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HomeMy WebLinkAboutItem 4.01 Draft Minutes 09-17-1996 (2) .. . REGULAR MEETING - September 17 ~ 1996 A regular meeting of the Dublin City Council was held on Tuesday, September 17, . 1996, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:01p.m., by Mayor Houston. ..... ROLL CALL PRESENT: Councilmembers Burton, Howard, Moffatt and Mayor Houston. ABSENT: Councilmember Barnes ...................... PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. ....................... PROCLAMATION 7:02 p.m. 3.1 (610-50) Mayor Houston read a proclamation declaring the week of September 17-23, 1996 "Constitution Week" and urged all citizens to reflect on the many benefits of our Federal Constitution and the privileges and responsibilities of American citizenship. . Since.no one was p~esent to receive the Proclamation, Mayor Houston requested that ~. the CIty Clerk mall It to the requester. .A v' Youth Programs (610-05) 7:03 p.m. Mr. Anthony Del Conte, an 83 year old Dublin resident stated he is very disappointed with where our Country is going. We didn't have the problems we have today during depression time. It was a breeze. The problem is we are tying the hands of our children until they are 18. We shouldn't call them kids; kids are goats. We should pay attention to what childpen like to do when they are young. Retirement .age should still be 55. With people retiring later and later, when will kids get a chance? Even our communities could put our 16 year olds to work mowing the parks. They were the ones who used to build the parks. Our wages have gone up so sky high you can't do anything. Labor is too darn high. Mayor Houston asked if he had ideas of what we can do in Dublin. . crn" COUNCIL MINUTES VOLUME 15 - REGULAR MEETING September 17, 1996 PAGE 440 ITF.M NO. ~Lc -:-:/ Mr. Del Conte responded yes, we should have some policeman go to the schools. He remembers when Officer Bates went out to schools and helped form car clubs so they could get in groups and not be tempted to join gangs. Right now, they go home and . they can't go to work until they B:re 18, so what do they do? We have to get them · started on what they like. He has only a sixth grade education but did very well in his profession. Our boys and girls would love to go out and work. Get them going; get them working out in the fields. They get their learnings from school. There's no one home so how do we expect them to learn. Mom has to get them up to go to school and then she's tired from working like everyone else. How is she supposed to teach them anything? . Mayor Houston mentioned a later agenda item of adding a bicycle patrol officer and suggested that this might address some of Mr. Del Conte's concerns. ..... ............... CONSENT CALENDAR 7:10 p.m. On motion of em. Moffatt, seconded by Cm. Burton, and by unanimous vote (Cm. Barnes absent), the Council took the following actions: _ Approved (4.1) Minutes of Regular Meeting of September 3, 1996; Authorized (4.2 600-30) Staff to advertise Contract 96-07 Mape Memorial Park Renovations for bids; . . Received (4.3 590-40) a report on the Village Parkway/Wineberry Way Intersection; Adopted (4.4 720-40) RESOLUTION NO. 110.. 96 AMENDING THE BENEFIT PLAN (DENTAL RATES) Accepted (4.5 150-70) a gift of $63.75 from the Valley Volunteer Center representing the balance of pledges received by walkers in the Human Race to be used at the Dublin Senior Center; Authorized (4.6 810-60) of payment, not to exceed $1,000, to LDD to update the labels on multi-family recycling bins and approved the Budget Change Form; Authorized (4.8 660-40) the Mayor to send a letter in support of AB 2797 (Aquiar) allowing local agencies to retain growth on Property Tax Education Revenue Augmentation Funds beginning in 1997-98; crn" COUNCIL MINUTES VOLUME 15 REGULAR MEETING September 17, 1996 PAGE 441 .' Approved (4.9 330-50) Budget Changes for Fiscal Year 1995-96 and directed Staff to record the items in the Final Financial Report; . Approved (4.10 300-40) the Warrant Register in the amount of $199,946.05. Cm. Moffatt pulled Item 4.7 from the Consent Calendar for discussion and stated a great concern is that every year or so the Hansen Ranch people come back and want an amendment to their plan. This time they want to start selling houses before there is any creek work dqne or hiking trail or access road We have been working with these people since about 1989 and it is now 1997 and they are still wanting changes made. He stated he felt this was the last stra w; -d Community Development Director Peabody explained compelling reasons why the creek and trail improvements have not been done. Now that units are under constroction, Staff feels they can complete these requirements by next year and then they can proceed ahead for phase I and 21 units off Inspiration, but there won't be further approval until the improvements are in. There have been some problems with delays to the creek with actual alignment, etc., and City Council consideration for change. Mr. Peabody stated no work can be done between October IS and April 15 without permission of Fish & Game and if