HomeMy WebLinkAboutItem 4.01 Draft Minutes 11-19-1996 (2)
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REGULAR MEETING - November 19. 1996
A regular meeting of the Dublin City Council was held on Tuesday, November 19,
1996, in the Council Chambers of the Dublin Civic Center. The meeting was called to
order at 7:00 p.m., by Mayor Houston.
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RO LL CALL
PRESENT: Councilmembers Barnes, Burton, Howard, Moffatt and Mayor Houston.
ABSENT: None
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PLEDGE OF ALLEGIANCE
Mayor Houston led the Council, Staff and those present in the pledge of allegiance to
the flag.
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INTRODUCTION OF NEW EMPLOYEES
7:02 p.m. 3.1 (700-10)
Administrative Services Director Rankin introduced the Citis new Finance Manager,
Fred Marsh who began his employment with the City yesterday. Fred comes to us
from the City of Morgan Hill where they had quite a bit of development related
accounting. Prior to that, he was with Maze and Associates, so he is somewhat
familiar with our organization and the people here.
Lt. Farruggia commented that he also grew up in Morgan Hill.
Lt. Farruggia introduced two new Deputies with the Dublin Police Services: Joe
England and Pat Johnson. He has had an opportunity of working with them in the
past. Deputy England is a 9 year veteran of the Sheriff's Department and recently
completed the 13 week field training program here in Ou blin. Prior to that he worked
Z 1/2 years at the Oakland Municipal Court.
Deputy England thanked the City Council for giving him an opportunity to work in
the City of Dublin. His goal from the very beginning was to become a patrol officer
for the City of Dublin.
His wife also works with the Sheriffs Department as a Technician.
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November 19,1996
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Deputy Pat Johnson comes to us as an 8 year veteran from ETS where he was part of
the AC Transit contract. He also worked at Bailiffs.
Deputy Johnson stated he felt very fortunate to work with the City of Dublin. This is a
community oriented department. He pledged he will do the best he can to make the
City proud.
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PROCLAMATIONS
7:05 p.m. 3.2 (610-50)
Mayor Houston read a proclamation declaring the week of November 24, 1996, as
National Family Week and encouraged all residents to observe this week with
appropriate ceremonies and programs in appreciation of our families.
The proclamation was presented to Scott Adams who thanked the City for support of
this family issue.
7:07 p.m. 3.3 (610-50)
Mayor Houston read a proclamation declaring Thursday, November 21, 1996,
Education Day in the City of Dublin and urged all residents to recognize the
importance of a quality public education system in our City.
No one was present to accept the proclamation.
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7:10 p.m.
Bonnie McCamon, 6700 Dougherty Road #109 stated she was on the Arroyo Vista
Board of Directors. She passed out a proposal at the previous meeting (Dublin
Housinz Authority) and at this time passed out additional material on the subject of
child care. She has been getting continued support throughout the City. They are
trying to work for the whole community on child care issues. She requested that the
City Council review and know that they want to move forward with child care.
Child Care Program at Arroyo Vista (950-70)
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7:13 p.m.
Lee Carpenter, Director of Bands at Dublin High School reported that over the last 15
years the Dublin Guard has won numerous awards. They have performed in 6 states
and 2 foreign countries, including Ireland. Over] ,000 Dublin students have .';
CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
November 19, 1996
PAGE 534
Request to Use Senior Center for Bingo Games (240-10)
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participated in the Irish Guard. Two years ago the Band Boosters were forced off the
campus with their bingo games when they went to non-smoking. They would like to
use the Dublin Senior Center for their bingo activities. Their activities are in the
evening. They also want to access the kitchen. They feel it is in the interest to have
both the support of the School Board and the City Council. They requested that Staff
be directed to work with them on this.
Cm. Burton asked about the smoking issue as this facility is on school property.
Mr. Carpenter said they would request smokers to go outside. They would have smoke
breaks during the evening.
Cm. Moffatt stated he had the same question. All the school's rules would certainly
apply to this. This is still school grounds.
Cm. Burton asked if they anticipated getting it free.
Mr. Carpenter stated they would anticipate paying the standard fee that anyone else
would have to pay. Shannon Center was discounted because it would conflict with too
many other activities. They anticipate having between 125 and 135 people for each
bingo night. They would like to have a continuous use contract for a year with
provisions to bailout if they lose money.
._ Cm. Moffatt pointed out the restriction in the policy for booking more than quarterly.
Mr. Ambrose stated there may be some regulations we need to look at including
storage and also with regard to food service. Staff would need to take a look at the
issues and how they could be dealt with.
Mayor Houston stated he would like to see this looked into. It is a way to support the
band program. City Staff could work with the school district and the band program.
Mr. Ambrose stated it would be too short a time line to have this back to the Council
on December 4th.
Ms. Lowart pointed out a need to get input from the Senior Center Advisory Committee
who make recommendations on the use of the senior center. This group meets
monthly and will be having a meeting on Thursday morning. This issue is not
currently on their agenda for the November 21 meeting.
Cm. Barnes stated she felt it was important to run this past the advisory committee.
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Ms. Lowart stated it would have to be added as an emergency matter to their Thursday
agenda.
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VOLUME 15
REGULAR MEETING
November 19,1996
PAGE 535
Mayor Houston requested that they add it to their agenda. By the second December
meeting it could then come to the City Council. He questioned the bingo permit
process.
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Mr. Ambrose stated it is issued by him and since he had not issued one in the last few
years, he was rusty and would need to review the process.
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Water Service Regulations & Rates 0000-20)
7:19 p.m.
Tom Ford stated he had an article from Georgean Vonheeder, on the DSRSD Board and
he had hoped to make a presentation to the Council related to water rates, but his
computer had problems and he had been unable to prepare his report.
Mr. Ford felt her calculations are very misleading and stated he found 8 errors. He
urged the City to look closely at the water rates issue.
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CONSENT CALENDAR
7:20 p.m.
On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the
Council took the following actions:
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Approved (4.1) Minutes of Regular Meeting of October 15, ] 996;
Authorized (4.3 600-40/480-30) the Mayor to execute a contract with the Dublin
Housing Authority for administering FY 1996-97 CDBG fund expenditures of
$21,910, to make ADA modifications at Arroyo Vista;
Approved (4.4 300-40) the Warrant Register in the amount of $1,068,732.19.
Cm. Burton pulled Item 4.2 from the Consent Calendar and stated he felt it was important to
give this item more attention than a Consent Calendar item. Dublin chJ1dren going to
Dublin schools should be emphasized It is 7 or 8 miles to get to Livermore from East Dublin
and no buses are to be provided We have room in Dublin and tbey would have to bUild
more facJ1ities in Livermore. We should add suggestion to the resolution of the fact that we
WIll be driving J 00 or so cars to Livermore and then going to pick them up in the afternoon.
This is a substantial environmental impact. This will be significant because of congestion on
the freeway: He requested that we include environmental consideration in the terms of the
resolution.
em. Burton pointed out that on the back page of the resolution we state we wIl1 support the
petition to the Alameda County Office of Education. He stated he had not seen this petition.
CITY COUNCIL MINUTES
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November 19, 1996
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Mr. Ambrose stated the petition was submitted directly Dvm the property owners to the
County Department of Educafjon. The City is not directly involved in this.
Senior Planner Cirelli stated it is basically the property owners of the recently annexed area
of eastern Dublin. The Alameda County Surplus Property Authority also signed the petition
To her knowledge no one refused to sign it.
On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the
Council adopted, with the inclusion of a paragraph about the traffic impacts, (4.2
515-20)
RESOLUTION NO. 128 - 96
SUPPORTING THE PETITION TO TRANSFER TERRITORY
FROM THE LIVERMORE VALLEY JOINT UNIFIED SCHOOL DISTRICT
TO THE DUBLIN UNIFIED SCHOOL DISTRICT
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1-580/1-680 LOCAL MATCH CREDIT FOR FUTURE MITIGATION MEASURES
AND COMMITMENT TO CURRENT PROTECT LOCAL MATCH SHORTFALL
7:35 p.m. 8.1 (800-30)
Public Works Director Thompson presented the Staff Report and stated Alameda
County Transportation Authority (ACTA) has prepared an environmental document
for the proposed 1-580/1-680 flyover project. In that document, two potential
roadway mitigations were identified on Dublin Boulevard due to increased traffic to
and from the new ramps into downtown Dublin. One of these improvements is the
potential need for an additional right turn lane from eastbound Dublin Boulevard to
southbound Village Parkway, which leads to a northbound on-ramp for 1-680. The
other is the need for a second left turn land from westbound Dublin Boulevard to
southbound Amador Plaza Road, which leads to a southbound on-ramp for 1-680.
These improvements will be needed if and when the West Dublin BART station opens
at the south end of Golden Gate Drive.
