option is based on changes in population. The City may either select the change
in City of Dublin population or the change in the County Population. For 1996-97, the changes in the
Alameda County population has been used because it was slightly larger than the increase in the City of
Dublin.
The second option allows the City to use either the increase in the State Per Capita Income; or, the
change in local Assessed Valuation, due to "Non-Residential Construction". The approved formula for
calculating the change in the assessed valuation compares the total change in assessed valuation to the
amount related strictly to non-residential improvements. This is the factor used for the 1996-97
Appropriations Limit. A significant percentage of changes in assessed valuation in the City of Dublin in
the past year were related to non-residential projects, which results in this factor being Significantly
higher than the Statewide change in per capita income.
It should be noted that the data used to calculate the Assessed Valuation attributable to "Non-
Residential Construction," was provided by the Alameda County Assessor prior to the surrender of the
1996 tax roll. Therefore, there may be additional assessed valuation reported by the Assessor at a later
date. In the event that this would change the factor in a material manner a revised adjustment may be
recommended at a future date.
The Appropriations Limit does not apply to all funds appropriated by the City Council. The law only limits
the total appropriations that are funded by "proceeqs of Taxes." Proceeds of Taxes are narrowly
defined by State Law. Interpretations from judicial rulings have also influenced the methodology used to
calculate the impact of the Limit.
The recommended Preliminary Budget (including recommended Higher Service Levels), includes
appropriations of $12,767,757 which would be categorized as funded by Proceeds of Taxes. Therefore,
the appropriations subject to the Appropriations Limit are $25,847,292 below the allowed amount
calculated for Fiscal Year 1996-97.
- xvii -
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CALCULATION OF FISCAL YEAR 1996-97
APPROPRIATIONS LIMIT
A. SELECTION OF OPTIONAL FACTORS
1. Population - City vs. County
% Decrease
% Increase
OR
City of Dublin
Alameda County
~
24,826
1,331,027
11119-6
0.006%
24,979
1,342,361
0.008%
:~:~ :~:~ :~:::::::~: ~~~~jm~mj~~~~~~~~~~ ~~ ~ ~~~~~::: :::::::::
::jjjjfjjjji/:~~:tn!Atil]r~G!grI1j*(:II~fii@tU,:::QQq6W]eQ.pUI~ti~goJ~tpwtfEg~gPQWi
=:::::::::=::::::::::::::;:;::;::=:::::::::::::.:.:.:.........
..................." ...
2.
State Income vs. City Non-Residential Building
Change in State Per Capita Income = 4.67%
Change in Non-Residential Assesed Valuation = 62.989%*
*(Complete tax roll information is not available from the Alameda County Assessor. This
is based only on non-residential changes recorded by the Assessor as of May 15, 1996)
::::i:i:::i$.i'I~~~~:JI~~mr::~}$::9h~ijg@:::i:~/NQnBR~$il1:~I@F~~Ii~@tI}Y.~JQj!iQft]*fi?~~~~Mi::\\?: .....
QR
..
.......... ',',','...............
B. CALCULATION OF GROWTH LIMIT ADJUSTMENT
The formula for calculating the adjustment is as follows:
Selected Factor 1 + 100
100
x
=
Selected Factor 2 + 100
100
=
Y
(X) x (Y) = Fiscal Year 1996-97 Appropriations Limit Adjustment Factor
O. 008+ 100
100
1 .00008
=
62.989 + 100
100
1 .62989
=
1.00008 x 1.62989 = 1.6300 = 1996/97 Adjustment Factor
C. CALCULATION OF APPROPRIATIONS LIMIT
Fiscal Year 1995-96 Adopted Appropriations Limit = $ 23,690,214
Fiscal Year 1996-97 Adjustment Factor x 1.6300
..jj::j:~\j~jjj:j~:~:::ei$~.1:X~~t:::1:~~i:~1~::~RPtQpti~UpJj~.::~im.~:/:::$}~I~i:':5~M~::::::::::\::::\:j:j.::rr::~:::.::.::.:::...:.:
.................-..............,...... .'.........-.........................
................... ..................
'....................................
:=:=::: ::::::::: ::::::: ::::::::::::::: :;:; :::::::::::::::::=:::~::::;:;: ::::: ::::::::: :::.:.:.:..
..................."",
......................",
......n...............,
......................."
...................,...,
...................."",
- xviii -
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CITY COUNCIL
The City Council consists of five members elected at large by the voters of Dublin. The City Council is
responsible for enacting legislation, establishing policies, and providing guidance and direction for
actions which affect the quality of life in the City. Local elected officials also represent the City at a
variety of forums at the County, Regional, State and National levels, in order to make certain that the
interests of the City of Dublin and cities in general are promoted.
The budget for City Council activities for Fiscal Year 1995-96 was $138,945. It is estimated that the City
Council will spend approximately $123,962 in Fiscal Year 1995-96.
The budget necessary to provide the Current Service Level for City Council activities for Fiscal Year
1996-97 is $113,114. This budget includes Councilmember salaries and fringe benefits; the City's
independent financial audit; Councilmember attendance at various meetings and conferences on behalf
of the City; a Council team building workshop; necessary supplies, postage, printing/binding, books and
publications, legal notices, and office equipment for the Council to effectively perform its responsibilities.
In addition, the Fiscal Year 1996-97 budget includes funding for a number of community promotion
activities including Dublin Pride Week and participation in the Alameda County Fair.
The proposed budget includes memberships and dues for the following organizations:
Alameda County Mayors' Conference
League of California Cities
East Bay Division - League of California Cities
Association of Say Area Governments
Dublin Sister City Association
U. S. Conference of Mayors
The Current Service Level budget for City Council activities for Fiscal Year 1996-97 is approximately
9% less than the estimated expenditures for Fiscal Year 1995-96. It should be noted that the Fiscal
Year 1995-96 City Council budget included funding for the Dublin Substance Abuse Council and the
Parent Education Program (PEP).
Four Higher Service Levels are also presented in the 1996-97 budget. Higher Service Level 1 includes
funding for the Dublin Substance Abuse Council. The cost associated with this increment is $5,000.
Higher Service Level 2 includes funding for the Parent Education Program (PEP). The cost associated
with this increment is $2,650. Higher Service Level 3 includes funding for the professional recording of
the City's Official Song. The cost associated with this increment is $5,000. Higher Service Level 4
includes funding for a 15-Year Community Celebration. The cost associated with this increment is
$16,500; however, this cost would be offset by approximately $6,000 in revenue for a total net cost of
$10,500.
The total recommended budget for Fiscal Year 1996-97 is $120,764.
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
CITY COUNCIL -1010
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $113,114
(001 )
.:::.$9ti~ :':'::::{::::;::o"':;:':;:::::' :::::::::::::{:::::$1.1.~h1.1:et::)::.:.;::o :.m::: :.:::.:.:.:$1'1.a~1:14::::::::::::::: :]r~ffin.:.::::(:::.:.':f.:::.:.:.:.:'::.
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
5 5
CUMULA TIVE
TOTAL
$113,114
JOB
CLASSIFICATION
Councilmembers
..............",
::;:;:::::;::::;:;:;;::::::::::;:::
................'....,..'.',',',','
-.............""
............."..
.................,
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1994-95 1995-96 1995-96 1996-97
PERSONNEL SERVICES
Salaries, Part Time $ 25,289 $ 25,320 $ 25,320 $ 25,320
Retirement 3,803 3,493 3,520 3,236
Group Insurance 35,834 37,269 35,491 35,264
Worker's Compensation 150 173 137 137
S.U.1. 0 0 0 0
F.I.C.A 257 297 297 297
TOTAL PERSONNEL SERVICES $ 65,333 $ 66,552 $ 64,765 $ 64,254
SERVICES & SUPPLIES
Office Supplies $ 273 $ 250 $ 78 $ 250
Postage 72 125 70 100
Copier Supplies 0 0 0 0
Operating Supplies 0 0 0 0
Advertising 1,241 500 ".. 344 700
Printing & Binding 307 650 390 650
Books & Publications 4 50 0 50
Memberships & Dues 5,889 10,255 10,053 10,500
Travel, Conferences & Mtgs 4,358 6,380 3,000 6,250
Training 1,183 15,833 9,007 2,500
Legal Notices 0 250 900 900
Professional Services 19,529 22,500 20,855 21,400
Community Promotion 8.514 15.600 14.500 5.560
TOTAL SERVICES & SUPPLIES $ 41,370 $ 72,393 $ 59,197 $ 48,860
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
:::::1t~X~g:!HXMWI.P:g~I.:",':::::::::::::::::::::.:::.::::::.::::::::.:.:.:::::~....~~~~~.:.:.f...:.:.:.......:.:..r::'..:.":.:!]I;m~~!~.::::::::::::.:....f......:......:...::f.~:.@~~.i!!~..:::':::::::::::::::::::::.:.:...::....!~.~.~a.1!.
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
CITY COUNCIL -1010
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $ 5,000
(001 )
::.:.Tm.~:::::::.::::\://:://// f::. :::'f::$f$~'QgQ/::?:\:::::.:.:.: .:::::.:.:.'.:.:.:.:.:.:.:$1:1.~d:14.//i\:. :.::m9l@~':\:::::::::/::/.m?::.:if::.:::.:.:.:::.:::::.:
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
5 5
CUMULATIVE
TOTAL
$118,114
JOB
CLASSIFICATION
Cou ncilmembers
The Dublin Substance Abuse Council is requesting $5,000 to partially fund Red Ribbon Week ($2,500) and Dry
Grad Night ($2,500) activities. This budget increment would fund those activities for the 1996-97 School Year.
HIGHER
SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 1996-97 1996-97
PERSONNEL SERVICES
Salaries, Full Time $ 0 $ 25,320
Retirement 0 3,236
Group Insurance 0 35,264
Workers' Compensation 0 137
S.U.I 0 0
F.I.CA 0 297
TOTAL PERSONNEL SERVICES $ 0 $ 64,254
SERVICES & SUPPLIES
Office Supplies $ 0 $ 250
Postage 0 100
Advertising 0 700
Printing & Binding 0 650
Books & Publications 0 50
Memberships & Dues 0 10,500
Travel, Conferences & Meetings 0 6,250
Training 0 2,500
Legal Notices 0 900
Professional Services 0 21,400
Community Promotion 5.000 10.560
TOTAL SERVICES & SUPPLIES $ 5,000 $ 53,860
TOTAL CONTRACT SERVICES $ 0 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0
-..j'Q!~::lgm~OOM.::~~~'J'....... .........':::::..:......::.:.......:j::.:.......::..:.:::::..:::..:..::.:.:.:::::::::::::::::::: -- .-.:..:-.::'-::.::.:::::..:~..:..:..:.......:...:...~~~l:W :::::::::::..:.....:.......:...:....::.....: .:...-:-i:.:.:...i-::::.::.:.::.:.:..~.:......1:jl~1.jI
}::::::::::::
::::: ::: .:;:.::::::::::::~::;:::;:;: ::=:;:
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CITY OF DUBLIN
1996.97 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
CITY COUNCIL -1010
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
5 5
COST BY FUND
FUND INCREMENT
TOTAL
General $ 2,650
(001 )
:.:.:OC~~:l::%::::::::::.:J::::::m:.:.::...:....:.:.\:.\......$.:.:.~}I$Q:::::::::::.::::...::::::::...:.:...:.:.:...:.:.::...:$1.~~1$4:.:::...::.:...:OC:9~J::::..::::::.\\:::::::::::::....:::::{{.::.:::::::::::
CUMULATIVE
TOTAL
$120,764
JOB
CLASSIFICATION
Councilmembers
The budget increment would fund a request in the amount of $2,650 to support the Parent Education Program
(PEP) in the Dublin Unified School District fourth and fifth grade classes.
HIGHER
SERVICE
LEVEL 2
DESCRIPTION 1996-97
PERSONNEL SERVICES
Salaries, Full Time $ 0
Retirement 0
Group Insurance 0
Workers' Compensation 0
S.U.I 0
F.I.C.A. 0
TOTAL PERSONNEL SERVICES $ 0
SERVICES & SUPPLIES
Office Supplies $ 0
Postage 0
Advertising 0
Printing & Binding 0
Books & Publications 0
Memberships & Dues 0
Travel, Conferences & Meetings 0
Training 0
Legal Notices 0
Professional Services 0
Community Promotion 2.650
TOTAL SERVICES & SUPPLIES $ 2,650
TOTAL CONTRACT SERVICES $ 0
TOTAL CAPITAL OUTLAY $ 0
CUMULATIVE
TOTAL
1996~97
$ 25,320
3,236
35,264
137
o
297
$ 64,254
$ 250
100
700
650
50
10,500
6,250
2,500
900
21,400
13.210
$ 56,510
$ 0
$ 0
:H:mg!l~n~;it!m!I;!~~:::.::::::.::!:::.:::::.:::::.:.:::':;'::':"'d':':':!::t::.::!:.:!:!...!:::!.:..::.::::::::::::::::I::::::::::..:::::::I;~~~nm':..:!::::!.!....:::::::::.:::::::.:::::::.:::.:.:.:::::::.:::.:::..::::'::'I,~!tt:~I::::::::::.:.:::...:::.::':::.?f
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CITY OF DUBLIN
1996~97 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
CITY COUNCIL .1010
SERVICE LEVEL
HIGHER 3
(NOT RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
5 5
COST BY FUND
FUND INCREMENT
TOTAL
General $ 5,000
(001 )
.....iQ~~'r\\\\\::::}.\ :::..'}m"'.':':'$:::.::$~f).gQ)h::\\ i", ",::::::::",::::::",$1:~~Ut18}::::\\ft~I::':::::::h..:.:..::....m:.h.}}:\h::::}.'::
CUMULATIVE
TOTAL
$125,764
JOB
CLASSIFICATION
Council members
This budget increment would fund the production of an Official City Song.
HIGHER
SERVICE
LEVEL 3
DESCRIPTION 1996-97
PERSONNEL SERVICES
Salaries, Full Time $ 0
Retirement 0
Group Insurance 0
Workers' Compensation 0
S.U.I 0
F.I.C.A. 0
TOTAL PERSONNEL SERVICES $ 0
SERVICES & SUPPLIES
Office Supplies $ 0
Postage 0
Advertising 0
Printing & Binding 0
Books & Publications 0
Memberships & Dues 0
Travel, Conferences & Meetings 0
Training 0
Legal Notices 0
Professional Services 0
Community Promotion 5.000
TOTAL SERVICES & SUPPLIES $ 5,000
TOTAL CONTRACT SERVICES $ 0
TOTAL CAPITAL OUTLAY $ 0
CUMULATIVE
TOTAL
1996-97
$ 25,320
3,236
35,264
137
o
297
$ 64,254
$ 250
100
700
650
50
10,500
6,250
2,500
900
21,400
18.210
$ 61,510
$ 0
$ 0
"'tt~1t~g,:~~~g"~g~OO:..::...............:.:.'...::'.",,'t.'.'.'.'.'.':'.':'::..:..:t::....::.:.:U...:.........:...........:.:.......:.:.:.:...,...:.:.:$.,....:,'..,...?~~~~:..:::.:.....:.::..::[.....:.:..:::,..:,.H::.::.::..'.'.'.'.'.:::::::.'..:..::..:::::.:.:$...:t::.::,~~~!,~!'.':'.:t::::::.....:......::[:.:.,.:.:
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
CITY COUNCIL -1010
SERVICE LEVEL
HIGHER 4
(NOT RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
5 5
COST BY FUND
FUND INCREMENT
TOTAL
General $16,500
(001 )
\)r.i.~jJ\i\\ii:::j::::m::jm::ii~a$~~P'\i:\\:::::::i::::::::i::::$1!U~~$4::\\\r':Tt.mm:{::i::i::\::\\\\\:)\:::m\
CUMULATIVE
TOTAL
$142,264
JOB
CLASSIFICATION
Councilmembers
This budget increment would fund a 15 year City Celebration. The cost of this item would be partially offset by
$6,000 in revenues resulting in a net cost of $10,500.
HIGHER
SERVICE
LEVEL 4
DESCRIPTION 1996-97
PERSONNEL SERVICES
Salaries. Full Time $ 0
Retirement 0
Group Insurance 0
Workers' Compensation 0
S.U.I 0
F.I.C.A. 0
TOTAL PERSONNEL SERVICES $ 0
SERVICES & SUPPLIES
Office Supplies $ 0
Postage 0
Advertising 0
Printing & Binding 0
Books & Publications 0
Memberships & Dues 0
Travel, Conferences & Meetings 0
Training 0
Legal Notices 0
Professional Services 0
Community Promotion 16.500
TOTAL SERVICES & SUPPLIES $ 16,500
TOTAL CONTRACT SERVICES $ 0
TOTAL CAPITAL OUTLAY $ 0
CUMULATIVE
TOTAL
1996-97
$ 25,320
3,236
35,264
137
o
297
$ 64,254
$ 250
100
700
650
50
10,500
6,250
2,500
900
21 ,400
34.710
$ 61,510
$ 0
$ 0
:'::i!!~!f.::IBrnM::~!~jt:::::i:::::::::::::::::::::j:::::::::::::::::::::::::::::::::::::::::::::::,:::,::::::::::r:::t::::::-::':::":':::':j:::::::::tj::::::::::I::::::::::::::jl;~~9::::::::::::,:::,:::::::::'::j:':::::':'::::::::::::::::::::::::::::::::::::::::::::::::::::::I:::::::,:,,:~!!~~!!:::::::::::::::::::::::::::::::,:,:':
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CITY MANAGER/CITY CLERK
The City Manager is appointed by the City Council as the Chief Executive Officer. This includes the'
responsibility for overseeing the day-to-day operations and implementing all pOlicies adopted by the City
Council. This office provides support to all areas of City operations including: assuring the enforcement
of City Ordinances; supervision and evaluation of employees; evaluation of all contract services;
recommendation to the City Council of ordinances and policies which address the effective operation of
the City; provision of advisory recommendations for the City Council; preparation and administration of
the City's Budget and Five Year Capital Improvement Program as approved by the City Council; and
representation of the City before intergovernmental bodies and organizations.
In addition to those responsibilities described above, the City Manager's Office will continue to provide
support services in the areas of contract administration and Economic Development. The City Manager
activity also includes the City Clerk function. This position has the responsibility for: administering
municipal elections; maintaining conflict of interest and financial disclosure records submitted by pUblic
officials; preparing and maintaining minutes of City Council meetings; coordinating City Commission
appointments; and maintaining the official records of the City. The budget required for the provision of
the current service level for Fiscal Year 1996-97 is $297,973.
This is approximately $20,377 or 9.3% more than estimated expenditures for Fiscal Year 1995-96. This
increase is primarily attributable to the following: 1) an increase in personnel costs; 2) increased copier
costs; and 3) contract service costs associated with codification of the City's ordinances.
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PROGRAM
GENERAL GOVERNMENT
COST BY FUND
FUND INCREMENT
TOTAL
General (001)
$297,973
CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL CLASSIFICATION TOTAL TOTAL
ACTIVITY
CITY MANAGER/CLERK -1020
$ 297,973
1
1
1
1
1
1
City Manager
City Clerk
Secretary
~::::T.i~i~:~::: ::::::::::::::::::~::::::::::::::::::~: :EE::::::~~:::::::::~$2$7~'7a::::::::~:::::~: :~:E~::~~:~:~:E:~$:::%$7~I?a:E:::::::::::: ::::Ti~il:::~:m::~::::::m:::::::::::::}::::::::::::::::::~::~~:~~~~:~:::::
This budget provides funding to maintain the current level of service of those programs included in the
City Manager/City Clerk Department including the day-to-day operations of the City, supervision and
evaluation of City employees, City Council support, administration of the City's Budget and Five Year
Capital Improvement Program, representation of the City before intergovernmental bodies and
organizations, contract administration, some Economic Development support, and City Clerk functions.
This is accomplished by funding the City Manager, City Clerk, and Secretary positions, services and
supplies necessary to support the City Manager's Office, maintenance of the City's Law Library, the City
Manager and City Clerk's participation in their respective professional associations including the City
Manager's attendance at the International City Manager's Association Conference in Washington, D. C.
and contract services associated with codification services and management support functions.
In addition to providing administrative and City Council support services, this budget will allow
completion or substantial progress on the following goals:
City Council
Priority
High
High
High
High
High
Medium
1996 GOALS
1.
Work with development community, Dublin San Ramon Services
District, and Dublin Unified School District to develop an Eastern
Dublin Specific Plan Infrastructure Financing Program.
Participate in Countywide review of Library Services.
Prepare cost/benefit analysis of future fire service delivery options.
Work with San Ramon to analyze impact of dissolution of
Dougherty Regional Fire Authority on both Cities.
Work with Caltrans and Alameda County Transportation Authority
to complete design and funding for 1-58011-680 Interchange
Improvements and Downtown Hook Ramps.
Update Performance Evaluation Process and provide in-house
training for Supervisors.
2.
3.
4.
5.
6.
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CURRENT
SERVICE
DESCRIPTION ACTUAL BUDGET ESTIMATED LEVEL
1994-95 1995-96 1995-96 1996-97
PERSONNEL SERVICES
Salaries, Full Time $ 188,240 $ 203,970 $ 203,391 $ 220,918
Salaries, Overtime 2,201 '1,891 1,904 1,904
Retirement 25,146 26,582 26,718 26,600
Group Insurance 14,597 14,349 14,344 14,319
Worker's Compensation 3,509 4,012 2,889 3,069
F.I.C.A 527 561 563 611
TOTAL PERSONNEL SERVICES $ 234,220 $ 251,365 $ 249,809 $ 267,421
SERVICES & SUPPLIES
Office Supplies $ 1,321 $ 1 ,450 $ 1,780 $ 1,860
Postage 1,091 1,260 900 980
Copier Supplies 1,577 2,360 2,200 2,650
Operating Supplies 0 0 7 0
Printing & Binding 269 300 250 250
Repairs & Maintenance 344 375 150 370
Books & Publications 1,054 1,000 1,000 1,090
Memberships & Dues 1,211 1,290 1,300 1,390
Mileage/Auto Allowance 5,325 5,550 5,250 5,570
Travel, Conferences & Mtgs 1,673 2,850 2,800 2,960
Training 0 500 300 600
Internal Service Fund 2.580 7.536 7.650 7.032
TOTAL SERVICES & SUPPLIES $ 16,445 $ 24,471 $ 23,587 $ 24,752
TOTAL CONTRACT SERVICES $ 5,197 $ 5,500 $ 4,200 $ 5,800
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
'1:1I9II~B~PiVmM:::~~11t::::1: -::1:::::::1::::::::::::::::::::::::::::::::1:::1:::,:, :::I:::1:1::::III~lli:,:,I'111::'11:::1:::::::::::::t:11::'1gI1:~~~I::I:::::1 :II::::::::::l:I:::11I~~!I::1::::::::11::::,:: I1:::::::::::$.::::gil,li~::::::::::::::::1:::.:,
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LEGAL SERVICES
The City contracts with the law firm of Meyers, Nave, Riback, Silver & Wilson. In addition to having
individual partners who are specifically designated as City Attorney and Assistant City Attorney, the firm
has several practicing attorneys who specialize in specific areas of municipal law.
The City Attorney provides the City Council and Staff with legal opinions related to City business; drafts
and reviews proposed ordinances, resolutions, and contracts; represents the City in certain litigation;
provides labor relations legal services to Dougherty Regional Fire Authority; and provides legal counsel
on development review issues.
The total estimated expenditures for Fiscal Year 1995-96 are $145,288. This is approximately $7,100
less than the 1995-96 budget. Fiscal Year 1995-96 legal services costs will be offset by approximately
$36,625 in Zoning and Subdivisions Fees. This results in a net legal services cost for Fiscal Year 1995-
96 of $108,663.
The budget required to fund the Current Service Level for Fiscal Year 1996-97 totals $154,181. This
amount will be offset by approximately $52,500 in Zoning and Subdivision Fees for a total net legal
services cost of $101,681 for Fiscal Year 1996-97.
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
LEGAL SERVICES -1030
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB I INCREMENT 1 CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 1 54,1 81 $ 1 54,181 No City Personnel are included in this activity .
(001 )
)[gtil))\::: ~~~~\?} :::::):$:::::m:m154i1$.1:r: ..... :::r:::ms U~4~111:r
DESCRIPTION
PERSONNEL SERVICES
Retirement
Group Insurance
TOTAL PERSONNEL SERVICES
PROFESSIONAL SERVICES
General
Litigation
Fire Authority (DRFA)
Development Svcs.
Eastern Dublin Plan Implementation
TOTAL PROFESSIONAL SERVICES
TOTAL CAPITAL OUTLAY
::::::IQJ.ltl.::Ip:TWJlfr::gl$ffi::::,I:::::::::::::::::::::::::' m-:.::::::::::::::::::::::::
ACTUAL
1994-95
BUDGET
1995-96
CURRENT
SERVICE
ESTIMATED LEVEL
1995-96 1996.97
$ 6,388 $ 5,881
0 0
$ 6,388 $ 5,881
$ 3,282
o
$ 3,282
$ 6,388
o
$ 6,388
$ 59,652
18,325
339
73,800
32.609
$ 184,725
$ 68,750
11 ,250
3,000
48,000
15.000
$ 146,000
$ 76,000
2,600
2,300
28,500
29.500
$ 138,900
$ 83,000
10,000
2,800
42,000
10.500
$ 148,300
$
$
$
o
$
o
o
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ADMINISTRATIVE SERVICES
The Administrative Services Department was created in Fiscal Year 1993-94 as a result of a
reorganization of the City Manager's Office and the Finance Department. The Department includes the
following three operating divisions: 1) Finance Division - Performs all finance related functions including:
accounts payable, accounts receivable, treasury, payroll, business license administration, parking
citation administration, purchasing, and maintenance of other related City financial records; 2) Central
Services Division - Provides support for the following program areas and activities: Personnel
Administration and Labor Relations (for City organization as well as Dougherty Regional Fire Authority),
Waste Management, Data Processing, Public Information, Risk Management/Insurance, Legislative
Analysis, Cable Television, Supervision of Disaster Preparedness programs, and special projects; and 3)
Administration Division - Provides oversight of all activities covered by the Department and also provides
support to the City Manager on administrative projects such as contract reviews and negotiations,
supervision of Animal Control contract, etc.
The current 1995-96 service level staffing in the Administrative Services Department includes: 1
Assistant City Manager/Administrative Services Director (supervises entire Department plus day-to-day
operating responsibility for supervision of the Finance Division); 1 Assistant to the City Manager
(supervises the functions and activities of the Central Services Division); 2 Finance Technician II
positions; 1 Administrative Assistant position; 1.5 Office Assistant II positions, and .5 Community Safety
Assistant position. The Community Safety Assistant position is shown in the Disaster Preparedness
Budget. In Fiscal Year 1995/96 the Finance Department obtained contract accountant services. The
budget necessary to provide the Current Service Level for the Administrative Services Department in
Fiscal Year 1996-97 is $565,143. A breakdown by division including all fund types is shown below:
ADMINISTRATIVE SERVICES DEPARTMENT
Current Service Level - By Division
Finance
Central
Services
Central
Services
(JfA)
$ 34,430
1,800
o
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$ 36,230
Total
Admin.
Services
$ 438,814
39,944
84,375
2.010
$ 565,143
Administration
Personnel Services
Services & Supplies
Contract Services
Capital
Grand Total
$ 224,337
19,944
79,950
900
$ 325,131
$114,188
11 ,773
4,425
1.010
$131,396
$ 65,859
6,427
o
100
$ 72,386
This Budget is partially offset by $135,300 in estimated revenue for Fiscal Year 1996-97. This includes
$80,000 in City Business License revenue and $55,300 in Garbage Administration Fees. This results in
a Current Service Level net cost of $429,843.
Four Higher Service Levels are presented for City Council consideration. It is recommended that only
Higher Service Levels 1, 2, and 3 be included in the adopted budget. Higher Service Level 1 covers the
cost of providing for a Finance Manager for 9 months in Fiscal Year 1996-97. The net cost for this
increment is $39,307. The current staffing level and range of projects handled by this Department
requires additional assistance, as the position has remained unfilled since 1992. The additional support
will also provide part-time back-up for the Administrative Services Director. The approval of this
increment will result in phasing out the Contract Accountant and a reduction in associated costs have
been shown. Higher Service Level 2 provides for the contract production costs associated with one video
newsletter for airing on the public access station (Viacom Channel 30). The cost associated with this
Higher Service Level is $500. Higher Service Level 3 includes estimated costs associated with an
Employee Recognition Reception and service awards. The cost associated with this Higher Service
Level is $5,775. Higher Service Level 4 includes estimated costs associated with allowing customers to
make payment for some services at City Offices using a credit card. The total cost of Higher Service
Level 4 is $11,760.
The recommended Fiscal Year 1996-97 Budget including Higher Service Levels 1, 2, and 3 is $610,725.
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
ADMINISTRATIVE SERVICES ~ 1040~1043
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
COST BY FUND
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULA TIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 524,548 $ 524, 548 Asst City Manager/ 1 0 1 0
(00 1 ) Admin Serv Dir
Asst to the City Mgr 1 0 1 .0
Fire J PA 36, 230 36,230 Administrative 1 .0 1 0
(General 00 1 ) Assistant
Finance Tech I I 2. 0 2. 0
Dublin I nfo I nc 4, 365 4, 365 Office Asst I I 1 0 1 0
(60 1 ) (Full-Time)
Office Asst I I 5 5
(Part-Time)
Contract Accountant 540 Hours 540 Hours
j:jlt~l~ji"jj.j:i j:j:':::::'::::i:i:i:i::~:i::~'i,:jj :::~I,:,:~i~i:iiil~I~II~ilii:i::~ili {~~;~:~ 1:li:~:i~::illil'II~II:~i:!i:i:,j!!I:ljl jljll~l~i,'jl':~..~: ::i::jj":II,I~I~!:::i~!.:':,::' 1:lj!:jjl~II::lllili'i::":':'I: !':i~I:~III~lljijililil:::':li,i~
:::: :~;:;:
.........."",,,, ............
This budget provides funding to maintain the current level of support to the Administrative Services
Department. The total cost of funding this level is $565,143. This is a total of $56,201 more than
estimated 1995-96 expenses or a 10.6% increase. The factors affecting the increased cost include: 1)
Full year funding of 1995-96 Performance Pay Adjustments; 2) Inclusion of 1996-97 Performance Pay
Adjustments; 3) Full year funding of the Administrative Assistant position which was vacant for 3 months
in 1995-96; and 4) Full year funding of the contract accountant position, due to a delay in securing
these services approximately 242 hours of service are anticipated in 1995/96.
In addition to providing Financial, Central Services, and Administrative support to the City and the
Dougherty Regional Fire Authority, this budget will allow for completion or substantial progress on the
following goals:
1996 GOALS
City Council
Priority
High 1.
High 2.
High 3.
High 4.
High 5.
Medium 6.
Medium 7.
Medium 8.
Medium 9.
Medium 10.
Medium 11.
Medium 12.
Report on cost/benefit and alternatives for Internet Access.
Revisions to Parking Citation Program as required by changes in State law.
Complete Brown Bag Training for Development Services Staff.
Coordinate with garbage service provider on new commercial recycling
services.
Report on the use of credit cards for small purchases an the acceptance of
credit cards for City services.
Improve follow-up on accounts receivable.
Implement automated system for administering the City's fixed assets.
Design and publish newsletter as part of Recreation Brochure.
Prepare a report on opportunities for regional Animal Control Patrol Services.
Revise Accounting Procedures.
Update Performance Evaluation Process.
Update Purchasing Ordinance.