there are extenuating circumstances, they could lose the whole season for getting in and getting the work done. He assured the Council that this would not lessen the requirements. ',' ;".:. '.' . Cm. Moffatt stated they could build the first phase and sell them and then we have people there and then they will complain about the work not done on the creek and the trail and road This will cause a big hassle. Mr. Peabody stated we will require them to fence off the open space and creek areas but they sign it regarding future improvements and notify all homeowners that next spring there will be future constroction xcurring no later than October of 1997. It's important that they notice future homeowners with regard to what is planned :.:: " . . , . Cm. Burton stated he felt these people have taken their share of setbacks over the last few years and we haven't had any good buildings going up in town for quite sometime. Cm. Howard asked if any of the first phase of houses would be impacted by the upgrades. Mr. Peabody stated yes they will, but the creek will be fenced off and they will be able to view what's going to happen in the sales office. On motion of Cm. Burton, seconded by Cm. Howard, and by majority vote (Cm. Barnes absent and Cm. Moffatt opposed) the Council adopted (4.7 600-60) . Cl'rY COUNCIL MINUTES VOLUME 15 REGULAR MEETING September 17, 1996 PAGE 442 RESOLUTION NO. 111 - 96 APPROVING PA 96-035 AMENDMENT TO PA 91-099 HANSEN RANCH PROJECT DEVELOPMENT AGREEMENT AND AUTHORIZING MAYOR TO EXECUTE AMENDMENT . . REQUEST FOR WAIVER OF USE FEES FOR THE DUBLIN CIVIC CENTER BY THE LEAGUE OF WOMEN VOTERS & WOMEN'S CLUB OF DUBLIN 7:19 p.m. 5.1 (200-20) Parks & Community Services Director Lowart presented the Staff Report and advised that the League of Women Voters of Livermore-Amador Valley and the Women's Club of Dublin have requested that the fees be waived for the use of the Dublin Civic Center Council Cha:t:nbers. They wish to hold candidate forums for the November elections for the office of Mayor and Councilmembers (October 3), the Dublin School District Board of Directors (October 9) and the DSRSD Board of Directors (October 17). Ms. Lowart discussed the fee structure and stated if the City were to charge, the revenue generated would range from $180 to $270. In addition to the fees charged, a $200 refundable Security Deposit is required and groups must provide evidence of, liability insurance covering bodily injury and property damage at a minimum limit of $500,000 per occurrence. Ms. Lowart advised that City facilities were used for candidate forums in 1992 and . fees were assessed for each of the three forums held. Cm. Howard stated she would abstain as she is an officer of the Women's Club. Cm. Burton stated he felt the League of Women Voters has always been there to get some audience and some press and he felt this is a great way to recognize their contribution to the community. On motion of Cm. Burton,seconded by Cm. Moffatt, and by unanimous vote (Cm. Barnes absent and Cm. Howard abstain), the Council agreed to waive the fee for the use of the Council Chambers for the 3 candidate forums, and required the Security Deposit. ....H..H Crn' COUNCIL MINUTES VOLUME 15 REGULAR MEETING September 17, 1996 PAGE 443 . . LETTER FROM BOB F ASULKEY REQUESTING THAT THE CITY INVESTIGATE PARTICIPATION IN THE DUBLIN UNIFIED SCHOOL DISTRICT FIBER OPTICS PROJECT 7:22 p.m. 5.2 (1010-10) Administrative Assistant Honse presented the Staff Report. DUSD has expressed its intention to construct a fiber optics network to create high speed interactive communication links between its facilities. Dublin resident Bob Fasulkey has requested that the City Council direct Staff to investigate the possibility of City participation in the project. Mr. Honse discussed the cost and potential benefits. In conclusion, it was felt that at the present time, any benefit that could be derived by constructing a citywide fiber optics network would be marginal. At this time, these marginal benefits would not justify the expenditure of $90,000 to $100,000 and the ongoing maintenance responsibilities that would be required to participate in the DUSD project. Mr. Honse pointed out that the City may have rights to access the future TCI fiber optics network, scheduled for completion in December of 1997, per the existing franchise agreement. It is possible that those rights could be expanded, if necessary, when the current franchise agreement expires in 2001. Cm. Burton clarified that maybe we will have the option later on to lease from TCI. . Mr. Honse stated they indicated to him that they would be pleased to lease it to us if we have a need in the future. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, (Cm. Barnes absent), the Council accepted the report. .. PUBLIC HEARING - FORMATION OF LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA) AND LEVY OF ASSESSMENTS 7:28 p.m. 6.1 (360-20) Mayor Houston opened the public hearing. Public Works Director Thompson presented the Staff Report and advised that this assessment district would fund the maintenance of public landscape improvements in the County's Santa Rita Development Area. At this time, the Surplus Property Authority is the only property owner within the proposed area of assessment. As various properties are sold and developed, the new property owners would be assessed according to the formula set forth in the Engineer's Report. . CrN COUNCIL M.INUTES VOLUME 15 REGULAR MEETING September 17, 1996 PAGE 444 Mr. Thompson stated the estimated assessment for the 1997 -98 fiscal year is $39,411, or $460.40 per acre, based on 85.6 acres anticipated to be developed at that time. The ultimate assessment at buildout is estimated to be $317,756, or $710 per acre, based . on 447.6 acres, and based on 1996-97 unit costs. Mr. Thompson explained that the Engineer's Report further specifies that the maximum developed acre assessment will be increased annually by the percentage of increase of the Consumer Price Index (San Francisco Bay Area Urban Wage Earners), insofar as non-utility costs are concerned. Any actual increase in utility costs will also be passed on to the properties directly as part of the assessment. The Engineer's Report proposed a formula for calculating the assessment at buildout of the Santa Rita property. As such, once the initial assessment is levied, it will merely be necessary for the Council to annually determine the amount of the assessment by applying the formula. Mr. Thompson advised that ,this is the first of two required public hearings. Cm. Burton stated two items were on the agenda which are related, and asked how this is going to be any different than the resolution coming from the election. Ms. Silver stated Proposition 218 would add a new article to the State Constitution for requirements to levy annual assessments. Right now we must comply with the 1972 Act and we also have to comply with procedural requirements of the Brown Act related to public hearings and public meetings before we can take action on a proposed assessment district. Proposition 218 would add a third layer of requirements for certain types of assessments. The Surplus Property Owners have submitted a petition to th~ City requesting the formation and levying of assessments. If Proposition 218 passes, the City Council will not have to follow this third level each year when it levies the assessments. The second item later on the agenda relates to an agreement for deed assessments. -,' .' Cm. Burton stated he recently got a check from EBMUD. Ms. Silver stated this was a tax imposed by EBMUD. She discussed the requirements of the Santa Clara case last fall. What she surmised from the check she received was that EBMUD voluntarily refunded this amount because it was not approved by a majority of the voters. Cm. Burton stated they will be putting it in the water rates. Mr. Ambrose stated unlike the maintenance assessment districts requested by certain property owners in the past, this assessment district is structured such that any cost escalation is automatically built in. The formula is there and all the City Council has CITY COUNCIL MINUTES VOLUME 15 REGULAR MEETING September 17, 1996 PAGE 445 . . . . to do is levy it. This is a different approach from what we do now. This one is structured in by formula. The actual cost increases in water rates will be passed on as well as CPI for the other maintenance costs. Cm. Moffatt stated there is a cap of $700 per acre and he asked if this includes any water rate increases, or the CPI. Mr. Thompson stated it is based on what we feel the total buildout of the area will be. Each year, the assessment would go up by the CPI plus direct pass through on water rates. em. Moffatt asked if the $710 figure is a cap. Mr. Thompson stated this would be this year's cap. Each year it could go up based on the CPI. No testimony was given by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Howard, seconded by Cm. Burton, and by unanimous vote (Cm. Barnes absent), the Council continued the public hearing to October 1, 1996. """" "".."..,.,..+...,....,,'" PUBLIC HEARING PROPOSED EXPENDITURE OF FEDERAL GRANT MONEY REGARDING CITIZENS OPTION FOR PUBLIC SAFETY (COPS) 7:39 p.m. 6.2 (580-40) Mayor Houston opened the public hearing. Police Chief Rose presented the Staff Report and advised that under the COPS Program, the City of Dublin will receive a funding allocation of approximately $61,136 for Fiscal Year 1996-97 to supplement front line municipal police services. Chief Rose explained that implementing a new deputy position as Crime Prevention Officer would provide services: 1) additional bike patrol; 2) expand Neighborhood Watch; and 3) ability to present more Crime Prevention programs. The Alameda County Sheriff's Department, which provides police services under contract, has indicated an officer will be available on November 1, 1996. Should funding be discontinued in the 1997-98 Fiscal Year, the position could be assimilated into patrol for East Dublin. crn' COUNCIL MINUTES VOLUME 15 REGULAR MEETING September 17, 1996 PAGE 446 Cm. Moffatt asked if part of the program would get into gang prevention and some of the things Mr. Del Conte spoke of earlier. Chief Rose discussed a few of the things the position could be involved with. They will be