Mr. Thompson stated it is proposed that Dublin receive $150,000 local project match
credit for accepting the responsibility for constructing two future potential mitigation
lane projects on Dublin Boulevard and that Dublin commit to fund the existing
$116,760 local match shortfall from the $150,000 credit.
Mr. Thompson stated Francis Lowe and Christine Monson were present to answer any
questions the Council may have.
Cm. Burton commented in the real estate business, they call this creative financing.
.." Mayor Houston felt the important thing is we want all the money we are entitled to.
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Christine Monson stated it was a pleasure to be here. Dublin's Staff has worked
diligently with ACTA staff to resolve this issue for a year now. Credit is due to the City
of Du blin for stepping forward and resolving this. The final ACTA action will be at
their December Board meeting. All of the jurisdictions in the Tri - Valley have
committed at some point. Danville has said they prefer to pay as part of a fee.
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On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the
Council adopted
RESOLUTION NO. 129 - 96
ACCEPTING $150,000 FROM AlAMEDA COUNTY TRANSPORTATION AUTHORITY
(ACTA) IN 1-580/1-680 PROJECT LOCAL MATCH CREDIT FOR
DUBUN'S AGREEMENT TO FUND POTENTIAL FUTURE PROJECT ROADWAY
MITIGATIONS ON DUBUN BOULEVARD, AND COMMITTING TO FUND
THE CURRENT $116,760 LOCAL MATCH SHORTFALL
Mayor Houston requested that a letter also be sent to all member jurisdictions of ACTA
so they are aware of this as soon as possible. Cm. Burton agreed to add this to the
motion.
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ADOPTION OF RADIO AMATEUR CIVIL EMERGENCY SERVICE (RA rES) PLAN ._.
7:40 p.m. 8.2 (520-30) _ . .'
Community Safety Assistant Johnson presented the Staff Report and stated in
accordance with State guidelines and the City's own emergency operations plan, Staff
has developed an operational plan for the use of amateur radio equipment. In the
event of a major disaster, this equipment will be used to make contact with
surrounding agencies and emergency shelters. The equipment will be operated by
licensed volunteer radio operators.
Mr. Johnson pointed out that Ed Deimer was present to handle any technical questions
that may arise.
Cm. Moffatt commented he felt this was an absolutely fantastic idea. The volunteers
should be exalted for stepping forward. This is a wonderful plan.
Mr. Johnson reported that we have 73 licensed radio operators in this area. They
responded to the Lama Prieta disaster.
Mayor Houston requested that the City's emergency exercise incorporate information
about this.
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Mr. Ambrose advised yes, Staff would consider this as part of the simulation exercise.
Cm. Burton asked about the assignment and how this would work.
Mr. Johnson stated as a City employee, he would coordinate with the operational area.
He explained how the process would work.
On motion of Cm. Moffatt, Cm. Barnes, seconded by and by unanimous vote, the
Council adopted
RESOLUTION NO. 130 - 96
ADOPTING A RADIO AMATEUR
CIVIL EMERGENCY SERVICE (RACES) PLAN
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TRAFFIC IMPACT FEE AGREEMENT
FOR 1-580 FREEWAY INTERCHANGE IMPROVEMENTS
7:46 p.m. 8.3 (110-30/600-40)
City Manager Ambrose presented the Staff Report and advised that in January of this
year, the City Council adopted an 1-580 freeway interchange fee for Eastern Oublin to
pay back the City of Pleasanton for the oversizing of the 1-580 interchange at
Hacienda Drive and at Tassajara Road. An agreement is now proposed between
Dublin and Pleasanton to condition and set parameters for the transfer of these fees,
once collected.
Mayor Houston stated he and Cm. Burton will serve on the subcommittee to work with
Staff to develop and negotiate a Dublin/Pleasanton Agreement for the handling and
transfer of funds collected under the East Dublin 1-580 Interchange Fee.
Mayor Houston requested that times be set up for them to get together.
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REQUEST FOR PROPOSAL FOR CONSULTANT SERVICES
FOR INTERNET COMMUNICATIONS SYSTEMS AND
EQUIPMENT. AND WEBSITE DESIGN SERVICES
7:48 p.m. 8.4 (180-10)
Administrative Assistant Honse presented the Staff Report and advised that the City
Council has expressed an interest in developing a City Website on the Internet. Mr.
Honse explained the benefits of the Internet with regard to communication, public
relations and information dissemination. Under system requirements, Mr. Honse
explained: 1) individual workstation access via modem; 2) Internet access via LAN;
and 3) need for assistance to evaluate options and to develop cost estimates.
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VOLUME 15
REGULAR MEETING
November 19 J 1996
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Mr. Honse stated Staff requested that the City Council authorize Staff to circulate the
Request for Proposal for Computer Consultant Services and the Request for Proposal
for Website Design Services. Once Staff has identified recommended providers and ..
costs are known, a budget amendment will be required to proceed with service
agreements. This will be presented at a future meeting.
Mr. Honse stated the City of Livermore spent $5,000 on a Website. Fremont did one
more elaborate and paid over $10,000 for the design costs alone. This is a situation
that you get what you pay for. It is a time intensive area and while Staff could do it, it
would take them from other duties. We have a whole list of goals and objectives and
Staff is very busy.
Mayor Houston stated he would like Staff to make it clear that the consultant can't sell
us the equipment. This is not acceptable.
Cm. Burton admitted he is one of the most ignorant people about computers. An
expression going around is wait until next week because it will be obsolete. Why
would we go to the top of the line now rather than as we need it. A serious question is
5 years from now what would we be looking at.
Mr. Honse stated we know going in that equipment will become obsolete. We have
been pretty careful. A great number of cities jumped in in the beginning, but we are
not moving like that. We are not first in. We have cities we can look at as case
studies. We want to buy equipment that has a life cycle of at least 5 years. The router .'.
and the dataline is really the backbone and we can make yearly decisions. A router is
to a computer as a foundation is to a house. We can make some pretty logical
conclusions about capacity. We can determine which router is appropriate. We
would like to phase this in over time. The consultant can advise us on certain other
technical aspects of this.
Cm. Burton commented that not long ago the server was the critical part.
Mr. Rankin stated we would look at actually renting space on someone else's server,
even to host the Website. It becomes quite complicated to maintain this.
Mr. Ambrose stated we do have a server for other applications.
Mr. Rankin explained that the router is like a big modem. We will request that the
consultant come up with package a and package b. Our life cycles for equipment is
typically longer than in the private sector. We will hang on to the 486's.
Mayor Houston reported that just updating one part of his office has created a lot of
problems. Phasing may be a difficult thing to do. We may need to do the lion's share
in the beginning.
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November 19, 1996
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Cm. Moffatt felt it is a great idea to move ahead with a consultant and get some
expertise that we need to understand how to develop the system. He would not want
to jump immediately to the most expensive system. We could start with a simple
webpage and then move up if our needs increase.
Mayor Houston would like to see us get an RFP for the most advanced system. It's
exciting to see what the City can do for the citizens. It will be efficient for City Staff as
well. In the future, it may be the only avenue for information gathering. There are
more and more applications to make it more economical for us.
Mr. Rankin reported on a seminar he attended on permitting and stated this would not
be our first project to undertake.
Cm. Burton felt we should be careful as we proceed. He agrees with the RFP for both
areas.
Mr. Ambrose stated we would come in with options.
On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the
Council authorized Staff to circulate the RFPs.
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CIVIC CENTER HOLIDAY DECORATIONS
7:26 p.m. 8.5 (200-30)
Economic Development Manager Reuel presented the Staff Report and explained that
in order to establish a theme to make the City inviting to visit during the holidays, per
the direction of the Council as a high priority, an amount was included in the 1996-
97 CIP for holiday decorations at the Civic Center.
Staff solicited proposals from a number of firms. Based on the two proposals received,
the cost for installing and dismantling holiday lights at the Civic Center by Sierra
Display is $3,000.84. Electrical work needed for extra roof mounted outlets by
Richardson Electric is $315. Also included is $300 for miscellaneous lighting and
equipment. The total cost for installing and dismantling holiday lights for the Civic
Center will be $3,615.84. The first year operating costs will be approximately $500
for electricity. The annual operating costs are estimated at $2,100 for future years
which include electricity, maintenance, set-up and take down. Sufficient funding has
been included in the budget.
Cm. Burton asked if we would be buying the lights.
Mr. Reuel stated we would be buying them and they would store them for us. If we
don't like the color, we could change them from year to year.
CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
November 19,1996
PAGE 541
Cm. Barnes felt we could add to and/or change the decor in future years.
Cm. Barnes stated her original proposal was to light the clocktower but this would not .'_'
be practical in light of the winds. This proposal will give a nice holiday feeling.
Mayor Houston stated he had not thought of who would be assigned this project and
commented it was interesting that it was assigned to Mr. Reuel in Economic
Development.