It is important to note that several unknown factors may impact the progress made towards the goals
identified above. These include: the amount of time required of the Assistant to the City Manager
associated with Dougherty Regional Fire Authority activities; and the funding of the Higher Service
Levels. - 13 -
I CURRENT
SERVICE
I ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1994-95 1995~96 1995-96 1996-97
I PERSONNEL SERVICES
Salaries, Full Time $ 247,759 $ 281,443 $ 279,274 $ 300,423
Salaries, Full~Time (JPA) 22,244 24,943 16,006 27.584
I Salaries. Part-Time 15,673 16,825 16,534 18,438
Salaries, Overtime 475 637 345 347
Retirement 34,995 39,442 38,950 38,775
Retirement (JPA) 2,991 3,292 2,131 3,374
I Group Insurance 38,762 39,824 39,888 41,378
Group Insurance (JPA) 2,652 2,672 2.681 2,921
Workers' Compensation 1,556 2,048 1,628 1,752
I Workers' Compensation (JPA) 133 169 88 151
F.I.CA 2,593 3,019 2,988 3,271
F.I.C.A (JPA) 323 360 232 400
I TOTAL PERSONNEL SERVICES $ 370,156 $ 414,674 $ 400,745 $ 438,814
SERVICES & SUPPLIES
Office Supplies $ 2,327 $ 2,300 $ 2,690 $ 3,745
I Office Supplies (JPA) 77 90 80 90
Postage 4.267 4,500 4,855 4,050
Postage (JPA) 179 195 100 120
I Postage (011) 85 345 0 0
Copier Supplies 744 1,000 965 1,010
Copier Supplies (JPA) 71 120 100 120
Operating Supplies 90 750 200 300
I Advertising 1,459 1,585 510 850
Advertising (JPA) 101 150 0 0
Printing & Binding 6,150 5,070 5,069 6,525
I Printing & Binding (011) 0 1,000 0 0
Repairs & Maintenance 106 310 205 340
Books & Publications 444 350 287 800
I Books & Publications (JPA) 0 .. 750 265 350
Memberships & Dues 370 400 375 400
Memberships & Dues (JPA) 210 220 213 225
I Mileage/Auto Allowance 2,975 3,115 2,695 2,900
Mileage/Auto Allowance (JPA) 136 130 80 145
Travel, Conferences & Mtgs 1,880 2,450 1,370 2,895
Travel, Conferences & Mtgs (JPA) 161 150 135 150
I Training 7,577 8,530 8,100 4,545
Training (JPA) 614 600 502 600
Small Tools 0 100 100 100
I Filing Fees 0 4,000 2,600 1 ,440
Internal Service Fund 4.961 8.232 8.430 8.244
TOTAL SERVICES & SUPPLIES $ 34,984 $ 46,442 $ 39,926 $ 39,944
I CONTRACT SERVICES
General $ 38,240 $ 86,374 $ 60,700 $ 80,010
COP Trustee / Arbitrage Report (011) 7.261 3.500 6.450 4.365
I TOTAL CONTRACT SERVICES $ 45,501 $ 89,874 $ 67,150 $ 84,375
CAPITAL OUTLAY
I Furniture/Fixtures $ 1,175 $ 985 $ 926 $ 1,310
Machinery & Equipment 795 0 195 700
TOTAL CAPITAL OUTLAY $ 1,970 $ 985 $ 1,121 $ 2,010
I ?ttQ!@::I~g:::~~~rom::::m::::f'I:::::::::::m::::::::[:::::::::1::::::::::::::11}11~~lj:!:'I:':":::"::::::I::::::::::::::i.:[IIU~~I;;'::;:" :;:::::::::::::::::::I:::::::::::::I~iH~l::::::::::::::::::::::::::I::I:::I~~~'-:,,~::r[::I:::::::::::
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
ADMINISTRATIVE SERVICES -1040-1043
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
COST BY FUND
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General (001 ) $ 39,307 $ 563,855 Asst. City Mgr 1 .0
/Admin Serv Dir
DRFA 36,230 Asst to the City Mgr 1 .0
(General 001)
DII (601 ) 4,365 Finance Manager 1 .0 1 .0
Admin Assistant 1 .0
Finance Tech II 2.0
Office Assistant II 1 .5
Contract Accountant <360 Hours> 1 80 hours
Hm&~il ......"."........ :m::$~li~Q1:::::H:::::m: ::::l:m:m$:::iQ4m~Q::::::::m:m:jj:: :::::l(QIAlti:mi: :.:. :.~. ~.:.:. :.:.:.:.:.:.:.:.;.;.;.;.;.: .;.:. :-: .:-:. "::::\:.:':~~O .... ~. ~.: ,'. :','.',::: ::::{:7~$.:m:::::::::::::::::::::::m:::
~ ~ ~ ~ ~ ~ ~ ~ ~~~~~rr:l:~~~\{r~~j ~: ~~~~ ~~~ ~ ~ ~{~ ~ ~ ~~~~~~~~];;~~illllU~mtt~~~j :~:~:~:~:~:~:~ :~
This Higher Service Level provides for the addition of a Full-Time Finance Manager position within the
Administrative Services Department. The funding assumes that the position would only be filled for 9
months of the year.
In Fiscal Year 1995/96 the City Council added approximately 540 hours of contract accounting services.
The intermittent schedule available for these services is inadequate to continue to meet the workload
required by the operation of an entity with a budget in excess of $21 million. The Administrative
Services Director / Assistant City Manager is required to provide support on a variety of administrative
projects not directly related to Finance. The Department also provides support and coordination of the
following operational programs: Personnel; Public Information; Contract Services Administration; Data
Processing; Insurance/ Risk Management; Crossing Guards; Animal Control; Disaster Preparedness;
Waste Management; and Parking Citation Program Administration. The additional position would allow
the Department to eliminate the contract accountant hours once the position was filled.
The provision of this position is also critical as the City begins to assess and review development related
projects. Without additional assistance for the Finance Division adequate staff time does not exist to
provide input on these projects. Further, the approval to date of several projects and related mitigation
fees requires that additional support be added to assure that the financial records appropriately reflect
the terms and obligations imposed by Development Agreements and mitigation fee ordinances.
The following goal will be accomplished by funding this Higher Service Level:
1996 GOALS
City Council
Priority
High
1.
Work with development community and public agencies to develop
an Eastern Dublin Specific Plan Infrastructure Financing Program.
High
2.
Identify means to recover the cost of implementation associated
with the Eastern Dublin Specific Plan.
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Full-Time (JPA)
Salaries, Part-Time
Salaries, Overtime
Retirement
Retirement (JPA)
Group Insurance
Group Insurance (JPA)
Workers' Compensation
Workers' Compensation (JPA)
F.I.CA
F.I.C.A (JPA)
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Office Supplies (JPA)
Postage
Postage (JPA)
Copier Supplies
Copier Supplies (JPA)
Operating Supplies
Advertising
Printing & Binding
Repairs & maintenance
Books & publications
Books & Publications (JPA)
Memberships & Dues
Memberships & Dues (JPA)
Mileage/Auto Allowance
Mileage/Auto Allowance (JPA)
Travel, Conferences & Mtgs
Travel, Conferences & Mtgs (JPA)
Training
Training (JPA)
Small Tools
Filing Fees
Internal Service Fund
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General
COP Trustee / Arbitrage Report (011)
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
:::::*~f.~:I_l'i:~P:~l<:,:::::::::::'m':'::::::::::::::::: :m,:'::::::::::::{'",'i':':::::::::t
HIGHER
SERVICE
LEVEL 1
$ 45,000
0
0
0
5,516
0
5,935
0
333
0
653
0
$ 57,437
$ 250
0
0
0
0
0
0
0
200
0
100
0
280
0
140
0
300
0
350
0
0
0
0
$ 1,620
CUMULATIVE
TOTAL
1996-97
$ 345,423
27,584
18,438
347
44,291
3,374
47,313
2,921
2,085
151
3,924
400
$ 496,251
$ 3,995
90
4,050
120
1,010
120
300
850
6,725
340
900
350
680
225
3,040
145
3,195
150
4,895
600
100
1 ,440
8.244
$ 41,564
$ <27,000> $ 53,010
4.365
$ <27,000> $ 57,375
$ 750 $ 750
3,500 4,810
3.000 3.700
$ 7,250 $ 9,260
'm'::::::::::::::::::,:::':":::::::::::::::::::,:I::::::::::::::::,:,~J.~~9tl::::::',:,:':::::::::::::':::
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:~;:::: :::::::::
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
ADMINISTRATIVE SERVICES ~ 1040-1043
COST BY FUND
FUND INCREMENT
TOTAL
$ 500
CUMULA liVE
TOTAL
$ 564,355
36,230
JOB
CLASSIFICATION
Asst. City Mgr IAdmin
Serv Dir
Asst to the City Mgr
General (001)
ORFA
(General 001)
011 (601)
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULA liVE
TOTAL TOTAL
1.0
1.0
4,365 Finance Manager 1.0
Admin Assistant 1.0
Finance Tech II 2.0
Office Assistant II 1.5
:::::m..lt:::::::tt:t:::::ttttU:t::::t:'$ttitttl.na:t:tttP::::::::::t:$::H4~"gttmC/r&tihtt:::t:::ttm:t:::1M:::titlttttttt:tm:tt:tttt:::::::t:Ht::::ttttl~~F:fttf:t:::::::}::f
This service level would provide for the contract cost associated with a Community lV (ClV) production
of one video newsletter segment. This would be broadcast on the public access station and would be in
addition to the printed newsletter to be included in the Recreation Brochure. The cost shown does not
include Staff time necessary to prepare scripts and assistance with the filming to be done by ClV.
This service level would provide an additional means to distribute information of general information to
the public. The following City Council goal will be accomplished by funding this Higher Service Level:
1996 GOALS
City Council
Priority
High
1.
Assist with the production of one video newsletter.
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HIGHER
SERVICE
DESCRIPTION LEVEL 2
PERSONNEL SERVICES
Salaries, Full Time $ 0
Salaries, Full-time (JPA) 0
Salaries, Part-Time 0
Salaries, Overtime 0
Retirement 0
Retirement (JPA) 0
Group Insurance 0
Group Insurance (JPA) 0
Workers' Compensation 0
Workers' Compensation (JPA) 0
F.I.CA 0
F.I.C,A (JPA) 0
TOTAL PERSONNEL SERVICES $ 0
SERVICES & SUPPLIES
Office Supplies $ 0
Office Supplies (JPA) 0
Postage 0
Postage (JPA) 0
Copier Supplies 0
Copier Supplies (JPA) 0
Operating Supplies 0
Advertising 0
Printing & Binding 0
Repairs & maintenance 0
Books & Publications 0
Books & Publications (JPA) 0
Memberships & Dues 0
Memberships & Dues (JPA) 0
Mileage/Auto Allowance 0
Mileage/Auto Allowance (JPA) 0
Travel, Conferences & Mtgs 0
Travel, Conferences & Mtgs (JPA) 0
Training 0
Training (JPA) 0
Telephone 0
Small Tools 0
Filing Fees 0
Internal Service Fund 0
TOTAL SERVICES & SUPPLIES $ 0
CONTRACT SERVICES
General $ 500
COP Trustee / Arbitrage Report (DII) 0
TOTAL CONTRACT SERVICES $ 500
CAPITAL OUTLAY
Improvements $ 0
Furniture/Fixtures 0
Machinery & Equipment 0
$ 0
:':':'~a~:A:~::::'::jf;:';;'~Ili:J~':''''^S''''~
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::::::::::::::::::::::::::::::::::::::::..:.:.:.:.:.........:.:.,:..:.,:,.. :...$........:...:::[:::::[:::[:::.:..~~::
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CUMULATIVE
TOTAL
1996~97
$ 345,423
27,584
18,438
347
44,291
3,374
47,313
2,921
2,085
151
3,924
400
$ 496,251
$ 3,995
90
4,050
120
1,010
120
300
850
6,725
340
900
350
680
225
3,040
145
3,195
150
4,895
600
o
100
1 ,440
8.244
$ 41,564
$ 53,510
4.365
$ 57,875
$ 750
4,810
3.700
$ 9,260
:.'::[:::~:::.::::.::.:,,~~I~:::::::::.:.:...j.:.:.::j.::::::.:':::'::;::::
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
ADMINISTRATIVE SERVICES -1040-1043
SERVICE LEVEL
HIGHER 3
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1,0
COST BY FUND
FUND INCREMENT
TOTAL
General (001) $ 5,775
CUMULATIVE
TOTAL
$ 570,130
JOB
CLASSIFICATION
Asst. City Mgr /Admin
Serv Dir
Asst to the City Mgr
1,0
DRFA
(General 001)
011 (601)
36,230
4,365 Finance Manager
Admin Assistant
Finance Tech II
Office Assistant II
./11:Q'l2Pt:;:}jPjT&tilf::':.)[':j:jjfj)))):::fI':::::j:::::::::::):
1,0
1.0
2.0
1,5
:}j:t:::fjf'~fi:[':f:rjjjm:::':.:::::.:
:)m.'Jm.:}j'j)j?::)jffj:::m' mj'j:j:::::}$jjjj~ill.$jjJJJ'
This Higher Service Level will provide for an Employee Recognition Reception as well as service
awards, which recognize the years of service to the City. The City has not previously had any sort of on-
going recognition program for Staff. Some employers recognize tenure with a recognition award at
appropriate intervals during an employees career (Le. each five years of service). This Budget
increment would provide for a reception for City Staff and elected officials as well as the cost of service
awards,
The following City Council goal will be accomplished by funding this Higher Service Level:
1996 GOALS
City Council
Priority
High
1,
Employee Recognition Reception.
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HIGHER
SERVICE
DESCRIPTION LEVEL 3
PERSONNEL SERVICES
Salaries, Full Time $ 0
Salaries, Full-time (JPA) 0
Salaries, Part-Time 0
Salaries, Overtime 0
Retirement 0
Retirement (JPA) 0
Group Insurance 0
Group Insurance (JPA) 0
Workers' Compensation 0
Workers' Compensation (JPA) 0
F.I.CA 0
F.I.C,A (JPA) 0
TOTAL PERSONNEL SERVICES $ 0
SERVICES & SUPPLIES
Office Supplies $ 0
Office Supplies (JPA) 0
Postage 0
Postage (JPA) 0
Copier Supplies 0
Copier Supplies (JPA) 0
Operating Supplies 5,675
Advertising 0
Printing & Binding 100
Repairs & maintenance 0
Books & Publications 0
Books & Publications (JPA) 0
Memberships & Oues 0
Memberships & Oues (JPA) 0
Mileage/Auto Allowance 0
Mileage/Auto Allowance (JPA) 0
Travel, Conferences & Mtgs 0
Travel, Conferences & Mtgs (JPA) 0
Training 0
Training (JPA) 0
Telephone 0
Small Tools 0
Filing Fees 0
Internal Service Fund 0
TOTAL SERVICES & SUPPLIES $ 5,775
CONTRACT SERVICES
General $ 0
COP Trustee / Arbitrage Report (011) 0
TOTAL CONTRACT SERVICES $ 0
CAPITAL OUTLAY
Improvements $ 0
Furniture/Fixtures 0
Machinery & Equipment 0
TOTAL CAPITAL OUTLAY $ 0
:~.:.Gt~ilg.'I~ll!g::.~P;~x'::::..: ...::':::'::::.~:~:..::..:.U:......::......:.::.:::::::::::.::..". ...:.:.:.:....::~~~~:::j~:::.:.:.:~:::.....:?:.::..~..~....::::::I.::': .:.:.:.:.:..::'~~~I:.....~..::':: '.:.:.:.:.:.:::::::'j::!.::.:::.:...:..:....U:.::.:::::'
- 20 -
CUMULATIVE
TOTAL
1996-97
$ 345,423
27,584
18,438
347
44,291
3,374
47,313
2,921
2,085
151
3,924
400
$ 496,251
$ 3,995
90
4,050
120
1,010
120
5,975
850
6,825
340
900
350
680
225
3,040
145
3,195
150
4,895
600
o
100
1,440
8.244
$ 47,339
$ 53,510
4.365
$ 57,875
$ 750
4,810
3,700
$ 9,260
:$::::.:.""1~~~~.
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.....:::::;:;:::..;.
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CITY OF DUBLIN
1996~97 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
ADMINISTRATIVE SERVICES -1040-1043
SERVICE LEVEL
HIGHER 4
(NOT RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.0
COST BY FUND
FUND INCREMENT
TOTAL
$ 11,760
CUMULATIVE
TOTAL
$ 581,890
JOB
CLASSIFICATION
Asst. City Mgr /Admin
Serv Oir,
Asst to the City Mgr
1,0
General (001)
ORFA
(General 001)
DII (601)
36,230
4,365 Finance Manager
Admin Assistant
Finance Tech II
Office Assistant II
::/TMjl:::::::.:::m:j:::.::::::::j::m:.:::j::m::: j:::)J:fS.:))j11?7iA::::':::'j::j:::j) :j:j:fj))$::I.a~~qi::'mrr :rt&lj,)?t):t:l:f:'\i,@@':.m.:.:}.:.::)mm:
1.0
1,0
2,0
1.5
):ff\:rrl~fi.:m:m:j:j:j:}\\\\:f
This Higher Service Level will provide for the acceptance of credit cards at four locations: Civic Center
Development Services Counter; Civic Center Parks & Community Services Counter; Shannon Center;
and Dublin Swim Center. The costs include the estimated annual telephone line service costs as well as
installation, The Budget also provides for the purchase of the card readers and transaction printers for
each location. Staff has estimated the annual contract expenses charged by the credit card firm based
upon an estimated level of transactions. The actual rate could be either more or less depending on the
volume of transactions processed on credit cards as well as the discount rate negotiated with a service
provider. This budget assumes that cards would only be accepted at the locations identified and that fax
and I or telephone transactions would not be accepted, The Budget does not address Finance Staff
time required to administer the program including the researching of any disputed transactions.
This service level would provide an added customer service for those persons obtaining public services,
The following City Council goal will be accomplished by funding this Higher Service Level:
1996 GOALS
City Council
Priority
High
1.
Provide for the payment of fees by credit card.
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Full~time (JPA)
Salaries, Part~Time
Salaries, Overtime
Retirement
Retirement (JPA)
Group Insurance
Group Insurance (JPA)
Workers' Compensation
Workers' Compensation (JPA)
F.I.CA
F,LC.A (JPA)
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Office Supplies (JPA)
Postage
Postage (JPA)
Copier Supplies
Copier Supplies (JPA)
Operating Supplies
Advertising
Printing & Binding
Repairs & maintenance
Books & Publications
Books & Publications (JPA)
Memberships & Dues
Memberships & Dues (JPA)
Mileage/Auto Allowance
Mileage/Auto Allowance (JPA)
Travel, Conferences & Mtgs
Travel, Conferences & Mtgs (JPA)
Training
Training (JPA)
Telephone
Small Tools
Filing Fees
Internal Service Fund
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General
COP Trustee / Arbitrage Report (DII)
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
~...,:lligil~:~~Gm;mM!g~ID.:..::...:..:::..d'..:::::.:::.:.:::::.....:~:....:::..:::::.:.:.:.:::';:":?.
HIGHER
SERVICE
LEVEL 4
$ 0
0
0
0
0
0
0
0
0
0
0
0
$ 0
$ 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,600
0
0
0
$ 1,600
CUMULATIVE
TOTAL
1996-97
$ 345,423
27,584
18,438
347
44,291
3,374
47,313
2,921
2,085
151
3,924
400
$ 496,251
$ 3,995
90
4,050
120
1,010
120
5,975
850
6,825
340
900
350
680
225
3,040
145
3,195
150
4,895
600
1,600
100
1,440
8.244
$ 48,939
$ 6,700 $ 60,210
0 4.365
$ 6,700 $ 64,575
$ 600 $ 1,350
0 4,810
2,860 6.560
$ 3,460 $ 12,720
..:.,...:::':.:.:.:,::::::::.....:.:::.::1....::..::.::'.:'::~,.~t~~:.....::.........:...:::' :.::.:..;i.:...:::::.::.~::..:.:....:..:::..:....:::.:.:::$. :.'::.:'''~II~ ::..:.:.:.'.:.:,::..:.:...:.:....::.~::.,.
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BUILDING MANAGEMENT
This budget funds the maintenance and operation of the Dublin Civic Center and the City's Public Works
Corporation Yard, including supply, utility, telephone, contract service, and repair costs associated with
both buildings, This budget also funds the lease payment to Dublin Information, Inc., for rental of the
Civic Center as well as contract service costs from MCE Corporation for all five of the City's buildings.
The current budget for fiscal Year 1995-96 is $1,944,354, Estimated expenditures for fiscal Year 1995-
96 are approximately $105,302 less than the adopted budget. This difference is primarily attributed to
the difference between the actual lease payment and the budgeted lease payment for the Civic Center.
The proposed budget for Fiscal Year 1996-97 based on the current level of service is $1,923,485, This
budget represents an approximate $84,433 or 4,6% increase over the previous fiscal year's
expenditures, This increase is primarily attributable to the following factor:
The City is legally required to budget the entire amount of the lease payment, which is
$1,601,985, although a portion of the payment will be offset by interest on the 1988 Certificate of
Participation Reserve fund, The actual payment for Fiscal Year 1996-97 is estimated to be
$1,496,915, which is approximately $2,610 less than the estimated payment for Fiscal Year
1995-96,
The above increase is partially offset reduced building improvement and contract service cost
experienced during Fiscal Year 1995-96 for one time repairs, which are not anticipated in Fiscal Year
1996-97,
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II
CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
BUILDING MANAGEMENT - 1050
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $1,923,485
(001 )
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE
TOTAL
$1,923,485
JOB
CLASSIFICATION
Contract
Building Leadman
Landscape Laborer II
1.00 1,00
.21 .21
'T:otal,::.::. :;,,;,
(:'.1:~I~;"~~::)t:f ....,
..'.$1:~,g'MlI:(:.(..t: :/[40[....
::::,':'.:":::.j:j::::U....}())\f,C::',:':m.::.::.:.:...:.:U1)a.1t/.:L:,,:::.:.j.j:(~.;a1:)::
,;.;,;.;.;.;,:-:-;
This budget finances one full time Contract Building Leadman who is responsible for the maintenance,
security, minor improvement, and contract supervision related to the Civic Center, Corporation Yard,
Shannon Center, Senior Center, Heritage Center, and Dublin Swim Center, In addition, this increment
provides for a part-time assistant for the Leadman and also for supplies, utilities, and contract services
associated with the operation and maintenance of the Civic Center and Corporation Yard.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1994-95 1995-96 1995-96 1996-97
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 414 $ 600 $ 600 $ 700
Operating Supplies 5,634 6,630 7,350 8,000
Advertising 0 0 0 0
Printing & Binding 0 0 0 0
Repairs & Maintenance 441 1,500 1,500 1,500
Rental & Leases 1,461,449 1,604,480 1,499,525 1,601,985
Gas & Electric 108,892 119,000 115,000 115,000
Water & Sewer 7,485 7,850 8,300 8,700
Telephone 29,105 29,500 27,000 29,900
Filing Fees 640 550 560 590
TOTAL SERVICES & SUPPLIES $1,614,060 $ 1,770,110 $ 1,659,835 $ 1,766,375
CONTRACT SERVICES
MCE $ 93,686 $ 90,720 $ 97,570 $ 91,000
Janitorial 36,055 35,780 35,325 35,280
Other 22.799 30.044 31.949 27 .180
TOTAL CONTRACT SERVICES $ 152,540 $ 156,544 $ 164,844 $ 153,460
CAP IT AL OUTLAY
Improvements $ 12,012 $ 15,600 $ 12,198 $ 2,050
Furniture/Fixtures 0 2,100 2,175 0
Machinery & Equipment 0 0 0 1.600
TOTAL CAPITAL OUTLAY $ 12,012 $ 17,700 $ 14,373 $ 3,650
XQJ:mMI~mM:..~~~OO....::i:...:j:j::.:.:::.:::::::::::::.:.:.:::::::...n:.:.:::::::.:...:...:..:11.illl~""g::::::,.:.@.:.:f:..la~~~~a:.::.::j.:::::.:.:::.:.:.:.:.:.:I.:...':~I~!i9Ig":::'.:".::::.:.:.:.::..I::i.:~.~~1~:~!!~..).
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INSURANCE
The City of Dublin obtains General Liability Insurance through a pooled risk sharing arrangement offered
by ABAG PLAN Corporation, This group includes 29 cities in the Greater Bay Area and offers coverage
to the limit of $5 million per occurrence, In addition to General Liability coverage, the policy also
includes Errors and Omissions Coverage for the City.
The Insurance budget for Fiscal Year 1995-96 was $119,800. Estimated expenditures for Fiscal Year
1995-96 will be approximately $12,930 (12%) less than the adopted budget. This is can be attributed to
a decrease in insurance claims experience.
The budget necessary to provide the Current Level of coverage for Fiscal Year 1996-97 totals $133,550.
This represents approximately a 25% increase over estimated expenditures for Fiscal Year 1995-96 and
is due to increases in both the County contract services surcharge and in the ABAG General Liability
premium, The County's increase reflects an overall higher cost of claims administration and defense,
and direct claims expense experienced by the County self-insured risk management program, The
ABAG Plan premium is based on fixed administrative expenses and on variable expenses including loss
funding, claims experience and projected exposure (based on payroll). To date, the City's loss
experience has been stable, Thus, the increase in the premium is primarily attributable to increased
administrative expenses and projected exposure,
The proposed insurance budget for Fiscal Year 1996-97 is comprised of the fOllowing components:
General Liability Insurance - The City's General Liability Insurance coverage as noted above is
provided through a risk sharing pool. The total premium estimated for 1996-97 is $66,782. In addition,
ABAG PLAN will return an equity dividend based on the performance of the pool and the City of Dublin's
loss history, In Fiscal Year 1994-95, the City received an equity dividend of $93,484. In Fiscal Year
1995-96, the City received a dividend of $36,694. In Fiscal Year 1996~97 the City will receive a dividend
of $49,775, This dividend is reflected in the General Fund as a Miscellaneous Revenue,
Claims Expense - The City has a $50,000 deductible for general liability claims, Included in this
deductible as a claims cost is any expense related to legal counsel. Based on outstanding claims, loss
reserves, and loss history, Staff recommends a budget of $17,500 for Fiscal Year 1996-97.
Property Insurance - This coverage covers all City owned facilities, including the Civic Center, Parks,
Corporation Yard, Swim Center, and Shannon Community Center. The estimated cost is $12,976,
County Contract Services - The City pays a separate surcharge on all County contract services for
liability insurance. This surcharge covers services provided by Alameda County including Police, Animal
Control, and Traffic Signal Maintenance Services. The estimated cost for Fiscal Year 1996-97 is
$32,676,
Tenant Insurance - This insurance is offered as a service to individuals or groups who utilize City
facilities, The user pays the City for the cost of the premium and the City absorbs the taxes and all
administrative costs, It is projected that $2,964 in expenses associated with this program will be offset
by revenue generated from user fees.
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
INSURANCE -1060
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $133,550
(001 )
:::~mqtjtt::;:;::;;:::;:;:; H:::::::r:::::$J:~~;fi$.Q: """". :t?rf$13~;$!$g(r)'t:
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No personnel are included in this activity.
CUMULATIVE
TOTAL
$133,550
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1994-95 1995-96 1995-96 1996-97
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Insurance Premiums $ 109,214 $ 95,200 $ 95,300 $ 116,050
Insurance Claims Expense 15.637 24.600 11.570 17.500
TOTAL SERVICES & SUPPLIES $ 124,851 $ 119,800 $ 106,870 $ 133,550
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
...:.xm!~w.:.I~m!WIt'::~glm:.,:,:,:,.:.::::::::.:j:.:...:::..:..:.:.:::::.:.'L...j'::::::::::j.:j::::.I::.:1~1~~~'::::.:.:.;:.:::::.:.:.:.:.::..::I'::':I::.:~.':I~~~~:::..::.:::.:.:.j.:n:.:::':::'I'.:.:::1~1~!t~".'.:.::::j:j::.:::.:.:.......::'I:.:..~~~~~.::.:::.:::.:::.:.I.
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ELECTIONS
This budget finances the administration of municipal elections. The cost of personnel associated with
this task is identified in the City Manager/City Clerk (Department #1020) budget.
During Fiscal Year 1995-96, no City elections were held. Training costs were incurred for the City
Clerk's attendance at the annual New Law/Election Seminar.
During Fiscal Year 1996-97, the City will hold a General Municipal Election to elect a Mayor for a 2-year
term and two City Councilmembers for 4-year terms, as well as consider a ballot measure on the issue
of term limits. The total Fiscal Year 1996-97 recommended budget is $6,365,
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PROGRAM
GENERAL GOVERNMENT
COST BY FUND
FUND INCREMENT
TOTAL
General $ 6,365
(001 )
CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
Personnel associated with this are funded in City
Manager/City Clerk - 1020,
ACTIVITY
ELECTIONS - 1070
CUMULATIVE
TOTAL
$ 6,365
::::m@~~l
..........,',',.,....'..............
~~ ~~~~~~~~~tt:]~~~i~~~[tt~~ ~~~~~~
:::::::::$::?j?]~~~$~[':}??} "'., :::::::$:::j:::::a~~'I~:.::::::::::::r
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Postage
Operating Supplies
Printing & Binding
Mileage/Auto Allowance
Training
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
County Registrar of Voters
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
ACTUAL
1994-95
$
$ 0
37
928
9
425
$ 1,399
$ 4.680
$ 4,680
$
BUDGET
1995-96
o
$
o
ESTIMATED
1995-96
CURRENT
SERVICE
LEVEL
1996-97
$ 0
o
o
120
540
$ 660
o
$
$
$
o
$
$
o
o
o
o
$
$ 0
50
1,250
65
o
$ 1,365
$
o
o
o
o
564
564
$
$
$
$ 5.000
$ 5,000
o
o
$
o
o
:::t[gIi~.:I~mlD..I~Ij".......,..:.::.:...:....:....::.:..:., '" ....::::::.:..:.:::.:...:..::.;:::{.I.....i~qll..::...j..:.::':::. ..,......{....:.:.::I.:.:::::..i:.:..iiq.....::::;:::{.:' 'm'm':..:..:::;..:...::.::...::::::,:,iil.:..:...:.{..:...:::,:: .m..,...I..:..:....:.:.:iJ~i~.:::.::.:.....:...,:,.:
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NON-DEPARTMENTAL
The Non-Departmental Budget has historically funded items which are not allocated to another Budget
Activity. For Fiscal Year 1996~97 this budget includes: property tax payments for Zone 7 Bonded
Indebtedness on Civic Center property; filing fees associated with Dublin Information, lnc; and a
Contingent Reserve to cover unanticipated expenses which may occur during Fiscal Year 1996-97.
The recommended budget for the Non-Departmental Activity for Fiscal Year 1996-97 totals $110,020,
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PROGRAM
GENERAL GOVERNMENT
COST BY FUND
FUND INCREMENT
TOTAL
$ 110,000
General
(001 )
Dublin Info
Inc (601)
20
CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
CUMULATIVE
TOTAL
$ 110,000
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No personnel are included in this activity.
ACTIVITY
NON~DEPARTMENTAL -1080
20
:::::m.it,t.
...",."........
........',....'.'.',','.','.'...'.
~~~t~~ttt~~~rtjj ,.
:::$J~::::1:1:Q~QgQ """" ::::rm::::.:$.m1Q;q~Qrr' ,",'
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Filing Fees
Miscellaneous
TOTAL SERVICES & SUPPLIES
TOTAL CAPITAL OUTLAY
CONTINGENT RESERVE
ACTUAL BUDGET
1994w95 1995-96
$ 0 $ 0
$ 5 $ 5
13 20
$ 18 $ 25
$ 0 $ 0
$ 137,210 $ 95,880
ESTIMATED
1995-96
RECOMMENDED
1996-97
$
o
$
o
$
$
$
5
15
20
5
15
20
$
$
$
o
o
$ 35,470
$ 110,000
::j:.mg!I~;n"wlJ.!g::.~;lw::::.:::j.'''.:.::::::..:.:::::.:.:;....::::::::.::.',:..::.:!:::~:j,t~g~~:.::.:::.::.:.:::::::::::.:::.:j:.:.:.:...:.:.:::I::I~!il"!::::.I:m,::.:::.::::::::::::j::.:.:.:.:.:.:::I:..:..::.:~I~I~:::::.:.:.:.::::::::::j:j:....j::::!:::.::,:.:::::::~:~:9~~19.:::::~.:::..:.:.:.:::.::::
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POLICE SERVICES
Police Services for the City of Dublin are performed under a contract with the Alameda County Sheriff's
Department. The County Sheriff, under consultation with the City, designates the Commanding Officer
who functions and is empowered to act as the City's Police Chief, Patrol, criminal investigation, crime
prevention and business office functions are performed from the Civic Center location, Dispatch and
some data processing functions are handled at the Alameda County Sheriff's Department located at the
Eden Township Substation (San Leandro), In addition to Sheriff's Department Personnel, a full-time
civilian City employee assists with Crime Prevention Programs.
The budget necessary to provide the Current Service Level for Fiscal Year 1996-97 is $3,931,393. This
represents an increase of $344,120 or 9.6% over estimated expenditures for Fiscal Year 1995~96, This
increase is primarily attributable to the following: 1) Increased Internal Service Fund Charges for Police
vehicles due to increased fuel cost, increased vehicle acquisition cost, and the addition of new patrol
vehicle in 1995-96; 2) Increased contract personnel costs due to pay increases associated with
Alameda County Labor Agreements and the full year funding of two patrol officers for the Eastern Dublin
Annexation Area; 3) Increased contract Indirect Charges and Dispatch costs; and 4) increased booking
fees.
Two Higher Service Level increments are included in the recommended 1996-97 Budget. Higher
Service Level 1 provides for the addition of an Administrative Assistant (City Employee) to provide
supervision of support services in Police. The cost associated with this increment is $68,228, Higher
Service Level 2 provides 2 sworn Patrol Officer positions for the last 3 months of Fiscal Year 1996-97 in
anticipation of the completion of the BART Station and occupancy of the first residential units in Eastern
Dublin. This will enable the City to implement the Eastern Dublin Police Beat to provide 24 hours/day
service. The cost associated with this increment is $80,683 for 3 months. The annual cost of these
additional officers in Fiscal Year 1997-98 will be substantially more,
The total recommended budget for Police Services for Fiscal Year 1996-97 is $4,080,304,
In addition to the recommended two higher service levels identified above, Staff has prepared a Higher
Service Level 3 which provides the addition of a patrol officer to increase the amount of bicycle patrol in
the City.
