HomeMy WebLinkAboutItem 4.03 SwimCtrChlorineConversn (2) CITY CLERK
File # ~-][-~[-~qJ~-~J[~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: December 17, 1996
SUBJECT:
Award of Bid - Dublin Swim Center Chlorine Conversion Project,
Contract 96-09. Report Prepared by: Diane Lowart, Parks &
Community Services Director
EXHIBITS ATTACHED:
A. Resolution of Award
B. Budget Change Form
RECOMMENDATION:
1) Adopt resolution awarding contract in the amount of $19,257 to
Pool Scene
2) Approve Budget Change Form in the amount of $6,180
3) Authorize Mayor to execute agreement
FINANCIAL STATEMENT:
Base Bid ,Alternate
Budget $11,000 $4,000
Low Bid $19,257 $4,651
The base bid plus a 10% contingency is $21,180 which exceeds the
funds budgeted for the improvements by $6,180. In order to award
the bid, an additional appropriation in this amount from the
Unappropriated General Fund Reserve is required.
DESCRIPTION: Funds have been included in the Fiscal Year 1996-97 Budget for the
replacement of the Dublin Swim Center Chlorine System. The proposed project consists of removal find
disposal of the gas chlorine system and related equipment, and installation of a chemical automation
system, calcium hypochlorite sanitizer system, muratic acid pH control system, and diatomaceous earth
slurry tank. There is also one additive alternate item to install two gear-driven valves in the filter pit for
the main drain and gutter lines.
The City received three bids for the project which are summarized belo~v.
POOLSCENE
BUTTERWORTH
POOL SERVICE
LA BELLA'S
POOL SVC
Base Bid: $19,257.00 $ 24,950.00 $ 38,007.96
Alternate 4.651.00 4,405.00 18,154.07
TOTAL BID:
$ 23.908.00 $ 29,355.00 $ 56.162.03
- COPIES TO: Bidders
ITEM NO. 4'~
F/94-99CIP/cchlrbid.doc
The low bidder was Pool Scene with a base bid of $19,257 and additive alternate totaling $4,651. The
total bid amount including the alternate is $23,908. Staff recommends including a 10% contingency,
which brings the total funds needed to $26,300. The total budgeted for replacement of the chlorine
system is $15,000 which would result in a funding shortfall in the amount of $11,300 if the base bid and
alternate were approved.
The State of California has enacted requirements for the use of gas chlorine and the City has until the end
of this fiscal year to come into compliance with these new requirements. Consequently replacement of
the gas chlorine system with the proposed system is necessary. Staff recommends that the contract be
awarded for the base bid only. Staff does not recommend including the alternate at this time as the work
proposed under the alternate is not needed to install the new chlorine system.
Staff has reviewed the low bidder's proposal and checked with references, and recommends that the City
Council adopt the resolution awarding Contract 96-09 to Pool Scene. Further, it is recommended that the
City Council approve the Budget Change Form attached in Exhibit B which will provide for an additional
appropriation from the Unappropriated General Fund Reserve in the amount of $6,180.
..
- .
RESOLUTION NO. - 96
.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AWARDING CONTRACT NO. 96-09
DUBLIN SWIM CENTER CHLORINE CONVERSION PROJECT
TO POOL SCENE
WHEREAS, the City of Dublin did, on December 11, 1996, publicly open, examine, and declare
all sealed bids for doing the work described in the approved Specifications for Contract No. 96-09, which
Specifications are hereby expressly referred to for a description of said work and for all particulars relative
to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
award Contract No. 96-09 to the lowest responsible bidder therefor, to wit, Pool Scene, at a base bid of
Nineteen Thousand, Two Hundred, Fifty Seven Dollars and no cents ($19,257.00), the particulars of
which bid are on file in the office of the City Engineer.
.
PASSED, APPROVED, AND ADOPTED this 17th day of December, 1996.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ebdg/&CiP \94-99ciplvarious\dschlres. doc
CITY OF DUBLIN
BUDGET CHANGE FORM
....
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CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
.
~ From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
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,', ............ --... .-...........-.......,.;.............,...,.................,........,.,....,.....,........,.................................................".................,.......,..............',',.....................................................-. -.... ..... ----...-.-_.-....-.._....-...-.-...-.-.-._......-.........-.-...'.... ..,',','....,',....',.,'....,...,........., "".."".. """... - ..-........"...."....
...............""""....
Name: Name: Improvements Not Buildings $6,180
Account #: 001-9594.750.050
Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
REASON FOR BUDGET CHANGE ENTRY: The bids for the Dublin Swim Center Chlorine System
Replacement exceeded the budget by $6,180. Consequently it is necessary to appropriate additional funds in
order to award the contract for the project.
City Manager:
Date:
Signature
.'As A.pproved atthe City Council Meeting on: Date:
Mayor:
Date:
.
Signature
Posted By:
Date:
Signature