Mr. Reuel stated we have one of the best areas in front of our Civic Center of any
location he has seen in the Bay Area. In the future, we could ask companies in Dublin
to sponsor portions of the display. Many cities in the U.S. have been very successful
with programs of this type.
Mayor Houston stated he has been on record all year that this should be supported by
the business community and/or service clubs should pay for this.
Cm. Moffatt stated he felt all green lights might be too dark, but maybe an assortment
would be better.
Cm. Barnes felt red, green and white would be the best since these are holiday colors.
On motion of Cm. Barnes, seconded by Cm. Burton, and by majority vote, the Council .
authorized Staff to enter into a contract with Sierra Display for the lighting of the Civic::'
Center per their proposal dated November 12, 1996. Mayor Houston voted against the
motion.
Mr. Ambrose advised that when Mr. Reuel was in Redding, he won awards for
decorations on his own home.
Mr. Reuel stated Brighton Court will be brighter this year with Christmas lights on his
house.
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OTHER BUSINESS
8:13 p.m.
DSRSD Liaison Meeting (610-05)
Mr. Ambrose reminded the Council that he, Cm. Barnes and Mayor Houston had a
DSRSD liaison meeting tomorrow at 4 p.m. They will be talking about restaurant
connection fees.
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CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
November 19, 1996
PAGE 542
DRF A Dissolution (540-] 0)
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Mr. Ambrose stated the DRFA Board met to talk about critical issues of dissolution. It is
now important for both full Councils to be kept apprised. A special DRFA meeting
should be scheduled which would include alternates. The DRFA Board last night
identified December 9, at 6 p.m. for this special meeting.
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Storm Damage (550-80)
Mr. Ambrose felt the Council had probably gotten calls about storm damage on
November 16 and 17. One of the major problems was up at VCC and the contractor
has been up there pumping concrete in to stabilize.
Mayor Houston thanked Mr. Thompson for coming out Sunday morning on the floods.
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City Tree Lighting Ceremony (950-40)
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Cm. Howard asked if the tree lighting was being held on December 2. Mayor Houston
stated it would and he had 6:30 p.m., on his calendar. This was verified.
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Civic Center Office Availability (200-10)
Cm. Moffatt noted that we have an empty office upstairs and has asked if there were
any plans to rent this to the new Congress Lady. It is to our advantage to have
somebody in the building here. He requested that we look into inviting our State or
Federal representative to have an office at the Civic Center.
Mayor Houston requested that Staff make an overture to our new congressional
representative to utilize this space. We should do this asap.
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Water Services within City of Dublin (1000-10)
Cm. Moffatt reported that there is a window of opportunity now if the City wants to
establish a water agency. There has been a lot of interest in water costs and he felt it
._: will get to a point where other local cities are going to start splitting up the basin and
CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
November 19,1996
PAGE 543
wanting a percentage of it. The City might want to get more involved in water issues
in this area. The City Attorney might outline how this could take place. There are .. .-
statutes in the code and there can be a lot more action taken by the City. We are in
full control of this if we want to be. The new Council might want to think about this
and look into it.
Cm. Barnes requested that the City Attorney prepare something for the Council on
what is required in taking over water.
Mayor Houston felt we need to define what the issue is before we take it over.
Cm. Barnes felt if we can do it better for our citizens, we should look at this.
Mayor Houston felt we should define what the pros and cons are and work with
DSRSD and maybe another consultant.
The Council requested that this issue be agendized for discussion at a future meeting.
Cm. Burton agreed with the idea of pursuing what can be done with the water
situation. There is a public perception that the City is responsible for water. They
don't understand what DSRSD is all about.
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Fireworks (650-60)
Cm. Barnes stated she would like to bring back the fireworks ordinance to define a
little more tightly who is entitled to take out a fireworks permit. Maybe we should
look at allowing the permits to only go to the youth organizations. The adult
organizations have other ways of raising funds, but apparently, this is the only means
that the youth have of raising money. We could look at limiting it. Bring the issue to a
fu ture meeting.
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1-580 Freeway Cleanup (800-30)
Cm. Burton stated the planned cleanup on 1-580 is off because they couldn't get
enough people to make it worthwhile. He advised Mr. Thompson and stated he had
canceled with Caltrans.
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CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
November 19, 1996
PAGE 544
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Appointment (] 10-30)
Mayor Houston advised that he will be resigning his alternate position through the
Mayors' Conference on ACTA and going in as alternate for Mary King on the work
committee.
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Demographic Information (420-60)
Mayor Houston advised that he had talked to Dawn Mayhan of Du blin Little League
and they may have to split their league. In talking to the Williamsport people and her,
they may need to work with the Planning Department to get some kind of estimates on
projected growth numbers in order to split the league. He requested that Planning
provide information to DLL.
Mayor Houston stated also on the baseball front, Ed Cornelius of Oublin Pontiac/
Toyota told him they have a problem with dust coming from our fields at the Sports
Grounds. It costs them a lot of money to keep having to wash their cars. Is there any
other alternatives? They are certainly helping our City so if we could work something
out it would be appreciated on all sides.
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Police Statistics (580-60)
Mayor Houston commented on the report from Chief Rose related to crime statistics.
We are down 7% from the previous year. He had questions about the reduction in
stolen vehicle category, and asked for an explanation.
Lt. Farruggia stated he would specifically ask the detective who handled this and will
report back at the next meeting.
Mayor Houston stated we seem to be going in the wrong direction on robberies.
Cm. Burton asked about the reported crimes with feet and hands.
Lt. Farruggia elaborated on this and stated this is a figure that's easy to track.
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REGULAR MEETING
November 19,1996
PAGE 545
Televising: of Upcomin~ Council Meetings 0050-50)
Mr. Ambrose reminded the Council of the 2 City Council meetings scheduled for .'_.-
December 3 and December 4. He asked if the Council felt both should be taped for
televising.
Mayor Houston did not feel that the December 3 meeting would need to be televised.
The Council agreed.
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ADJOURNMENT
11.1
There being no further business to come before the Council, the meeting was
adjourned at 8:31 p.m.
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Mayor
ATTEST:
City Clerk
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REGULAR MEETING - December 3. 1996
A regular meeting of the Dublin City Council was held on Tuesday, December 3,
1996, in the Council Chambers of the Oublin Civic Center. The meeting was called to
order at 7:05 p.m., by Mayor Houston.
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ROLL CALL
PRESENT: Councilmembers Barnes, Burton, Howard, Moffatt and Mayor Houston.
ABSENT: None
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PLEDGE OF ALLEGIANCE
Mayor Houston led the Council, Staff and those present in the pledge of allegiance to
the flag.
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PUBLIC HEARING - PA 95-043
REALIGNMENT OF THE ESTABLISHED
RIGHT-OF-WAY LINE FORA NEW ROAD PARALLEL TO AND SOUTH OF
DUBLIN BOULEVARD BETWEEN GOLDEN GATE DRJVE AND REGIONAL STREET
7:06 p.m. 6.1 (670-40)
Mayor Houston opened the public hearing.
Public Works Director Thompson presented the Staff Report and stated this item was
continued from the November 4, to the December 3, 1996 City Council meeting.
Since the item was continued to a specific date and since there will not be a regular
meeting on that date, the item needs to be officially continued to December 4, 1996. A
full Staff Report will be presented at that time.
On motion of em. Barnes, seconded by Cm. Howard, and by unanimous vote, the
Council continued the public hearing to December 4, 1996.
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CITY' COUNCIL MINUTES
VOLUME. 15
REGULAR MEETING
December 3, 1996
PAGE 547
CERTIFICATION OF NOVEMBER 5. 1996 ELECTION RESULTS
7:07 p.m. 8.1 (630-10)
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City Clerk Kay Keck presented the Staff Report and stated out of 13,454 registered
voters in the City of Dublin, a total of 8,656 ballots were cast. Citizens voted for a
Mayor for a 2-year term and for two Council seats for 4-year terms of office. In
addition, a Council sponsored initiative related to term limits was placed on the ballot
as Measure Y.
Candidates for Mayor were Valerie Barnes and Guy Houston. Guy Houston received
5,911 votes and was elected Mayor.
Candidates for the two Council seats were Ralph Hughes, Lisbeth Howard, Janet
Lockhart and George Zika. Janet Lockhart received 4,530 votes and was elected to one
of the Council seats. Lisbeth Howard received 3,144 votes and was elected to the other
Council seat.
Measure Y, which would limit service on the City Council to no more than 8 years
received 5,395 yes votes and 2,186 no votes.
Ms. Keck explained that it was necessary for the Council to declare the Ordinance
providing for term limits duly adopted by the people. Once this occurs, the Ordinance .
becomes effective in 10 days, or on December 13, 1996. Only those elected officials ..
sworn into office after December 13, will be subject to the term limits ordinance.