The cost associated with this budget increment is $79,562, This higher service level was requested for
review during the Council Budget Study Session. Although this type of service enhancement is
beneficial to law enforcement efforts, Staff believes that Higher Service Levels 1 and 2 would have the
greatest impact on police needs at this time, Due to funding constraints and additional police service
costs anticipated in Fiscal Year 1997-98, Higher Service Level 3 is not recommended at this time.
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The fOllowing comparison identifies workload indicators from calendar years 1994 and 1995.
INDICATOR
ACTUAL
.19.94
ACTUAL
~
35,780
3,191
6,293
1,132
4,398
23,553
208
49
70
130
45
$77,293
380
1,276
1,089
36
734
Calls for Service
Reports Written
Citations Issued
Arrests
Citizen Inquiry/Person
Citizen lnquiry/Telephone
School Presentations
Group Talks & Service Organizations
Neighborhood Watch Groups
Merchant Alert Members
Narcotic Arrests
Narcotic Seizures
Accidents Investigated
Cases Assigned to Investigations
Investigation/Complaints Filed
Investigations/Search Warrants Obtained
Total Major Part I Crimes
34,697
3,227
6,599
1,018
5,061
21,230
204
32
80
105
32
$38,600
351
1,506
990
35
819
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
POLICE SERVICE - 2010
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
COST BY FUND
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 3,925,668 $ 3,925,668 CJIY:
(001 ) Community Safety 1 1
Asst
Vehicle 5,725 5,725 CONTRACT
Abatement Captain 1 1
(201 )
Lieutenant 1 1
Patrol Sergeant 5 5
Detective Sergeant 4 4
Patrol Officer 1 8 1 8
Secretary 1 1
Traffic Officer 2 2
Specialist Clerk 2 2
Sheriffs Tech 1 1
f.Ti~it:!:!:.r:.:.rr:u::.r:.:u im:$::::;n.a1.~a'#.:.:.:.:.:::!ju.r: ::.r$r;1~$.11~1$;J matir""""""""""""" :::I:::::.::ji::j.:.:::.Ij::!;1I:!j.j.:.:.:.:.:.:.:.:.:::}.:.II ..:.::....:::;1I:':::..::::::.:::.:::::}U.Ir:
.. .... ..........."...."
....,.. '.....',..'.',...,.......,...,..',...,
n... ............"..."
--- ...................
---....... :::::~. '~:" .':" ...... .:::::::::::::::~::::::::::::::;:-::::: .. ......... '",
This budget finances the current staffing level. In addition to the personnel costs identified above, the
City also pays its prorated share of personnel costs of the Alameda County Eden Township Substation
and Headquarters as shown below:
,08 - FTE - Undersheriff
Prorated Share Dispatch Center
This budget increment also finances: 1) the cost of operating nine (9) patrol vehicles and nine (9t
unmarked and undercover vehicles; 2) necessary services and supplies to support the operations of the
Police Department; 3) additional equipment to improve the overall operation of Police programs and the
Police facility; and 4) County contract overhead charges,
With the current staff level, the Police Department can accomplish or make substantial progress on the
following goals:
1996 GOALS
City Council
Priority
High
High
High
High
Prepare Five Year Plan for Police Services to accommodate growth,
Implement a community crime prevention telephone hotline,
Increase Neighborhood Watch participation by 15%,
Investigate expansion of Bicycle Patrol Program to improve police
coverage,
Develop and implement an anti-graffiti education program.
Develop a Secret Witness Reward Program.
1,
2,
3.
4.
High
Medium
5,
6.
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Retirement
Group Insurance
Workers' Compensation
F.LC.A
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Communications
Advertising
Printing & Binding
Repairs & Maintenance
Rental & Leases
Books & Publications
Memberships & Oues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
Telephone
Internal Svc Chg ~ Office
Internal Svc Chg - Vehicles
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Personnel
Vehicles
Indirect Costs
Dispatch
Admin ~ Financial Svcs
Services & Supplies
General
Booking Fees
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
ACTUAL
1994-95
$ 10,909
1 ,402
555
269
149
$ 13,284
$ 2,041
1,461
3,081
7,825
4,006
94
2,413
2,211
12,746
2,371
230
78
156
279
3,086
8,208
94.325
$ 144,611
$2,465,157
9,318
144,735
220,354
13,690
37,743
13,106
64,212
$2,968,315
$ 0
3.016
$ 3,016
.:.'!giIEII~.B.::!g~~.:::.:::.:.~:~.::~:~:.::...:.:.:.:.:.:.::::::~.:.::~:~:~:::.:::::::::.::::::~~~~:~~~!::::::::.,I:
BUDGET
1995-96
ESTIMATED
1995-96
CURRENT
SERVICE
LEVEL
1996~97
$ 44,768 $ 42,654 $ 49,728
5,918 5,660 6,049
3,212 3,109 3,220
1,392 889 1,035
646 618 721
$ 55,936 $ 52,930 $ 60,753
$ 4,225 $ 3,150 $ 4,000
1,650 1,380 1 ,400
4,125 3,400 3,900
12,330 10,330 14,060
5,100 4,010 4,500
100 0 200
3,100 2,750 4,790
1,320 920 1,800
13,000 12,500 13,440
2,980 2,270 1,050
330 270 370
290 200 350
3,830 2,800 3,980
500 500 1 ,450
3,300 3,750 3,140
16,452 16,970 16,044
111.756 112.924 142.164
$ 184,388 $ 178,124 $ 216,638
$2,680,953 $2,690,717 $2,945,075
16,491 16,491 13,060
178,325 177,542 195,696
278,369 264,424 317,309
14,769 16,515 16,312
43,962 40,100 49,215
12,736 26,470 16,200
68.292 72.420 77.035
$3,293,897 $3,304,679 $3,629,902
$ 8,097 $ 7,710 $ 10,560
44.463 43.830 13.540
$ 52,560 $ 51,540 $ 24,100
::::::::::I~~~~t~it:':.': :',::::':':~~M!!~g~::'::::):.::'j'::[:::::::::::::M';1~~:;~I~.:~::.:.:.:...:::::::::
........................--........
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CITY OF DUBLIN
1996~97 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
POLICE SERVICES - 2010
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
COST BY FUND
FUND INCREMENT
TOTAL
$68,228
JOB
CLASSIFICATION
Qty,
Community Safety
Asst.
Administrative Asst
Contract
Captain
Lieutenant
Patrol Sergeant
Detective Sergeant
Patrol Officer
Secretary
Traffic Officer
Specialist Clerk
Sheriffs Tech
""""" ::.:;n~.lHH:::rr:::)::tH:
CUMULATIVE
TOTAL
$ 3,993,896
General
(001 )
1
Vehicle
Abatement
(201 )
5,725
1
1
1
1
5
4
18
1
2
2
1
"""""'" ,::::::::'::::::~:::H:::::::::.m.n:::::::::H:::}:r:.:r: ):r:rr)r?:::~'t
~ ~l ~~~~~~~~j~rrr::
:::Jnn~nrr?r?}{ "".::?rm.il~~O?irrrt:? ::f$::~~li~j~~,
This budget increment finances one full-time Administrative Assistant position. This position would
accomplish the following for Dublin Police Services,
1. Supervise Records/Property functions - Federal and State mandates require the City to continue
to keep abreast with police records management and statistical reporting. These mandates are
difficult to meet without adequate personnel who are trained and kept up-to-date in this area.
This position would provide supervision to existing clerical and technical staff in implementing
State mandated reporting,
2. Enable the Department to utilize "on-line" law enforcement software applications available
through the Sheriff's Department computer system. These applications would assist in the areas
of crime analysis; and suspect associate, suspect-vehicle, and suspect-residence identification,
Training could be provided for departmental personnel in the use of these systems which are
currently not in use,
3, Manage the police vehicle fleet (18 vehicles) including arrangements for maintenance and
repairs,
4. Manage Police Facility needs which are unique to Police Services,
Funding this position would result in relieving .62 sworn positions from performing some of these
functions which would result in this amount of time being allocated back to the patrol and investigation
functions.
This budget increment would accomplish the following goals and objectives,
1996 GOALS
High
1,
Implement policy and procedure to increase capacity for police
storage of criminal records,
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HIGHER
SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 1996-97 1996-97
PERSONNEL SERVICES
Salaries, Full Time $ 47,292 $ 97,020
Retirement 5,795 11,844
Group Insurance 7,655 10,875
Workers' Compensation 350 1,385
F.I.CA 686 1.407
TOTAL PERSONNEL SERVICES $ 61,778 $ 122,531
SERVICES & SUPPLIES
Office Supplies $ 200 $ 4,200
Postage 0 1 ,400
Copier Services 0 3,900
Operating Supplies 0 14,060
Communications 0 4,500
Advertising 0 200
Printing & Binding 50 4,840
Repairs & Maintenance 0 1,800
Rentals/Leases 0 13,440
Books & Publications 0 1,050
Memberships & Dues 100 470
Mileage & Auto Allowance 300 650
Travel, Conferences & Meetings 0 3,980
Training 0 1 ,450
Telephone 0 3,140
Internal Svs Chg - Office 0 16,044
Internal Svs Chg - Vehicles 0 142.164
TOTAL SERVICES & SUPPLIES $ 650 $ 217,288
CONTRACT SERVICES
Personnel $ 0 $2,945,075
Vehicles 0 13,060
Indirect Costs 0 195,696
Oispatch 0 317,309
Admin-Financial Services 0 16,312
Services & Supplies 0 49,215
General 0 16,200
Booking Fees 0 77,035
TOTAL CONTRACT SERVICES $ 0 $3,629,902
CAPITAL OUTLAY
F u rnitu re/Fixtu res $ 3,100 $ 13,660
Machinery & Equipment 2.700 16.240
TOTAL CAPITAL OUTLAY $ 5,800 $ 29,900
'WtQit4gl_B..lg~X:.:::.:i@.:.:::...::.:.':::.':..,:
.,:::,::::@:'::.:::@:jt@::@:..::..:.:.:::::::.:::::.:::::.:.j::::::I@:j::r:.:::II~~I,:,.,:: "" ,.'.:.'.'.:.:.:.,.:,:,::,:,:,::.:.':.:.:.,.'.O::IO::.,:,.:I;U'!!~llj."':'.::::::::.::::.:.':::::::::::::::::.:.:::
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
POLICE SERVICES - 2010
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $80,683
(001 )
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
.....m9JiJ:'}:f?t:m.:::::::'}Ht ::::>m?:::?ug~iM\m}t't
JOB
CLASSIFICATION
~
Community Safety
Asst.
Administrative Asst
Contract
Captain 1
Lieutenant 1
Patrol Sergeant 5
Detective Sergeant 4
Patrol Officer 2 20
Secretary 1
Traffic Officer 2
Specialist Clerk 2
Sheriff's Tech 1
:....: :::::::I}'~OIP~ill.':[':.:.:}:::).: )m&~[r:::.::::m/::ffff::::::.:.:...:.:.:j:r.:: f:?if....m:::::::.:.::::~::::rr::)mf....ff t::::rrrrrI~~i\\::::.::::..:':}j:
CUMULATIVE
TOTAL
$ 4,074,579
1
Vehicle
Abatement
(201 )
5,725
1
Higher Service Level 2 finances two full-time Patrol Officer positions for three (3) months, along with a
new patrol vehicle and radar equipment, and the necessary supplies and dispatch services to support
these positions, These Officers, in conjunction with the two Patrol Officers hired during Fiscal Year
1995-96 will complete the formation of a police beat to serve the Kaufman & Broad housing
development in Eastern Dublin and the Dublin Pleasanton BART Station which will be open by April 1,
1997.
These positions will not be filled if the development is delayed beyond Staffs projections,
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HIGHER
SERVICE CUMULATIVE
LEVEL 2 TOTAL
DESCRIPTION 1996-97 1996~97
PERSONNEL SERVICES
Salaries, Full Time $ 0 $ 97,020
Retirement 0 11,844
Group Insurance 0 10,875
Workers' Compensation 0 1,385
F.I.CA 0 1.407
TOTAL PERSONNEL SERVICES $ 0 $ 122,531
SERVICES & SUPPLIES
Office Supplies $ 185 $ 4,385
Postage 0 1 ,400
Copier Services 0 3,900
Operating Supplies 185 14,245
Communications 0 4,500
Advertising 0 200
Printing & Binding 0 4,840
Repairs & Maintenance 0 1,800
Rentals/Leases 0 13,440
Books & Publications 0 1,050
Memberships & Dues 0 470
Mileage & Auto Allowance 0 650
Travel, Conferences & Meetings 0 3,980
Training 0 1 ,450
Telephone 0 3,140
Internal Svs Chg - Office 0 16,044
Internal Svs Chg - Vehicles 2.850 145,014
TOTAL SERVICES & SUPPLIES $ 3,220 $ 220,508
CONTRACT SERVICES
Personnel $ 39,900 $2,984,975
Vehicles 0 13,060
Indirect Costs 2,400 198,096
Oispatch 3,563 320,872
Admin-Financial Services 0 16,312
Services & Supplies 0 49,215
General 0 16,200
Booking Fees 0 77.035
TOTAL CONTRACT SERVICES $ 45,863 $3,675,765
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 13,660
Machinery & Equipment 31 ,600 47.840
TOTAL CAPITAL OUTLAY $ 31,600 $ 61,500
]mQTI\l:lg.m)tpQ~m'.....:.:.:::::::.:...:.:.:.:::::.::i:..:i:i.::i.:.:.i.i::.::i::.i.::i:i:i:i:i:j:j.:::.:.j.:.j::..i:j.~:I::I:.::::::::::.::.:.:.::::::::.:::,::::III::,:':,,~ig::.:.:.:.:::...:...~:.i.i:::::i.:.:.:::::.i....::::::.:::::.:::..:::::::::::,:::.:::j:~::::'1!jp,q~,pi.:::.:.:.:.;~..:.j.:.:.:.::j:..j.j:::.::::::
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
POLICE SERVICES. 2010
COST BY FUND
FUND INCREMENT
TOTAL
$79,562
General
(001 )
JOB
CLASSIFICATION
~
Community Safety
Asst
Administrative Asst
Contract
Captain
Lieutenant
Patrol Sergeant
Detective Sergeant
Patrol Officer
Secretary
Traffic Officer
Specialist Clerk
Sheriffs Tech
.,:.:.,,::::::::: :::::::$.:J'~1:$'J'i~::':::mm:m:m::; :iT&tiJttt':::.:::~:::~::::::rr:ttt::::mt.::
CUMULATIVE
TOTAL
$ 4,154,141
Vehicle
Abatement
(201 )
5,725
.....im~Jr::))::tm?t::mmf .....:.::m.::.:::::17~~i$$::::.::
SERVICE LEVEL
HIGHER 3
(NOT RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1
1
1
1
1
5
4
21
1
2
2
1
::...40???:r:?:::.':~.~...
..............."....,...
.............. ..
.......:.:..':...."':.'j:j.'m:m:I}::::::::~:}}::.r:ff .::::::::::::::;';'.;;':
This budget increment finances one full time Patrol Officer to expand the City's Bicycle Patrol response
capabilities from approximately 320 hours to 920 hours of bicycle patrol hours per year,
This budget is not recommended at this time due to anticipated funding constraints in Fiscal Year
1997 -98,
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DESCRIPTION
HIGHER
SERVICE
LEVEL 3
1996-97
CUMULATIVE
TOTAL
1996-97
PERSONNEL SERVICES
Salaries, Full Time
Retirement
Group Insurance
Workers' Compensation
F.I.CA
TOTAL PERSONNEL SERVICES
$ 0
o
o
o
o
$ 0
$ 97,020
11,844
10,875
1,385
1.407
$ 122,531
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Services
Operating Supplies
Communications
Advertising
Printing & Binding
Repairs & Maintenance
Rentals/Leases
Books & Publications
Memberships & Oues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Telephone
Internal Svs Chg - Office
Internal Svs Chg - Vehicles
TOTAL SERVICES & SUPPLIES
$ 100
o
o
900
o
o
o
o
o
o
o
o
o
o
o
o
o
$ 1,000
$ 4,485
1 ,400
3,900
15,145
4,500
200
4,840
1,800
13,440
1,050
470
650
3,980
1 ,450
3,140
16,044
145.014
$ 221,508
CONTRACT SERVICES
Personnel
Vehicles
Indirect Costs
Oispatch
Admin-Financial Services
Services & Supplies
General
Booking Fees
TOTAL CONTRACT SERVICES
$ 71,407
o
4,620
o
o
o
o
o
$ 76,027
$3,056,382
13,060
202,716
320,872
16,312
49,215
16,200
77.035
$3,751,792
CAPITAL OUTLAY
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
o
2,535
2,535
$ 13,660
50,375
$ 64,035
$
$
i:.::ill~T.~:.I_Bi.:qgfi!'t.,.,:.:.:.':"'.::'::.::::.::.:::::::::::.:.::::;:.:.:.:::.:.:::.:::.:.:::::.:.:.:.:.:.:...:.:.:.::..:.:...:.:.:.:.:.:::.:::.j.j::::.::;:..:.:::,:'$:.':::::.,:::'.:7~i~I.:::::::.:...:.:.:.:.:.:.....:.:.:.:.:.:.:.:.::,],:::.,::.:....::::...:.:...:.:.:.':'lIj:II~III..:j:j::.j::.j::::::::::.:.:...:.:':.:.'I::.
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CROSSING GUAROS
The City of Dublin currently provides five adult crossing guards to assist elementary students in crossing
heavily traveled streets on their way to and from school. These services are provided through a contract
with All City Management Services, lnc, The agency provides the recruitment, training, supervision, and
substitute personnel associated with this program,
The budget for Crossing Guard activities for Fiscal Year 1995-96 was $47,749. Estimated expenditures
for Fiscal Year 1995-96 will be approximately $4,479 (10%) less than the adopted budget. This can be
attributed to a review of and reduction in the number of service hours required to staff the five locations,
The budget necessary to provide the Current Service Level for Fiscal Year 1996-97 is $43,000, This is
comparable to the estimated expenditures for Fiscal Year 1995-96 and provides for a total of 3,800
hours of adult crossing guard services, This estimate is based on providing services on the average of
4,2 hours per day based on the Dublin Unified School District schedule for School Year 1996-97. In
addition, the service provider has proposed a reduction in the hourly rate from the current $11.79 to
$11.29. The provider has secured service contracts with a number of Say Area communities and
proposes to allocate the cost of one site supervisor position to several contract agencies. This will result
is a cost savings to the City of Dublin.
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
CROSSING GUARDS - 2020
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
COST BY FUND
FUND INCREMENT
TOTAL
General $ 43,000
(001 )
CUMULATIVE
TOTAL
$ 43,000
JOB
CLASSIFICATION
No City personnel
are included in this
activity .
m:'i&til :.:...:.:.:.:.::::m::,::::tt ..:.[':::.:.:.:.::$t{:::~~QPI.:::::}::..?. }??}:.$}}?),,~~ql~t}::??:
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1994-95 1995-96 1995~96 1996-97
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 271 $ 0 $ 0 $ 50
TOTAL SERVICES & SUPPLIES $ 271 $ 0 $ 0 $ 50
CONTRACT SERVICES
General $ 36.063 $ 47.749 $ 43.270 $ 42.950
TOTAL CONTRACT SERVICES $ 36,063 $ 47,749 $ 43,270 $ 42,950
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
.,:.lfqJel_..:~gft;Jtl1t:::.....::..:.....:.:.:t.:..:::::t...::::.::.::::::::.:.:::.:::::::.:I::.:.;I~iM:...:::.:.:.:.....:...::.....:.:.:...::.jl...:::.:il~ti~:::::~:::~:::::::.:::.::.:.:....:::;.:..I;:..::..:limll.::::.::::..:..:.,.:...::..:.:...::.....:::I~:~::::::::::ll~lrI:::::::.:::.:.:.:.
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ANIMAL CONTROL
The City contracts with the Alameda County Sheriffs Department for Animal Control Services provided
within the boundaries of the City, This includes: patrol, enforcement of animal related laws and
ordinances, investigation of dog bites and attacks, collection of stray animals, and Shelter services, The
Administrative Services Department is responsible for the oversight and evaluation of services rendered.
In addition, personnel from this office have direct responsibility for conducting Vicious Dog Hearings and
serving as a liaison with Sheriffs Department Personnel. In 1995-96, the City undertook a greater role
due to the opening of the new Animal Shelter.
The budget necessary to provide the Current Service Level for Fiscal Year 1996-97 is $180,286.
The Cities of Dublin, Livermore and Pleasanton, in conjunction with Alameda County, developed a new
Valley Animal Shelter which began operations in 1995-96, During Fiscal Year 1996-97, the City will
make a debt service payment of $53,841 for its proportionate share of the new facility, Each year the
cost of debt service will fluctuate based on the percentage of live animals handled from each of the
participating jurisdictions, Historically, the City of Dublin's share of the Shelter's operating cost has
fluctuated as shown below:
SHARE OF SHELTER OPERATING COSTS
1992-93
16.5%
1993-94
16.5%
1994-95
14.3%
1995-96
14.8%
1996.97
15.4%
The Animal Control costs are partially offset by revenues generated from animal licenses. The following
table identifies revenues generated:
ACTUAL 1993w94
$4,622
ACTUAL 1994~95
$3,812
ESTIMATED 1995-96
$3,953
PROJECTED 1996-97
$4,000
The following workload indicators identify statistics calculated on a fiscal year basis:
ANIMAL CONTROL WORKLOAD INDICATORS
Impounded
Bites
Complaints
Citations
Injured
Total Oead Pick Up
Vet Dead Pick Up
Vicious Dog Hearings
ACTUAL 1993-94
483
37
64
85
4
907
477
10
ACTUAL 1994~95
488
32
60
87
5
816
559
9
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ESTIMATED 1995-96
541
40
97
83
7
878
574
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PROGRAM
PUBLIC SAFETY
COST BY FUND
FUND INCREMENT
TOTAL
General $ 180,286
(001 )
CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
CUMULATIVE
TOTAL
$ 180,286
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT T CUMULATIVE
CLASSIFICATION TOTAL I TOTAL
No City personnel are included in this activity. This
activity is administered by the Administrative Services
Oepartment.
ACTIVITY
ANIMAL CONTROL. 2030
:W~(~J:::\i::::/'".,. ::::::::::::::\$]:::1$U~?$I~\\}\:::::::::::::::$:~:::mSQ~~$$:::}\\~~~
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Postage
Printing & Binding
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Shelter Services
Field Services
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Building
Furniture/Fixtures
Machinery/Equipment
TOTAL CAPITAL OUTLAY
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
1994-95 1995-96 1995-96 1996-97
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
0 0 0 0
$ 0 $ 0 $ 0 $ 0
$ 35,710 $ 64,000 $ 64,000 $ 77,500
35.176 53,340 33.000 48.945
$ 70,886 $ 117,340 $ 97,000 $ 126,445
.. $ 0 $ 57,835 $ 51,045 $ 53,841
0 3,625 3,625 0
0 3.640 3.640 0
$ 0 $ 65,100 $ 58,310 $ 53,841
!:..,.Qle..lg1tfVrnM:::IQ$lH:.:..:...:..:.:::.....j.:...:.L':.:....:.:::....:.......:....:...IJ:.:::7q~II~:::::...:...:.:.~.:.:..::.:.:I.:....:I.::~ig;HI:I...:....::::......:.:::::.:::.::::::I.::j:~~iij:p:.....:...::::::.....::...~.:.:::.:::.::i,.~.~~;gli..::.:.:::.:..:.:.:.:.:
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TRAFFIC SIGNALS AND STREET LIGHTING
This budget finances the maintenance, repair, and energy costs associated with the operation of traffic
signals and commercial and residential street lighting throughout the City. Traffic signal maintenance
services are provided to the City by Alameda County.
The street lighting costs proposed for Fiscal Year 1996-97 for the Current Service Level total $125,692.
These costs will be funded by the Dublin Street Light Maintenance Assessment District No. 83-1, Those
lighting costs funded by the District and shown in this budget represent the major cost associated with
the District Expenditures for 1995-96 are estimated to be $9,860 less than the budgeted, as the
acquisition of PG&E street lights and resulting rate reduction took place one month prior to the end of
the fiscal year. In spite of the anticipated addition of lights for the BART access roads, the Hansen Hill
development, and the California Creekside and Tri-Valley Crossings developments, the proposed street
lighting budget for 1996-97 is less than estimated expenditures for 1995-96 by approximately $53,645
(30%), This decrease is attributable to the street light acquisition.
Traffic signal maintenance and energy costs proposed for Fiscal Year 1996-97 total $114,204. Signal
costs are proposed to increase by approximately 31.6%, This is due to several factors: (1) increased
usage caused by improvement of five downtown intersections as part of the Dublin Boulevard Widening
project; (2) the installation of two new signals for the BART parking lot access roads, and (3) the
anticipated addition of five new traffic signals related to the California Creekside and Tri-Valley
Crossings projects in eastern Dublin.
The cost of both traffic signal and street lighting maintenance is partially offset by reimbursements for
accident damage repairs, In addition, one quarter of the cost of maintenance of the Dublin
Boulevard/San Ramon Road intersection signal is reimbursed to the City by Caltrans.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICA TOR 1994-95 1995M96 1995~96 1996~97
Traffic Signals 21 28 21 28
Street Lights (PG&E Owned) 1,354 1,355 0 0
Street Lights (City Owned) 415 512 1,779 1,987
Street Lights (Caltrans Owned) 3 3 3 3
Total Street Lights 1,772 1,870 1,782 1,990
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT T CUMULATIVE
CLASSIFICATION TOTAL I TOTAL
No City personnel are included in this activity.
PROGRAM
PUBLIC SAFETY
ACTIVITY
TRAFFIC SIGNALS & STREET LIGHTING -2040
COST BY FUND
FUND INCREMENT
TOTAL
$ 24,450
Traffic Safety
(205)
Gas Tax
(206)
Assessment
Dist (710)
San Ramon
Rd (712)
84,877
125,692
4,877
CUMULATIVE
TOTAL
$ 24,450
84,877
125,692
4,877
:::::[ij~~]::)):::~U:}}::.:::}/i ::/::::..:.:.:$'..:za$;~~~:::::m::::::::::..::: :}i:.::.::$.:.:.~I'~QI!:i:):::/:::::::::::
ESTIMATED
1995-96
$
o
CURRENT
SERVICE
LEVEL
1996-97
$
o
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Memberships (Fund 710)
Conferences & Mtgs (Fund 710)
Gas/Electric-Signals (Fund 205)
Gas/Electric-Signals (Fund 206)
Gas/Electric-Signals (Fund 712)
Gas/Electric-Street Lighting
(Fund 710)
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Street Lighting (Fund 710)
Traffic Signals (Fund 206)
Traffic Signals (Fund 712)
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements (Fund 205)
Improvements (Fund 710)
TOTAL CAPITAL OUTLAY
ACTUAL BUDGET
1994-95 1995-96
$ 0 $ 0
$ 750 $ 750
95 95
46,035 24,720
0 32,421
2,460 2,472
174.147 183.657
$ 223,487 $ 244,115
$ 12,168 $ 7,100
32,498 45,136
1.656 2.300
$ 46,322 $ 54,536
$ 1,576 $ 0
1.254 0
$ 2,830 $ 0
$ 750
95
19,000
26,706
2,294
168.520
$ 217,365
$ 9,972
36,459
2.289
$ 48,720
$ 0
0
$ 0
$ 1,000
95
24,450
38,422
2,462
70.207
$ 136,636
$ 54,390
46,455
2.415
$ 103,260
$ 0
0
$ 0
,::::mgjl~~..~Pumx."gg$.jt...:.:.:.Ir::':,:'.::.:::.:::.:.::::.::::::.:::::.:::::..::.:.:.:.:....I.:.:~tjj~~~.:.:..:..:.....:.::.i::':.~:',:~~:~:.i:..J:::.~I~~~~::.:::.::::::::::.:...:.:.........::::.i..:.::..?!m~gl~..:..:::::::.:.:.:.::....:.:$::.::....~~j,;I~.:.:::..,.,.,:.:.'
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DISASTER PREPAREDNESS
This budget identifies funding for a variety of activities related to disaster preparedness and emergency
response, Major activities include: a part-time Community Safety Assistant position to address
preparedness issues, public information and neighborhood preparedness, and specialized training,
The budget for Disaster Preparedness activities for Fiscal Year 1995-96 was $44,685. Estimated
expenditures for Fiscal Year 1995-96 are $28,892, which is $15,793 (55%) less than the adopted
budget. This can be attributed to a vacancy in the Community Safety Assistant position for
approximately six months during Fiscal Year 1995-96. The budget necessary to provide the Current
Service Level for Fiscal Year 1996-97 is $32,785. This represents an increase over the estimated 1995-
96 expenditures of $3,893 (13%). The primary reason for the proposed increase includes funding of the
Community Safety Assistant for the full year.
During Fiscal Year 1996-97, Staff anticipates that the following goals and objectives will be
accomplished under the Current Service Level:
1996 GOALS
City Council
Priority
High
1,
Complete Basic Emergency Preparedness Training for all
departments.
High
2.
Prepare a report on the effectiveness of the Neighborhood
Preparedness Program & identify alternative means to provide the
information,
High
3.
Complete operational plan for use of amateur radio equipment.
High
4,
Undertake table top disaster simulation exercise,
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PROGRAM
PUBLIC SAFETY
COST BY FUND
FUND INCREMENT
TOTAL
General $ 32,785
(001 )
CITY OF DUBLIN
1996~97 PRELIMINARY BUDGET
ACTIVITY
DISASTER PREPAREDNESS - 2050
CUMULATIVE
TOTAL
$ 32,785
JOB
CLASSIFICATION
Community Safety
Asst (Part-Time)
rmotil "'" ,":'::' :::.::() ():)U$m3~;71~r::::.:.::::::>( :r:::::m::::$Jr::ag;i~~ :'mr:Y::: :::.m4_tmrrr
.-....:..........'.'..,..'.'"",'.'.'",......
...............-...........'..,'...'..,',',....
-................."'"
.................""...
................".....
-......................,
................",.."
..............."""..,
DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Part-Time
Retirement
Group Insurance
Workers' Compensation
F.I.C.A
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Postage (DII)
Copier Supplies
Operating Supplies
Printing & Binding
Printing & Binding (DII)
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
ISF Charge
TOTAL SERVICES & SUPPLIES
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
ACTUAL BUDGET
1994-95 1995-96
$ 10,909 $ 0
0 22,385
1,401 2,959
555 1,606
270 695
149 324
$ 13,284 $ 27,969
$
187 $ 100
1 100
0 700
0 0
262 50
290 330
0 525
31 50
0 20
77 350
0 110
0 1500
0 516
848 $ 4,351
0 $ 0
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
.5 .5
ESTIMATED
1995.96
$ 6,016
3,540
1,236
1,273
197
139
$ 12,401
$
175
50
631
30
197
555
716
o
o
72
20
571
548
3,565
4,750
CURRENT
SERVICE
LEVEL
1996-97
$ 0
20,582
2,477
3,380
428
298
$ 27,165
$ 180
1,260
o
100
50
880
o
50
20
380
110
1,750
840
$ 5,620
$ 0
$
$
o
o
o
$
$
$ 667
o
$ 667
$ 0
5.415
$ 5,415
$
$
$
$
2,200
5.976
8,176
..:tr9T~g::Agnlm)t..gQ~;t..::.:....:.:......::.:::::::::::::::::::::::::::j::::::i.::::::.:.:::::.:.:.:.:::::.:.*::,..j$~@j.....::.:.:::::::::::::::.::::::i:.:::.:.:::I::.:9~",,~:.:::..::::::::::::::::::::m~.:::::I::.:.:.:.:.:::.:.:.II~lii::.::.::::.::::::::::::::.::::::i:.:.:::::./~?i!fl~:::::::::::::::::::::::
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FIRE SERVICES
Fire Services are provided to the City of Dublin by the Dougherty Regional Fire Authority (DRFA). DRFA
is a joint powers authority jointly operated by the Cities of Dublin and San Ramon. The DRFA Board of
Directors is comprised of three City Council members from each City. Administrative oversight of the
Authority is accomplished through a Management Committee consisting of the City Managers of both
Cities. The City of Dublin provides in-kind personnel and labor relations services to the Authority. The
City of San Ramon provides in-kind financial administration and risk management services to the
Authority. All other services are provided by Authority employees.
In May 1996, the DRFA Board of Directors adopted the Authority's Preliminary Budget for Fiscal Year
1996-97. This Preliminary Budget requires the approval of the City Councils of Dublin and San Ramon
before the Authority can adopt its Final Budget The total proposed Authority Budget for Fiscal Year
1996-97 is $5,711,344.