able to work more closely with citizens or wherever we need this program. . Mr. Ambrose clarified the figure $61,817 is different because the County will be taking $319 off the top. He stated Staff will certainly talk to the County about the appropriateness of this. Staff will work out the actual details of getting our funds. This is actually a State Grant rather than what is indicated in the Staff Report saying Federal. If the State Legislature doesn't come through with the funds, we will utilize the individual in Eastern Dublin. Cm. Moffatt stated he thought we were going to put another officer in place next year at Budget time. Mr. Ambrose stated the City Council approved it pending development in the annexation area of East Dublin, and if development doesn't occur, the 2 officers would be delayed. Mayor Houston clarified that this is up and above what has been looked at for this fiscal year. ' Mr. Del Conte stated this was music to his ears. . Mayor Houston closed the public hearing. Mayor Houston asked when the Staff Report will be done on the Federal Grant. Mr. Ambrose stated it will be presented on October 1. The proposals need to get to the County by the end of the month. They were contacted and said they could accept our report on October 1. Cm. Burton stated he thought there were 2 different recommendations in the Staff Report. Mr. Ambrose explained that there will be a review process for this program and reviews of the expenditures of each agency's funds to make sure they comply with the guidelines. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote (em. Barnes absent), the Council approved Staff's recommendation to fund an additional crn' COUNCIL MINUTES VOLUME 15 REGULAR MEETING September 17, 1996 PAGE 447 . patrol officer position for 8 months to provide additional bike patrol and crime prevention. . nnn'__........'. n AGREEMENT WITH ALAMEDA COUNTY FOR COLLECTION OF DEED ASSESSMENTS 7:50 p.m. 8.1 (600-40) City Attorney Silver presented the Staff Report and stated the Surplus Property Authority intends to record a Declaration of Conditions, Covenants and Restrictions (CC&Rs) against its Santa Rita property to assure that the property owners pay for the costs of landscape and creek maintenance if such costs are not funded through a Landscape Maintenance Assessment District. This agreement would provide for collection of such deed assessments by the County along with property taxes. ,,' Ms. Silver stated Staff had developed an agreement setting forth the terms for such collection and establishing the amount of the fee to be paid to the County (1. 7%). Cm. Moffatt stated he felt this was a great idea. He asked if the amounts can change each year. He wants to protect the City so that we won't have to use General Funds to subsidize this. . Ms. Silver explained that there is always a risk, but explained that it will go up each year by the actual increase to water and electricity plus the increase in the CPI. If the City's actual costs increase by more than the CPI, there could be additional costs to the City. Mr. Thompson discussed the fact that in the early years, we expect this to be a lesser amount. The County will pick up balance overages spread over their undeveloped land. Cm. Burton asked if this is a new concept to provide for assessments. Is the contractual arrangement with the buyer of property as CC&R? He congratulated Staff for this concept. Ms. Silver stated it is contractual. Many people buy property subject to restrictions. This is a covenant that the Surplus Property Association is imposing on the property. It is called an equitable servitude. Mr. Ambrose stated the costs can't be a burden on existing residents in our community. If the initiative passes, there could be litigation related to various items and we wanted to make certain we had a fallback position. . CrrYCOUNCIL MINUTES VOLUME 15 REGULAR MEETING September 17, 1996 PAGE 448 Mr. Del Conte stated this a good opportunity for our children with this landscaping coming up. His son went to work when he was 13 years old and ran the whole landscaping yard with delivery and everything. His son told him he was going into business when he was 16 years old. Today he does $8 million in annual business and has 60 or 70 guys working for him. He would like to see the kids out there running the lawnmowers. Mr. Del Conte stated he also wanted to say we are going to have to do something with our murderers. It is costing us a lot each year. Mayor Houston reminded that comments should be related to the topic being discussed. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote (Cm. Barnes absent), the Council adopted RESOLUTION NO. 112 - 96 APPROVING AGREEMENT WITH ALAMEDA COUNTY FOR COLLECTION OF DEED ASSESSMENTS '............"".."......'+'- ........................ UPDATE OF THE TRI-VALLEY TRANSPORTATION COUNCIL PROPOSED REGIONAL TRAFFIC IMPACT FEE 8:06 p.m. 8.2 (1060-40) Public Works Director Thompson advised that the City of San Ramon has indicated that it may not revise vested tentative maps for several developments within San Ramon to include a Regional Traffic Impact Fee, even if they have the opportunity to impose the fee through land use changes. If these San Ramon developments are not included in the Regional TIF, development in other jurisdictions may be required to subsidize the City of San Ramon's Regional TIF. Mr. Thompson stated Staff proposed to send a letter to the Tri-Valley Transportation Council indicating Dublin's concerns regarding this issue. Mayor Houston stated the whole premise is if a substantial change is made, basically it is a whole new project. After there have been changes, it is very reasonable to review the fees and most members concur. Cm. Moffatt stated this has been argued for 6 or 7 years. He suggested that if San Ramon doesn't want to go along with this concept, their share of the mitigation might be increased by some percentage. They would have to pick up a bigger share. ern' COUNCIL MINUTES VOLUME 15 REGULAR MEETING September 17, 1996 PAGE 449 . e.. . Mayor Houston stated they don't want to get into a situation of different fees, but rather have a standardized fee for everyone. The highest priority projects would be reviewed. If the map changes, then they should be obligated to the fee. . Cm. Burton stated apparently San Ramon is holding off so they can get a few projects in before this is effective. We should be careful in signing up for something that we will be taking the burden when someone is not participating. ,', .. Mayor Houston stated they will have to move quickly to get a project in place before this becomes effective. They're close to a vote; probably 30 to 45 days away from consummating this. On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote (Cm. Barnes absent) , the Council authorized the Mayor to sign the letter to the Tri-Valley Transportation Council. uuuuu.. .. OTHER BUSINESS 8:13 p.m. Library Commission Alternate (110-30) Cm. Howard stated last week she had a potential problem attending a Library Commission meeting. As it turned out, she was able to go, but there was no alternate . Councilmember appointed to go in case she can't go. Mayor Houston stated we have a citizen alternate on that Commission. Cm. Howard suggested having an alternate on the City Council. Cm. Moffatt suggested and the Council concurred that this be discussed with all the other committee assignments after the election. ..........,..................u. . East Bay Division Meeting LOCC (140-20) Cm. Moffatt announced that the East Bay Division of the League will have a meeting Thursday night, September 19 and at that time they will take up the subject of urban growth boundaries which negatively impact the quality of life. Executive Director Susan Day of the California Alliance of Jobs will be the speaker. This should be a good meeting. It's in EI Cerrito. em. Moffatt stated when he attended the Planning Policy Meeting at the League of CA Cities recentlY, literature was distributed. There was a conference held in Yellowstone . crn' COUNCIL MINUTES VOLUME. 15 REGULAR MEETING September 17, 1996 PAGE 450 Park and it was a compromise between the environmental people and the developers. He stated he would make the information available to the rest of the Council. """""',.."........,......--",..,..... . Traffic Signal Timing (590-40) Cm. Burton reported that on San Ramon Road and Dublin Boulevard, when you are going west, the signal turns off in 2 seconds. This would be going west in the straight through lane. The green light lasts only a very short period of time. Mr. Thompson stated he will take a look at this. Mayor Houston stated he noticed this same situation going east. He spoke with Mehran Sepehri about it and he indicated we were working on it. Cm. Burton asked if the third left turn lane could also be a straight through lane. Mr. Thompson stated this would not allow both left turns to go at the same time. "',.,....,'--............."..,..,.. CLOSED SESSION 8:20 p.m. 10.1 (640-30) The City Council recessed to a closed session to conference with Legal Counsel - Anticipated Litigation - Initiation of litigation pursuant to subdivision (c) of Government Code Section 54956.9 - One Potential Case. REPORT OF CLOSED SESSION ACTION No action was taken in closed session. ...--...--...------..".."""'..""'" . ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 8:35 p.m. ............. Mayor A TrEST: City Clerk CITY' COUNCIL MINUTES VOLUME 15 REGULAR MEETING September 17, 1996 PAGE 451 . . . . ADJOURNED REGULAR MEETING - September 23, 1996 An adjourned regular meeting of the Dublin City Council was held on Monday, September 23, 1996, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 5:55 p.m., by Mayor Houston. ,u.'uu ROLL CALL PRESENT: Council members Barnes, Burton, Moffatt and Mayor Houston. ABSENT: Councilmember Howard '... PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. uuu__,..........uuu_~ .,........, Mayor Houston explained the purpose of this meeting. He stated it was a study session for two fire proposals and a chance for the City Council to hear the proposals and ask questions. Mr. Ambrose explained two of the fire service contract proposers have been invited to give a presentation. He stated it would be an educational opportunity for the City