In summary, Staff recommended that the Council adopt the Resolution declaring the
results of the November 5 General Municipal Election, and declare the Ordinance for
Term Limits for the Office of Mayor and Councilmembers duly adopted by the people.
Cm. Burton stated he would make the motion since he was the only one not running
for something.
Cm. Moffatt laughingly reminded him of all the golf balls he had been running after.
On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the
Council adopted
RESOLUTION NO. 131 - 96
RECITING THE FACTS OF THE GENERAL MUNICIPAL ELECTION
HELD ON NOVEMBER 5, 1996, DEClARING THE RESULTS THEREOF,
AND SUCH OTHER MATTERS AS ARE PROVIDED BY LAW
CITY COUNCIL MINUTES
VOLUME. 15
REGULAR MEETING
December 3, 1996
PAG-E 548
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and declared
ORDINANCE NO. 18 - 96
PROVIDING FOR TERM UMITS FOR THE
OFFICE OF MAYOR AND COUNCILMEMBER
duly adopted by the people (to be effective on December] 3, 1996).
,....+.
PRESENTATION OF PLAQUE
TO COUNCILMEMBER MOFFATT IN RECOGNITION OF
15 YEARS OF SERVICE ON THE DUBLIN CITY COUNCIL
7:10 p.m. 8.2 (610-50)
Mayor Houston presented a plaque to Cm. Moffatt and thanked him for his many years
of service on the Dublin City Council.
Everyone was invited to adjourn to the Regional Meeting Room to enjoy cake, punch
and coffee in Cm. Moffatt's honor.
Cm. Moffatt stated most people have about 15 minutes in the sunshine and the people
here gave him 15 years. He was thankful for that.
.........,...,.........'. ............
OTHER BUSINESS
7:12 p.m.
City Council Transition (610-05)
Mayor Houston explained that this format was chosen last year by the City Council.
We will pick up tomorrow night with a reception beginning at 6:00 p.m., for the new
Council. Regular City business will be conducted beginning at 7:00 p.m.
.......... ...._'~.....,..........
Hansen Hills Grading (830-30)
Cm. Burton advised that with regard to the silt on Silvergate Drive he talked to the
people who had the water truck there and they ignored his request. The silt is still on
the west side. He requested that Public Works Director Thompson take a look at this.
CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 3, 1996
PAGE 549
Mayor Houston asked h~w they repaired the basin.
Mr. Thompson stated they filled it full of concrete and put sandbags. It was a big hole. .',_
HHHHHHHHH'~ .. .
ADJOURNMENT
11.1
There being no further business to come before the Council, the meeting was
adjourned at 7:14 p.m.
...........................-.+"...,....."...,.........,
ATTEST:
Mayor
City Clerk
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CITY' COUNCIL MINUTES
VOLUME. 15
REGULAR MEETING
December 3, 1996
PAGE 550
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ADJOURNED REGULAR MEETING - December 4, 1996
An adjourned regular meeting of the Dublin City Council was held on Wednesday,
December 4, ] 996, in the Council Chambers of the Dublin Civic Center. The meeting
was called to order at 7:07 p.m. by Mayor Houston.
,A.
...............................................v....,."...,.......,~.......'.,...
RO LL CALL
PRESENT: Councilmembers Barnes, Burton, Howard, Mayor Houston and
Councilmember-elect Lockhart.
ABSENT: None
~
.........................V..................
PLEDGE OF ALLEGIANCE
Mayor Houston led the Council, Staff and those present in the pledge of allegiance to
the flag.
uuuuuuuuuuuu. + ...............'u
PROCLAMATION
7:07 p.m. 3.1 (610-50)
Mayor Houston read a Proclamation declaring December 7, 1996 as Remember Pearl
Harbor - Keep America Alert Day and urged residents to rededicate themselves to the
vigilance which is the price of our Liberty.
Cm. Burton, who served in World War II, accepted the Proclamation.
A
...'...........v..'"
ADMINISTRATION OF OATH OF OFFICE
TO NEWLY ELECTED MAYOR AND COUNCILMEMBERS
7:09 p.m. 3.2 (640-60)
City Clerk Keck administered the oath of office to newly elected Councilmembers
Howard and Lockhart.
Cm. Howard thanked everyone who supported her campaign, including JoEllen King,
Edie Coleman, Tom Ford and her family.
crn' COUNCIL MINUTES
VOLUME 15
ADJOURNED REGULAR MEETING
December 4, 1996
PAGE 551
Janet Lockhart thanked all those who took the opportunity to go out and vote. Special
people thanked included Claudia McCormick, Leslie Roe, her family, Lori Murphy and
her husband Steve. Without their wisdom and support she would not be sitting in this .
position.
Mayor Houston thanked everyone for coming and celebrating the new City Council.
In the Houston household, he stated all things special happen when it rains. The
change is tonight he will not be sworn in. He was a strong proponent regarding term
limits. He felt a loophole exists at the end of the wording regarding the term limit
issue and it does not apply until 10 days after the certification results. He will,
therefore, be sworn in after December 13th. He felt it would be hypocritical to be
sworn in tonight and not have this term apply toward his 8 years in office in Dublin.
He stated this wouldn't affect anything with the meeting tonight.
He thanked those people supportive of his campaign. Jim Radding was thanked, as
was Tim Devane, who was his campaign treasurer. Two special ladies were Cindy
Cobb-Adams and Marjorie Wong-Gillmore. He stated he could not do this without the
support of his family Fred and Dorothy Houston and still run a business. His most
special person who really does all the work with his young family is his wife Inge. She
really cares about what happens in this City.
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SELECTION OF VICE MAYOR .',~
7:18p.m. 3.3 (630-10)
Staff recommended that the Council determine who shall serve as Vice Mayor for a
one-year period.
On motion of Mayor Houston, seconded by em. Barnes, and by unanimous vote, Cm.
Burton was nominated to fill the position of Vice Mayor.
Cm. Burton thanked everyone, and stated he is one heartbeat away from being Mayor.
This keeps the Mayor going. He stated he appreciated the fact that he can serve
another year.
.-......,.. ________..~,d.
CITY COUNCIL APPOINTMENTS TO ORGANIZATIONS/COMMITTEES
7:20 p.m. 3.4 (610-30/110-30)
Individual members of the City Council represent the City of Dublin on various local
and regional boards/ committees/ commissions. Several openings have occurred as a
result of the November election.
The list of appointments proposed by Mayor Houston was distributed for the Council's
review and confirmation.
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CITY' COUNCIL MINUTES
VOLUME 15
ADJOURNED REGULAR MEETING
December 4, 1996
PAGE 552
Cm. Burton stated he approved his assignments.
.
Cm. Barnes advised that additionally she will be serving on the Community Services
Policy Committee of the League of California Cities.
Ms. Keck reminded the Council that they had previously indicated they wanted to
appoint a Councilmember alternate on the Library Commission.
Cm. Lockhart agreed to serve as the alternate.
On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the
Council confirmed the Mayor's list of appointments.
.... ...................'...............
RECESS
7 :22 p.m.
Mayor Houston called for a short recess. All Councilmembers were present when the
meeting resumed at 7:29 p.m.
................... ~ ,..
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CONSENT CALENDAR
7:29 p.m.
On motion of Cm. Burton, seconded by Janet and by unanimous vote, the Council took
the following actions:
(4.1) No Minutes were approved;
Accepted (4.2 150-70) a gift of $89 from the Valley Christian Elementary School
fourth grade classes in appreciation for the tours conducted at the Heritage Center.
The class designated that the donation be used in the upkeep of the Murray
Schoolhouse and Old St. Raymond's Church. The Council directed Staff to prepare a
formal acknowledgment to the donor;
Received (4.3 330-50) the financial Report for the month of October, 1996;
Approved (4.4 300-40) the Warrant Register in the amount of $748,] 11.76.
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CITY' COUNCIL MINUTES
VOLUME 15
ADJOURNED REGULAR MEETING
December 4, 1996
PAGE 553
PUBLIC HEARlNG - PA 95-043
REALIGNMENT OF THE ESTABLISHED RIGHT-OF-WAY LINE FOR
A NEW ROAD PARALLEL TO AND SOUTH OF DUBLIN BOULEVARD
BETWEEN GOLDEN GATE DRlVE AND REGIONAL STREET
7:29 p.m. 6.1 (670-40)
Mayor Houston opened the public hearing.
.
Public Works Director Thompson presented the Staff Report and advised that this
realignment proposal was originated by the affected property owners to facilitate
loading docks at the rear of the Orchard Supply Hardware Center. The two property
owners have now requested that the City not go forward with the realignment.
Cm. Burton asked if this would be coming back in some other form.
Mr. Thompson stated this would be it unless another request comes in.
Mayor Houston closed the public hearing.
On motion of Cm. Burton, seconded by Cm. Lockhart and by unanimous vote, the
Council agreed to take no action, based on the property owner's request.