A comparison of the 1996-97 Preliminary Authority Budget to previous years is shown below:
Actual Budget Estimated Recommended
BudfJet 1994-95 1995-96 1995~96 1996-97
Operating $ 4,862,372 $ 5,093,210 $ 4,886,282 $5,248,534
New Capital Equipment 797,606 58,174 55,000 69,051
Replacement Equipment 158,920 396,597 379,455 393,759
Capital Improvement Projects 69.777 39.500 39.000 0
TOTAL $ 5,888,675 $ 5,587,481 $ 5,359,737 $5,711,344
As indicated above, the Preliminary Budget for Fiscal Year 1996-97 is estimated to be $5,711,344 or
6.6% more than estimated expenditures for Fiscal Year 1995~96. This increase is primarily attributable
to costs associated with the opening of Fire Station No. 3 in Eastern Dublin, the implementation of a
First Responder Paramedic Program, the replacement of one existing fire engine, one command vehicle
and other apparatus, The Fire Authority also approved the carry over of the Fiscal Year 1995-96 Fund
Balance ($189,743) and an additiqnal contribution for 1996-97 of $249,785 to the Authority Equipment
Replacement Reserve which is currently underfunded.
The proposed funding for the 1996-97 Preliminary Budget is as follows:
Member Agency Contributions
Licenses & Permits
Intergovernmental Revenues
Charges for Services
Fire Impact Fees
Interest & Other Revenues
TOTAL REVENUES
$ 5,754,678
21,000
36,900
48,500
207,000
38.898
$ 6,106,976
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Pursuant to the Joint Powers Agreement, each City contributes annually to the DRFA budget based
upon their respective share of the assessed valuation served by the Authority. Shown below is a
comparison of each agency's assessed valuation and resulting contribution.
Adjustment
1995-96 1996-97 1995-96 1996-97 1996~97
Assessed 1996-97 Preliminary Support EMS Adjusted
Agenda ~ %. Contribution Service Reimbursement Contribution
Dublin $1,587,268 55.66 $3,223,561 $4,633 $(32,900) $3,195,294
San Ramon 1.264.481 44.34 2.568.017 (4.633) (4.000) 2.559.384
TOTAL $2,851,749 100.00 $5,791,578 $ 0 $(36,900) $5,754,678
The total anticipated increase in the City of Dublin's contribution for Fire Service in 1996-97 is $194,712
or 6.5% greater than the City of Dublin's estimated contribution for Fiscal Year 1995-96.
This budget does not includes salary and fringe benefit increases for Fire Department personnel for
Fiscal Year 1996-97, Therefore, the City's contribution could increase as a result of the Authority's
pending labor negotiations with Fire employees.
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
FIRE SERVICES - 2060
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $3,195,294
(001 )
PERSONNEL SUMMARY
JOB INCREMENT CUMULATIVE
CLASSIFICATION TOTAL TOTAL
Although no City personnel are funded in this activity, in
kind Administrative, Personnel, & Legal Support
Services are provided to the Fire Authority by Personnel
within the City Manager, Administrative Services & City
Attorney Activities.
CUMULATIVE
TOTAL
$3,195,294
::::mi~~J::f::::::.r:::::::::.::rr'i:: .::.:.:.:':.:.::::e~1.~~gt4},:,::::.:.:: :f:::::::$~~1:~$~~$lrr:}.r:.:::
This budget increment provides funding for the City of Dublin's proportionate share of the 1996-97
Dougherty Regional Fire Authority budget necessary to fund the Current Service Level and funds
Dublin's share of an additional $249,785 contribution to the Authority's Equipment Replacement
Reserve,
ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1994-95 1995-96 1995-96 1996-97
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Oougherty Regional Fire Authority $ 2.801.337 $3.062.736 $ 3.000.582 $ 3.195.294
TOTAL CONTRACT SERVICES $ 2,801,337 $3,062,736 $ 3,000,582 $ 3,195,294
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
::.:Jfg]IM.I@BmMtGifim::.:::::::.:::.:.::.:..:.:.:.....:........:.:.::1:..:.:...:::tl:..:I~"p1,~1~7.IH.I:I::.I:::.:.li~Qij~~71~....:....i...:./:.::.i..:::.M!.:.:.~~~n!Q~jg.:::::.::::::::.:::::.:.......:...:::.:..I.:.......~a~~~IH::I::...::;,..:'
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PUBLIC WORKS ADMINISTRATION
This budget provides for a full-time Public Works Director/City Engineer who is responsible for the
administration of Engineering, Public Works Inspection, General and Traffic Engineering Services,
Capital Project Design and Implementation, Street Sweeping, Traffic Signal Maintenance, Public Works
Maintenance Services, and Building Management. The budget also provides the full-time services of a
contract Maintenance Supervisor who directly supervises Street Maintenance, Landscape Maintenance,
Street Tree Maintenance, Park Maintenance, and Building Maintenance performed by MCE Corporation
and various subcontractors, Support services of an Administrative Aide and an Office Assistant II are
also a part of this budget.
The budget necessary to provide the Current Service Level for Fiscal Year 1996-97 is $328,896. This
represents an increase of $17,596 or 5.65% over estimated expenditures for Fiscal Year 1995~96, This
increase is due to an increase in City personnel costs, MCE vehicle rate increases, and a small
inflationary increase in the services and supplies line items.
The personnel in this budget would have the responsibility for the following 1996 City goals:
City Council
Priority
High
High
High
High
High
High
High
High
High
High
High
High
High
Medium
Medium
Medium
1996 GOALS
1.
Perform contract evaluation for the Public Works Maintenance
contract.
Develop a beautification project on 1-580 at San Ramon Road
entrance into the City.
Implement five new community volunteer projects.
Study ways of replacing the Civic Center fountain pumps in order to
provide more hours at a lower cost.
Investigate the Dougherty Hills Open Space slope stability solutions
and i~plementation.
Work with Caltrans and the Alameda County Transportation
Authority to complete the design for the 1-580/1-680 interchange
improvements and downtown hook ramps,
Conduct roadway realignment study for the road parallel to and
south of Dublin Boulevard,
Prepare alignment study for Eastern Dublin major arterials
(Tassajara Road and Fallon Road).
Update the Circulation Element of the General Plan
Work with Contra Costa County to establish a fee in Contra Costa
County to pay for needed roadway improvements in Dublin.
Undertake an update to the Eastern Dublin Traffic Impact Fee.
Work with the Tri-Valley Transportation Council to develop a
Regional Transportation Impact Fee,
Report to the City Council on the Downtown Traffic Impact Fee.
Work with East Bay Regional Park District and Alameda County to
complete development of the unbuilt portion of the Iron Horse Trail.
Complete Public Works Tri-Valley Mutual Aid Agreement.
Develop long range plan and funding mechanism for replacement
of large equipment or major maintenance projects on all City
buildings.
2.
3.
4,
5,
6.
7.
8.
9,
10.
11.
12,
13.
14,
15,
16.
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One Higher Service Level is identified but not recommended at this time due to funding constraints. The
cost associated with the Higher Service Level is $24,330. This Higher Service Level would fund an
additional half-time Office Assistant II to handle an increased workload brought about by new
development and increases in maintenance activity,
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
TRANSPORTA TION
ACTIVITY
PUBLIC WORKS ADMINISTRATION - 3010
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1 1
COST BY FUND
FUND INCREMENT
TOTAL
$ 320,887
CUMULA TIVE
TOTAL
$ 320,887
JOB
CLASSIFICATION
.cJ.IY
Public Wks Oirector
Admin Aide
Office Asst II
1
1
1
1
General
(001 )
NPOES (222)
Assessment
Oist 710
Assessment
Dist 711
Assessment
Dist 713
:::::lr.~~iJ.irr:.~.~.~:r:.::r:}}.r :}:m}:::::$1...aa~;'~$
321
6,063
321
6,063
946
946
CONTRACT
Maintenance Supt
1
1
679
679
:m:':r:::m~~ ~~:.:}.::~~:~$.:AtIIM~$~J:mirr:.:.: .':T&fjt:m...::r::;::::m.~::.m:::~:.:.r::rrrrr:n
.:::j'j%~.:nn}n}l:r'
This budget increment finances the current level of service and includes the Public Works Director,
Contract Public Works Maintenance Superintendent, Administrative Aide, and one Office Assistant II. It
also includes the necessary services and supplies, training, and equipment to support this activity,
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CURRENT
SERVICE
ACTUAL BUDGET ESTIMA rED LEVEL
DESCRIPTION 1994-95 1995-96 1995-96 1996~97
PERSONNEL SERVICES
Salaries, Full Time $ 157,371 $ 170,170 $ 166,814 $ 182,320
Salaries, Overtime 2,534 1,721 2,453 2,462
Retirement 20,857 22,443 22,070 22,110
Group Insurance 17 ,148 17,437 15,895 15,698
Workers' Compensation 2,863 3,434 2,350 2,577
F.I.C,A 1.680 1.802 1.754 1.939
TOTAL PERSONNEL SERVICES $ 202,453 $ 217,007 $ 211,336 $ 227,106
SERVICES & SUPPLIES
Office Supplies $ 957 $ 1,000 $ 900 $ 1,000
Postage 3,190 2,200 3,400 3,500
Copier Supplies 797 1,265 1,200 1,300
Operating Supplies 88 100 50 100
Printing & Binding 472 525 690 700
Books & Publications 20 50 50 50
Memberships & Dues 90 95 90 100
Mileage/Auto Allowance 2,544 2,650 2,600 2,600
Travel, Conferences & Mtgs 630 1,000 800 1,000
Training 0 250 250 250
Legal Notices 637 500 330 400
Internal Service Fund 1.320 4.920 4.850 4.590
TOTAL SERVICES & SUPPLIES $ 10,745 $ 14,555 $ 15,210 $ 15,590
CONTRACT SERVICES
Maintenance Supervision $ 86.790 $ 85.650 $ 84.360 $ 86.200
TOTAL CONTRACT SERVICES $ 86,790 $ 85,650 $ 84,360 $ 86,200
CAPITAL OUTLAY
Furniture/Fixtures $ 760 $ 200 $ 200 $ 0
Machinery & Equipment 0 0 194 0
TOTAL CAPITAL OUTLAY $ 760 $ 200 $ 394 $ 0
:::.:.mgilg:!~!l!g::!!~it..i.::I.:.....:.:i:.::'..::.:.:I:.:::..:.:::.:.:.::::.:::::::::.:.:..:.:.:.:::.I:...;m~~l:Dl..:.::.:.:.::::::::::jr:i~I...!~!1.!)~lij~::.:::::::::::..:.:.:.:.:...:.....:.:I:::!~:ji~~~..:::.::.:.:.:.:.:...:.:.:.:::.....,.,.:.I:.::~~lil!~:.I..'i.,.:::.:::.:
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
PUBLIC WORKS ADMINISTRATION - 3010
COST BY FUND
FUND INCREMENT
TOTAL
$ 24,330
CUMULATIVE
TOTAL
$ 345,217
321
6,063
General
(001 )
NPDES (222)
Assessment
Dist 710
Assessment
Dist 711
Assessment
Dist 713
:::::X;i}J~t:::rr:::::::~:~:~::r:::::::::::::: ::m~:\f::I:::.:::::R.t;'$.'$.Q:::m:.:::.:::.:::::
o
o
JOB
CLASSIFICATION
CITY
Public Wks Director
Admin Aide
Office Asst II
o
946 CONTRACT
679
o
Maintenance Supt
SERVICE LEVEL
HIGHER 1
(NOT RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULA TIVE
TOTAL TOTAL
1
,5
1
1.5
1
::::::::::::::$:::~$$!;;;~.}}}}\.:::::m&.w".~}:t,::::m:::.:::::::::::::::::::::::::::~:~:~~?:::r:::::::.:.r:.:.:::.::.:.m::.:::::.:::::;$:::::::::::::::::::rrm:::j:::::::,:,:::::,:",::.:.:.:.";~::::::::.::f::i::::::mj'j
This Higher Service Level increment funds costs associated with an additional half-time Office Assistant II to handle
an increased workload brought about by new development and increases in maintenance activity.
Funding for this Higher Service Level is not recommended.
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DESCRIPTION
HIGHER
SERVICE CUMULATIVE
LEVEL 1 TOTAL
1996-97 1996-97
$ $ 182,320
13,650 13,650
0 2,462
1,694 23,804
3,237 18,935
101 2,678
198 2.137
$ 18,880 $ 245,986
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Part Time
Salaries, Overtime
Retirement
Group Insurance
Workers' Compensation
F,I.CA
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Services
Operating Supplies
Printing & Binding
Books & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Legal Notices
Internal Service Fund
TOTAL SERVICES & SUPPLIES
$ 150
o
o
o
o
o
o
o
o
o
o
o
$ 150
$ 1,150
3,500
1,300
100
700
50
100
2,600
1,000
250
400
4.590
$ 15,740
$ 86,200
$ 2,350
2.950
$ 5,300
TOTAL CONTRACT SERVICES
$ 0
CAPITAL OUTLAY
F u rn itu re/Fixtu res
Machinery & Equipment
TOTAL CAPITAL OUTLAY
$ 2,350
2.950
$ 5,300
.:mQ'tIW::lgm~&:.:g~!ll:..:::?::..:?::u:':;::::,::::..:::'::.:::::::::::::::::.:..:::::::::::..:.::::..:.;:..::...::....:l:I.:...:...~ei!.,.'.':.,.'?'::::,:::.:::::::::::::::1.:::.:::.:::::..::.:..::.:.:.:.:.:.:::.::::.:j:::j:..::..,.:.:.I:::'I!~~~~~~:::::::::..::::::::j.:..::.:::::.:::.........:.,.:.,.,.
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STREET MAINTENANCE
Street Maintenance Services include street repair; drainage maintenance; storm patrol and clean-up;
emergency and temporary curb, gutter and sidewalk repair; traffic, street and Neighborhood Watch sign
repair and installation; striping and marking; guardrail repair; weed control; bike path maintenance; and
the City's annual slurry seal program,
The Street Maintenance Services are provided by a variety of Contractors. MCE Corporation provides
a number of the services identified above, with the exception of 1) the major annual street patching
project and associated striping; 2) the slurry seal project; and 3) the bi-annual striping and marking
contract. The anticipated expenditure for 1995-96 is $321,520,
The budget necessary to fund the Current Service Level for Fiscal Year 1996-97 totals $318,410 This
represents an net decrease of $3,110, or about 1 %, from Fiscal Year 1995-96 estimated expenditures.
While the bike path maintenance line item is proposed to increase, and the roadside spraying line item
will increase because of the eastern Dublin annexation, there is a decrease forecast in the storm patrol
line item. In addition, MCE Corporation proposes to reorganize its work force in order to achieve an
overall cost decrease.
The cost of maintaining the Eastern Dublin Specific Plan area is included in the above figures and is
estimated to be $8,059 for Fiscal Year 1996-97,
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICA TOR 1994-95 1995-96 1995-96 1996-97
Emergency Pothole Patching 162 hrs 147 hrs 212 hrs 216 hrs
Catch Basins Cleaned 195 ea 252 ea 559 ea 513 ea
Storm Patrol & Clean Up 562 hrs 403 hrs 550 hrs 466 hrs
Install New Signs 32 ea 54 ea 66 ea 66 ea
Signs Repaired 527 ea 534 ea 423 ea 427 ea
Bike Path Maintenance 218 hrs 260 hrs 130 hrs 195 hrs
Curb Painting 5,357 If 6,130 If 6,557 If 6,555 If
Roadside Spraying 34 ac 56 ac 28 ac 44 ac
Remove & Replace Asphalt 80,000 sf 86,000 sf 86,000 sf 72,000 sf
Slurry Seal (Bid as Separate 85,289 sy 84,444 sy 82,680 sy 82,000 sy
Contract)
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
STREET MAINTENANCE - 3020
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
$ 119,450
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE
TOTAL
$ 119,450
JOB
CLASSIFICATION
CONTRACT
General
(001 )
Gas Tax
(206)
NPDES
(222)
.15
,15
193,350
Landscape
Foreman
Landscape
Leadman
Landscape
Laborer II
Landscape
Laborer III
,79
.79
193,350
5,610
5,610
,15
,15
.2
.2
::::.Wmil:::.::'im::.:.[':::::::::!:::::!:!:;:: u:r:!:::::.$..:.ilI111!~t::..:::......:: :: ...:II....$'.:::::ill~11JtU.rrr rmml,::::.:.::::::'::::rr .......'::..:.'.:.:.'::::::.:::.:::: :.:::.:.:.:!:.::::r:.:.:.:.:...:::.'~~~r:II@mm.:..:' ,',',',',',"" :.,:~g:::@}i:::.rr:
This activity funds the Current Service Level for all street maintenance activities,
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1994-95 1995-96 1995~96 1996-97
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Street Repair $ 106,523 $ 162,790 $ 169,800 $ 170,330
Drainage Maintenance 3,671 6,000 7,390 7,600
Storm Patrol & Clean-up 16,545 12,140 16,620 13,770
Curb, Gutters & Sidewalks 794 820 3,040 3,060
Sign Repair & Installation 20,297 26,020 17,920 17,530
Striping & Marking 30,745 42,270 34,990 37,110
Guardrail Repair 186 200 200 200
Weed Control 17,677 21,140 19,550 17,590
Bike Path Maintenance 6,528 7,430 4,260 6,260
Spill Clean-up 4.638 5,390 9.750 4.960
TOTAL CONTRACT SERVICES $ 207,604 $ 284,200 $ 283,520 $ 278,410
CAPITAL OUTLAY
Improvements Other Than Buildings $ 38,898 $ 40.000 $ 38.000 $ 40.000
TOTAL CAPITAL OUTLAY $ 38,898 $ 40,000 $ 38,000 $ 40,000
.:mQ;II!Jjj,~.B.:.Mg$.ro.:::.:.:.:.:.:.:!:.j:.::.j::::.::..:....II:":.j:::::,$:~~!g?rmj.:::::::::mm:r'I:;glilgP::!:.!...:::...:::.:.:.:.:.:...:.:.:.:.:.:*:.:.:.:.~~:~II~t.:.:.:!:!:.:!:!:::.:.:::.:::::...,,'I;11111.Q~j:..::::..:::.:.:::.:
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STREET SWEEPING
Street Sweeping Services are presently provided to the City under a private contract with A-1
Enterprises, This is the final year of a five-year contract which became effective in July of 1992,
Street Sweeping Services are provided to commercial streets once a week and to residential streets
twice a month. During the heavy leaf fall months, additional sweeping is performed as needed.
The National Pollution Discharge Elimination System (NPDES) permit application work, which began
three years ago, requires monthly reports from the sweeper in terms of quantity of debris picked up and
obstacles to the sweeping effort, such as parked cars. The Urban Runoff Committee's Best
Management Practices (BMP) publication recommends specific street cleaning frequencies and
methods. Dublin's current level of service is consistent with the NPDES recommendations,
The budget necessary to provide the Current Service Level for Fiscal Year 1996-97 is $75,600, This
represents an increase of $4,500 over estimated expenses for Fiscal Year 1995-96, This increase is
attributable to an increased rate charged by the contractor based on the Consumer Price Index, as well
as forecast additional curb miles for the BART Station access roads (which were originally slated to
come on line in 1995-96 but were not completed). In addition, the number of callout hours actually
utilized in 1995-96 was less than forecast, as the fall leaf cleanup did not require as many hours as in
previous years. It is not recommended to reduce the budget for callout hours at this time, however, as
the need in succeeding years may return to the previous level.
The cost of sweeping the Eastern Dublin SpeCific Plan Area is included in the above figures, and is
estimated at $673 for nine months in 1995-96 and $1,187 for 1996-97,
This activity is funded entirely by the NPDES Storm Water Fee, which must be adopted annually by the
City Council. No reduction in service is recommended, because the current service level assists the City
in meeting its obligations under the Federal Clean Water Act, and the service is not a General Fund
Activity.
WORKLOAD/PERFORMANCE MEASURES
INDICA TOR
ACTUAL BUDGET ESTIMATED ESTIMATED
1994-95 1995-96 1995-96 1996-97
4,005,9 4,027,9 3,988.0 4,038.8
624 624 624 624
48,5 60 35 60
Curb Miles Swept
Major Intersections Swept
Callouts (Hours)
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
ACTIVITY
STREET SWEEPING -3030
COST BY FUND
FUND INCREMENT
TOTAL
NPOES $ 75,600
(222)
.:...[~I~::::::::::::::::::::::::::::::::::::::::::: ::::::::::::~::::;$J:::::I1~;GQQ::::::::::::::::{: .:.,.:::::.:::::::$:::::::::t:$;~n~I::::::::::::::::::::.:
CUMULATIVE
TOTAL
$ 75,600
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1994~95 1995-96 1995-96 1996-97
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Street Sweeping $ 70.519 $ 73.655 $ 71.1 00 $ 75.600
TOTAL CONTRACT SERVICES $ 70,519 $ 73,655 $ 71,100 $ 75,600
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
ttt!I~:.lgg:.:~~(I..:.:.i.;:].:.:........:...::.:.:.:'ifi,:.:.:fffi::.:.....$ '.:.'I!~I~! ::.::.:...:.::..:..;.:.:.:.:.:.:.:.:II?!~~!~~::I' f.rt......:.::...::..I.::..:...:}t;1.~j:~..:..::::::::ff i.:.:::'::!.....::.I1I~!~~..]::..:.:.:.:.::..
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STREET TREE MAINTENANCE
This bUdget funds Street Tree Maintenance Services which are provided to the City under contract with
MCE Corporation. Services provided by MCE include comprehensive maintenance of City trees planted
in the public right-of-way; trimming of residential street trees which impede street repair and street
sweeping activities; trimming of trees obstructing traffic signs and sidewalks; and limited tree spraying
and removal.
Expenditures in street tree maintenance are projected to be under budget for FY 1995-96 by 14%, This
difference is attributable to improved productivity in tree planting and the need for less tree watering and
tree/brush cutting than planned,
The budget necessary to provide the Current Service Level for fiscal Year 1996-97 is $57,050,
Approximately 14,8% ($8,470) of the total activity is funded by the City's two landscape assessment
districts.
The fiscal Year 1996-97 Budget represents an approximate 15% increase over the estimated
expenditures for Fiscal Year 1995-96, This increase is largely a result of higher unit prices for
subcontract tree trimming. This increase is partially offset by cost reductions resulting from MCE
Corporation's staffing reorganization.
The cost of street tree maintenance in the Eastern Dublin Specific Plan area is included in the above
figures and totals $203 for fY 1996-97.
WORKLOAD/PERFORMANCE MEASURES
INDICA TOR ACTUAL BUDGET ESTIMATED ESTIMATED
1994-95 1995-96 1995-96 1996-97
City Owned Street Trees 2,918 ea 2,918 ea 2,927 ea 2,927 ea
Residential Street Trees 4,991 ea 4,991 ea 5,025 ea 5,025 ea
Tree Brush Cutting 176 hrs 225 hrs 118 hrs 158 hrs
Tree Replacement 36 ea 48 ea 51 ea 51 ea
Tree Staking 375 ea 417 ea 395 ea 403 ea
Tree Pruning 1,476 ea 1,653 ea 1 ,436 ea 1,588 ea
Tree Fertilizing 497 ea 375 ea 376 ea 378 ea
Tree Trimming (Subcontractor) 80 ea 80 ea 80 ea 80 ea
Tree Watering 388 ea 595 ea 324 ea 324 ea
Tree Removal 58 ea 36 ea 17 ea 18 ea
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
STREET TREE MAINTENANCE - 3040
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
COST BY FUND
FUND INCREMENT
TOTAL
$ 48,580
CUMULATIVE
TOTAL
$ 48,580
JOB
CLASSIFICATION
CONTRACT
General
(001 )
Assessment
Dist #711
Assessment
Dist # 713
.06
.06
2,220
2,220
Landscape
Foreman
Landscape
Leadman
Landscape
Laborer II
Landscape
Laborer III
.12
,12
.06
.06
6,250
6,250
.30
,30
:::::1f.q~IJ:?f?:}?n?:%t::j ::::':::::/:$ :t$t'~Q~~gk::?}::::.: ::?}.t::$j::?$7;P$P::.:.::'Oj'::.:::::::: /:r:tmJ:}}}}.:.:.:.:.:.::
............,..',','.',',',',',','
...................'.....'..,'.',',',..',.,','.','....,'....,-.".
................. ......"",....
................. .......",...".
......u........, .........".,.,
-...........................'....,....'...'..,....'.'.'....,.,.,'
........--....... ....",.."",,,
................. ......"",....
""""'" :::::::!'.!:i['::::::::::::::U$4@}t? :':......
;,;;,"';;;;;;:;
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1994-95 1995-96 1995-96 1996-97
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
General Fund $ 41,873 $ 48,615 $ 41,060 $ 48,580
Assessment Dist #711 653 2,125 .. 2,300 2,220
Assessment Oist #713 4.698 6.982 6.070 6.250
TOTAL CONTRACT SERVICES $ 47,224 $ 57,722 $ 49,430 $ 57,050
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
:::ffiQ]~f;:'Aim.:::P9~Jt::::.:...:.....:.:..:::::.::...:.::..:.:..:...,.,...,.:,."...,:,",:,'I:::::::::ll~gg']:::::::::....:.:::.:..::.....:.1r.$'..::'.::~rt~7gg.:,:::::::::.::::::;:::.:.:.....:.:......li:I:!;I~P.:...:.,..:...LI.:::':':':'I:::::!..::~;~Rg,...,.:.:.....,.,.::
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STREET LANDSCAPE MAINTENANCE
This budget funds maintenance and irrigation of City parkways and street medians (exclusive of street
trees). Street Landscape Maintenance is provided to the City under contract with MCE Corporation,
A-1 Sweeping provides assistance with fall leaf cleanup. Collection of trash from City street-side
receptacles is now provided by Livermore Dublin Disposal at no charge under the City's franchise
agreement. Services provided by MCE include landscape maintenance, turf care, irrigation and drainage
maintenance, weed control, litter pick-up and sign removal.
Expenditures in 1995-96 are projected to exceed funds budgeted by approximately 2.7%, This is
attributable to increased water rates and usage, maintenance of the new landscaped area on San
Ramon Road at Amador Valley Boulevard, and increased vandalism repair costs.
The budget necessary to provide the Current Service Level for Fiscal Year 1996-97 is $313,410;
however, this amount includes an estimated $17,641 to replace a City Entrance sign which was
destroyed in a traffic accident. This amount will be reimbursable through the Public Damage Revenue
account. Approximately 38.2% ($113,800) of the total activity is funded by special assessments to
property owners in the vicinity of Stagecoach Road and Dougherty Road. These Assessment Districts
were formed to fund maintenance activities normally performed by homeowners associations at the
request of the developers,
Exclusive of the reimbursable sign cost, the Fiscal Year 1996-97 budget is slightly lower (1,3%) than the
projected expenditures for 1995-96, This reduction is due to a lower subcontract mowing cost, as well
as MCE Corporation's staffing reorganization.
Street Landscape Maintenance costs for the Eastern Dublin Specific Plan area are included in the above
figures and total $12,488.
INDICA TOR
WORKLOADfPERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
1994-95 1995-96 1995-96 1996-97
20,57 ac 20.57 ac 20.70 ac 20.70 ac
531 ea 531 ea 535 ea 535 ea
9,029 ea 9,029 ea 9,079 ea 9,079 ea
17 ea 17 ea 17 ea 17 ea
124 hrs 114 hrs 50 hrs 51 hrs
Landscaped areas
Irrigation Stations
Irrigation Heads
Trash Receptacles
Banner Installation
LEVEL OF SERVICE
ACTIVITY
Litter Pick-up (times/year
Manual Weed Removal
Mowing Turf (times/year)
Trash Receptacle Pick-up
ACTUAL BUDGET ESTIMATED ESTIMA TED
1994-95 1995-96 1995-96 1996-97
3 5 4 4
monthly monthly monthly monthly
37 37 39 39
52 52 52 52
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PROGRAM
TRANSPORTATION
COST BY FUND
FUND INCREMENT
TOTAL
$ 199,610
43,290
General (001)
Assessment
Oist #711
Assessment
Dist #713
70,510
CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
ACTIVITY
STREET LANDSCAPE MAINTENANCE ~ 3050
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL CLASSIFICATION TOTAL TOTAL
$ 199,610 CONTRACT
43,290 Landscape ,28 .28
Foreman
70,510 Landscape .28 .28
Leadman
Landscape .40 .40
Laborer I
Landscape ,68 ,68
Laborer II
Landscape ,88 .88
Laborer III
:.:.m(}tiJt::::::::::t}r:/rtmrr frmt::$.:.~t$M1~l::.::.:::}}}: t):t\$tlI1a~11:9r:'::r:.r ::rrmJ:ttlf::::::.m::.r:.:::}:::rf:}.::::.::::. :::.:.:.:::.:r.:.t/:::}...a~12tt:frf: t:ff:ttr:::.::a~?~:::::t::::t:rt::
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Gas & Electric
General Fund
Assessment Oist #711
Assessment Oist #713
Subtotal (Gas & Electric)
Water & Sewer
General Fund
Assessment Oist #711
Assessment Dist #713
Subtotal (Water & Sewer)
Community Promotion
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General Fund
Assessment Dist #711
Assessment Dist #713
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
ACTUAL
1994-95
BUDGET
1995~96
ESTIMATED
1995~96
CURRENT
SERVICE
LEVEL
1996~97
$
$
o
$
o
$
o
o
$ 1,526 $ 1,600 $ 1,700 $ 1,700
357 450 320 320
1.197 1,350 1.240 1.240
$ 3,080 $ 3,400 $ 3,260 $ 3,260
$ 32,395 $ 32,250 $ 42,400 $ 44,520
14,597 17,500 14,900 15,650
23.362 21.500 18.860 19.800
$ 70,354 $ 71,250 $ 76,160 $ 79,970
$ 10.324 $ 6,110 7.870 8.000
$ 83,758 $ 80,760 $ 87,290 $ 91,230
$ 124,677 $ 140,817 $ 142,800 $ 139,960
29,576 32,490 31,030 27,320
41 ,561 39.720 40.540 36,970
$ 195,814 $ 213,027 $ 214,370 $ 204,250
$ 0 $ 0 $ 0 $ 17,930
::.::ltQTII\w.QT~mM::GQi]::::::::::::::::::::::::::.:::::::::::::....:.:.:..:..:.::.::.:..:::..:..:....:.:.:.,::::llf~I.I#.:.:.:.::;...........:...::::..:::::..I'l:::.:aj~tll::.:.:.:::.:.:::.:.:.:.:::::.:::::.I..::~qJ.~fig:::::::::::::.::::::::::::::::::::...:.:.:::~:::j1i~41.g.':.......::..::...::..
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WASTE MANAGEMENT
This budget reflects costs associated with basic garbage service including the first can of residential
garbage service, curbside recycling, and periodic special garbage clean-ups. Further, this budget funds
costs associated with the support required to monitor waste management activities and implementation
of programs as identified in the City's adopted Source Reduction and Recycling Element (SRRE), All
staffing related to this activity is included in the Administrative Services Department budget
The estimated expenditures for Fiscal Year 1995-96 are $1,183,914, The estimated expenses are
approximately $39,431 (3.2%) less than the approved budget for Fiscal Year 1995-96.
,
The budget necessary to fund Waste Management activities in Fiscal Year 1996-97 is $742,135. This
amount is $441,799 less than estimated expenditures for Fiscal Year 1995-96, This reduction is primarily
attributable to one-time expenditures in Fiscal Year 1995-96 associated with the new franchise
agreement These one-time expenditures included An estimated $633,690 will be used for basic
residential garbage service including curbside recycling, and special garbage clean-ups, These services
will be funded by garbage fees collected on the residential property tax bill ($630,190),
In Fiscal Year 1996-97, residential recycling services will be subsidized by the City through the use of
Measure D monies in the amount of $75,000. The recommended budget also provides that the City will
make one-time contributions to offset capital expenditures associated with the start-up of new programs,
From Measure 0 monies, the City will provide a contribution of $22,350 to finance a Small Commercial
Recycling Pilot Program and a grant of $7,500 to assist with the purchase of recycling carts to be used
in the pilot program, The focus of the program will be to offer services to smaller generators who may
not otherwise receive services. The City will also provide a contribution of $3,200 to fund incentives for
large commercial recycling.
Activities in Fiscal Year 1996-97 will not require any contribution from the City's General Fund.
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PROGRAM
HEALTH & WELFARE
COST BY FUND
FUND INCREMENT
TOTAL
$ 108,335
Measure 0
(224)
Garbage
Service (225)
633,800
CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
CUMULATIVE
TOTAL
$108,335
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT ICUMULATIVE
CLASSIFICATION TOTAL TOTAL
Personnel support for this activity is included in the
Administrative Services Oepartment.