Council to get more information first hand from each of the proposers. He introduced the City's consultant, Mr. Mike Harwood, retired Fire Chief of Milpitas, who has been assisting staff in evaluating the options. Mayor Houston thanked everyone for attending the meeting. william McCammon, Fire Chief, Alameda County, gave' a presentation. He first introduced his senior staff members. Chief McCammon showed a five minute video presentation. He then gave a more detailed description of the type of service that Alameda County would provide. He stated their mission statement is "We will provide the highest level of service to our communities by valuing our members, promoting positive leadership, and dedicating ourselves to excellence". He gave an overview of how the Alameda County Fire Department was formed. He went into detail in several areas, which included governance/funding; service area; services provided, which include Fire, Terms, HazMat, Fire Prevention and Community Services; ISO rating; Departmental Organization; Strategic Management; Identified Priorities for Dublin; Incident Responses; and some additional services. Chief McCammon also gave information on Budget! Cost Allocation, which included costs for personnel, 452 ern' COUNCIL IIINUTES '\'OLUME 15 ADJOURNED REGULAR MEETING September 23, 1996 PAGE 452 maintenance and support. He answered the question, Why Alameda County Fire? He stated they demonstrate the ability to provide service to multiple jurisdictions; enhancement to the existing strong ties between Alameda County and the City of . Dublin. Other key issues were that Dublin retains "local control" of fire protection. Also, a Commitment to Regional Cooperation; commitment to the community; and they would offer technical support to Dublin as the dissolution of DRFA moves forward. Chief McCammon concluded his presentation. Mayor Houston asked the Council to first direct their questions to the consultant, Mr. Harwood. Cm. Moffatt asked what was the definition of N.E.T.? Mr. Harwood answered it was earthquake type training for disaster preparedness. Cm. Burton stated he had a concern with either proposal that Dublin would be considered the low end community. He expressed concern that we would be on a contract basis and all of our policies would be in place, including Fireworks, and he wanted assurance that there would be no changes or attempts to change that policy. Mr. Harwood stated the City Council regulates the local regulations on that issue and that would continue. Cm. Burton asked which staff person would be here and available to do what the . present Chief does? will we have one Fire Chief who will be responsive to us? Will we still have the same type of service? Mr. Harwood stated the Fire Chief of Alameda County would be the staff liaison who would attend the Council meetings and City staff meetings. There would be a day-to- day supervision at the stations by the Battalion Chief, who would also be assigned a number of responsibilities for incident command service. Cm. Burton stated we now have a personal identity with one Fire Chief and he was concerned about losing that personal identity and the identity of Dublin. He asked about building heights limits in this agreement. Mr. Harwood stated it would be controlled by the City Council through the Fire Code and Uniform Building Code. Cm. Burton asked if Dublin would be getting the ladder truck from DFRA? Mr. Harwood stated yes. ern' COUHCIL IIlBUTES \'OLUIIE 15 ADJOURNED REGULAR MEETING September 23, 1996 PAGE 453 453. . . . Mr. Ambrose clarified that the dissolution arrangements for facilities and equipment still needed to be worked out. He understood that San Ramon was not interested in that piece of equipment. Cm. Burton asked about a mass casualty situation. What if there was a major spill or earthquake along 1-580, who would be responsible and how would they get over here? Mr. Harwood stated Alameda County would have a plan in place to handle that. They would have a Battalion Chief on scene, and staff to handle a large scale incident. There would be a local disaster program. The City Manager would be in charge of the EOC and a chief officer of Alameda County would be a liaison to the City, similar to the one now from DRF A, and we would work out a program. Cm. Burton stated he has a concern on the remoteness of the headquarters and staff. He asked how customer service would be handled in Dublin. Mr. Harwood stated customer contact on a day-to-day basis would be the emergency contact with the engine companies. The plan checking would occur at City Hall through the fire inspectors. Complaints would be handled by the daily staff in the City. Cm. Burton said he was concerned about the image of Dublin. Mr. Harwood stated San Leandro put their own logo on the fire engines and Dublin could do the same thing. Cm. Burton asked if Alameda County would also take care of Camp Parks. Mr. Ambrose stated we currently do not have a contract with Camp Parks. He stated taking over Camp Parks was not part of this proposal. Cm. Burton asked how this contract would be different from the contract with Police. Mr. Ambrose stated all the details of the mechanics of the contract have not been worked out. This was just a request for proposal. Cm. Burton asked if Alameda County was under assessment for taxes? Mr. Ambrose stated there were two sources of revenue, however, the primary source is dedicated property tax and the other source is EMS revenue which was a different situation. 