.------..................'.'..'...........'.--
PUBLIC HEARING - FACILITY USE POLICY
AND FEE SCHEDULE FOR OLD ST. RAYMOND'S CHURCH
7:31 p.m. 6.2 (295-20)
Mayor Houston opened the public hearing.
.:.
Parks & Community Services Director Lowart presented the Staff Report and a draft
resolution establishing a Facility Use Policy and Fee Schedule for use of Old St.
Raymond's Church.
Ms. Lowart discussed the classification of users, priority of users, reservation
procedure; continuous use, cancellations, payment schedule, hours of use, insurance
certificate, general regulations and noticed of existing conditions.
Mayor Houston asked when we could start accepting reservations.
Ms. Lowart stated as soon as it is adopted; we could start in January.
Mayor Houston asked about the schedule for redoing the parking lot.
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CITY' COUNCIL MINUTES
VOLUME 15
ADJOURNED REGULAR MEETING
December 4, 1996
PAGE 554
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Ms. Lowart explained that once the master plan is adopted, they will then go out to bid
for the parking lot.
Cm. Barnes felt this was fine. Wedding dresses could be held up while they cross the
parking lot. She stated she can't wait to coordinate a wedding there. The package
sounds fine. Rehearsal is an important feature. It is priced right.
Cm. Lockhart commented she felt it was priced very reasonable.
Ms. Lowart recommended starting with this rate schedule and as it gets spruced up,
we may want to relook at the rate schedule.
Cm. Burton questioned the 2 hours listed for set up.
Ms. Lowart explained the process.
Cm. Barnes stated what you normally do is rehearse the night before and when there
are back to back weddings they may do one rehearsal on Thursday.
No testimony was entered by any member of the public relative to this issue.
Mayor Houston closed the public hearing.
On motion of Cm. Barnes, seconded by Cm. Howard, and by unanimous vote, the
Council adopted
RESOLUTION NO. 132 ~ 96
ESTABLISHING FACILITY USE POLICY AND FEE SCHEDULE
FOR USE OF OLD ST. RAYMOND'S CHURCH
....................................~.....
DISCUSSION RELATED TO THE PROVISION
OF WATER SERVICE TO THE CITY OF DUBLIN
7:41 p.m. 7.1 (1000-20)
City Manager Ambrose advised that at the City Council meeting of November 18,
members of the Council expressed concern regarding the cost of water provided by the
Dublin San Ramon Services Oistrict. After some discussion, it was agreed that Staff
would place the item of provision of water services in the City of Dublin on the agenda
for this meeting for further discussion.
Georgean Vonheeder-Leopold, on the Board of Directors of DSRSD stated she was
present to speak on behalf of the Board. They assured the City Council and residents
CITY' COUNCIL MINUTES
VOLUME t 5
ADJOURNED REGULAR MEETING
December 4, 1996
PAGE 555
that they are acutely aware of the inequities in the water rates. They seek any and all
ShOli term remedies. They agreed to form a water utilities task force with
representatives from the City, School District, Chamber of Commerce, business ._
community and representatives from the community. Cynthia Jones, DSRSD President
wrote a letter and they request appointment of a Councilmember on this committee.
Mayor Houston stated as a Council they are concerned about rates as well as remedies.
financial people should meet with DSRSD financial people. The Council would
welcome a task force as well as the financial people getting together.
Ms. Vonheeder-Leopold felt the community needs to be involved in this. They should
be drawn in as a whole for mutual benefit.
Cm. Burton agreed and congratulated the Board with accepting the responsibility. The
people should know why we are so high with our rates.
/
Ms. Vonheeder-Leopold stated it had been frustrating that no one is aware of the
struggles they have had. This process is a way for all to win.
Cm.s Barnes and Lockhart agreed that knowledge is understanding.
Mayor Houston stated he would like to have the City buy in on this. Further
information could be available at the next meeting. The details of at least when they
will meet could be done this year.
.-..
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Ms. Vonheeder-Leopold advised that their next Board meeting will be on December
17, so it may not be available at the next City Council meeting which is also on
December 17.
Mayor Houston suggested that 7:30 a.m. works well for him.
On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the
Council determined that they supported the formation of and would be happy to
partici pate on this task force.
HH_HH............, +.
ADVANCE OF CDBG FUNDS
FORMAPE MEMORIAL PARK RENOVATION
7:47p.m. 8.1 (480-30/290-30)
Parks & Community Services Director presented the Staff Report and advised that this
item dealt with the Council consideration of requesting an advance of Fiscal Year
1997 -98 Community Development Block Grant funds to be used for the renovation of
Mape Memorial Park. These funds would be used to replace the existing play area
CITY' COUNCIL MINUTES
VOLUME 15
ADJOURNED REGULAR ME.ETING
December 4, 1996
PAGE 556
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with a handicapped accessible play area and to replace the existing picnic area with a
handicapped accessible picnic area.
Mayor Houston felt we should put in the request.
Mr. Ambrose advised that we were contacted by the Architect after the agenda was
prepared and the price is $16,700 all together.
On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the
Council directed Staff to request an advance of fiscal Year 1997 -98 CDBG funds in the
amount of $9,732 for the Mape Memorial Park Renovation project.
........uuu..uu.~ .u
OTHER BUSINESS
7:51 p.m.
Upcoming Meetings & Events (6] 0-05)
Mr. Ambrose reminded everyone of the employee Christmas party on December 6,
stalting at 6 p.m.
Mr. Ambrose stated on December 9 there will be a committee meeting to talk about the
Pleasanton freeway agreement. Mayor Houston and Cm. Burton are on this
committee. The meeting will begin at 3:30 p.m.
Mr. Ambrose advised that on December 9 there will be a special DRF A meeting and he
encouraged all members and alternates to attend. Personnel issues will be covered.
The meeting will begin at 7:30 p.m. here.
There will also be a regular DRFA meeting on December 16, at 7:30 p.m., in San
Ramon and this will be the reorganization meeting.
Cm. Howard reminded everyone of the Hope Hospice tree lighting tomorrow night at
6:30 p.m., over at the water district.
..._-_...__._._-_..._---'~'
Schaefer Ranch Annexation (6?0-20)
Mr. Ambrose advised that the Schaefer Ranch annexation scheduled to be heard by
LAFCO has been continued to January.
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CITY' COUNCIL MINUTES
VOLUME 15
ADJOURNED REGULAR MEETING
December 4, 1996
PAGE 557
LOCC Institute (140-20)
Cm. Barnes asked how many would be attending the League of California Cities ..
Institute for New Mayors and Councilmembers in Sacramento on January 8, 9 and 10.
Cm.'s Barnes, Howard and Lockhart all indicated they plan to attend and Staff was
requested to make the necessary reservations.
._._____________m........+.
Police Services Bicycle Patrol (580-40)
Cm. Lockhart stated she ran into the City's 3 bicycle patrolmen last night. She
commented on the fact that they are out there and they have a great attitude.
.........,-.,'-'+...,.,',.....
Remaining Campaign Signs (630-20)
Cm. Lockhart asked about campaign signs that are still out there. Yes on Measure Y
signs are still up as are several others.
Mayor Houston stated he would take it upon himself to remove the Measure Y signs. ."
Staff should call candidates and try to track them down to get the signs removed.
.......--------------.......
Water Service Administration (] 000-1 0)
Mayor Houston asked about the LAFCO meeting in Contra Costa County on December
18 regarding water issues and DSRSD on behalf of the Windemere people. We sent a
letter of su pport in the past when they had the Berrenda Mesa project. He asked if the
City Council was interested in sending another letter of support. This would be a way
to dilute the base so fixed costs would go down. He is in favor of this and felt it would
be beneficial to Dublin residents.
Cm. Barnes stated the other letter never came to the Council.
Bob Beebe, DSRSD General Manager stated as you expand the customer base, it is
cheaper to serve each customer. The 18th meeting will deal with just the Windemere
property. Sewer will be done by Central San. It is called a reorganization of the
Dougherty Valley, east side to DSRSD and to Central San. Technically it is a landowner .:
CITY' COUNCIL MINUTES
VOLUME 15
ADJOUItNED REGULAR MEETING
December 4, 1996
PAGE 558
requested annexation, and their property then becomes more valuable and they can
proceed with their annexation.
.. Mr. Ambrose reminded the Council that this was not on the agenda. They could bring
it back to the City Council at the next meeting on December 17 for discussion. If the
City Council supports this, a letter could be faxed.
.. "'-4Y'
ADJOURNMENT
11.1
There being no further business to come before the Council, the meeting was
adjourned at 8:02 p.m.
,. ......~ ..........
Mayor
A TrEST:
City Clerk
...,
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CITY COUNCIL MINUTES
VOLUME 15
ADJOURNED REGULAR ME.ETING
December 4, 1996
PAGE 559
REGULAR MEETING - December 17. 1996
A regular meeting of the Dublin City Council was held on Tuesday, December 17, .