ACTIVITY
WASTE MANAGEMENT - 5020
633,800
'.'j[.<!tiljm:j::::.:t.:::.:.::::r:t::jr :ttt}"..:t4Jna$.:.::,::.:.::m::::m :.:::.::m:::m:Ml.t4@1:a$:::::'::::::. '"
The 1996-97 recommended budget includes funds to accomplish the Goals and Objectives listed below:
City Council
Priority
High
Low
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Postage (224)
Printing & Binding (224)
Mileage/Auto Allow(224)
Travel, Conf & Mtg (224)
Legal Notices (225)
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General Fund (001)
Measure 0 (224)
Garbage Fund (225)
TOTAL CONTRACT SERVICES
1996 GOALS
1,
Coordinate with the garbage service provider the implementation of
services under the new franchise agreement.
Conduct a survey of the participation in the curbside/multi-family
recycling programs.
2,
ACTUAL
1994-95
ESTIMATED
1995-96
CURRENT
SERVICE
LEVEL
1996-97
BUDGET
1995-96
$
$ 0
$
$
o
o
o
$
$
$
o
o
85
200
110
395
o
o
55
o
o
55
$ 790
350
85
135
o
$ 1,360
o
o
20
o
90
110
$
$
$
$ 17,322 $ 0 $ 0 $ 0
92,435 275,435 240,435 108,050
586.950 946.550 943.424 633.690
$ 696,707 $1,221,985 $1,183,859 $ 741,740
$ 0 $ 0 $ 0 $ 0
TOTAL CAPITAL OUTLAY
[:::,\t~ttg:.II.B:.:g~~li.:.:....:.:.:...:::.:..::::.::.:.::::.::.:.:.::!:.:!:...:::.:::...,::.:.:.:.:.;.:.:.1,.,.I~~I!fi...,.,...,.::.:.:::...:.:.:.:.:j:::flj:~~II~gl....:....::.:...:.i..:...:.:.:::.:.:.:.:lj.~!I1~~~!.::.....:.:::.::::::j.::::.:.:::I::j::::lg~~"~::.:...:...:.:::.::
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LIBRARY SERVICES
This budget funds the contract agreement with the Alameda County for additional hours of library service
at the Dublin Library.
For Fiscal Year 1995-96, the Library was open to the public for 31 hours per week. Of this total, the City
funded 14 hours per week as follows: seven (7) additional hours each Monday, excluding County
observed holidays, from 1 :00 p.m. to 8:00 p,m" five (5) additional hours each Wednesday, excluding
County observed holidays, from 1 :00 p.m, to 6:00 p.m., and four (4) additional hours alternate
Saturdays, excluding County observed holidays, from 12 noon to 4:00 p,m, The total estimated cost to
the City for Fiscal Year 1995-96 is $194,188,
The proposed contract agreement for Fiscal Year 1996-97 based on the current level of service is
$205,874. This represents an increase of $11,686 or 6% over Fiscal Year 1995-96, This increase is
primarily attributable to the cost of negotiated salary increases for County Library employees and a cost
increase in the indirect costs, This is the third year of a three year phase-in of the full indirect cost rate.
The rate for Fiscal Year 1996-97 is 13.94%. This is an increase from the prior year rate of 12,37% but
lower than the 1994-95 indirect cost rate which was 14.66%, The amount of the indirect cost rate is
recalculated annually based on prior year actual costs,
For Fiscal Year 1996-97 two higher services levels have been developed. Higher Service Level 1
provides for three additional hours every Saturday expanding the schedule to 10:00 a,m, to 5:00 p.m.
from the current schedule of Noon through 4:00 p,m. The annual cost for Higher Service Level I is
$29,227, Higher Service Level 2 prOVides for four hours every Sunday (1 :00 p.m. to 5:00 p.m,) for 40
weeks during the school year. The annual cost for Higher Service Levell! is $37,713,
It is not recommended that either Higher Service Level be funded at this time because of the anticipated
uncertainty regarding Library funding during Fiscal Year 1996-97. The Alameda County Library is
currently faced with two issues that may impact the amount of funding available for library services,
Currently a portion of the library budget is funded by a Utility User Tax which is assessed on the
unincorporated areas of the County.' The tax is scheduled to sunset in March of 1997, The County will
be asking the electorate to reauthorize the tax as part of the November 1996 ballot, however, if the tax
fails, funding for the libraries will be reduced, because the base over which County overhead is spread
would be reduced,
The other issue concerns the way that the library funding is allocated. The City of Pleasanton is
currently considering withdrawing from the County Library System which would also result in increased
costs for the other remaining libraries. The County Librarian along with representatives from each of the
cities that are served by the Alameda County Library are currently evaluating several different formulas
related to the allocation of library funding, Should a new funding formula be implemented, the amount of
funding for the Dublin branch would be reduced, At this time, it is anticipated that this reduction would
result in a decrease in the reference services available at the library,
The total recommended budget for the Current Service Level of Library Services is $205,874,
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity,
ACTIVITY
LIBRARY SERVICES ~ 8010
COST BY FUND
FUND INCREMENT
TOTAL
General $ 205,874
(001 )
.::mitif:::.:::::::::::.r:u.:::::.r:.:.: ::.H::($HHiQ$;atJ::::j:[:::::m::.:u :::l.:::::.:.$t}:~$;$tJ .....'.
CUMULA TIVE
TOTAL
$ 205,874
This budget increment funds the current level of service and provides funding for 14 additional hours of
library service per week at the Dublin Library.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1994-95 1995-96 1995-96 1996~97
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
County Library $ 177.536 $ 194.188 $ 194.188 $ 205.874
TOTAL CONTRACT SERVICES $ 177,536 $ 194,188 $ 194,188 $ 205,874
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
r:;tQT~ilr;.rFnIQlffi.....r.."::::.:.:..::.....:.::::.:......:.......:.:.:...:.:r:::.....:.::.,:::jaTl~ili.:............i::::.:..:.....:...:.:I::r::j~j:ll.i...!::....:...........:..:.....:.::.::I....::..j~j.II.::.........::.::::::::.:::.:.:.:.:.,.I,.'iq~;jti.:::::j::;::..:,:,:
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CITY OF DUBLIN
1996~97 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
SERVICE LEVEL
HIGHER 1
(NOT RECOMMENDED)
PERSONNEL SUMMARY
JOB 1 INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
ACTIVITY
LIBRARY SERVICES - 8010
COST BY FUND
FUND INCREMENT
TOTAL
General $ 29,227
(001 )
CUMULATIVE
TOTAL
$ 235,101
i/titiF.:
:::::::{$ :.:::{~I1;~~l....:.:.:::}::.:j'j: .::j..:.H.....$.m{..~e;~,P1:::}:?m:::'.
................,........,..':':.
This higher service level provides funding for three additional hours every Saturday expanding the
schedule to 10:00 a,m, to 5:00 p,m. from the current schedule of Noon through 4:00 p.m, This higher
service level is not recommended for funding,
HIGHER
SERVICE
LEVEL 1
DESCRIPTION 1996-97
TOTAL PERSONNEL SERVICES $ 0
TOTAL SERVICES & SUPPLIES $ 0
CONTRACT SERVICES
County Library $ 29,227
TOTAL CONTRACT SERVICES $ 29,227
TOTAL CAPITAL OUTLAY $ 0
CUMULATIVE
TOTAL
1996-97
$ 0
$ 0
$ 235.101
$ 235,101
$ 0
'..
ttt9II!'.~~gm::~g~m:..:.:::':.:::':.:..::..:;;:.:.:.:.:...:.:.:i:;.:.:.:.:.:.:.:.:::.:.:.:.:.:.:.:.:.:.:.:.:.:.:::::.'.::..:.:.:::.:.:.:.:::.:.:.:.1:::::::.:.:.:.:.:::~;gg?:::::...........:.::.:..:..:...:.:.:.:.:.;:.:.:.:.:.:.:.:::.:.:.:.::::.::.:.,::.:,:".:.,.,I,g~~~~.~~:::.::::::..:..:...:.:.:::.;.;i.:.;.;.:.;::.::f:::::.
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
SERVICE LEVEL
HIGHER 2
(NOT RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT T CUMULATIVE
CLASSIFICATION TOTAL I TOTAL
No City personnel are included in this activity.
ACTIVITY
LIBRARY SERVICES ~ 8010
COST BY FUND
FUND INCREMENT
TOTAL
General $ 37,713
(001 )
/mitit/ :::::.:.:.::::: ::::.:.:.::::$::[::::.:::.:~~tjZ1:a{) "" ,,{:/'$:::~tl~114:::{HH:::.
CUMULATIVE
TOTAL
$ 272,814
This higher service level provides funding for four hours every Sunday (1 :00 p,m. to 5:00 p.m.) for 40
weeks during the school year. This higher service level is not recommended for funding,
HIGHER
SERVICE CUMULATIVE
LEVEL 2 TOTAL
DESCRIPTION 1996~97 1996-97
TOTAL PERSONNEL SERVICES $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0
CONTRACT SERVICES
County Library $ 37.713 $ 272.814
TOTAL CONTRACT SERVICES $ 37,713 $ 272,814
TOTAL CAPITAL OUTLAY $ 0 $ 0
..:]tQT~:.IQmD::q9J~jt::.:.:.:.::.::.::::.:.::'.:::::::':::::~:::.:::.::ill:::::::::::::::::..::::..:...:.::.:.:.:::::.:::::.:.:.':::.::::.::::..........:.~:..::'.:.::':'::~::It~tjil:.:.:.::.i:::..::.:.:.::..::..:.......:):::::::::':::::':::':::::::.::::..::':::::::.:.:::::::::im:f.@!lmj,:~::::::':::::::'::::::::::.:::.:::.:.:.::::.::...::...:.:
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CULTURAL ACTIVITIES
This budget funds City contributions to cultural activities. During Fiscal Year 1995-96, the City provided
funding in the amount of $17,500 to the Dublin Fine Arts Foundation. Of this amount, $10,000 was used
to offset the operating costs of the Foundation and the balance of $7,500 was part of a three~for-one
matching grant for the Art-in-the-Parks program,
During the past year, the Foundation has accomplished the following:
. Commissioned three artists to create site-specific works for three of Dublin's parks and have raised
two-thirds of the funds necessary to complete the works.
. Entered into a partnership with Dublin Unified School District to use capital bond money to create
permanent works of art in all of the schools in the District using professional artists and students.
. Celebrated "Art and the Environment" with an exhibition, "Eco-Design" in the Civic Center Lobby and
student created posters in Dublin bus shelters,
. Received on long-term loan the work, Steel Watercolor #99, by Fletcher Benton for the Dublin
Sculpture Park,
. Created rotating exhibitions in Civic Center including "Dublin Collects" and "A Woman's Touch".
. Offered the opportunity to commemorate individuals, businesses and organizations with engraved
tiles on the Living History Wall.
For Fiscal Year 1996-97 the Dublin Fine Arts Foundation is requesting a contribution to general
operations of $10,000. In addition, the Foundation is asking that the City fund the balance of the three-
for-one matching grant for the Art-in-the-Parks program in the amount of $2,500,
The total recommended budget for Cultural Activities is $12,500,
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CITY OF DUBLIN
1996.97 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
CULTURAL ACTIVITIES. 8011
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $ 0
(001 )
:::::;rgtil:,:::j:::'::::::::j':.:"'{J::::::{:::.:::::::$.::::::::::.:}}}}}:"p:::..:.:::j'j:"'::::::::i:::~:j:$.}jj:{{{{:.:.:::p:::m.m::::::
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
CUMULATIVE
TOTAL
$ 0
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1994-95 1995-96 1995-96 1996-97
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Contribution to Dublin Fine Arts $ 10,000 $ 10,000 $ 10,000 $ 0
Foundation
Art in the Parks Matching Grant 0 10.000 7.500 0
TOTAL CONTRACT SERVICES $ 10,000 $ 20,000 $ 17,500 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
:::i:g!I~::~~lritB.:.~!!~'t.,.,.:.:.:':::.:':.:.:::::.::::::::::::.1:.I::::..::.:j.::.::::.:.::'::.'I'1~~~~~::::::.:::.:..jM....:.:.......:j.;:.:I.:..~!f~!!~..:.:....::::.:...:............:.:::':..,I::::::.:,'r~!~~.:.:.:.:.:..:..::::..:.:.:....:......:...:.:.:1.::..:;':':.:::::.:::.::::~:.:.:.r..:.:::.:::.:
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
JOB INCREMENT CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity,
ACTIVITY
CULTURAL ACTIVITIES ~ 8011
COST BY FUND
FUND INCREMENT
TOTAL
General $ 12,500
(001 )
CUMULATIVE
TOTAL
$ $12,500
mp~~lr' ......:,:::.:',':::::r$i\m:~;$QQ,",::::::: .:.....::::......f(:\1.~:;I'p:'r:\
Funding of this Higher Service Level will accomplish the following medium priority goal "Work with Dublin
Fine Arts Foundation on 1996 projects",
HIGHER
SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 1996-97 1996-97
TOTAL PERSONNEL SERVICES $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0
CONTRACT SERVICES
Contribution to Oublin Fine Arts $ 10,000 $ 10,000
Foundation
Art~ln-The-Parks Matching Grant 2.500 2.500
TOTAL CONTRACT SERVICES $ 12,500 $ 12,500
TOTAL CAPITAL OUTLAY $ 0 $ 0
1.:::i:g!II.:~I1f;lm}u~!~'t.'.:.:.:.::.::.....:.::.::......::.:..:::..:::::::::.::::::,:::::::,:::".:.:.:.:.:.:.::....:.:.....;:.:::.::::.;:::ril..:...:..:.:.::::::jIi!~~::::::::..::........:.....:.:.::::::::::::,.m:.:.:.::.::::.'::.:::::::.::::;.:.:::::::;:.:.:::...1:::.:.:':::::~'~@~~:.:.::::::::...::::::.:t.:'.':t..:.::'::,:'::'::.:
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HERITAGE CENTER
This budget funds the maintenance and operation of the buildings located at the Heritage Center
including the Original Murray Schoolhouse and the Old St. Raymond's Church,
The estimated cost to the City for Fiscal Year 1995-96 is $42,136. This represents an approximate
$1,575 increase over from the adopted Fiscal Year 1995-96 budget which is primarily attributable to
repairs to the ventilation system which were not budgeted,
The proposed budget for Fiscal Year 1996-97 based on the current level of service $51,960, It is
anticipated that $4,100 in revenue will be generated through program fees and building rentals. Thus,
the net cost to the City for operation of the Heritage Center for Fiscal Year 1996~97 is $47,860. This
represents an approximate 14.4% increase over the net cost for Fiscal Year 1995-96. This increase can
be attributed to the following factors:
. Increased personnel costs including 1) salary and benefit increases; 2) additional part-time hours to
staff the museum on Sundays.
. Funding for a Fall Heritage Days Special Event.
. Funding for the rental of a storage unit to store the church pews, alter, confessional and other
artifacts until such time that they are refurbished.
. Increased capital costs to fund replacement of the carpet in the schoolhouse meeting room and to
install rain gutters around the perimeter of the schoolhouse.
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
HERITAGE CENTER - 8012
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
COST BY FUND
FUND INCREMENT
TOTAL
General $ 51,960
(001 )
CUMULA TIVE
TOTAL
$ 51,960
JOB
CLASSIFICATION
CITY
Heritage Center
Oirector
,50
.50
CONTRACT
Landscape
Laborer II
.07
.07
This budget increment funds the current level of service at the Dublin Heritage Center. During Fiscal
Year 1996-97, it is anticipated that the following goals can be accomplished within the Current Service
Level.
1996 GOALS
City Council
Priority
High
1
Plan a community special event at the Dublin Heritage Center for
the fall of 1996,
Determine best use of Dublin Historical Preservation Association in
operating Heritage Center.
Medium
2,
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DESCRIPTION
ACTUAL
1994-95
TOTAL PERSONNEL SERVICES
Salaries, Part Time
Retirement
Group Insurance
Workers Compensation
F, I. C. A.
F, L C, A. OASOI
TOTAL PERSONNEL SERVICES
$ 472
62
o
12
7
o
$ 553
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Printing & Binding
Repairs & Maintenance
Rentals & Leases
Books & Publications
Memberships & Oues
Mileage & Auto Allowance
Conferences & Meetings
Gas & Electric
Water & Sewer
Telephone
TOTAL SERVICES & SUPPLIES
$ 233
o
o
425
99
o
o
o
o
o
o
553
299
352
$ 1,961
CONTRACT SERVICES
MCE
General
TOTAL CONTRACT SERVICES
$ 2,395
o
$ 2,395
CAPITAL OUTLAY
Improvements Not Buildings
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
$ 0
1,397
432
$ 1,829
BUDGET
1995-96
$ 17,705
2,280
6,099
584
257
41
$ 26,966
$ 100
200
150
1,300
250
o
o
25
130
150
50
1,960
250
420
$ 4,985
ESTIMATED
1995-96
CURRENT
SERVICE
LEVEL
1996-97
$ 18,334
2,452
5,478
381
266
o
$ 26,911
$ 19,806
2,293
5,479
437
287
68
$ 28,370
$ 40
125
54
1,208
276
2,140
157
25
90
o
o
925
150
497
$ 5,687
$ 90
190
60
1,000
350
500
2,700
25
90
120
50
1,070
160
570
$ 6,975
$ 3,570 $ 5,750 $ 5,750
2.840 2.058 3,090
$ 6,410 $ 7,808 $ 8,840
$ 0 $ 0 $ 0
2,200 1,730 6,350
0 0 1 .425
$ 2,200 $ 1,730 $ 7,775
:...:mgilg.lgmtl't:~!~l.t:.'..'.'.:...:.:.:.:::.:::.::..:::'::':::::::f:::.:::::::f:::f:.::::::::::::.:::..:::.I::.:f~~~II:.:...:...:..::.:.:.:.:.:.:...:..::::::.::I':,.:.,::.,.'.~~?~1.:.:::.:.:::::::::::::i::::'::::.~:::I:i::::::.~;;j.I~.::.:.....:.:::::.....::...:...:.:.:::.:::I.tt:.,:e1.~~~:..::::i:::::::.:.:
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DUBLIN CEMETERY
This budget funds grounds maintenance for the Heritage Center, as well as burial expenses for the
Dublin Cemetery.
The estimated cost to the City for Fiscal Year 1995-96 is $20,980 which is approximately 5% below the
approved budget for Fiscal Year 1995-96, This decrease is a result of fewer burials taking place than
originally estimated.
The proposed budget for Fiscal Year 1996-97 is $17,160 which represents an approximate 18.2%
decrease from the estimated Fiscal Year 1995-96 budget. During Fiscal Year 1995-96, a Higher Service
Level was approved which provided for contract tree trimming for approximately 10 trees located close
to the buildings and the creek, Additional tree trimming is not required for the upcoming Fiscal Year,
thus the reason for the decrease. The recommended budget allocates $13,460 for utilities and grounds
maintenance and $3,700 for burial expenses, This budget will be offset with $4,270 from internment
fees and $3,300 in interest from the Cemetery Endowment Fund. Thus, the net cost to the City for the
current level of service is $9,590.
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PROGRAM
CULTURE & LEISURE SERVICES
COST BY FUND
FUND INCREMENT
TOTAL
General $ 17,160
(001)
\T6tiJ
CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
ACTIVITY
DUBLIN CEMETERY - 8013
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE
TOTAL
$ 17,160
JOB
CLASSIFICATION
CONTRACT
Landscape ,02
Foreman
Landscape .02
Laborer Leadman
Landscape .09
Laborer II
Landscape .09
Laborer III
",:T9t~n::H.:H\r::::rfrf """ "" ,:::::::~~::~::~~.::::r:\)~~r::::::::r:r:rr\m
,02
.02
.09
.09
" :'}:~~:":::'~:,m:~:~:::1Z;1:~Q~Hrrr:r: rirmr$:'m::::11~"~P.:.:.:.{::
:::.:..:~~::::::::~~::::::::~:r:i:
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Water/Sewer
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Grounds Maintenance
Burials
Vault Service
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
1994-95 1995-96 1995-96 1996-97
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 1.350 $ 460
$ 0 $ 0 $ 1,350 $ 460
$ 12,181 $ 16,500 $ 15,880 $ 13,000
2,224 2,400 1,300 1,300
2.450 3.200 2.450 2.400
$ 16,855 $ 22,100 $ 19,630 $ 16,700
$ 0 $ 0 $ 0 $ 0
:..:\t!I'~J+W~~..ii~P:~w:.....:.:.:.:::.:..::.::..:.f:..:'.,d.......@@@.'..:':.::.~.::,:'!i!~~'::.:::::.::::.::::::.::.:::::::::.:i:::::::.I:.:.:~5.1:!!...:.,.:...:.:.?:.::'.f..i."::..::::':~::::~~;I!~":::':~:::.::::::::::::::::::::::.::..:.lj:....:~M;.':!~[@...,.,.,..,.:..
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PARK MAINTENANCE
This BUdget funds Park Maintenance Services for the following parks and recreational facilities:
Alamo Creek Park
Dolan Park
Dublin Sports Grounds
Mape Memorial Park
Shannon Park
Swim Center Grounds
Civic Center Grounds
Dougherty Hills Open Space
Kolb Park
Senior Center Grounds
Stagecoach Park
Martin Canyon Creek Trail
Park Maintenance Services are provided to the City under contract with MCE Corporation, Services are
provided either directly by MCE or through a subcontract administered by MCE and include: turf care,
irrigation and drainage maintenance; weed control, tree and shrub maintenance, litter pick-up, park
equipment maintenance and facility maintenance. Parking lot sweeping is performed under a separate
contract with A-1 Sweeping.
The current budget for Fiscal Year 1995-96 is $600,037. Estimated expenditures for Fiscal Year 1995-
96 are $25,113 (or 4.2%) less than the adopted budget This can primarily be attributed to decreased
utility costs, The budget had anticipated higher increases in gas and electric rates than those that
actually occurred.
The budget required to fund the current level of service for Fiscal Year 1996-97 is $573,868. This
represents a decrease of approximately $1,056 (or .2%) from the previous fiscal year. The two main
factors which contribute to the decrease are: 1) MCE Corporation has modified the staffing arrangement
by changing one Foreman position to a Landscape Laborer Leadman and one Landscape Laborer I to a
Landscape Laborer III; and 2) subcontract work has been rebid which resulted in decreased costs for
landscape turf maintenance activities. It should be noted, however, that there are two changes to the
current level of service. First, due to the pending renovation of Mape Memorial Park, maintenance on
this park has only been budgeted for nine months. And second, it is anticipated that the City will accept
the Martin Canyon Creek trail improvements during the upcoming Fiscal Year, so maintenance on the
trail has been budgeted for six months.
For Fiscal Year 1996-97, the City Council had requested that Staff study ways of replacing the Civic
Center Fountain Pumps in order to provide more hours at a lower cost Preliminary research indicates
that it may be possible to rebuild/modify the existing 60 H.P pump to accept a 30 H.P. pump at an
estimated cost of $9,200. It is not recommended that this be done until further research is completed
and a determination is made as to the cost effectiveness of such a change. Due to a decrease in the
subcontracted maintenance cost for the fountain, it is possible to provide more hours of fountain
operation during Fiscal Year 1996-97 at the same cost as Fiscal Year 1995-96 as shown below,
Contract Total Hours of Operation Hours of Operation
Utilities Services ,CQH Plaza Fountain CourtYard Fountain
FY 95-96 $6,300 $14,590 $20,890 Sat Only 12noon~5:00pm Sat/Sun Not Operational
Mon~Fri 7:00am-8:30am Mon~Fri 10:00am~12noon
6:30pm-8:30pm 6:30pm-8:30pm
Total Hours 22,5/week Total 20/week
Hours
FY 96-97 $9,438 $11,453 $20,891 Sat/Sun 12noon-6:00pm Sat/Sun 12noon~5:00pm
Mon~Fri 7:30am-12noon 10:00am-12noon
6:30pm-9:30pm 6:30pm-8:30pm
Total Hours 49.5/week Total 30/week
Hours
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If the Council wished to retain the same hours of operation for the fountain as Fiscal Year 1995-96, this
budget could be reduced by approximately $3,138.
INDICA TOR
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
1994-95 1995~96 1995-96 1996-97
38.25 38.25 37.94 37,94
6.38 6.36 6,36 6.36
6,590 6,590 6,590 6,590
1,728 1,728 1,728 1,728
351 351 351 351
5,185 5,185 5,185 5,185
107.42 107.42 107.42 107.42
167,55 167.55 167,55 167,55
LEVEL OF SERVICE
ACTUAL BUDGET ESTIMATED BUDGET
1994-95 1995-96 1995~96 1996-97
42 43 41 42
9 11 12 11
2 2 2 3
Monthly Monthly Monthly Monthly
Turf (Acres)
Bedding (Acres)
Shrubs
Trees
Irrigation Stations
Irrigation Heads
Open Space (Acres)
Total Park (Acres)
ACTIVITY/FREQUENCY
Mowing TimeslYear
Edging TimeslYear
Fertilize TimeslYear
Manual Weed Beds TimeslYear
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
PARK MAINTENANCE - 8020
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
0.49 0.49
COST BY FUND
FUND INCREMENT
TOTAL
General $ 573,868
(001 )
CUMULATIVE
TOTAL
$573,868
JOB
CLASSIFICATION
CONTRACT
Landscape
Foreman
Landscape
Leadman
Landscape
Laborer I
Landscape
Laborer II
Landscape
Laborer III
1.26
1,26
0.49
0.49
0.60
0.60
1,58
1.58
::...+.Qtal...'..': :,::::::: ,.,. oj:: :::j::m.:::I::'/:i.!l~jlitE::::m./)/ :f:m.::/:}JI?;I"SG.I:ttt::::::::: ::::mq~I:::t/:I'{:'::::::::'::::::.:.:.:.:::::.:./:r:} ::Jffmttt:::::H4~"i.:::::J::::\t\ ::\:r/.::}...:::\II2.rmt:r:::::::/
This budget increment represents the current level of service and provides funding for park maintenance
services at the following City facilities: Alamo Creek Park; Civic Center Grounds; Dolan Park; Dougherty
Hills Open Space; Dublin Sports Grounds; Kolb Park; Mape Memorial Park (9 months); Senior Center
Grounds; Shannon Park; Stagecoach Park; Swim Center Grounds; and Martin Canyon Creek Trail (6
months), This budget increment also includes slurry sealing and striping of the parking lots at the Civic
Center and Dublin Sports Grounds.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1994-95 1995-96 1995-96 1996-97
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 338 $ 350 $ 350 $ 350
Gas & Electric 10,336 19,500 14,140 18,948
Water & Sewer 125.957 136.020 119.860 131,650
TOTAL SERVICES & SUPPLIES $ 136,631 $ 155,870 $ 134,350 $ 150,948
CONTRACT SERVICES
MCE $ 420,907 $ 431,370 $ 427,810 $ 402,090
A-1 Sweeping 4.366 4.547 4.492 4.630
TOTAL CONTRACT SERVICES $ 425,273 $ 435,917 $ 432,302 $ 406,720
CAPITAL OUTLAY
Improvements $ 16,967 $ 8,250 $ 8,272 $ 16,200
Furniture/Fixtures 5,175 0 0 0
TOTAL CAPITAL OUTLAY $ 22,142 $ 8,250 $ 8,272 $ 16,200
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COMMUNITY CABLE TELEVISION
The Tri-Valley Community Television Corporation (lVCTC) is a non-profit entity which provides public,
educational, and government cable television access, The lVCTC Board of Directors is comprised of
representatives from the Cities of Dublin, Livermore, Pleasanton and San Ramon,
The total budget to fund the Current Service Level for Fiscal Year 1996-97 is $3,000. This amount
includes $2,000 in costs related to regulating basic cable service. This expenditure represents Dublin's
portion of the total cost of regulation which is shared between the Cities of Livermore, San Ramon and
Pleasanton, An additional $1,000 is an annual grant from Viacom Cablevision which is forwarded to Tri-
Valley Community Television.
Higher Service Level 1 funds the request from the lVCTC Board of Directors to fund basic operation
costs for Community Television (ClV) for Fiscal Year 1996-97, Starting in Fiscal Year 1994-95, the
Board of Directors instituted a funding mechanism which allocates ClV expenses to the Cities of Dublin,
Livermore, San Ramon and Pleasanton based upon the number of subscribers. Based upon this
methodology, the cost of Higher Service Level 1 for Fiscal Year 1996-97 is $22,006. This represents a
3,5% increase over last year.
In accordance with City Council adopted Goals and Objectives, the Fiscal Year 1996-97 budget also
includes a Higher Service Level 2 which provides for televising Dublin City Council meetings at a cost of
$8,910 per year.
The total cost of the Current Service Level as well as Higher Service Level 1 and 2 for Fiscal Year 1996-
97 is $33,916.
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity,
ACTIVITY
COMMUNITY CABLE TV - 8030
COST BY FUND
FUND INCREMENT
TOTAL
General $3,000
(001 )
::fritiF::::f.::::,::::.JUfUUU r)r?$~\qOQ:':::::::f.J:::.J:::.: """ ,,::'$~~QQQ]::f.J:.JJ:::::.
CUMULATIVE
TOTAL
$3,000
This budget increment finances a $1,000 Maintenance Grant which the City receives from the cable
provider under its franchise agreement and pays to CTV, It also finances funding for rate review
associated with Basic Cable Service.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1994-95 1995~96 1995-96 1996-97
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
CTV $ 20,893 $ 30,836 $ 21,236 $ 0
Maintenance Grant 1,000 1,000 1,000 1,000
Rate Review 886 2.000 0 2.000
TOTAL CONTRACT SERVICES $ 22,779 $ 33,836 $ 22,236 $ 3,000
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULA liVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity,
ACTIVITY
COMMUNITY CABLE TV - 8030
COST BY FUND
FUND INCREMENT
TOTAL
General $22,006
(001 )
::.::i&tl~:':':::::.:::::':::::::::::::::::::~::::::: ::::::::::?::mm:::$~g;UU~~??:::.:m:::.:.: .'.:::.~~~::.~??::'$!$~qlm:::m:::::::::::{:m
CUMULATIVE
TOTAL
$25,006
This Higher Service Level would provide a base level of funding for the Tri-Valley Community Television
Corporation to operate C1V The City cooperates with the Cities of Pleasanton, Livermore and San
Ramon to fund C1V, The cost to the Cities is based upon the number of subscribers within each
jurisdiction, Based upon the number of subscribers within Dublin, the City's share and the cost of the
Higher Service Level is $22,006 for Fiscal Year 1996-97.
HIGHER
SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 1996-97 1996-97
PERSONNEL SERVICES $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0
CONTRACT SERVICES
CTV $ 22,006 $ 22,006
Maintenance Grant 0 1,000
Rate Review 0 2.000
TOTAL CONTRACT SERVICES $ 22,006 $ 25,006
TOTAL CAPITAL OUTLAY $ 0 $ 0
.::.i~lttig.:I~.D...~~$X:.............,.:.:.:: "" '::.:.::::::::.:.....:::::'::::::'.;m:....::::..:.::..:..::.::......:;.::.................:::..........:...:.::.:I..::.......,....:~~~~::.:.:.:..::l...U......UU:........:..::::;:.::::::,.,: :::,::::::::::::::::::$ .::::.:.:."'i'i~~m!................]:/::::.:m:::}.
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT 1 CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity,
ACTIVITY
COMMUNITY CABLE TV - 8030
COST BY FUND
FUND INCREMENT
TOTAL
General $8,910
(001 )
},Ti\i~HHHH::::H::::::::H::::::: ""'" }:$$~"Q..:::::::.:::.:::.:::.:} ::.:::.:::}:::HH$aa~'11::j'j:::m:.:.:.:::::.
CUMULATIVE
TOTAL
$33,916
This Higher Service Level would provide for tape delayed television coverage of City Council meetings,
The television coverage would take place using three camera locations in the City Council Chambers. It
is intended that each City Council meeting would be shown on the day following each meeting, The total
cost to televise 26 City Council meeting is estimated to be $8,910,
1996 Goals
City Council
Priority
High
1. Televise City Council meetings
HIGHER
SERVICE CUMULATIVE
LEVEL 2 TOTAL
DESCRIPTION 1996-97 1996-97
PERSONNEL SERVICES $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0
CONTRACT SERVICES
CTV $ 8,910 $ 30,916
Maintenance Grant 0 1,000
Rate Review 0 2.000
TOTAL CONTRACT SERVICES $ 8,910 $ 33,916
TOTAL CAPITAL OUTLAY $ 0 $ 0
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PARKS AND COMMUNITY SERVICES
The Parks and Community Services Department is responsible for planning and implementing a
comprehensive program of recreational opportunities for all ages, The Department is also responsible
for the management of the Shannon Community Center, the Dublin Senior Center, the Dublin Swim
Center and, in addition, schedules the use of the Dublin Sports Grounds and the Dublin Unified School
District athletic fields and gymnasiums,
During Fiscal Year 1996-97, it is anticipated that the following high priority goals can be accomplished
within the Current Service Level:
1996 GOALS
City Council
Priority
High 1.