454 ern" COUNCIL MINUTES VOLUME 15 ADJOURNED REGULAR MEETING September 23,1996 PAGE 454 Chief McCammon stated the EMS supplemental assessment revenue is the only revenue that could be impacted by that. All primary revenue to run the unincorporated area is through property tax. It was not an assessment district. . Mayor Houston asked the significance of the ISO rating. Mr. Harwood stated this was the rating for insurance purposes to set the amount that can be charged on a premium. This primarily affects the commercial and industrial buildings. One is the best and 10 would be at the bottom of the rating system. We currently have a very high rating of 2. We would be maintaining the rating, and it is based on how good your water system is and how good your fire defense system is. Mayor Houston asked if the County vote on the Utility User Tax could affect the County Fire Department's operation. Chief McCammon stated that was a discretionary tax, they do not receive any now, so they can't be hurt by it, but everyone in the County will vote on it. Mayor Houston asked if funds were just to be used for police services. Chief McCammon stated that libraries, police services, trial courts and animal control services receive part if it, fire has zero funds. Mayor Houston asked for more information on the wage scale. . Chief McCammon stated salaries are determined by a wage formula based on 11 jurisdictions, its an average of the 11 and re-evaluated every year. Mayor Houston asked about 800 MHz, was. that the industry standard and will we all be at the same stage as everyone else? Mr. Harwood stated the 800 MHz was the standard that people work towards because you can get the computer system over it as opposed to just using voice. Mayor Houston asked if Dublin police services were on that scale. Mr. Ambrose stated yes. Mr. Harwood stated they all don't talk to each other because that would crowd up the system; however, all systems were on the 150 system, which is for State mutual aid. Mayor Houston asked what the significance was with the PERS system being in place. Mr. Ambrose explained how the PERS system would work. ern' COURClL IIlNUTES \'OLUII.E 15 ADJOURNED REGULAR MEETING September 23, 1996 PAGE 455 455 . . . . Cm. Barnes asked who would be on the Fire Council Advisory Committee, along with one Councilmember. Chief McCammon stated there would be 9 members, with 2 representatives from the City of San Leandro. It was not a policy making body, just an advisory body. Cm. Burton asked how many personnel were in the Alameda County Fire Department? Chief McCammon stated 225 were in the organization. Cm. Burton congratulated Alameda County on their outstanding job on putting together this proposal. Mayor Houston declared a five minute break. The study session was reconvened at 7:05, and all four Councilmembers were present. Deborah Acosta, City Manager of the City of Pleasanton, stated the Twin Valley Fire Proposal would be for contract services, however, they were interested in having Dublin as a full partner in their ]PA. She introduced several staff members and stated the Union Representatives were here to show their support of this proposal. Stewart Gary, Livermore Fire Chief, gave a visual presentation on the Twin Valley Fire Service Proposal. He stated the San Ramon decision caused the Twin Valley Fire Department to quickened the pace of consolidating the Tri-Valley talks. He talked about who the proposers were; Livermore and Pleasanton; he went over the proposers commitments; the proposers union commitments; incident responses, fire suppression options, he narrowed down the preferred service option as defined by the preferences of Dublin staff; maximum response times; he explained what each partner City would receive; he showed a sample response time matrix; community education, how fire prevention would be handled; administration; facilities and equipment, assumption of personnel, he stated that of the 32 positions that DRFA had, they could absorb 30 now, and in the next year, there would be several retirements that would occur which could absorb the extra 2 people; he covered insurance, training and term of agreement. On each subject he had a variety of points that were expanded upon. em. Moffatt asked what was the quint concept? Mr. Harwood stated it was a ladder truck that pumps water. em. Moffatt asked what all-risk capacity meant? Mr. Harwood stated the reference was to handle all types of catastrophes. ern' COUHCIL MIHUTES "OLUME 1 5 ADJOURNED REGULAR MEETING September 23, 1996 PAGE 456 456 Cm. Moffatt asked about the reference to second response in 8 minutes, 90% of the time. What was it 90% of! . Mr. Harwood stated 90% was in reference to the calls. Cm. Moffatt asked if DRFA staff would be integrated or be a special unit. Mr. Harwood stated