1996, in the Council Chambers of the Dublin Civic Center. The meeting was called to .
order at 7:03 p.m., by Mayor Houston.
..........+........H....
ROLL CALL
PRESENT: Councilmembers Barnes, Burton, Howard, Lockhart and Mayor Houston.
ABSENT: None
....dd.H.....+.
PLEDGE OF ALLEGIANCE
Mayor Houston led the Council, Staff and those present in the pledge of allegiance to
the flag.
. .................'...--.-..'...'..-..
INTRODUCTION OF NEW EMPLOYEES
7:04 p.m. 3.1 (700-10)
Captain Jim Rose introduced Captain Gary Thuman, Dublin's new Police Chief.
Captain Thuman is taking the place of Jim Rose, who will be going to North County e"--
Jail.
Captain Thuman thanked the City Manager for the opportunity to come to work here
in Dublin, and stated he eagerly anticipates beginning his new assignment here.
Mayor Houston stated we will be having something special for Chief Rose who has
done an outstanding job.
Chief Rose stated he will be available to Captain Thuman for support.
..................................._~....
RESOLUTION (PROCLAMATION)
7:07 p.m. 3.2 (610-50)
Mayor Houston read a prepared Resolution recognizing Edward Campbell's service to
the community. He recently retired from the Alameda County Board of Supervisors.
The Resolution will be presented at his retirement banquet being held on January 7.
CITY' COUNCIL MINUTES
VOLUME. 15
RE.6ULAR MEETIN6
December 17, 1996
PAGE 560
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On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the
Council adopted
RESOLUTION NO. 133 - 96
RECOGNIZING EDWARD CAMPBELL'S
SERVICE TO THE COMMUNITY
uuuu....'..
Planning Commission Resignation (420-40)
7 :09 p.m.
Steve Lockhart, 6621 Conestoga Lane, read a letter addressed to Mayor Houston
congratulating Mayor Houston, Cm. Howard and Cm. Lockhart on their election
victories. To eliminate any possibility of a conflict of interest between the Planning
Commission and the City Council, he feels he should resign from the Planning
Commission. He stated he looks forward to serving the City in the future. He asked
that his resignation be effective January, 1997 with the appointment of the new
Commissioners.
Mayor Houston stated he respected the decision and accepted his resignation.
.uuuuuuu +..... .
California Theatre Wing Closing (950-40)
7:11 p.m.
Les Duman, with California Theatre Wing stated CTW most likely will be closing their
doors at the end of summer next year. He stated he wanted to give information on
their final show, Pinocchio. He stated he would also like to speak with someone about
Shanachie, an Irish folk music and story telling group.
Mayor Houston indicated the Parks & Community Services Commission would be the
appropriate ones to discuss this with.
uuuu............,~
CONSENT CALENOAR
7:12 p.m.
On motion of Cm. Burton, seconded by Cm. Lockhart, and by unanimous vote, the
Council took the following actions:
Approved (4.1) Minutes of Regular Meeting of November 4,19.96;
Received (4.2 310-30) the Final Financial Report for Fiscal Year 1995-96 and the
Annual Audit Report (including the report of the Independent Auditors and received
the Management Letter, including Staff Response;
CITY' COUNCIL MINUTES
VOLUME 15
REG ULAR MEETING
December 17, 1996
PAGE 561
Adopted (4.3 600-30)
RESOLUTION NO. 134 - 96
AWARDING CONTRACT 96-09
DUBLIN SWIM CENTER CHLORINE CONVERSION PROJECT
TO POOL SCENE ($19,257)
.,-
and Approved the Budget Change Form ($6,180) and authorized the Mayor to execute
the agreement;
(4.4 300-40) due to a major computer malfunction, no Warrant Register was
approved.
on. ... _....'....+......
PUBLIC HEARING
ENEA PLAZA PLANNED DEVELOPMENT REZONE PROTECT PA 96-043
7:13 p.m. 6.1 (450-30)
Mayor Houston opened the public hearing.
John Guthrie stated he was present on behalf of Sf. Michael's Investments.
Mayor Houston requested that the Staff Presentation be made and then Mr. Guthrie
could make any comments and/or answer any questions.
.-
. -. . ~..
Associate Planner Ram presented the Staff Report and advised that Sf. Michael's
Investments is proposing a Planned Development Rezone for an existing retail and
office complex. The proposed PD Zoning District will update and combine the 3
existing PD Zoning Oistricts for the approximate] 9.9 acre site located at the southeast
corner of Amador Plaza Road and Dublin Boulevard in the Downtown Specific
Planning area. The proposed District includes those uses presently allowed and in
addition, will allow some new uses such as automotive parts sales and related vehicle
servicing as permitted uses and hotel! motel as conditional uses.
In summary, Ms. Ram stated the Enea Plaza Planned Development Rezone Project will
consolidate 3 existing Planned Developments on the site. Additionally, it will update
the PD to more accurately reflect the current market, the new circulation in the
Downtown area and associated development opportunities.
em. Burton stated he is pretty excited about the hotel. He questioned the height of the
flyover.
Ms. Ram stated it would be at least 50 feet high.
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CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 17, 1996
PAGE 562
Cm. Burton noted in our zoning regulations we have a height limit of 45 feet. What
would be the process of increasing the height allowed for a hotel of 5 or 10 stories just
to match the freeway?
."
Ms. Ram explained the process to allow a variance as part of the CUP process.
Cm. Burton stated he felt this is a nice place for a high rise.
Mayor Houston commented the applicant is looking at what is best in their market
studies. They will probably continue to look at this. This would be their decision.
Cm. Barnes stated they do know that there is interest on the part of the City Council
for a full service facility with banquet rooms, etc.
Mr. Guthrie, representing St. Michael's, who is an Attorney here in Dublin, stated
tenants are Extended Stay America and Pep Boys USA. They are quality tenants. They
will maintain the current architectural design used in the area. He wasn't sure what is
planned with regard to heights of the building.
No testimony was entered by any member of the public relative to this issue.
Mayor Houston closed the pu blic hearing.
._: Cm. Burton felt this could become an important part of our community.
....,:.<.:
On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the
Council waived the reading and INTRODUCED the Ordinance and continued the
public hearing to the January 7, 1997 City Council meeting.
,.d. .....d.............+".........
PUBLIC HEARlNG
OPUS PLANNED DEVELOPMENT REZONE PA 96-020
7:23 p.m. 6.2 (450-30)
Mayor Houston opened the public hearing.
Associate Planner Ram presented the Staff Report and advised that the Applicant, Opus
Southwest, is requesting a rezone to a Planned Development Zoning District for a
Business Office/Industrial Development at the southwest corner of Gleason Road and
Hacienda Drive in the Eastern Dublin Specific Planning area. The project encompasses
approximately 25 acres of land.
.>
CITY COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 17, 1996
PAGE 563
Ms. Ram explained that the Alameda County Surplus Property Authority, who is selling
the property to Opus Southwest, recently processed Amendments to the Eastern Dublin
Specific Plan and General Plan. The Amendments revised the Land Use Designations of e:
the Specific Plan and General Plan, and some elements and language of the Circulation
Element, to accommodate potential land uses which were not specifically addressed in
the original Plans. The Planning Commission recommended the requested
Amendments in September, with the Council taking formal action on October 15,
1996.
Ms. Ram summarized that the PO Zoning District will provide flexibility, direction and
also serve to constrain development of the property in a manner that would be
unobtainable through conventional zoning methods. The document "Development
Regulations and Design Guidelines", once approved, will direct Staff through the Site
Development Review process to assure a higher quality and more coordinated
developmen 1.
em. Burton felt it sounds like a good approach. He asked about child care in some of
the major companies and what the process would be. He asked if this would be an
acceptable thing which we will be encouraging.
Ms. Ram stated at present this is not addressed in the Ordinance. They could come to
the Planning Commission and request an amendment through a CUP process.
Cm. Burton asked if this was something that should be in the wording.
e:
Ms. Ram stated we don't really know who the user will be for this project. It would be
a fairly simple process for a user to come in and get a CUP. Something like this is best
done on a site specific situation.
John Greer, VP of Development of Opus Southwest Corporation stated working with
Jeri and her staff had been a real pleasure. They are very cooperative and open
minded.
Cm. Burton stated the Council is excited about them coming in.
Mayor Houston asked when they will break ground.
Mr. Greer replied probably in the Spring.
No testimony was entered by any member of the public relative to this issue.
Mayor Houston closed the public hearing.
CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 17, 1996
PAGE 564
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On motion of Cm. Howard, seconded by Cm. Burton, and by unanimous vote, the
Council waived the reading and INTRODUCED the Ordinance and continued the
public hearing to the January 7, 1997 City Council meeting.