High 2.
High 3.
High 4.
High 5.
High 6.
High 7.
Develop Administrative Guidelines for the Public Facilities Fee.
Develop a Parks Implementation Plan for Eastern Dublin
Update the Agreement between the City and the School District
regarding use of school facilities.
Renegotiate Lease with Dublin Unified School District for Dublin
Senior Center.
Work with U S Army & Dublin United Soccer League to facilitate
development of additional soccer fields at Camp Parks.
Coordinate construction of batting cages by Dublin Little League at
the Dublin Sports Grounds.
Coordinate construction of Snack Bar by Dublin Swim Team
Parent's Committee at Dublin Swim Center.
The estimated net cost to the City for Fiscal Year 1995-96 is estimated to be $550,478. This represents
an estimated 3.8% reduction in the net cost of the adopted budget. This reduction can be attributed to
decreased personnel costs due to brief vacancy with one of the Recreation Coordinator positions, as
well as minor decreases in the amount spent on part-time salaries.
The proposed budget for Fiscal Year 1996-97 based on the current level of service is $1,077,125. It is
anticipated that $486,630 will be generated in revenue resulting in a net cost to the City of $590,495.
This represents an approximate 7.3% increase over the net cost for Fiscal Year 1995-96. This increase
can be attributed to the following factors:
. Increased personnel costs including 1) salary and benefit increases; 2) additional part-time hours
due to program expansion; and 3) full-year funding of Recreation Coordinator.
. Increased postage costs as the quarterly schedule of recreation classes and programs can no longer
be mailed under the non-profit permit issued to Dublin Information Inc.
· Increased contract service costs for janitorial service at Shannon Center and pool maintenance at
the Dublin Swim Center.
. Increased capital equipment costs to fund replacement of a public address system which was stolen
and replacement of worn equipment for Shannon Center, preschool, youth sports and aquatics.
· Decreased revenues in field rentals due to a fee credit for Dublin Little League in exchange for
funding the cost of drinking fountains for the Sports Grounds.
· Decreased revenues in pool rentals due to a renegotiation of the Joint Use Agreement as it relates to
use of the Dublin Swim Center by Dublin High School.
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For Fiscal Year 1996-97, a higher service level as been developed which would increase the net cost of
this budget by $27,323 for a total net cost of $617,818. This higher service level would fund a
Recreation Supervisor for 20 hours per week to provide administrative support to the Parks and
Community Services Director as follows: 1) oversee park capital improvement projects; 2) coordinate
volunteer projects; 3) compile statistical information on department programs; 4) oversee facility
reservation system; and 5) develop fundraising strategies for scholarship program and sponsorship of
special events. Funding of this position will enable the Parks and Community Services Director to
accomplish high priority Council goals, respond to development issues which impact the provision of
parks and community services, and to work on park implementation issues related to Eastern Dublin,
Currently the Director has no one available in the Department to provide administrative assistance,
The Current Service Level budget by program is shown below:
Current
Service Net
Level Estimated Program
Program 1996-97 Revenue ~t
Administration $ 215,461 $ 0 $ 215,461
Playgrounds 109,528 88,750 20,778
Shannon Center 134,604 44,500 90,104
Preschool 52,070 47,665 4,405
Teens 35,294 11,670 23,624
Adult Sports 62,718 70,130 <7,412>
Youth Sports 37,176 31,550 5,626
Special Events 38,930 12,500 26,430
Senior Center 111,728 31,020 80,708
Leisure Enrichment Classes 80,763 53,025 27,738
Aquatics 198.853 95.820 103.033
TOTAL $1,077,125 $486,630 $590,495
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CITY OF DUBLIN
1996~97 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
RECREATION 8040-8100
SERVICE LEVEL
CURRENT
COST BY FUND
FUND INCREMENT
TOTAL
$1,077,125
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1 1
JOB
CLASSIFICATION
Parks &
Community
Services Oirector
Recreation
Supervisor
Recreation
Coordinator
Admin, Secretary
Office Asst II
Preschool
Instructor
General
(001 )
CUMULATIVE
TOTAL
$1,077,125
1
1
3
3
1
1
,75
1
1
,75
This increment finances the following activities: 1) Recreation Administration; 2) Shannon Center Operation; 3)
Playgrounds; 4) Preschool; 5) Teens; 6) Youth and Adult Sports; 7) Special Events; 8) Senior Center Operation and
Senior Programs; 9) Leisure Enrichment Classes; and 10) Oublin Swim Center Operation and Aquatics Programs,
In addition to the full time Staff shown above, this Budget includes the following part time Staff: Building Attendants
(2,281 hours); Playground Leaders (9,294 hours); Preschool Aides (1,304 hours); Teen Leaders (1,720 hours);
Adult Sports Leaders (2,402 hours); Youth Sports Leaders (2,111 hours); Special Events Leaders (290,5 hours);
Senior Center Aides (1,119 hours); Leisure Enrichment Class Instructors (216 hours); and Aquatics Staff (8,568
hours),
WORKLOAD/PERFORMANCE MEASURES
INDICATOR
PROGRAM PARTICIPANTS
PLAYGROUNDS
Summer
Afterschool
Camp Shannon
Winter Wonderland
PRESCHOOL
Classes
Day Camp
TEENS
Wells, noontime
Wells, afterschool
ADULT SPORTS
Softball Teams
Basketball Teams
Volleyball Teams
ACTUAL
1994-95
BUDGET
1995-96
ESTIMATED
1995-96
BUDGET
1996.97
88/day 90/day 119/day 125/day
88/day 94/day 1 03/day 106/day
16/day 17/day 19/day 20/day
25 35 13 30
178 180 180 180
102 120 140 120
57/day 50/day 70/day 70/day
13/day 15/day 15/day 15/day
86 118 62 71
32 36 45 45
16 24 5 10
- 89 -
I ACTUAL BUDGET ESTIMATED BUDGET
INDICA TOR 1994-95 1995~96 1995-96 1996-97
I YOUTH SPORTS
T~Ball Leagues 88 90 112 120
Basketball Leagues 223 250 300 300
I Sports Camps 391 450 363 465
SPECIAL EVENTS
Water Carnival n/a n/a n/a 400
I Halloween 81 105 80 0
Tree Lighting 300 200 150 200
Letters From Santa 23 40 25 30
Breakfast w/Santa 296 400 287 350
I St. Patrick's Oay Celebration 4,000 7,000 9,000 7,500
Eggstravaganza 341 360 288 320
Flea Markets (vendors) 49 100 94 70
I SENIOR CENTER
Center Avg. Oaily Attendance 67/day 72/day 72/day 75/day
Meals (Lunch) 2,945 3,400 3,004 3,675
I Trips 163 160 104 160
Classes, Etc. 10,219 10,000 10,647 10,800
Special Events 1 ,430 1,200 900 900
LEISURE ENRICHMENT CLASSES
I Number Conducted 257 243 295 310
Participants 1,859 1,832 1,595 1,675
AQUA TICS
I Rec Swim 22,644 24,000 17,217 20,000
Lessons 2,037 1,800 1,551 1,800
I VOLUNTEER HOURS
Preschool 1,495 1,500 1,525 1,500
Youth Sports 936 977 1,080 1,080
Special Events 353 355 376 380
I Senior Center 4,102 4,050 4,487 4,560
Aquatics 1,375 1,500 619 1,030
I FACILITY USE PERMITS ISSUED
Shannon Center
Weekday 29 10 20 25
Weekend 46 47 59 60
I Continuous 52 61 43 52
Civic Center
Paid 29 28 39 40
I Unpaid. 212 183 225 225
Dublin Sports Grounds
City Use 1,425 hrs 1,619hrs 1,619hrs 1,700 hrs
I Continuous Use 4,318 hrs 3,683 hrs 3,785 hrs 3,800 hrs
Single Use 106 hrs 140 hrs 170 hrs 170 hrs
Total 5,849 hrs 5,442 hrs 5,574 hrs 5,670 hrs
I · Includes use by City or use scheduled by City on behalf of other entities (Le, Tri-Valley Community Fund, Sister
City Association, Fine Arts Foundation, etc,)
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I CURRENT
SERVICE
DESCRIPTION ACTUAL BUDGET ESTIMATED LEVEL
I 1994-95 1995-96 1995-96 1996-97
PERSONNEL SERVICES
Salaries, Full Time $ 287,863 $ 320,377 $ 299,590 $ 337,336
I Salaries, Part-Time 223,798 254,890 241,300 249,645
Salaries, Overtime 2,543 2,933 3,319 2,965
Retirement 38,535 44,700 42,107 43,619
I Group Insurance 35,772 42,503 40,480 43,366
Workers' Compensation 16,362 19,994 12,272 12,840
F,LCA - medi 5,797 6,580 6,135 6,631
F,I.CA -oasdi 13,884 14,570 13,872 14,294
I S.U.1. 133 0 0 0
TOTAL PERSONNEL SERVICES $ 624,687 $ 706,547 $ 659,075 $ 710,696
I SERVICES & SUPPLIES
Office Supplies $ 1,577 $ 1,807 $ 1,837 $ 3,830
Postage (Fund 001) 4,011 4,002 4,840 9,687
Postage DII (Fund 601) 4,363 4,502 3,567 0
I Copier Supplies 3,198 3,871 3,325 3,647
Operating Supplies 39,328 45,184 42,281 53,247
Advertising 1,109 1,542 1,308 1,530
I Printing & Binding (Fund 001) 2,661 2,959 4,922 10,405
Printing & Binding 011 (Fund 601) 7,094 7,200 5,122 0
Insurance 750 1 ,400 1,016 1,052
I Repairs & Maintenance 5,999 9,050 10,944 7,900
Rental & Leases 7,030 7,825 8,510 8,055
Books & Publications 168 160 137 165
Memberships & Dues 835 875 855 875
I Mileage/Auto Allowance 3,189 3,668 3,150 3,437
Travel, Conferences & Mtgs 1,683 4,710 4,450 4,390
Training 626 1,008 1,008 126
I Gas/Electric 56,916 58,076 59,765 57,245
Water/Sewer 15,202 16,825 16,220 16,970
Telephone 4,917 5,497 5,173 4,912
I Legal Notices 259 250 50 75
Professional Services 0 6,200 6,200 0
Internal Service Fund 1 0,320 12.324 12.324 11. 148
TOTAL SERVICES & SUPPLIES $ 171,235 $ 198,935 $ 197,004 $ 198,696
I
CONTRACT SERVICES
Recreation Administration $ 0 $ 0 $ 56 $ 0
I Playgrounds 3,645 4,545 2,900 4,813
Shannon 39,742 38,400 37,925 42,890
Preschool 598 460 460 432
I Teens 2,069 3,970 2,478 6,125
Adult Sports 22,113 20,802 17,825 17,402
Youth Sports 2,873 930 600 1,005
Special Events 3,005 4,515 4,443 3,907
I Senior Center 23,441 21,543 20,304 23,020
Recreational Instruction 32,827 31,720 27,270 28,635
Aquatics 25.244 24.750 24.830 24.530
I TOTAL CONTRACT SERVICES $ 155,557 $ 151,635 $ 139,091 $ 152,759
CAPITAL OUTLAY
I Improvements Not Buildings $ 0 $ 0 $ 1,868 $ 0
Furniture/Fixtures 1,781 10,210 9,209 3,450
Machinery & Equipment 6.234 2.665 7.585 11,524
TOTAL CAPITAL OUTLAY $ 8,015 $ 12,875 $ 18,662 $ 14,974
I ..:::ilitIIAq.:~pmm)t.:gQ~;r.::'::::::::::::::::::::::::::::::::::.:::.::.::..::.:.::..:.:...:.:::::::::.:::.:::1:.:I""~lg.:....:::~::...::...::.:.'::::::.:::::::::I~~j~l~tll::i:!..:...::...::..:..:.:...'..:..~~.~~~ll:g;:::::.:.:.:.::....:.:.:.:.:.:.:.:.:1I1gtttt~'.I~::::::::::!:.::::::
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
RECREATION 8040-8100
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
$ 27,323
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1
JOB
CLASSIFICATION
Parks &
Community
Services Oirector
Recreation
Supervisor
Recreation
Coordinator
Admin, Secretary
Office Asst II
Preschool
Instructor
General
(001 )
CUMULATIVE
TOTAL
$1,104,448
,5
1,5
3
1
1
.75
This Higher Service Level will fund a Recreation Supervisor for 20 hours per week who will provide
administrative support to the Parks and Community Services Director and pursue special projects for
the Department. This new position would assume some of the tasks currently being done by the
Director including oversight of park capital improvement projects and coordination of volunteer projects.
In addition, this position would assume the responsibility for tasks which are not currently being
accomplished due to lack of available staff time including compilation of statistical information on
department programs, oversight of the facility reservation system and development of a marketing
program to increase facility reservations, and development of fundraising strategies for the scholarship
program and special events,
Funding of this Higher Service Level will accomplish the following medium priority goal "Secure outside
funding and implement Recreation Department Fee Assistance Program". In addition, funding of the
Higher Service Level will enable the Parks and Community Services Director to accomplish high priority
Council goals, respond to development issues in a timely manner, and work on park implementation
issues related to Eastern Dublin,
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HIGHER
SERVICE
LEVEL 1
DESCRIPTION 1996-97
PERSONNEL SERVICES
Salaries, Full Time $ 16,982
Salaries, Part-Time 0
Salaries, Overtime 0
Retirement 2,060
Group Insurance 2,681
Workers' Compensation 354
F.I.CA ~ medi 246
F.LCA -oasdi 0
TOTAL PERSONNEL SERVICES $ 22,323
SERVICES & SUPPLIES
Office Supplies $ 0
Postage 0
Copier Supplies 0
Operating Supplies 0
Advertising 0
Printing & Binding 0
Insurance 0
Repairs & Maintenance 0
Rental & Leases 0
Books & Publications 0
Memberships & Dues 0
Mileage/Auto Allowance 0
Travel, Conferences & Mtgs 0
Training 0
Gas/Electric 0
Water/Sewer 0
Telephone 0
Legal Notices 0
Internal Service Fund 0
TOTAL SERVICES & SUPPLIES $ 0
CONTRACT SERVICES
Recreation Administration $ 0
Playgrounds 0
Shannon 0
Preschool 0
Teens 0
Adult Sports 0
Youth Sports 0
Special Events 0
Senior Center 0
Recreational Instruction 0
Aquatics 0
TOTAL CONTRACT SERVICES $ 0
CAPITAL OUTLAY
Furniture/Fixtures $ 1,790
Machinery & Equipment 3.210
TOTAL CAPITAL OUTLAY $ 5,000
;....r:ljtg:.lpIWllyfggim:......:..:...::..:.:.:.;..:.:::::.:.::::::.::..;.:..::l:...U.;....::..........:........:~:.......:.:.:.::.::.:.:.:~'..:..:.I.i:::-i7~lli..:.:...:.....::::::::::::..::.....:......:.::::::::::',
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-...........----.
.............. --.
.................
. . . . . . . . . . . . . . . . .
CUMULATIVE
TOTAL
1996-97
$ 354,318
249,645
2,965
45,679
46,047
13,194
6,877
14.294
$ 733,019
$ 3,830
9,687
3,647
53,247
1,530
10,405
1,052
7,900
8,055
165
875
3,437
4,390
126
57,245
16,970
4,912
75
11.148
$ 198,696
$ 0
4,813
42,890
432
6,125
17,402
1,005
3,907
23,020
28,635
24.530
$ 152,759
$ 5,240
14.734
$ 19,974
.:.,';::@~1:QlMlj,..:.........:..::::.:::.:.:.:.....~..
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COMMUNITY DEVELOPMENT
The Community Development Department is a newly created City Operating Department created by a
reorganization implemented as part of the 1995-96 Budget The Planning and Building Departments
were combined under one Department to enhance inter-departmental coordination and adequately
prepare the City for Development in Eastern Dublin, The new Department continues to be comprised of
both a Planning Division and a Building & Safety Division.
The Community Development Department is supervised by the Community Development Director. The
costs associated with this position as well as the Administrative Secretary previously assigned to
Planning have been allocated to the two divisions, The Planning Division staffing is comprised of the
following positions: .70 Community Development Director; 2 Senior Planners; 2 Associate Planners; 1,5
Assistant Planner/Zoning Investigators; ,70 Administrative Secretary 1,0 Secretary; and 1.0 Office
Assistant II. The Building Division is comprised of: .30 Community Development Director; 1,3
Administrative Secretary and 0,5 Contract Building Official and 1,5 Contract Inspectors,
The Department provides supervision and enforcement for the development process within the
community. This includes the development and recommendations of policies and regulations related to
the development process. The Planning Department is directly responsible for providing Staff support
for the following activities: preparation of updates and amendments to the General Plan; development of
Ordinances for consideration by the Planning Commission and the City Council; administration of the
California Environmental Quality Act (CEQA); processing of development applications; and
administration and enforcement of the City's Zoning and Property Maintenance Ordinances,
A five member Planning Commission, appointed by the Mayor with the approval of the City Council,
conducts reviews of development proposals and provides recommendations to the City Council. In
some cases, the Planning Commission has the ability to take the final action on an application, unless
appealed to the City Council. The Community Development Director serves as Staff to this Commission,
Building and Safety services are presently provided to the City under contract with the private firm of
Linhart Petersen & Powers. The services provided include: building inspection, construction plan
checking, and housing code enforcement activities.
The budget necessary to provide the Current Service Level for Fiscal Year 1996-97 is $1,100,188. This
represents a decrease of $55,124 or <4.8%> over the Fiscal Year 1995-96 estimated expenditures,
This decrease is primarily attributable to a reduction in the amount of contract professional services for
planning related studies (Le. General Plan Amendment Studies undertaken in Fiscal Year 1995/96 for
Schaefer Ranch and Trumark Homes) and the elimination of the Planning Director position. These
savings are partially offset by 1) full year cost of implementing 1995-96 performance pay adjustments;
2) a reorganization of support Staff in the Planning division which included: (a) Reclassification of an
Office Assistant II to Secretary to provide back-up assistance in taking Planning Commission and Zoning
Administrator Meeting Minutes; and (b) Elimination of the part-time intern and clerk-typist positions offset
by the addition of a full-time Office Assistant II; and 3) an increase in Building & Safety contract service
hours, It is estimated that an additional 1,000 hours of contract service hours will be required, This
increase is associated with increased residential and commercial development activity within the City {L
e., Hansen Hill {Warmington Homes);California Highlands (K&B Donlon Canyon); California Creekside
(K&B Santa Rita Property); and Trumark Homes residential developments and Tri-Valley Crossings
(Developers Diversified) commercial project).
One Higher Service Level is presented for City Council consideration. The Higher Service Level would
prOVide for a contract Consultant to complete a revised zoning ordinance, which is identified as a high
priority by the City Council. It is not recommended that this increment be included in the adopted
budget.
The total recommended Fiscal Year 1996-97 Budget is $1,100,188.
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The following schedule of Workload I Performance Measures identifies the activities to be undertaken by
the two divisions in Community Development with the Recommended Current Service Level Budget
PLANNING DIVISION
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICA TOR 1994-95 1995-96 1995-96 1996-97
ACUPNariance/SOR/ CUP &
Zoning Clearances Processed 93 121 102 122
Rezoning Applications Processed 1 4 1 4
Annexations Processed 1 0 0 1
General Plan Amendment Reports 1 3 1 2
Business License Reviews 555 535 467 500
Plan Check Zoning Approvals 146 155 376 400
Zoning/Property Maint Cases Closed 56 174 51 75
Development Agreements Processed 1 1 1 3
BUILDING & SAFETY DIVISION
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICA TOR 1994-95 1995.96 1995-96 1996-97
Building Valuation $9,089,988 $ 49,400,000 $ 16,024,743 $ 66,156,190
Permits Issued 739 850 758 561
Inspections 3,056 3,400 2,665 3,100
Dwelling Units Issued 44 13 13 211
Dwelling Units Finaled 0 0 0 200
Contract Cost $ 208,855 $ 245,000 $ 209,000 $ 255,000
Contract Cost Per Inspection $ 68,34 $ 72,06 $ 78.42 $ 82.25
The 1996-97 recommended current Service Level Budget includes funds to accomplish the objectives
listed below:
City Council Priority
High
High
High
High
High
Medium
Medium
Medium
High
High
3.
4,
5.
6,
7.
8.
9,
10,
Medium
Medium
11,
12.
Medium
13,
1996 GOALS
1,
2.
Carry out Eastern Dublin Implementation Program,
Complete Inclusionary Housing Ordinance & Housing
Implementation Program.
Santa Rita Property - General Plan & Specific Plan
Schaeffer Ranch General Plan Amendment & Annexation,
Adoption of County Hazardous Waste Management Plan
Housing Element Update,
Land Use Study for southern portion of Camp Parks
Develop Sign Ordinance Handout
Streamline Building Permit Process in key areas.
Review and update flood control ordinance and flood zone
program,
Update existing and develop new Building & Safety handouts.
Provide various seminars and workshops: one homeowner
improvement seminar; workshops on: Re-roofing; Heating & Air
Conditioning Equipment; and Pool & Spa Equipment; One seminar
on 1994 Uniform Codes and Dublin Municipal Ordinance.
Develop process for recovery of property from earthquake
damaged buildings,
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT - 9010-9020 CURRENT
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General (001 ) $1 ,098,91 3 $ 1 ,098,91 3 Comm Dev. Oirector 1 .0 1 .0
Vehicle 1 ,275 1 ,275 Senior Planner 2,0 2.0
Abatement (201 )
Associate Planner 2,0 2.0
Assistant Planner/
Zoning Investigator 1 .5 1 ,5
Admin. Secretary 2,0 2,0
Secretary 1 ,0 1 ,0
Office Asst II 1 ,0 1 .0
CONTRACT
Building Official 0,5 0.5
Building
Inspectors(3,120 hrs) 1 ,5 1 .5
:.}r.i~~~: ~ ~~ ~ ~ ~~ ~~ ~ f~1~~ ~ 1~~~~~~ ~j~~~~~~~~~~~~j~j~j~j;;[[~~~~~~~j~~~ ::::::f.:':.::}$.1:~n~Qa31::.:~:j :::::.:::::m::::::::$1.~1qq~1Itf::::: ::::mi~im:I::I:::::.:.: -.........."""""....- ::::::::::::::'.t#~I:::~:.:::~:.:f.:::f}.: ::.:.:.:.I:f:::t!.~~$:::m:::::i:::::::::::.:.:::::f
tf~m~~j~~j~~~~j~~~tjf1i~~:jm~;r~mm .....,
This budget provides funding to maintain the current level of Planning and Building & Safety services as
was previously shown by the separate Planning and BUilding & Safety Departments, A comparison of
the former divisions to the consolidated Community Development Department budget is shown below:
HISTORICAL COMPARISON BY DIVISION
(Planning & Building & Safety)
PLANNING
BUILOING & SAFETY
TOTAL COMMUNITY DEVELOPMENT
Actual
1994-95
$ 648,241
261.522
$ 909,763
Budget
1995-96
$ 890,848
304.219
$1,195,067
Estimated
1995-96
$ 857,202
267.303
$1,124,505
Current Service
Level 1996~97
$ 734,269
365.919
$1,100,188
The funding necessary in Fiscal Year 1996-97 to provide services in the Community Development
Department totals $ 1,100,188. A breakdown by division is shown below:
COMMUNITY DEVELOPMENT DEPARTMENT
1996-97 Current Service Level Budget By Division
Personnel Services
Services & Supplies
Contract Services
Capital
GRAND TOTAL
Plannin9
$ 582,528
143,061
4,000
4.680
$ 734,269
Building & Safety
$105,081
5,838
255,000
-0-
$ 365,919
TOTAL
Community Develooment
$ 687,609
148,899
259,000
4,680
$1,100,188
The cost of this Activity is partially offset by revenue, The Building & Safety division collects permit fees
which cover the cost of inspection, The timing of the receipt of the fees may differ from when the
services are performed, therefore it is difficult to state a net cost on an annual basis, The Planning
division costs are estimated to be offset in the amount of $173,150 in Zoning and Subdivision Fees and
$2,097 in Community Development Block Grant Funds (CDBG), The net cost for the Planning Activity in
Fiscal Year 1996-97 is $559,022. - 96 -
I CURRENT
ACTUAL BUDGET ESTIMATED SERVICE
I DESCRIPTION 1994-95 1995-96 1995-96 LEVEL 1996-97
PERSONNEL SERVICES
Salaries, Full Time (Planning) $ 370,540 $ 474,470 $ 432,348 $ 456,242
I Salaries, Full Time (Veh Abate Fund) 0 0 1,000 1,275
Salaries, Full Time (Bldg.) 38,857 42,600 41,410 84,747
Salaries, Part-Time (Planning) 14,856 31,758 22,243 0
Salaries, Overtime (Planning) 2,459 2,613 3,472 4,965
I Retirement (Planning) 49,134 65,969 56,813 55,925
Retirement (Bldg.) 5,175 5,604 5,470 10,330
Group Insurance (Planning) 41,674 52,126 45,977 49,154
I Group Insurance (Bldg.) 4,257 4,385 4,388 8,528
Workers' Compensation (Planning) 7,355 10,658 7,170 8,265
Workers' Compensation (Bldg.) 229 289 226 897
F,LC.A (Planning) 4,405 6,343 5,615 6,702
I F,I.C,A (Bldg.) 0 0 0 579
F,LCA - OASDI (Planning) 741 938 1.028 0
TOTAL PERSONNEL SERVICES $ 539,682 $ 697,753 $ 627,160 $ 687,609
I SERVICES & SUPPLIES
Office Supplies (Planning) $ 2,824 $ 2,710 $ 2,300 $ 2,600
Office Supplies (Bldg,) 292 300 600 500
I Postage (Planning) 2,340 2,330 2,590 2,800
Postage (Bldg,) 321 275 405 400
Copier Supplies (Planning) 1,397 2,080 1,900 2,000
I Copier Supplies (Bldg.) 159 315 200 300
Operating Supplies (Planning) 165 310 260 300
Operating Supplies (Bldg,) 5 50 50 50
Printing & Binding (Planning) 2,388 4,000 3,980 3,000
I Printing & Binding( Bldg,) 835 1,000 875 970
Repairs & Maintenance (Planning) 697 840 840 880
Books & Publications (Planning) 1,164 700 350 400
Books & Publications (Bldg,) 1,382 1,515 1 ,400 630
I Memberships & Dues (Planning) 302 475 900 1,132
Memberships & Dues (Bldg.) 521 645 630 630
Mileage/Auto Allowance (Planning) 2,892 5,045 3,100 3,300
I Mileage/Auto Allowance (Bldg.) 12 25 0 50
Travel, Conf & Mtgs (Planning) 4,516 7,250 5,400 6,025
Training (Planning) 1,158 2,180 1 ,700 2,000
Training (Bldg,) 190 160 160 0
I Legal Notices (Planning) 3,795 3,345 2,780 3,100
Legal Notices (Bldg.) 0 100 85 100
Professional Services (Planning) 121,055 185,445 227,290 103,400
I Filing Fees (Planning) 2,700 1,300 200 1,300
Internal Service Fund (Planning) 5,088 11,736 12,176 10,824
Internal Service Fund (Bldg,) 432 1.956 1.984 2,208
TOTAL SERVICES & SUPPLIES $ 156,630 $ 236,087 $ 272,155 $ 148,899
I CONTRACT SERVICES
AI Co Mortgage Cert Pgm (Planning) $ 4,000 $ 4,000 $ 4,000 $ 4,000
I Building Official & Inspection (Bldg,) 208.855 245.000 209.000 255.000
TOTAL CONTRACT SERVICES $ 212,855 $ 249,000 $ 213,000 $ 259,000
CAPITAL OUTLAY
I Furniture/Fixtures (Planning) $ 216 $ 11,807 $ 11,350 $ 2,180
Machinery & Equipment (Planning) 380 420 420 2,500
Machinery & Equipment (Bldg,) 0 0 420 0
I TOTAL CAPITAL OUTLAY $ 596 $ 12,227 $ 12,190 $ 4,680
']fQIAg..AGT!_..g~~1t..:.;...::..:::..:.:...:....:..:.:.:.~:::::::::::::. ::mf:$.::.~9';I~~:...:::.:.:.::.:...::.:::::.:j:~...fln:~,:!~~Ql7...'........:::..:..::::::.:::.:::la.a~$!Q~' :......:'.'..'::.j,..:~.~1:ijq;,!!::.:.:.:::::
...... .
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
JOB
CLASSIFICATION
Comm Dev, Director
Senior Planner
Associate Planner
Assistant Planner/
Zoning Investigator
Admin, Secretary
Secretary
Office Asst II
CONTRACT
Building Official
Building
Inspectors(3,120 hrs)
SERVICE LEVEL
HIGHER 1
(NOT RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.0
2.0
2.0
PROGRAM ACTIVITY
COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT - 9010-9020
COST BY FUND
FUND INCREMENT
TOTAL
General (001) $ 51,500
CUMULATIVE
TOTAL
$1,150,413
Vehicle
Abatement(201 )
1,275
1,5
2.0
1.0
1.0
0.5
:i"iq~il::}Hw::ur:rmw::':'}m :.:.:.: :m.:r:.:m$~~f:'$.QP:'
1.5
::::ti}HWi:1~~$:mir .' ""'"
This budget increment represents a higher service level to provide for a Consultant to prepare
comprehensive revisions to the Zoning Ordinance, The budgeted amount also provides for estimated
costs associated with printing the revised zoning code. A substantial percentage of the current zoning
codes are based upon the regulations imposed by Alameda County in 1982 at the time of the City of
Dublin incorporation. The City adopted the existing code by reference and has made various revisions
over the years. The Consultant would prepare a comprehensive revision of the code both to update
provisions to current standards as well as to have a cohesive document available when reviewing
planning applications.
The following goal will be accomplished by funding this Higher Service Level:
City Council
Priority
1996 GOALS
High
1,
Comprehensive Zoning Ordinance Revision
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HIGHER CUMULATIVE
SERVICE TOTAL
DESCRIPTION LEVEL 1 1996-97
PERSONNEL SERVICES
Salaries, Full Time (Planning) $ 0 $ 456,242
Salaries, Full Time (Veh Abate Fund) 0 1,275
Salaries, Full Time (Bldg.) 0 84,747
Salaries, Part-Time (Planning) 0 0
Salaries, Overtime (Planning) 0 4,965
Retirement (Planning) 0 55,925
Retirement (Bldg.) 0 10,330
Group Insurance (Planning) 0 49,154
Group Insurance (Bldg,) 0 8,528
Workers' Compensation (Planning) 0 8,265
Workers' Compensation (Bldg.) 0 897
F.I.C.A (Planning) 0 6,702
F.I.C,A (Bldg.) 0 579
F.I.CA. OASDI (Planning) 0 0
TOTAL PERSONNEL SERVICES $ 0 $ 687,609
SERVICES & SUPPLIES
Office Supplies (Planning) $ 0 $ 2,600
Office Supplies (Bldg.) 0 500
Postage (Planning) 0 2,800
Postage (Bldg,) 0 400
Copier Supplies (Planning) 0 2,000
Copier Supplies (Bldg,) 0 300
Operating Supplies (Planning) 0 300
Operating Supplies (Bldg,) 0 50
Printing & Binding (Planning) 1,500 4,500
Printing & Binding( Bldg,) 0 970
Repairs & Maintenance (Planning) 0 880
Books & Publications (Planning) 0 400
Books & Publications (Bldg.) 0 630
Memberships & Dues (Planning) 0 1,132
Memberships & Dues (Bldg.) 0 630
Mileage/Auto Allowance (Planning) 0 3,300
Mileage/Auto Allowance (Bldg.) 0 50
Travel, Conf & Mtgs (Planning) 0 6,025
Training (Planning) 0 2,000
Training (Bldg,) 0 0
Legal Notices (Planning). 0 3,100
Legal Notices (Bldg,) 0 100
Professional Services (Planning) 50,000 153,400
Filing Fees (Planning) 0 1,300
Internal Service Fund (Planning) 0 10,824
Internal Service Fund (Bldg.) 0 2.208
TOTAL SERVICES & SUPPLIES $ 51,500 $ 200,399
CONTRACT SERVICES
AI Co Mortgage Cert Pgm (Planning) $ 0 $ 4,000
Building Official & Inspection (Bldg.) 0 255.000
TOTAL CONTRACT SERVICES $ 0 $ 259,000
CAPITAL OUTLAY
Furniture/Fixtures (Planning) $ 0 $ 2,180
Machinery & Equipment (Planning) 0 2,500
Machinery & Equipment (Bldg.) 0 0
TOTAL CAPITAL OUTLAY $ 0 $ 4,680
::JtQTAf;EIQ]I_.:~fJ.$jj]::::.::::......~.:.....:..::...:.::},I::::::::::.:.,::::.....':}'::.:.'.,::..:::...::::.:::::::..:.::.:::.:...::.:.::::.:...}$,:....~..~..:::::~1~~QQ:.:::...:.'..:::.:...:j:...:.:.::::.:..................:.:.:..::.:r:..:.:.:..$.,~1.~1:;I~.::::::..:::::::::...:......:.:::::.::.:...:::.:.