they would be one unit, and may move around within the Department over time. Cm. Burton stated that we have just established a self-inspection program that is popular with small companies. Would that continue? Chief Gary indicated from his seat - yes. Cm. Burton asked what else we needed, what is the next thing on the priority list in the way of equipment or facilities? Mr. Harwood stated Dublin would need to bring from DFRA sufficient equipment and open a new facility at Santa Rita. Possibly in the future, relocate the station at Santa Rita as development occurs. Also, the question arises of how do we staff that station. Cm. Burton asked if City Council will be involved in the decision or just given a . budget. Mr. Harwood stated the City Council set the pace and makes the decisions, it would be a local issue. There may be advisors, but the City Council would make the decision. Cm. Burton asked how the Santa Rita fire station would be handled. Mr. Harwood stated DFRA had an agreement with the County and that Dublin would have to have an agreement to use that station. Mr. Ambrose stated Dublin would have to sit down and work with the County to use that facility. Cm. Burton asked about the two fire stations now, would they be in the Dublin City limits? Mr. Harwood stated yes. In theory, there would be four stations, two in Dublin and two in Pleasanton that overlap into Dublin, that would be responding to calls. ern' COUlfCIL IUlfUTES VOLUME 15 ADJOURNED REGULAR MEETING September 23. 1996 PAGE 457 457 . . . . Cm. Burton stated in Livermore they require sprinklers in everything. Will we have to put up with that. Mr. Gary stated absolutely not. They would advise City Council, and if that makes sense to design an Ordinance along those lines, they have the expertise to help the City do that. If City Council wants nothing to do with it, that would be a City Council policy decision. Cm. Burton asked if the Twin Valley proposal had a set formula as to what percentage Dublin would be? Mr. Ambrose stated the Twin Valley proposal was approximately 3.2 million without equipment replacement. Cm. Burton asked if we buy our own equipment and then they maintain it. Mr. Ambrose stated yes, that was correct under both proposals. Cm. Burton stated what he was hearing was that there would be possibly no lay-offs, is that true? Mr. Ambrose stated in both proposals, there may be some lay-offs. That would be for the entire DRFA staff, not just the suppression staff. The County has indicated that they have adequate vacancies to accommodate all 32 positions, and Twin Valley stated they could guarantee 30 now, and possibly 32 in the near future. The administrative officers are not included in the cost of these proposals. Cm. Burton stated it was a very nice presentation. Mayor Houston asked about the 6.5 percent of over head, how is that number derived? Mr. Ambrose stated it was a representation of the way they view the administrative cost or demand for administrative service to be from the line personnel we will be contracting for, and very close with what our contract overhead rate is with the Sheriff's Department. Mayor Houston asked what has to happen in order for Dublin to accomplish the time table. Mr. Ambrose stated Twin Valley needed to form a joint powers agency between the two Cities, and meet with the two locals in order to have one bargaining unit, one salary and benefit schedule, and one set of policies. They would have to be at an agency level, as well as labor level. 458 ern' COUNCIL JlIftUTES "OLUME 15 ADJOURNED REGULAR MEETING September 23, 1996 PAGE 458 Mayor Houston asked regardless of what we do, what was status as of now. Chief Gary stated that when they chose as partners to answer the RFP in July, . everything went to full throttle. They have committed in writing to the City Manger to have all agreements in place and accepted by the Council and bargaining units no later than February 1, 1997. Both labor units have started the labor process and have a draft MOV, and they are very far along, and if given the green light, would accelerate the process. Cm. Burton asked if the final decision would be made October I? Mr. Ambrose stated it would depend on the City Council. Staff would prepare a report identifying the options and the analysis of the options prior to the October 1 Council meeting, and if they are ready, they would have the information necessary to make a decision. Cm. Burton asked if that would include the option of going it alone. Mr. Ambrose stated yes. Cm. Moffatt asked if 3 member joint power agency vs. contract made a difference. Mr. Ambrose stated they would discuss that at the October 1 meeting. Mayor Houston thanked the chiefs and those involved, and for the professional proposals that were shown this evening. He continued the meeting to October 1. He announced the meeting of October 1, 1996 will start at 6:00 p.m. instead of 7:00 p.m. . uu...............~... There being no further business to come before the Council, the meeting was adjourned at 8:15 p.m. .' Mayor ATIEST: City Clerk cIn' COUNCIL MINUTES \fOLUME 1 S ADJOURNED REGULAR MEETING September 23, 1996 PAGE 459 459 .