.-
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PUBLIC HEARING
ESTABLISHMENT OF GRAFFITI ORDINANCE
7:32 p.m. 6.3 (530-20)
Mayor Houston opened the public hearing.
Assistant Planner Johnson presented the Staff Report and advised that in accordance
with Graffiti Task Force recommendations, Staff has developed a City Ordinance
specific to graffiti, mandating removal of graffiti and achieving the goal of quick
eradication. The proposed Ordinance broadens the definition of graffiti, declares
graffiti to be a public nuisance, requires property owners and tenants to remove it, and
provides various public remedies if graffiti is not removed. These remedies include
criminal enforcement, abatement by the City (at the owner's or tenant's expense), and
civil litigation.
Cm. Barnes questioned Section 5 related to property owner's duty as well as duty of
tenants. Situations with absent landlords was questioned and discussed.
.::~-, Mr. Johnson stated he discussed this area with City Attorney Silver and the conflict
comes in with residential versus commercial. In some instances he would deal with
property owner, but in cases such as WalMart, our records would indicate who the
on-site manager would be. Based on the circumstances we would deal with whoever
is most logical.
Cm. Barnes asked about our incidents with private graffiti.
Mr. Johnson stated on two or three occasions since February he has had to address
graffiti on private property. There has been a few cases reported. Most property
owners remove it of their own accord and it doesn't even come to his attention.
Cm. Burton asked for a description of what people will see - a policeman coming with
a warrant? Somebody reports it - then what happens?
Mr. Johnson explained the process. The first is an education process. He would
explain the City's philosophy and the City's ordinance that requires timely removal of
graffiti. We would then switch to an enforcement process. We will use one of the
remedies to remove it.
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CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 17, 1996
PAGE 565
Chief Rose stated he thought the police would be at the front line with regard to
reported graffiti. They would respond with a uniformed patrol officer and write a
repOlt. They would try to catch the person committing the crime. A mechanism has .
been worked out for them to then notify the graffiti people who will follow up. -
Cm. Lockhart asked about options for people with economic hardships. Have we
provided any mechanism for helping them with materials?
Mr. Johnson stated there is a volunteer organization that has helped in the past with
graffiti abatement and this is a source he would look to.
Mayor Houston asked about the appeal process. A thought occurred to him if it is not
considered graffiti, it would be a sign. It would have to conform to requirements
regardless.
Mr. Johnson said if it appears to the common person to be graffiti, he would label it
such.
Mayor Houston stated we have a lot of absentee landlords and asked if they have been
cooperative in removing graffiti.
Mr. Johnson stated he thought the business community has been very responsive and it
is a good business practice.
.
Mayor Houston stated another aspect that lingers longer is on light poles and
transformer boxes, and even in the Zone 7 canals. Public entities - what kind of
creativity can we have working with fellow government folks?
Mr. Johnson stated PG&E and the postal service has directives that the first person to
open the box is responsible for removal of graffiti. If they have overlooked locations,
they will handle it within 24 hours.
Mr. Ambrose stated Section 4 requires graffiti to be removed on governmental
property and provides a mechanism.
No testimony was entered by any member of the public relative to this issue.
Mayor Houston closed the public hearing.
On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the
Council waived the reading and INTRODUCED the Ordinance and continued the
public hearing to the January 7, 1997 City Council meeting.
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CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 17, 1996
PAGE 566
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REQUEST FROM DUBLIN HIGH SCHOOL BAND BOOSTERS
TO UTILIZE DUBLIN SENIOR CENTER FOR WEEKLY BINGO GAMES
7:51 p.m. 7.1 (240-10)
Parks & Community Services Oirector Lowart presented the Staff Report and advised
that the Dublin High School Band Boosters have requested use of the Dublin Senior
Center for weekly bingo games. They would like to use the Center every Thursday
from 4:15 p.m. - 10:30 p.m., beginning in January, 1997.
Ms. Lowart discussed the Agreement for Lease of Fallon School Multipurpose Facility
and the Dublin Senior Center Facility Use Policy.
Ms. Lowart discussed an analysis of the request, including: 1) Day of Week and Time;
2) Term of Lease; 3) Use of Social Hall and Tables and Chairs; 4) Use of Kitchen; 5)
Oublin High School Band Boosters Equipment; and 6) Facility Use Fees.
Ms. Lowart pointed out that the DHS Band Boosters have verbally indicated that the
Dublin Senior Center is an interim location and that they would ultimately like to use
the Shannon Community Center. Continuous use of Shannon Center is much more
problematic and, if granted, would most likely result in the cancellation of City-
sponsored classes and loss of revenue to the City. Staff will prepare a detailed analysis
of the request if and when a written request is submitted.
Ms. Lowart stated both the Senior Center Advisory Committee and the Parks &
Community Services Commission are in favor of allowing the use subject to conditions.
They differ on the issue of fees. P&CS Commission would like to recoup more of the
costs and felt they should be charged $40 per hour. The Commission was also
concerned about clean up of the facility. With regard to smoking, they should be
required to clean up afterward. They should provide security and cleanup.
Ms. Lowart stated they have now submitted a request to use Shannon Center. The
earliest that a use could be accommodated would be April. Staff will prepare a
detailed analysis regarding the use of Shannon Center.
Cm. Burton asked what happens if they want to use coffee pot and have donuts and if
this will be allowed.
Ms. Lowali stated yes they can serve coffee and access electricity.
Mayor Houston asked why they can't use the kitchen.
Ms. Lowart explained issues related to the health permit which is issued to the City of
Dublin. Any food preparation, the City has the ultimate responsibility and there could
be some liability to the City. A lot of equipment is left out on the counters. We also
have food donations from local grocery stores that we distribute over a period of the
CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 17, 1996
PAGE 567
week. If another group were allowed in the kitchen, we would need to deal with this
and this would impact our part time staffing. Another problem is the electrical setup .
at the Senior Center. It is not the greatest.
Ms. Lowart stated they would like to use the Senior Center starting in January and felt
they would hope to move to Shannon in April. Tonight's consideration is for the
Senior Center.
Lee Carpenter, Director of Bands at DHS, stated they have had a police officer on site.
They are also concerned about a possible litter problem with cigarette butts. They
supply several ash cans and will continue to clean up afterward. With regard to
Shannon Center, with the limit of people to 154 at the Senior Center if they grow, they
would hope to move to a larger facility. It will take at least 3 months to get the ball
rolling.
Cm. Howard stated she worked in the kitchen for bingo for a few years and asked how
they will set up the snack bar since they can't use the kitchen.
Mr. Carpenter stated they may have can sodas with ice chests and pizza delivery.
Mayor Houston asked about the hours and if 10:00 p.m., was realistic to end the
program.
Mr. Carpenter stated they've allowed an additional 1/2 hour for cleanup. DUSD
Superintendent Dr. Sugiyama has offered janitorial services on Friday mornings if
necessary .
..:.
Cm. Barnes clarified that the actual bingo games would start at 6:30 p.m.
Mayor Houston asked if they had worked out storage options.
Mr. Carpenter stated they've looked at a storage van on the property that will be
secure.
Cm. Burton asked how many people come as a rule?
Mr. Carpenter responded as many as 200; last week it was around 95. Their break-
even point is 120 to 125.
Cm. Burton clarified that they don't visualize any problems with cigarette butts.
Mr. Carpenter stated smokers are pretty good and realize the restrictions they work
under. They're cooperative because they don't want to get closed down.
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CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 17, 1996
PAGE 568
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REQUEST FROM DUBLIN HIGH SCHOOL BAND BOOSTERS
TO UTILIZE DUBLIN SENIOR CENTER FOR WEEKLY BINGO GAMES
7:51 p.m. 7.1 (240-10)
Parks & Community Services Director Lowart presented the Staff Report and advised
that the Dublin High School Band Boosters have requested use of the Dublin Senior
Center for weekly bingo games. They would like to use the Center every Thursday
from 4:15 p.m. - 10:30 p.m., beginning in January, 1997.
Ms. Lowart discussed the Agreement for Lease of Fallon School Multipurpose Facility
and the Dublin Senior Center Facility Use Policy.
Ms. Lowart discussed an analysis of the request, including: 1) Day of Week and Time;
2) Term of Lease; 3) Use of Social Hall and Tables and Chairs; 4) Use of Kitchen; 5)
Dublin High School Band Boosters Equipment; and 6) Facility Use Fees.
Ms. Lowart pointed out that the DHS Band Boosters have verbally indicated that the
Dublin Senior Center is an interim location and that they would ultimately like to use
the Shannon Community Center. Continuous use of Shannon Center is much more
problematic and, if granted, would most likely result in the cancellation of City-
sponsored classes and loss of revenue to the City. Staff will prepare a detailed analysis
of the request if and when a written request is submitted.