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ENGINEERING
This activity provides funding for activities related to: traffic engineering and related programs; Storm
Water Pollution Control activities; inspection of Capital Projects; inspection of private development
facilities which will be dedicated to the City (Le. the development of new streets, sidewalks, etc.); review
of plans for subdivisions and private development; preparation of maps identifying parcels within the
community; and technical engineering support for Assessment Districts. These services are provided
using a combination of City employees and Contract Services.
The budget necessary to provide the Current Service Level for Fiscal year 1996-97 is $649,087. This
represents a 6.7% increase or $ 40,619 over estimated expenditures for Fiscal Year 1995-96, This
increase is primarily attributable to the following: 1) full year funding for the Assistant Civil Engineer,
which was vacant for approximately three months during Fiscal Year 1995-96; 2) Internal Service Fund
charges due to the purchase and installation of a Computer Aided Design (CAD) workstation;
3)increased services, supplies, and equipment associated with the full year operation of two inspection
vehicles purchased in Fiscal Year 1995-96; 4) Increased contract services costs associated with private
development plan checking and inspection services.
As noted in the Budget Detail, the portion of Engineering costs associated with CIP projects are shown
for information purposes only on these pages, The actual engineering costs are included in the Capital
Budget for each project.
It is anticipated that the personnel costs assigned to Capital Projects will increase from $ 65,577 in
Fiscal Year 1995-96 to $ 113,495 in Fiscal Year 1996-97, Since Capital Projects are funded primarily
from grants and funds other than the General Fund, this will have the effect of significantly reducing the
Engineering Budget's reliance on the General Fund. In addition to the personnel costs a proportionate
share of the vehicle operating charges are also assigned to the various projects.
The Engineering Department also offsets a portion of its expense through fees and charges. The
fOllowing Table shows the impact of these revenues on the net cost of providing Engineering Services.
NET COST OF ENGINEERING ACTIVITY
Estimated
1995-96
Fiscal Year
1996-97
Total Engineering General Fund
(Expense Not Allocated To A CIP)
$550,818
$ 547,425
Projected Revenues
Encroachment Permits
Plan Check/Inspection Fees
<$ 17,200>
<$400,000>
<$ 11 ,400>
<$495,000>
Net General Fund Cost
$ 41,025
$ 133,618
The total recommended Fiscal Year 1996-97 Current Service Level Budget is $649,087.
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
COMMUNITY DEVELOPMENT
ACTIVITY
ENGINEERING - 9030
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
COST BY FUND
FUND- INCREMENT
TOTAL
General (001) $ 547,425
Gas Tax (206) 6,000
JOB
CLASSIFICATION
CITY"'-
Sr. Civil Engineer
Public Works
Inspector
CUMULATIVE
TOTAL
$ 547,425
6,000
1
1
2
2
NPDES (222) 92,102
Assessment
Dist #710 2,100
Assessment
Dist #711 630
Assessment
Dist #713 830
92,102
Asst Civil Engineer
1
1
2,100
630
830
./mQ~iF}I./r:::::.:.:::::::ttI' :::.:.:::.:I$::'~~111:::.:.//:.: tl//::/:"4.$~III:::::::::::::::::::::::: IT.i.mr.: ::I://"'::::::',::::::::}::.:.r:.//::: }::::::.:.':I'/::/::::::I:::/:::.i::::::::::t:::.:!:.:.:.t:. ::::::tt:}}:/:.:!::::'::j:.m::.:t.t:.:II
This budget provides funding for the current level of service, This budget funds the necessary services,
supplies, and improvements necessary to support the Engineering Division.
'"
The following legend provides descriptive information on the special funds:
Assessment Dist. #71 0
Assessment Dist #711
Assessment Dist #713
NPDES #222
Citywide Street Lighting
Landscaping Assessment District (Stagecoach Rd)
Landscape Assessment District (Villages/Dougherty Rd)
National Pollution Discharge Elimination System
(Stormwater Pollution Control Program)
'It'lt 100% of the costs for the City Personnel involved with this activity are reflected on the
following page for information only. It is anticipated that only a portion of the Staff time
will be charged to this account and the remainder will be charged to various capital
projects.
During fiscal Year 1996-97, Staff anticipates that the following goals and objectives will be
accomplished under the Current Service Level:
1996 GOALS
City Council
Priority
Medium
1.
Update and expand the Standard Street Improvement Details (Street Lights,
decorative parking, medians, and landscaping).
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CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1994~95 1995-96 1995-96 1996-97
PERSONNEL SERVICES
Salaries, Full Time $ 172,253 $ 274,138 $ 215,936 $ 245,591
Salaries, Overtime 1,903 23,145 30,840 24,462
Retirement 23,600 23,642 28,508 29,978
Group Insurance 22,502 22,141 25,129 27,056
Workers' Compensation 4,935 5,966 4,969 5,497
F.I.C.A 2.606 3.000 3.578 3.916
TOTAL PERSONNEL SERVICES $ 227,799 $ 352,032 $ 308,960 $ 336,500
SERVICES & SUPPLIES
Office Supplies $ 874 $ 1,300 $ 950 $ 900
Postage 0 1,190 663 490
Operating Supplies 992 520 699 3,460
Communications 1,183 1,500 1,750 1,850
Printing & Binding 1,147 3,000 800 1,500
Books & Publications 147 350 95 150
Memberships & Oues 151 155 154 160
Mileage/Auto Allowance 6,533 3,555 2,133 2,760
Travel, Conferences & Mtgs 878 930 530 750
Training 425 950 670 950
Small Tools 185 300 0 300
Legal Notices 767 1 ,445 1,373 1 ,485
Professional Services 0 1,000 0 0
Internal Service Fund 816 1,776 1,840 9,320
ISF Charge - Vehicle 0 5.370 5.150 5.776
TOTAL SERVICES & SUPPLIES $ 14,098 $ 23,341 $ 16,807 $ 29,851
CONTRACT SERVICES
Contract Services General $ 64,033 $ 81,386 $ 45,934 $ 62,136
General Engineering Services 26,389 5,000 30,154 25,000
General Traffic Engineering 32,918 25,500 31,000 36,000
Inspect Private Oevelopment 59,946 223,500 210,000 270,000
Assessment District Engr 2,865 3,000 2.715 3.000
TOTAL CONTRACT SERVICES $ 186,151 $ 338,386 $ 319,803 $ 396,136
CAPITAL OUTLAY
Furniture/Fixtures $ 1,752 $ 600 $ 383 $ 0
Machinery & Equipment 0 29.200 29.374 1.520
TOTAL CAPITAL OUTLAY $ 1,752 $ 29,800 $ 29,757 $ 1,520
.':'tg1'lg'l!tlRm't.~!~!::.:::..:..........:.:.....:.:::.:.::::....:...:.:.:.:.:.:.:....::..:..:.:..::...:.:1:.:::.:!~~~~~~.:*.,.~..:::j:.:::.:::::::~:.::I::::~R~I.~~.J~j.:...:.:::..:...:..:::....::I]~~~~~;H!l.:..::...:.:...:::.:::::::{,::::.:..:~'!~9pt1~U:::.,
(1) The total expenses for Fiscal Year 1994-95 were actually $381,282. Approximately $ 48,518 are costs related to various capital
projects, These costs are shown for information only.
(2) The Revised Budget for Fiscal Year 1995-96 was actually $652,092. Approximately $ 91,467 are costs related to various capital
projects. These costs are shown for information only.
(3) The estimated costs for Fiscal Year 1995-96 are actually $608,468. Approximately $66,859 are costs related to various capital
projects. These costs are shown for information only.
(4) The estimated costs for Fiscal Year 1996.97 are actually $649,087. Approximately $114,920 are costs related to various capital
projects. These costs are shown for information only.
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ECONOMIC DEVELOPMENT
The purpose of this activity is to enhance and maintain the City's economic base through programs and
activities which focus on business promotion and retention, The goal of this effort also includes
addressing issues related to the revitalization of areas in decline in order to protect the competitiveness
of our local economy,
The budget for Economic Development activities for Fiscal Year 1995-96 was $103,508, It is estimated
that the City will spend approximately $101,936 in Fiscal Year 1995-96 The budget necessary to
provide the Current Service Level for Fiscal Year 1996~97 is $104,296, This represents an increase
over the estimated 1995-96 expenditures of $2,360 (2.4%),
Economic Development activities contained in the Fiscal Year 1996-97 budget include preparing and
distributing an economic development newsletter and various business marketing materials; attendance
at an economic development conference; continued participation in the Alameda County Economic
Development Program; and membership in CALED, a statewide professional organization of economic
development representatives and resources.
Two Higher Service Levels are also identified in the 1996-97 budget. Higher Service Level 1 includes
funding for development of a Dublin Buyers Guide to promote goods and services available in Dublin to
both businesses and consumers, The cost associated with this increment is $2,700, This Higher
Service Level is recommended for inclusion in the 1996-97 budget. Higher Service Level 2 includes
funding for membership in the Tri-Valley Visitor's Convention Bureau, The cost associated with this
increment is $9,000. Due to the anticipated increase in future costs, proliferation of economic
development entities, and limited benefits associated with this program, this Higher Service Level is not
recommended,
The recommended Fiscal Year 1996~97 Budget including Higher Service Level 1 is $106,996,
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PROGRAM
COMMUNITY DEVELOPMENT
COST BY FUND
FUND INCREMENT
TOTAL
General $ 104,296
(001 )
CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
ACTIVITY
ECONOMIC DEVELOPMENT. 9040
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1 1
CUMULATIVE
TOTAL
$ 104,296
JOB
CLASSIFICATION
Econ Development
Manager
:Hmai~::HHH':: ::::::::.:::::}} .:'.SH:......'.P4;l$)'...:..:..:.:.:..}j'j::i .:::$..H:::d.Q.i~$ .......:::::::.:.::.. ,mmm'.:H:}}}}:::.:'
....n............
...'..."....."."..,......-.........
.................
___u__...........
..___.n_..."."
..................
This increment provides funding to maintain the current level of service of those programs and
activities included in the Economic Development budget. Activities included in the Current Service
Level budget include funding for the Economic Development Manager position; services and supplies
necessary to support the economic development functions; and continued participation in the Alameda
County Economic Development Program and in CALED.
During Fiscal Year 1996-97, Staff anticipates that the following goals and objectives will be
accomplished under the Current Service Level:
City Council
Priority
High 1,
High 2,
High 3,
High 4.
High 5.
High 6,
High 7.
1996 GOALS
Continue business attraction program by contacting 20 outside
companies per month.
Prepare a quarterly update to the building and land inventory data base,
Contact 300 businesses as part of the City's Business Retention
Program,
Concentrate on Dublin being the place to do business.
Develop promotional brochure for Eastern Dublin non-residential
development.
Locate site for "Welcome to Dublin" sign in western part of the City.
Prepare a cost/benefit report on the Tri-Valley Visitor's Convention
Bureau.
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CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1994~95 1995-96 1995-96 1996-97
PERSONNEL SERVICES
Salaries, Full Time $ 35,693 $ 68,442 $.68,174 $ 69,598
Retirement 4,346 9,106 9,038 8,455
Group Insurance 3032 7,215 7,213 7,202
Workers' Compensation 185 464 372 380
F.LC,A 490 989 989 1.009
TOTAL PERSONNEL SERVICES $ 43,746 $ 86,216 $ 85,786 $ 86,644
SERVICES & SUPPLIES
Office Supplies $ 104 $ 200 $ 250 $ 250
Postage 100 1,570 1,561 1,300
Copier Supplies 2 50 270 270
Operating Supplies 61 100 105 100
Advertising 995 1,100 0 3,300
Printing & Binding 11,252 2,000 4,670 670
Books & Publications 35 200 190 150
Memberships & Dues 300 350 350 350
Mileage/Auto Allowance 910 2,400 1,200 1,500
Travel, Conferences & Mtgs 587 1,800 1,500 1,500
Training 114 500 0 1,000
Internal Service Fund 0 1.092 1.124 1.332
TOTAL SERVICES & SUPPLIES $ 14,460 $ 11,362 $ 11,220 $ 11,722
CONTRACT SERVICES
Contract Services General $ 4.730 $ 5.730 $ 4.730 $ 5.730
TOTAL CONTRACT SERVICES $ 4,730 $ 5,730 $ 4,730 $ 5,730
CAPITAL OUTLAY
Furniture/Fixtures $ 814 $ 200 $ 200 $ 200
Machinery & Equipment 0 0 0 0
TOTAL CAPITAL OUTLAY $ 814 $ 200 $ 200 $ 200
;:::m!.:4Sll~rnM:~~\t::~:':.:::...::::::::);:r.::::::;::.:::::::::.:::::::::::.::l:.:::.:::.::t~'TDjtD]:~n:.:.:::r:...:..::.:;:I):..!:g~!II:]::::::.:r:.:;.:.:.::..:.:.:.:.:.:.:I::;!jf!:~~g:.:.:.:::::.:::::::::::::.:;::::::.:;:::II:m\;ill::.;J::::::l:
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
COMMUNITY DEVELOPMENT
ACTIVITY
ECONOMIC DEVELOPMENT - 9040
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1
COST BY FUND
FUND INCREMENT
TOTAL
2,700
CUMULA liVE
TOTAL
$ 106,996
JOB
CLASSIFICATION
Econ Development
Manager
General
(001 )
$
:::nt~l:::. ........:.:.::::...':.:.:.:::::\ .:.:.::::@$:::::::,::,::::::::.:.:.::::~tllQ]:r:i: ::::::::}I.::1g$~IJ.$\i\\...::::::::m }T.I~,'..I:.:t::%m:::['::::....:.:::::.:n\}::::::::.:
:::l:.:.:::l:l:.lIl.::::::.:I1..:.::::..::.:%::::m:::.:m...:
This Higher Service Level finances development of a Dublin Buyers Guide to promote goods and
services available in Dublin to both businesses and consumers, The cost associated with this
increment is $2,700.
This budget increment will enable the City to meet the following goal previously established by the
City Council:
1996 GOALS
City Council
Priority
High
Develop a Dublin Buyers Guide to expose goods and services
available in Dublin to businesses and consumers,
This Higher Service Level is recommended,
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HIGHER
SERVICE
DESCRIPTION LEVEL 1
1996-97
PERSONNEL SERVICES
Salaries, Full Time $ 0
Retirement 0
Group Insurance 0
Workers' Compensation 0
F.I.CA 0
TOTAL PERSONNEL SERVICES $ 0
SERVICES & SUPPLIES
Office Supplies $ 0
Postage 700
Copier Services 0
Operating Supplies 0
Advertising 0
Printing & Binding 2,000
Books & Publications 0
Memberships & Dues 0
Mileage & Auto Allowance 0
Travel, Conferences & Meetings 0
Training 0
Internal Service Fund 0
TOTAL SERVICES & SUPPLIES $ 2,700
TOTAL CONTRACT SERVICES $ 0
CAPITAL OUTLAY
Furniture/Fixtures $ 0
Machinery & Equipment 0
TOTAL CAPITAL OUTLAY $ 0
CUMULATIVE
TOTAL
1996~97
$ 69,598
8,455
7,202
380
1.009
$ 86,644
$ 250
2,000
270
100
3,300
2,670
150
350
1,500
1,500
1,000
1.332
$ 14,422
$ 5,730
$ 200
o
$ 200
::::..i:t!I~J"11J.M"1tt!!~m.:I.:.:::.:.:':'::::::.j:.:.::..:::::::::::M:::;:M:;:::.:.:.:.:.:.:.:.:.:.:.:.....:::.:;.:::.:::.j::.::::.:.:::.'::~..:.:.,:;;.::....I::::::::::;:.::::i.~~!:q,,:.:.::;.:..:..::.:..:.::::::...:.:::::.:.:::.:.:::.:::::::::.::.::.:;.:.:.:.;;:.:.:...:...:.....:...;:.:.;IIj..:!:!"~!I"::::::::::..:.:::.::::::..:;...I:.:...
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
COMMUNITY DEVELOPMENT
ACTIVITY
ECONOMIC DEVELOPMENT ~ 9040
SERVICE LEVEL
HIGHER 2
(NOT RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULA TIVE
TOTAL TOTAL
1
COST BY FUND
FUND INCREMENT
TOTAL
General $ 9,000
(001)
CUMULATIVE
TOTAL
$ 115,996
JOB
CLASSIFICATION
Econ Development
Manager
:::"m.il:}::}.:.:.:.::{:~:::.:??? ::::lj.:::.{{$.iQQ.P::::.:??j'j:}j'jmf~ .~.$:::.:::11~~ufi??::::::{'::::~:::::: :[~mm[:.{:.j.:.:.:.:.:.:.{{~::m::{:::.::j. ~:~.::? {{['::'.::{[':.:.:.{::{::{:::l::.j?::::.:.:.:.~.:.:.{:.
This Higher Service Level includes funding for membership in the Tri-Valley Visitor's Convention Bureau.
The cost associated with this increment is $9,000,
This budget increment will enable the City to meet the following goal previously identified by the City
Council.
1996 GOALS
City Council
Priority
High
Participation in the Tri-Valley Visitor's Convention Bureau.
Staff has conducted a cost/benefit analysis regarding participation in the Tri-Valley Visitor's Convention
Bureau, Membership in this program would appear to benefit communities which feature major tourist
attractions, destination resorts, large indoor convention space, golf courses, wineries and other major
tourist attractions. Currently, the City of Dublin does not feature such amenities. Also, Staff anticipates
that Dublin's share of the program would more than double in 1997-98. Due to the cost and limited
benefits associated with this budget increment, it is not recommended that this Higher Service Level 2
be funded at this time,
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HIGHER
SERVICE
DESCRIPTION LEVEL 2
1996-97
PERSONNEL SERVICES
Salaries, Full Time $ 0
Retirement 0
Group Insurance 0
Workers' Compensation 0
F.I.CA 0
TOTAL PERSONNEL SERVICES $ 0
SERVICES & SUPPLIES
Office Supplies $ 0
Postage 0
Copier Services 0
Operating Supplies 0
Advertising 0
Printing & Binding 0
Books & Publications 0
Memberships & Dues 0
Mileage & Auto Allowance 0
Travel, Conferences & Meetings 0
Training 0
Internal Service Fund 0
TOTAL SERVICES & SUPPLIES $ 0
TOTAL CONTRACT SERVICES $ 9,000
CAPITAL OUTLAY
Furniture/Fixtures $ 0
Machinery & Equipment 0
TOTAL CAPITAL OUTLAY $ 0
CUMULATIVE
TOTAL
1996-97
$ 69,598
8,455
7,202
380
1.009
$ 86,644
$ 250
2,000
270
100
3,300
2,670
150
350
1,500
1,500
1,000
1.332
$ 14,422
$ 14,730
$ 200
o
$ 200
:MI!!@;.:IBD:..I:II1i.l::..:.:.:::.:::;::@\.:.........::m::.:..:.........:...:.:;...:.::::::::..::::..:.:::::.:.:..::.:.:::::'.:'.:::::..:I.:.::::::.:"~.::'::.'.:.:::...:::I~m"mKrffi....:...:.:.:.:.:.:.:]:.:.:.:.:.:.::::..:.:..::::..t....:::::::,:'::..:~.:.:...:.~.~:~~g~.:.::l.:::.:..::...:.::..:.....:.:::.:.:.:::;:
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DUBLIN INFORMATION. INC.
Enterprise funds are used to account for operations, similar to a private business enterprise. Dublin
Information, Inc. (011) is a non-profit corporation used by the City to finance the Dublin Civic Center and
to publish and distribute publications of general community interest Reporting these activities through
an Enterprise Fund allows the City Council to periodically review revenues, expenses and/or net income.
This activity is shown for informational purposes only.
Public Information Activities
Dublin Information, lnc, (011) was involved in the printing and distribution of numerous brochures and
other public information documents. This included publications associated with the following activities:
Recreation, Senior Center and Disaster Preparedness, In the final quarter of Fiscal Year 1995/96 the
United States Postal Service made a determination that Dublin Information Inc., was not entitled to the
non-profit discount Therefore, the expenditures for associated printing and postage activities as part of
Dublin Information lnc, operations were discontinued, These activities are included in the operating
budgets of the affected departments.
Debt Service/Civic Center Activities
The City originally financed the acquisition and development of the Civic Center complex uSing
Certificates of Participation (COP's) in a lease financing, This financing method results in the sale of tax-
exempt certificates to investors, The Civic Center complex is owned by Oil, and the City makes annual
lease payments to a Trustee, The "lease payments" are then used by the Trustee to make principal and
interest payments to the holders of the COP's. Once all of the principal is repaid, the title to the project
will revert to the City.
The City originally issued $11,968,000 in COP's in 1985-86. These Certificates were refinanced in
Fiscal Year 1987-88 with an issue of $17,230,000. This reduced the interest rate on the original issue
and provided additional funds needed for the Civic Center project. A portion of the proceeds were set
aside in an irrevocable escrow account to make all debt service payments on the 1985 issue, In 1996,
the final payment was made on the 1985 COP's and the securities were fully repaid,
In June of 1993, the City issued COP's for a third time. This refinanced the 1988 issue with a
$18,525,000 COP issue. This transaction was undertaken to reduce the interest cost on the outstanding
COP's, The savings of over $600,000 were structured to occur in the first five years of the new issue.
The term of the 1993 issue provides for all payments to be made by the year 2010, which is identical to
the issue it replaced, The COP's may be prepaid without a premium beginning in February, 1999.
The City is legally required to budget the gross debt service payment. For Fiscal Year 1996-97, the
principal and interest components total $1,589,319, In addition to the debt service payments, the City
makes a contribution to the Reserve Fund, held by the Trustee, This contribution represents the pro-
rata amortization of a premium paid on the primary investment within the Reserve fund. By making pro-
rata contributions to the Reserve Fund it will assure that funds are available to the Trustee, as required
by the terms of the financing documents, The interest earnings on the Reserve Fund are estimated at
$105,070 for Fiscal Year 1996-97. This income will offset a portion of the Lease Payment and
Contribution to the Reserve Fund, resulting in a net debt service payment of $1,496,915. The actual
lease payment by the City is budgeted in the Building Management Activity (1050). Dublin Information,
Inc. also incurs incidental costs associated with the financing, related to Trustee Services and Arbitrage
Calculation Reports. These services are budgeted in the Administrative Services Activity. Incidental
expenses related to property tax assessments and corporation filing fees are projected to be $20 in
Fiscal Year 1996-97.
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
ENTERPRISE FUND
ACTIVITY
DUBLIN INFORMATION INC
COST BY FUND
FUND INCREMENT CUMULATIVE
TOTAL TOTAL
Enterprise $ 1,601,985 $ 1,601,985 FOR INFORMATIONAL PURPOSES ONLY. ALL
Fund SERVICES & SUPPLIES & CONTRACT SERVICES
ARE SHOWN IN OPERATING BUOGETS AS NOTED,
f:TQtiJ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~~j~~~~~~~~~%/{i~~~ }$.::'.~(i91:~II~::::::':':::::::::::""\ rs.m1'i6.Q1.~gi:....}:::H::H.:::::
.. ...............
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Postage (1040-41 Admin Sves)
Postage (2050 Disaster Prep)
Postage (8040 Ree)
Postage (8080 Sr Center)
Printing & Binding (1040-41 Admin
Sves)
Printing & Binding (2050 Dis Prep)
Printing & Binding (8040 Ree)
Filing Fees (Non-Departmental)
Property Tax (Non-Departmental)
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
TrusteelDebt Service Reports
(1040 Admin Sves)
TOTAL CONTRACT SERVICES
DEBT SERVICE
Interest *
Principal **
Contribution To Reserve Fund***
TOTAL DEBT SERVICE
ACTUAL
1994~95
BUDGET
1995-96
ESTIMATED
1995-96
RECOMMENDED
1996-97
$ 0
$ 0
$
$
o
o
$ 85
o
3,943
420
o
$ 345
700
4,040
462
1,000
$
o
631
3,307
260
o
$
o
o
o
o
o
o
7,094
5
13
$ 11,560
525
7,200
5
20
$ 14,297
716
5,122
5
20
10,061
o
o
5
15
20
$
$
$ 7.261 $ 3.500 $ 6.450 $ 4.365
$ 7,261 $ 3,500 $ 6,450 $ 4,365
$ 908,744 $ 886,814 $ 886,814 $ 859,319
645,000 705,000 705,000 730,000
12.666 12.666 12.666 12.666
$ 1,566,410 $ 1,604,480 $ 1,604,480 $ 1,601,985
::mg]A~.:llmgy::99~T::...:........:...::.:.:.....:...:.?:i:::'.',:m.~,::.'~ij.;~~~.:.:::.::....::.::.:.:."I::j:~~~I~~..L.::i...i.:.:..:.:..:~:..::j.~~l.p~tI1'::.'::.:.:.::::.:::..:::::::.:I.:1.~~@~~IQ:::.:::::::::....i.....:
For presentation purposes, the interest expense is shown based on the fiscal year paid. As an Enterprise Fund, the Year End
Financial records accrue interest expense and the figures will differ.
Actual principal payments are not shown in the Year End Financial Statements because they are capitalized at the end of the year.
The Reserve Fund is maintained by the Trustee for the benefit of bondholders. If it is not drawn upon the total amount is applied to
the final lease payment. The primary investment in this fund was a 5 year Treasury Note purchased at a premium. The premium
amount has been amortized over 5 years and each year the City makes additional contributions to the reserve fund. This will assure
that when the investment matures the Reserve Fund will contain the required monies.
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1996-97 CAPITAL BUDGET
GENERAL IMPROVEMENTS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1994-95 1995-96 1995-96 1996-97
Network Systems Upgrade $ 62,288 $ 45,000 $ 42,790 $ 12,200
Project
Police Evidence Records/ 1,974 13,349 13,349 0
Automation
Aerial Photography Project 2,448 37,515 28,835 8,680
Public Facility Impact Fee 7,119 11,006 8,506 8,500
Study(a)
Building Maintenance Assessment 0 6,700 6,700 0
Study
Civic Center Modification Oesign 0 25,000 0 25,000
Services (a)
Central Data Processing System 0 0 0 15,000
Upgrade
Civic Center Holiday Oecoration 0 0 0 5,000
Development Services Data 0 0 0 40,100
Processing
Civic Center Building Exterior Wall 0 0 0 25,000
Sealing
Eastern Oublin Financing Plan (b) 0 0 0 75.000
.::.:~IT..ttPQ~.i...ll.jm.:.mn;mIMt:l.\tm;::.::III:..::.::..::::,I.,.:.:..::l,jlll~]:.:.:.:.@;%tm:la~l~ftf:I~Y.:.Mn;:.:.tl...:'RQ:~lgH1N:ltmIl:I:.j:]::gjmj,flW@jl@
FINANCING
General Fund (001)
Capital Project Fund (300)
$ 105,980
108,500
M.11mHI~...:...:::.:I~::[l':::':[:::::i:;i..:.MiltMIH;;:I:IUlfMIWlfMK1ii[jIi.:::::.1I'::.i.:.::mfifjMtillKmW1IHH.I:..'I:..i::.gU}l\1\WWiEYHUIII'[:.:.:.:.:::::I:i::::i:IJj~ll!lg;;I;:.
(a) These projects will require an interfund transfer in the amount of $27,500 from the General Fund to Capital
Projects Fund which would be repaid in the future from PUblic Facility Impact Fees on new development
(b) This project will require developer financing to proceed.
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1996-97 CAPITAL BUDGET
COMMUNITY IMPROVEMENT PROJECTS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1994-95 1995-96 1995.96 1996-97
Sidewalk Safety Repair/Handicap $ 64,119 $ 83,594 $ 79,466 $ 50,000
Ramps
Kaleidoscope Center 10,000 10,000 10,000 0
Improvements
Tri-Valley Haven Community 0 20,000 20,000 0
Service Building
Underground Utilities - Dublin Blvd 0 12,635 14,850 0
- 1-680 to w/o Clark Avenue
San Ramon Road Beautification 0 27,700 27,506 0
@ Amador Valley Blvd
Arroyo Vista Handicapped 0 0 0 21,910
Accessibility Renovations
1-580 Beautification Project - San 0 0 0 25,000
Ramon Off-Offramp
Silvergate Median Landscaping 0 0 0 85,600
San Ramon Road Landscape 0 0 0 36,000
Repair
Stagecoach Rd Assessment 0 0 0 10.000
District Landscape Upgrade
tmT#.,~.l:lmlt.:.:::.:l::.:.:':I1I...:.:~..':.1..::.::::.::......:.:;ili:~jff..;:...:..m.:.$.illiWt*il.,i.,'~~::':::::..::.....l.:.::...lH~I..~.I:~III:..ll:;rilil.....]..ml~:1.1".~I~IKl\l;\.:...:.n.:.:.,:,::::I.II.lij~~lj*.:::l.:::';'::'~.
FINANCING
General Fund (001)
Gas Tax Fund (206)
Community Development Block Grant (209)
Assessment District Fund (711)
$ 50,000
146,600
21,910
10.000
:~:::ffig;r.~U~]i1\111tmWm]ttfu)llWlmi!EmmI.:.;::;:::~ilim..;:mjEtr;_IWH;;:::.mm::;:.:m&~I;WiI3Emm..:.:..:;g::i.llIDIllMImmI.[.:'..::.}:I::.::::~:[gj~ljltmll::n
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Parks & Recreation Master Plan
Dublin Sports Grounds
Renovation
Heritage Center Renovation
Dublin Swim Center Oeck Repair
Shannon Center Floor Coverings
Replacement
Camp Parks Soccer Field
Mape Memorial Park Renovation
Shannon Center Window
Replacement
Dougherty Hills Park Slope Repair
Heritage Center Master Plan
Heritage Center Parking Lot
Oublin Swim Center Chlorine
System Replacement
Shannon Center Interior Painting
and Wallpaper
Old St. Raymond's Church Floor
Repairs
..:..ilJ.fA~4PQI[.'.:.;;:.::..::.::;11:..::.ii;~f::~m:.;::t.:::..:.:.:.:m;:::...:::;::::III:;:I:'::19ilil~:!:....::.rM;tillI.:.!:III.II~m}ml.:;;:::::;::It.II:;:'~~~I(~.::iY.].:.:.::.::I:::;t::.:":.:'::::~:;lmi~I,',9t{,::::.:.,.{,
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PROJECT TITLE
FINANCING
1996M97 CAPITAL BUDGET
PARKS
ACTUAL
1994-95
BUDGET
1995-96
ESTIMATED
1995-96
RECOMMENDED
1996-97
$
$ 0
200,986
$ 0
197,982
$
o
o
7,939
2,280
197,410
o
o
55,857
20,000
26,030
55,228
3,055
25,083
o
o
o
o
o
o
20,000
24,900
9,100
20,000
10,500
o
o
377,295
16,540
o
o
o
o
66,000
o
o
o
66,000
o
o
o
339,650
4,000
25,000
15,000
o
o
o
16,075
o
o
o
6.700
General Fund (001)
Community Oevelopment Block Grant Fund (209)
Park Dedication In-Lieu Fund (215)
$ 400,465
51,750
348,045
::;ltq;1!ll.gm.::.:::.tM::j:j.t:I:I::Eltl~;lI:.;;:.:.:.::::ill;m~2mWillillm]tHgImI]III.:.:::.:.;:::.:;;.t1't't:;mmt!&I.:I:::;mtllm:ltKE1IIi::::::::::')':::::.:.:::::.).:.:.i:.ii@@'JW"a~I~!:l:;;rM.::.
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PROJECT TITLE
Annual Street Overlay
Oougherty Road Improvements South
of SPRR
Dublin Blvd Improvements Donlon
Way to Village Parkway
Oowntown Traffic Impact Fee Study
Survey & Monuments
Street Light Acquisition
Traffic Signal Safety Upgrade Conflict
Monitors
Oougherty Road Improvements from
s/o Amador Valley Blvd to Houston
Place
Eastern Dublin Traffic Impact Fee
Study
Alamo Channel Bike Path Oublin Blvd
to Amador Valley Blvd.
Dublin Blvd Improvements Clark Ave
to Sierra Court
Traffic Signal Coordination Project
Eastern Dublin Arterial Plan Lines
New Street Parallel to and south of
Oublin Blvd
San Ramon Road Drainage Repair at
Shannon Park
San Ramon Road Orainage
Improvements at Caroline Court.-
1996-97 CAPITAL BUDGET
STREET PROJECTS
ACTUAL BUDGET
1994-95 1995-96
$ 121,394 $ 266,789
347,916 0
467,484 2,784,354
7,433 8,885
20,259 0
4,369 431,000
16,334 0
0 385,200
30,134 0
0 75,000
0 68,000
0 75,250
0 50,000
0 8,000
0 0
0 0
ESTIMATED RECOMMENDED
1995-96 1996-97
$ 266,789 $ 299,600
0 0
2,446,044 328,861
8,885 0
0 0
14,000 146,000
0 0
1,150 384,050
o
o
o
o
775
o
49,700
50,000
6,719
19,250
460,560
o
o
25,000
o
44.200
:mttgll~..~Q@lt:.:::::.....::::.........::::::.::::,::.I"d....:.::i..:......l:.~:..:.::::'::.L:.:.I..:.......::.:I.~.~~~i~ii;}.i::..i::.:i.:....~:.:.::::::;i4~~il~j7Q....,...:::::::.:::::.:.::..::I:::gIIJiijl.j:.::::::::::-:.:'.:.:::.:I::.~.~:tqf:~~I~:::.::..:~.:.:.~::.:.::':
FINANCING
$ 201,850
159,250
294,000
136,000
24,000
789,421
103.000
General Fund (001)
Gas Tax Fund (206)
ISTEA Fund (210)
Measure B Fund (217)
SB 300 Fund (220)
Capital Project Fund (300)
Street Lighting Assessment District
Fund (710)
~:.:::TQl'g;.:..:.:.:....::;:.:.:.:.:.[::::{:'::.'..:..{'.:::':::::::.::::.::::::::~::.:::.:.:...:..:::..::,.:..::.:::::.::,..'.::::,,:,:......t..~:..:..:;:.:::l:.:::::::::.:.L:':::.::::::.:::.:::..:~:...~.....~...:...:1:L).,:;.:::::'::::.:::::;:.::::::;;:;:i;:::::::::::::::,.::,::::::::.::.:.:....:.:...:i.:::;;:I.::,.:.,.::::I..:'.':,:::::':::::::::.::::.:......:.:.;.j::::I::'.~7~7~iij:::.:;f..;.,::....::::
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INTERNAL SERVICES
The Internal Services Fund was established to provide for a reserve to replace equipment when the
current inventory is used and no longer functional. Each department budgets within its own operating
budget for the amount of equipment usage based upon a predetermined rate. That charge to the
General Fund becomes income to the Internal Services Fund, offsetting its operating costs and
reserving funds for the future replacement of equipment. The fund is also used to facilitate on-going
maintenance and operation of equipment serviced by the fund; for example, gasoline, tires and other
operating costs for City vehicles are also captured within this fund.
The Auditors in accordance with governmental accounting procedures treat this activity as an Enterprise
Fund or a Proprietary Fund. As such, the Budget data is presented for informational purposes only.
Typically within this type of fund there will be fluctuations from any budget estimate. For example, if the
Police Vehicles log more miles than estimated fuel expense may be more than the estimate. These
costs are recovered from charges to the Department. Included in the Annual Financial Report prepared
by the Auditors is an analysis of the activities within the fund, including operating statements.
The estimated expenditures in Fiscal Year 1995/96 are $385,884. This includes an accounting charge
for depreciation of the vehicles and equipment. The original budget for this activity was $275,604 and
the Machinery & Equipment line item is estimated to exceed the budget by approximately $105,458.
The primary reason for the difference is due to a timing difference in the delivery of new Police Vehicles,
The original budget had assumed that an order for 5 new Police Patrol Vehicles would be placed in
Fiscal Year 1995/96, with delivery and payment occurring in Fiscal Year 1996/97. Ford Motor Company
advanced their order deadline for 1996 vehicles and the City accepted delivery in the last quarter of
Fiscal Year 1995/96. The cars will not be completely outfitted and in service until 1996/97.
The estimated budget for Fiscal Year 1996/97 is $288,082 including an accounting charge of $149,012
for depreciation. The Services and Supplies portion of the budget is $13,700 more than the estimated
cost for 1995/96. This represents a 23.5% increase. The increase is primarily related to increases in
vehicle maintenance costs. In Fiscal Year 1996-97, the charges to the Police Services budget for vehicle
operating and maintenance costs are based upon a charge of 22 cents per mile. This is an increase
from the $0.18 per mile rate charged in Fiscal Year 1995/96. The majority of the increased cost is
attributable to increased gasoline costs as well as the fact that Ford Motor Company discontinued a pre-
paid maintenance program used in prior years. This warranty handled routine wear and maintenance
items such as oil changes and brake replacements. The 1996/97 Budget also accommodates the full
year operating cost for two pick-up trucks used by Public Works for inspection activities,
The depreciation charges for vehicles are charged based on a monthly rate based upon the life of the
vehicle. Police vehicles are amortized over a three year period. The Public Works trucks are amortized
over an eight year period, Most computer PC workstations are amortized over four years and copier
equipment is over five years. The depreciation charges result in reserve funds to be used for a
replacement. The fund is also utilized for copier and data processing equipment maintenance
agreements,
The 1996-97 Internal Service Fund includes the following replacement projects: 1) the emergency
equipment and outfitting of five marked Police units to replace units purchased in 1992 and 1993; 2)
extended drive train warranties for the 5 police vehicles; 3) replacement of 8 386 Personal Computers
purchased in 1992; 4) replacement of three printers (Planning Department, Shannon Center, and Police
Evidence Room). The budget also provides an allowance for unscheduled replacement of up to 2
printers and 2 monitors,
This Budget activity is shown for informational purposes only.
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CITY OF DUBLIN
1996-97 PRELIMINARY BUDGET
PROGRAM
INTERNAL SERVICES
ACTIVITY
INTERNAL SERVICES
SERVICE LEVEL
N/A
COST BY FUND
FUND INCREMENT
TOTAL
Internal Svcs $288,082
PERSONNEL SUMMARY
JOB I INCREMENT T CUMULATIVE
CLASSIFICATION TOTAL I TOTAL
No City personnel are included in this activity.
CUMULATIVE
TOTAL
$288,082
"',?(*~~J :::\i'::::::}:jU/t \i$;~~~~Qa;)::) ... .:":):::::::::\$2lUM1'~:::::::f)\m
CURRENT
SERVICE
DESCRIPTION ACTUAL BUDGET ESTIMATED LEVEL
1994-95 1995-96 1995-96 1996-97
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 382 $ 550 $ 450 $ 500
Operating Supplies 24,031 28,926 29,955 37,060
Repairs & Maintenance 21,614 28,320 28,015 34,560
Filing Fees 19 0 0 0
TOTAL SERVICES & SUPPLIES $ 46,046 $ 57,796 $ 58,420 $ 72,120
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
MACHINERY & EQUIPMENT $ 57,665 $ 92,038 $ 197,496 $ 66,950
DEPRECIATION & REPLACEMENT $ 72,977 $ 125,770 $ 129,968 $ 149,012
::::t(g!I~::\I~g:::~~~1):::::::::::::::::::::::':::::j::::::::::::::::::::::::.:::::::::L:::::::::::I::::j!t:~~~~~:::::::'::::i::::;;:::::::::::::::::::I::~!~~~I:.:':'::::::::::::::::::::::::::::::I.:~~I~~~I.:H'::':::::::::::\:\::::;:::~:::::::::.g'I~~~~::\::::.:
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IMPROVEMENT ASSESSMENT DISTRICT
The Independent Auditors in the preparation of the Comprehensive Annual Financial Report show the
financial data related to servicing debt on Assessment District obligations as part of an Agency Fund.
An Agency Fund is used by the City to account for assets held by the City in a fiduciary capacity. These
funds carry out the specifications required by trust indentures, ordinance, or other regulations.
Revenues are collected and expenses made in accordance with these legal documents. This section of
the Budget has been presented for informational purposes.
In the case of the Assessment Districts the City has an obligation only to advance Reserve Funds
funded by the original issue and to initiate foreclosure in cases where payment of the assessment is
delinquent. The Auditors have suggested that the accounting of these funds be presented only for
informational purposes and not for the purpose of adopting a budget. An Assessment District is unique
in the fact that City funds are not at risk, and the City merely acts as a conduit to process the monies
collected. Funds collected from these Property Tax Assessments are forwarded to the Trustee.
DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT
This is a debt service fund, which makes payments on bonds issued to construct a portion of the Dublin
Boulevard Extension improvements. A total of $2,350,000 in bonds were originally issued on June
2,1992. As of July 1, 1996, a total principal amount of $2,208,000 remains outstanding. The current
debt service schedule provides for the full retirement of these bonds in the year 2012.
Each year the City requests that the County Tax collector place on the annual property tax bill an
amount necessary to pay the principal and interest. The Assessments are only levied on properties
within the Assessment District, which receive a benefit from the improvements. The Trustee also holds
a reserve fund, which can be called upon in the event of a default. If this never occurs the amount in
reserves will be applied to the final debt service payment. At the present time the City is not aware of
any parcels which are delinquent and all assessments levied have been paid.
A separate schedule has been included, which presents an estimate of financial activity for this fund in
Fiscal Year 1995-96 and Fiscal Year 1996-97.
As previously noted, this information is presented for informational purposes, since these activities are
not a direct obligation of the City of Dublin. Staff anticipates that sufficient monies will be available to
carry out the transactions required under the bond documents and applicable laws.
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I FOR INFORMA TIONAL PURPOSES ONLY
DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT
I SUMMARY OF ESTIMATED FINANCIAL ACTIVITY
Investments/
I Reserve Fund Cash Held by
Held by City for Bond
Trustee Payments Total
I tBEGINNING BALANCE @ 6/30/95 $ 122,904 $ 157,804 $ 280,7081
I ESTIMATED 1995-96 REVENUES
Estimated 1995-96 Assessments $ 0 $ 234,630 $ 234,630
I Estimated Interest 7,020 3,800 10,820
TOTAL ESTIMATED REVENUES $ 7,020 $ 238,430 $ 245,450
I ESTIMATED 1995-96 EXPENDITURES
Estimated Interest Expense $ 0 $ 164,585 $ 164,585
I Estimated Principal Payment 0 68,000 68,000
Estimated Bond Premium 0 0 0
I TOTAL ESTIMATED EXPENDITURES $ 0 $ 232,585 $ 232,585
JESTIMATED FUND BALANCE @ 6/30/96 $ 129,924 $ 163,649 $ 293,5731
I
I ESTIMATED 1996-97 REVENUES
Estimated 1996-97 Assessments $ 0 $ 234,630 $ 234,630
Interest 6,755 6,300 13,055
I TOTAL ESTIMATED REVENUES $ 6,755 $ 240,930 $ 247,685
I ESTIMATED 1996-97 EXPENDITURES
Interest Payment 9/2/96 $ 0 $ 81,315 $ 81,315
Interest Payment 3/2/97 0 79,155 79,155
I Principal Payment 9/2/96 0 72,000 72,000
TOTAL ESTIMATED EXPENDITURES $ 0 $ 232,470 $ 232,470
I IESTIMA TED FUND BALANCE @ 6/30/97 $ 136,679 $ 172,109 $ 308,7881
I
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DEPARTMENTAL SERVICE SUMMARIES
Since the Budget is prepared by Program, Staff has prepared the following Departmental Service Summaries
which reorganize the Operating Budget by responsible Department. The Departmental Service Summaries
describe those budget activities for which each Department is responsible, those discrete services which are
performed by each Department, the number of staff available within each Department to accomplish those
services and the total recommended budget, including funding sources, necessary to perform those services.
For the purpose of the summaries, funding sources have been classified as follows:
1. General Revenues (General Fund)
2. Department Revenues - Revenues generated by an individual department such as Building Permits,
Encroachment Permits, Business Licenses, Facility Use Fees and Charges for Service.
3. Restricted Funds - Revenues earmarked for a specific purpose or program such as Assessment
District Funds, State Gas Tax Funds, NPDES Funds and Vehicle Abatement Funds.
The total Recommended Operating Budget for Fiscal Year 1996-97 is $16,820,126. Of this amount,
$13,355,239 is funded from General Revenues, $1,968,533 is funded from Department Revenues and
$1,496,354 is funded from Restricted Funds.
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DEPARTMENT: ADMINISTRATIVE SERVICES
STAFFING:
Full Time City Employees
Contract Employees
8.00
.09
TOTAL
8.09
Budget Activities Directly Administered by this Department
FUNDING SOURCE
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY COST REVENUES REVENUES FUNDS
Administrative Services $ 610,725 $ 475,425 $ 135,300 $ 0
Building Management* 1,601,985 1,601,985 0 0
Insurance 133,550 130,586 2,964 0
Crossing Guards 43,000 43,000 0 0
Animal Control 180,286 176,286 4,000 0
Disaster Preparedness 32,785 32,785 0 0
Waste Management 742,135 0 0 742,135
Cable TV 33,916 33,916 0 0
TOTAL $ 3,378,382 $ 2,493,983 $ 142,264 $ 742,135
* Civic Center Lease Payment
SERVICES PROVIDED:
1. Personnel - CitylDougherty Regional Fire Authority (DRFA)
a. Wage/Benefit Administration (PERS Gov't Code 20000)
b. Recruitment
c. Workers' Compensation Administration
d. Maintain Personnel Records
e. Coordinate Training
1. Labor Relations
g. Disciplinary/Grievance Administration
h. DRFA Wellness Program
i. City Customer Service Program
2. Public Information
a. Press Liaison
b. City Newsletter
c. Civic Center Tours
d. Chamber Newsletter Articles
e. City Promotion/Recognition Programs
f. Speakers' Bureau
g. Civic Education Program
3. Legislative Analysis
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4.
5.
6.
Coordinate Charitable Fundraising Drives
Contract Service Administration
Finance
a. Accounts Receivable
b. Revenue Receipting
c. Payroll
d. Business Licenses
e. Financial Statements
1. Audit Work-up
g. Budget Support
h. Trustee Functions/Debt Services
i. Accounts Payable
j. Purchasing
k. Treasury Functions
I. Fixed Asset Management
m. Prepare Annual Reports
n. Respond to Requests from Other Departments
o. Parking Citation Administration
p. Franchise Administration (Garbage, Cable TV, Gas, Electric, etc)
7.
Data Processing
a. Training
b. IBM Support to Mainframe
c. Computer support to Operating Departments
8.
Insurance/Risk Management
a. Participate in ABAG Insurance Pool
b. Liability and Property Claims Administration
c. Review other insurance needs
d. Injury and Illness Prevention Program
9.
Crossing Guards
a. Oversee Contract for Crossing Guard Services
b. Complaint Investigation related to Crossing Guards
10.
Animal Control
a. Oversee Contract with Alameda County for Animal Control Services
b. Vicious Dog Investigation
c. Enforcement of City's Animal Related Ordinances
d. Animal Shelter Services
11.
Disaster Preparedness
a. Revise, update emergency plans
b. Develop/Implement Staff Training
c. Neighborhood Self-Help Emergency Preparedness Workshops
d. Conduct Disaster Simulation Exercises
e. Organize Emergency Operating Center
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13.
Waste Management
a. Review appropriateness of garbage rate increases
b. Implement waste reduction and diversion programs contained in the Source Reduction &
Recycling Element and Household Hazardous Waste Element
c. Administration of Mandatory Garbage Ordinance
d. Participate on County Solid Waste Management Authority
Community TV - Public Access Community Television
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DEPARTMENT: CITY COUNCIL
5T AFFING:
Councilmembers
5.0
TOTAL
5.0
Budget Activities Directly Administered by this Department:
FUNDING SOURCES
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY COST REVENUES REVENUES FUNDS
City Council $ 120,764 $ 120,764 $ 0 $ 0
Non-Departmental 110,020 110,020 0 0
TOTAL $ 230.784 $ 230.784 $ 0 $ 0
SERVICES PROVIDED:
1. Legislative oversight of the City
2. Participation in County/State Organizations (Alameda County Mayor's Conference, ABAG, League of
California Cities)
3. Community Promotions
a. Dublin Pride Week
b. St. Patrick's Day Celebration
c. Dublin Substance Abuse Council
d. Parent Education Program (P.E.P.)
4. Audit of City's Financial Records
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DEPARTMENT: CITY MANAGER'S OFFICE
STAFFING:
Full Time City Employees
4.0
TOTAL
4.0
Budget Activities Directly Administered by this Department:
TOTAL GENERAL
BUDGET ACTIVITY COST REVENUES
City Manager/City Clerk $ 297,973 $ 297,973
Elections 6,365 6,365
Economic Development 106,996 106,996
TOTAL $ 411,334 $ 411,334
SERVICES PROVIDED
FUNDING SOURCES
DEPARTMENT RESTRICTED
REVENUES FUNDS
$
o
o
o
$
o
o
o
$
o
$
o
1. City Clerk
a. Political Reform Act Administration
b. Elections Administration
c. Notary Public
d. Certification/Recordations
e. Records Management Program
f. Agendas, Minutes, Comprehensive Index
g. Ordinance Maintenance & Muni Code Updates
h. Law Library Maintenance
2. Administration/Clerical Support for City Council
3. AnnexationlDevelopment Negotiations
4. Annual Goals & Objectives Program
5. Coordinate Economic Development
a. Staff contact for County Economic Development Board Program
b. Staff support for Business Task Force: Special Programs; Traffic/Land Use/Circulation; Outdoor
Sales
c. Respond to site location requests for information
d. Prepare report on feasibility of a local economic development program
e. Business Attraction/Retention Programs
6. Complaint Investigation
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7.
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10.
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13.
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Financial Planning Budget/CIP Preparation
Ordinance Enforcement
Fire Authority Administration
Agenda Review and Development
Long Range Planning
Supervision/coordination of Operating Department Activities
Provide Council information and recommendations on policy issues, City activities, etc.
Represent City with other agencies, intergovernmental organizations, etc.
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DEPARTMENT: COMMUNITY DEVELOPMENT
STAFFING:
Full Time City Employees
Contract Employees
10.5
2.0
TOTAL
12.5
Budget Activities Directly Administered by this Department:
FUNDING SOURCES
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY COST REVENUES REVENUES FUNDS
Building & Safety $ 365,919 $ 0 $ 365,919 $ 0
Planning 734,269 559,022 173,150 2,097
TOTAL $ 1,100,188 $ 559,022 $ 539,069 $ 2,097
SERVICES PROVIDED:
1. Building & Safety
a. Plan Check
b. Building Inspection
c. Permit Issuance
d. Counter Availability
e. Business License Inspection
f. Homeowner Education Seminars
g. Housing Code Enforcement
2. Planning
a. Prepare and maintain Dublin General Plan, required elements, implementation programs,
amendments, updates
b. Prepare and maintain Specific Plans (Eastern Dublin; Downtown; San Ramon Road)
c. Implement Eastern Dublin Plans
1) Prepare and maintain Eastern Dublin monitoring system regarding implementation
programs and mitigation measures
2) Carry out planning related implementation programs (establish scenic corridor policies
and standards; consult with resource management agencies and similar programs)
d. Prepare Zoning Ordinance Amendment Studies and comprehensive revision
e. Process planning applications for private and public development proposals
1) Provide pre-application review and input on potential planning applications
2) Coordinate compliance with City planning and development goals and policies
3) Coordinate interagency review and processing
4) Coordinate compliance with the California Environmental Quality Act (CEQA) and the
National Environmental Policy Act (NEPA)
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5) Process tentative subdivision maps and park dedication requirements in compliance
with the Subdivision Map Act and City Subdivision Ordinance
f.
Prepare and maintain City demographic/Census information (population and housing estimates
and forecasts)
Monitor other agencies and meet with representatives regarding planning activities which may
directly impact the City.
1) ABAG
2) BART
3) East Bay Regional Parks District
4) Tri-Valley Council
5) Tri-Valley Transportation Council
6) Tri-Valley Affordable Housing Committee
7) Tri-Valley Planning Committee
8) DSRSD
9) Alameda County
10) Airport Land Use Commission
11) Zone 7
12) Contra Costa County
13) LAVTA
14) LAWMA
15) Pleasanton
16) Livermore
17) San Ramon
18) Dublin Unified School District
Provide Zoning Code and Property Maintenance Enforcement
1) Process Zoning Approval Plan Checks & Business License reviews
2) Investigate Complaints
3) Maintain Sign Inventory
4) Provide CUP Annual Review
5) Monitor compliance with Conditions of Approval
6) Provide home occupation inspections
Maintain Planning Records Management System
1) Street Address Filing System
2) Planning Records Data Base
3) Planning Library
4) Hearing Notices, Agendas, Staff Reports, Minutes, Correspondence
Coordinate CDBG Program and funding for City projects
Provide technical planning services to other departments and agencies
Provide public information to increase public understanding of City policies and programs
1) Public phone/counter information
2) Customer Satisfaction Survey
3) Provide information regarding housing assistance programs
4) Courtesy Newspaper Notices
Provide Staff support to Planning Commission
1) Prepare and maintain notices, agenda packets, and minutes
2) Prepare and present Staff Reports and recommendations
3) Provide follow-up to Planning Commission actions and directions
4) Provide training to Planning Commission
g.
h.
I.
j.
k.
I.
m.
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DEPARTMENT: FIRE
STAFFING: Provided by Dougherty Regional Fire Authority
Budget Activities Directly Administered by this Department.
FUNDING SOURCE
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY COST REVENUES REVENUES FUNDS
Fire Services $ 3,195,294 $ 3,115,294 $ 80,000 $ 0
TOTAL $ 3,195,294 $ 3,115,294 $ 80,000 $ 0
SERVICES PROVIDED:
1. Administration & Support
a. Overall Administration & Command
b. Communications
2. Fire Prevention
a. Review of new development & building projects for Fire Code Compliance
b. Fire Prevention inspections on existing properties
c. Fire Investigations
d. Community Safety Education
3. Operations & Training
a. Training of Employees for Fire Fighting
b. Training of Employees for emergency medical services
c. Responses to fire & other non-medical incidents
d. Emergency Medical Responses
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DEPARTMENT: LEGAL SERVICES
STAFFING: Various attorneys provide services to City under contract
Budget Activities Directly Administered by this Department
FUNDING SOURCES
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY COST REVENUES REVENUES FUNDS
Legal Services $ 154,181 $ 101,681 $ 52,500 $ 0
TOTAL $ 154,181 $ 101,681 $ 52,500 $ 0
SERVICES PROVIDED:
1. Dougherty Regional Fire Authority Legal Counsel
2. Litigation
3. General Legal Services
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DEPARTMENT: PARKS & COMMUNITY SERVICES
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STAFFING:
Full Time City Employees
Contract Employees
Part Time City Employees (Hours)
8.75
.29
29,488
TOTAL
9.04
(Hours) 29,488
Budget Activities Directly Administered by this Department
TOTAL GENERAL
BUDGET ACTIVITY COST REVENUES
Library Services $ 205,874 $ 205,874
Cultural Activities 12,500 12,500
Heritage Center 51 ,960 47,860
Dublin Cemetery 17,160 12,890
Parks & Community 1,104,448 617,818
Services
TOTAL $ 1,391,942 $ 896,942
SERVICES PROVIDED
FUNDING SOURCES
DEPARTMENT RESTRICTED
REVENUES FUNDS
$ 0
0
4,100
4,270
486,630
$ 495,000
$ 0
o
o
o
o
$ 0
1. Department Administration
a. Provide public information to increase awareness of Department programs and services
1) Quarterly Activities Brochure
2) Press Releases
3) Public Notices
4) Public phone/counter information
b. Provide Staff support to the following Commissions, Committees and Task Forces
1) Parks & Community Services Commission
2) East Bay Regional Park District Liaison Committee
3) Dublin Unified School District Liaison Committee
c. Coordinate facility scheduling for City and School District facilities
1 ) Civic Center
2) Shannon Center
3) School District fields and multi-use rooms
d. Coordinate planning of public park and recreational facilities
1) City projects
2) Joint City/School District projects
e. Implement Parks & Recreation Master Plan pOlicies
f. Oversee development of Parks Implementation Plan
g. Oversee Public Facilities Fee Program
h. Prepare statistical reports
1) Monthly Park Service Request Report
2) Quarterly Press Release Report
3) Quarterly Recreation Reports
i. Coordinate volunteer improvement projects at City park and recreational facilities
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2.
Provide Playground Programs for elementary school age youth
a. After School Recreation Program (3 sites)
b. Summer Playground Program (4 sites)
c. Camp Shannon Summer Day Camp
d. Winter Wonderland Holiday Camp
e. Y.E.S. Program (Youth in Service Volunteer Program)
1. Hire and supervise part-time program staff
g. Prepare program publicity and related reports
3.
Maintain & Operate Shannon Center
a. Oversee janitorial services staff and miscellaneous contractors
b. Coordinate minor repair/maintenance projects
c. Hire and supervise part-time building attendants
4.
Provide Preschool Programs
a. Shannon Center Preschool (3 classes/session - 3 sessions from September to June)
b. Tenderfoot Summer Day Camp
c. Hire and supervise part-time program staff
d. Prepare program publicity and related reports
5.
Provide Teen Programs
a. Noontime Recreation Program (2 days/week at Middle School)
b. Afterschool Recreation Program (5 days/week at Middle School)
c. Special Events (Friday Night Out activities, Pool Bashes, Trips, Etc.)
d. Hire and supervise part-time program staff
e. Prepare program publicity and related reports
f. Provide Staff support to the Teen Task Force
6.
Provide Adult Sports Programs
a. Sports Leagues (Basketball, Softball & Volleyball)
b. Open Gym - Basketball
c. Coordinate Dublin Sports Grounds scheduling
d. Hire and supervise part-time program staff
e. Oversee coritracts for sports officials
f. Prepare program publicity and related reports
7.
Provide Youth Sports Programs
a. Sports Leagues (Softball/T-ball and Basketball)
b. Sports Clinics and Camps
c. Hire and supervise part-time program staff
d. Prepare program publicity and related reports
e. Provide Staff support to the Youth Sports Liaison Committee
8.
Provide six city-wide Special Events
a. Citywide Flea Market
b. Water Carnival
c. Tree Lighting Ceremony
d. Breakfast with Santa
e. St. Patrick's Day Celebration
f. Easter Eggstravaganza
9.
Provide quarterly Leisure Enrichment Classes
a. Oversee contractual instructor agreements
b. Process class registration and instructor payments
c. Prepare class publicity and related reports
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10.
11.
Maintain and Operate Senior Center
a. Provide Senior Citizen Programs
1) Information and Referral
2) Meals Program (3 days per week)
3) Cooperative Services (Health Insurance and Counseling Advocacy Program, Legal
Assistance for Seniors)
4) Education and Recreation (classes, trips, special events, dances, etc.)
b. Oversee Volunteer Program
c. Hire and supervise part-time program staff
d. Prepare program publicity including monthly newsletter and flyers
e. Provide Staff support to Senior Center Advisory Committee
Maintain and Operate Dublin Swim Center
a. Provide Aquatics Programs
1) Spring and Summer Recreational Swimming
2) Instructional Programs
3) Specialty Programs (lap swimming, water aerobics, swim team, diving, etc.)
4) Jr. Lifeguard/Aid Programs
b. Coordinate scheduling of Dublin Swim Center (Pool Rentals)
c. Hire and supervise part-time program staff
d. Prepare program publicity and related reports
12.
Library Services
a. Oversee Contract with Alameda County Library for additional hours of library service at the
Dublin Library (14 hours/week)
b. Provide Staff support to City/County Library Liaison Committee
13.
Cultural Activities
a. Coordinate activities of Dublin Fine Arts Foundation
14.
Maintain and Operate Heritage Center
a. Provide historical programs and special events
b. Coordinate scheduling of Murray Schoolhouse and Old St. Raymond's Church
c. Coordinate burials at Dublin Cemetery
d. Maintain burial records at Dublin Cemetery
e. Oversee volunteer program
1. Provide Staff support to Heritage Center Advisory Committee
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DEPARTMENT: POLICE
STAFFING:
Full Time City Employees
Contract Employees
2.0
37.0
39.0
TOTAL
Budget Activities Directly Administered by this Department
FUNDING SOURCE
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY COST REVENUES REVENUES FUNDS
Police Services $ 4,080,304 $ 3,950,179 $ 124,400 $ 5,725
TOTAL $ 4,080,304 $ 3,950,179 $ 124,400 $ 5,725
SERVICES PROVIDED:
1. Patrol
2. Traffic Enforcement
3. Criminal Investigation
4. Special Investigations (NarcoticsNice)
5..- Juvenile Investigation
6. Crime Prevention
7. Public Office
8. Criminal Records
9. Process Criminal Evidence/Property
10. Process Parking Citations (Administrative Review)
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DEPARTMENT: PUBLIC WORKS
STAFFING:
Full Time City Employees
Contract Employees
7.00
10.98
TOTAL
17.98
Budget Activities Directly Administered by this Department
FUNDING SOURCES
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY COST REVENUES REVENUES FUNDS
Building Management * $ 321,500 $ 321,500 $ 0 $ 0
Traffic Signals/Street Lighting 239,896 0 0 239,896
Public Works Administration 328,896 296,887 24,000 8,009
Street Maintenance 318,410 114,150 5,300 198,960
Street Sweeping 75,600 0 0 75,600
Street Tree Maintenance 57,050 48,580 0 8,470
Street Landscape Mtnce. 313,410 199,610 0 113,800
Park Maintenance 573,668 573,868 0 0
Engineering 649,087 41 ,025 506,400 101,662
TOTAL $ 2,877,717 $ 1,595,620 $ 535,700 $ 746,397
* Excludes Civic Center Lease Payment
SERVICES PROVIDED
1. Building Management
a. Provide preventative maintenance repair, minor improvements & supervision of Building
Maintenance contractors for Civic Center, Corporation Yard, Senior Center, Shannon Center, &
Swim Center Bathhouse
b. Janitorial Service for Civic Center
c. Provides various BUilding Management Services including alarm service, pest control,
elevators, window cleaning, carpet cleaning, plant care, floor mats
d. Meeting Room Set-up
e. Provide for gas, electric, water, sewer and telephone service for Civic Center & Corporation
Yard
2. Traffic Signals & Lighting
a. Traffic Signal energy & maintenance
b. Street Light energy & maintenance
3. Public Works Administration
a. Administer/supervise Engineering & all maintenance activities
b. Process citizen complaints & requests for service
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I 4. Street Maintenance
a. Street Repair for overlay program
I b. Temporary/Emergency Street Repair
c. Street Repair for slurry seal
d. Drainage Maintenance
I e. Storm Patrol/Clean-up
f. Sign Repair/Maintenance
g. Striping/Marking
I h. Guardrail Repair
i. Right-of-Way Weed Control
j. Bike Path Maintenance
I k. Slurry Seal Program
5. Street Sweeping
I 6. Street Tree Maintenance
a. Tree Brush/cutting & trimming for privately owned trees in public R-O-W
I b. Tree Staking of City-owned trees
c. Pruning of City-owned trees
d. Tree watering/fertilizing non-irrigated street trees
I e. Tree removal/planting of City-owned trees
f. Contract spraying
I 7. Street Landscape Maintenance
a. Litter pick-up, trash can pick-up
b. Bedding Maintenance/weeding
I c. Turf Maintenance
d. Irrigation Maintenance
e. Paver Stone Maintenance
I f. Installation of HOliday Banners
g. Traffic Control for Community Events
h. Illegal Sign/hazards and Graffiti Removal
I i. Rodent Control
j. Leaf Clean-up
k. San Ramon Road banner installation
I I. Roadside weed clean-up
8. Park Maintenance
I a. Turf Maintenance
b. Tree Maintenance
c. Irrigation Maintenance
I d. Bedding MaintenancelWeed Control
e. Ballfield Maintenance
f. Playground Maintenance
I g. Litter Pick-up
h. Restroom Maintenance
i. Fountain Maintenance
I j. Maintenance of poolside equipment
k. Drainage Maintenance
I. Playcourt Maintenance
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8.
Park Maintenance Continued
m. Miscellaneous Maintenance
1) Gravel Paths
2) Lighting
3) Unimproved R-O-W
4) Sign Maintenance
5) Rodent Control
6) Community Events
7) City Directed Training
8) Striping/Marking
9) Deck Cleaning
10) Parking Lot Sweeping
11) Trash can pickup
9.
Engineering
a. Traffic Engineering
1) Speed Surveys
2) Development Impact Studies
3) Citizen/Council Traffic Safety Studies
b. Design & Implementation of Community Improvement and Street Capital Projects
c. Implementation of NPDES, Congestion Management Agency and other mandated programs
d. Engineering Plan Review and Checking
e. Inspection of private work in existing and future road rights-of way
1. City Mapping
g. Engineering for Assessment Districts
h. Attend and/or monitor the following agencies and committees:
1) Tri-Valley Transportation Council (TVTC) and Technical
Subcommittee of TVTC
2) Alameda County Transportation Advisory Committee (ACTAC)
3) Caltrans 1-580/1-680 Committee
4) Congestion Management Authority (CMA) and technical subcommittees
5) Alameda County Flood Control & Water Conservation District, Zone 7
6) Dublin San Ramon Services District (DSRSD)
7) Alameda County Transportation Authority (ACTA)
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