Ms. Lowart stated both the Senior Center Advisory Committee and the Parks &
Community Services Commission are in favor of allowing the use subject to conditions.
They differ on the issue of fees. P&CS Commission would like to recoup more of the
costs and felt they should be charged $40 per hour. The Commission was also
concerned about clean up of the facility. With regard to smoking, they should be
required to dean up afterward. They should provide security and cleanup.
Ms. Lowart stated they have now submitted a request to use Shannon Center. The
earliest that a use could be accommodated would be April. Staff will prepare a
detailed analysis regarding the use of Shannon Center.
Cm. Burton asked what happens if they want to use coffee pot and have donuts and if
this will be allowed.
Ms. Lowart stated yes they can serve coffee and access electricity.
Mayor Houston asked why they can't use the kitchen.
Ms. Lowart explained issues related to the health permit which is issued to the City of
Dublin. Any food preparation, the City has the ultimate responsibility and there could
be some liability to the City. A lot of equipment is left out on the counters. We also
have food donations from local grocery stores that we distribute over a period of the
..:.
CITY' COUNCIL MINUTES
VOLUME. 15
REGULAR ME.E.TING
December 17, 1996
PAGE 567
week. If another group were allowed in the kitchen, we would need to deal with this
and this would impact our part time staffing. Another problem is the electrical setup
at the Senior Center. It is not the greatest. ..
Ms. Lowart stated they would like to use the Senior Center starting in January and felt
they would hope to move to Shannon in April. Tonight's consideration is for the
Senior Center.
Lee Carpenter, Director of Bands at DHS, stated they have had a police officer on site.
They are also concerned about a possible litter problem with cigarette butts. They
supply several ash cans and will continue to clean up afterward. With regard to
Shannon Center, with the limit of people to 154 at the Senior Center if they grow, they
would hope to move to a larger facility. It will take at least 3 months to get the ball
rolling.
Cm. Howard stated she worked in the kitchen for bingo for a few years and asked how
they will set up the snack bar since they can't use the kitchen.
Mr. Carpenter stated they may have can sodas with ice chests and pizza delivery.
Mayor Houston asked about the hours and if 10:00 p.m., was realistic to end the
program.
Mr. Carpenter stated they've allowed an additional 1/2 hour for cleanup. DUSD
Superintendent Dr. Sugiyama has offered janitorial services on Friday mornings if
necessary.
.:"
". .....
Cm. Barnes clarified that the actual bingo games would start at 6:30 p.m.
Mayor Houston asked if they had worked out storage options.
Mr. Carpenter stated they've looked at a storage van on the property that will be
secure.
Cm. Burton asked how many people come as a rule?
Mr. Carpenter responded as many as 200; last week it was around 95. Their break-
even point is 120 to 125.
Cm. Burton clarified that they don't visualize any problems with cigarette butts.
Mr. Carpenter stated smokers are pretty good and realize the restrictions they work
under. They're cooperative because they don't want to get closed down.
.
CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 17, 1996
PAGE 568
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em. Barnes stated she was concerned about a reduced fee because a lot of groups have
come in to ask for fee waivers. Maybe we could just charge them the $40 rate during
the fundraising times and allow them time for setup and cleanup.
em. Lockhart felt because this is to be an ongoing process as opposed to a one-time
event they could consider the lesser amount.
Ms. Lowart stated this also was a concern of the P&CS Commission.
Mayor Houston asked who had rented a City facility at $40 per hour lately.
Ms. Lowart stated there have been several, and they are generally one night events.
Cm. Barnes stated the Lions Club for their barbecue pays the $40 per hour rate.
Mayor Houston felt the whole program takes several hours and we should charge the
$10 rate because this is different as they will be there week after week as opposed to a
one time only event.
Cm. Burton felt they should make a policy with a 6 month minimum to get the
reduced rate.
Ms. Lowart stated Staff could monitor the use during the 6 months and it is anticipated
that the $10 will just cover the Building Attendant. The City Council may want to re-
evaluate this after the review.
On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the
Council approved the request with provisions: 1) The term of the initial lease would
be for 6 months; 2) Storage of equipment would not be available; 3) Use of the kitchen
would not be permitted; 4) Permanent mounting of the bingo board would not be
recommended at this time pending further study; and 5) Fee for use would be $10 per
hour.
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DISTRIBUTION OF CITY SONG "DUBLIN TOWN"
8:12 p.m. 7.2 (120-50)
City Clerk Keck presented the Staff Report and advised that the professional recording
of the City's official anthem "Dublin Town" is nearing completion, and once completed,
the City will receive 1,000 cassettes. The Council in June, authorized the expenditure
of $5,000 for this project during Budget deliberations. At this time it is appropriate for
the Council to determine the best way to make the tapes available to the community.
CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 17, 1996
PAGE 569
One option for consideration, provided recouping the original outlay is not the main
focus, would be to make a specific number of tapes available, upon request, to Dublin
based non-profit groups. Each group could then utilize the tapes for fund-raising ."
purposes for their own organization.
Ms. Keck stated also, because the song is timeless, a supply could be maintained by the
City Clerk for sale from this point forward. Generally, Staff would expect an increase
in the number of requests for copies of the song at certain times of the year such as
during the St. Patrick's Day Celebration, during Dublin Pride Week, and potentially
during the Dublins of America Convention being planned by the Dublin Sister City
Association in October of 1998. Additionally, gift copies could be presented on
occasion such as to groups touring the Civic Center or other occasions as deemed
appropriate by Councilor Staff.
Cm. Burton expressed concern regarding the amount of Staff time spent on this. We
should get our money up front and he felt there should be some charge. The groups
can then sell them for whatever amount they want. It doesn't justify the City having to
keep a set of books.
Cm. Barnes stated her thought was to give them to the youth groups in town so they
can make the money and keep a supply for us to sell or give as gifts. There should be
some record of how many we give to the groups.
Mayor Houston felt we need to send out a letter to all the groups and let them know .
they're available. They can then let us know how many they want.
Cm. Lockhart felt we will have plenty with 1,000 copies. She agreed with Cm. Barnes
that this was not a process to make money for the City. The easier process we use to
get them out, the sooner someone will get benefit; not like the DHPA tapes.
Consensus of the Council was that Staff send a letter to all Dublin-based non-profit
organizations letting them know when the City song tapes are available and asking
how many they would like.
Cm. Barnes suggested and the Council concurred that we should suggest that the tapes
be sold for $5.00.
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CONTRACT FOR CONSULTANT SERVICES FOR
INTERNET COMMUNICATIONS SYSTEM DESIGN AND INSTALLATION
8:22 p.m. 7.3 (600-30)
Administrative Assistant Honse stated in November, ] 996, the City Council directed
Staff to accelerate the schedule for City utilization of the Internet. The first step of the
CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 17, 1996
PAGE 570
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project is to evaluate proposals and award a contract for Communications System
Design and Installation. Other proposals for Website Design Services and equipment
purchases will be considered at a future meeting.
Mr. Honse explained that the RFP for consultant services was divided into two distinct
phases. Phase One was System Design and Phase Two was Installation and
Configuration.
Under Phase One, the consultant will evaluate Internet access options and prepare a
written work product, to be presented to the City Council with recommendations from
Staff. Under Phase Two, following a decision to proceed with an Internet access
option, the consultant will install and configure the equipment and ensure that it is
fully operational. Per City Council instructions, the consultant is precluded from
selling the City equipment for the project.
Cm. Burton stated he had very little knowledge of what Mr. Honse just said, however,
he presented the information in a very concise manner.
Mayor Houston asked about the timeline.
Mr. Honse stated the RFP provides 60 days to complete Phase One. They anticipate
that required meetings with Staff will be completed in mid-January, so it's anticipated
Phase One will be completed by the end of January.
Cm. Burton asked if there is something unique about what we are doing.
Mr. Honse stated the Internet in its present configuration has only been around for a
couple of years so this is really pretty new. We are not trailblazers, but in a very real
sense it is cutting edge technology.
Mayor Houston stated he had looked at Websites for other cities and there is a wide
range.
Mr. Honse stated Staff anticipates having the City Council select a firm do the City's
website in February.
On motion of Cm. Barnes, seconded by Cm. Lockhart, and by unanimous vote, the
Council authorized the City Manager to execute the agreement with Advanced
Micronet Solutions and approved the $5,000 Budget Change Form.
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CITY COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 17, 1996
PAGE 571
DUBLIN SAN RAMON SERVICES DISTRICT
ANNEXATION OF DOUGHERTY VALLEY PLANNING AREA
8:31 p.m. 8.1 (1000-10)
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City Manager Ambrose advised that on December] 8, 1996, the Contra Costa County
Local Agency Formation Commission will consider approval of the Dougherty Valley
Planning Area by DSRSD for the purpose of providing water and recycled water
services to that area. Bob Beebe, General Manager outlined in a Memorandum, the
potential benefits to the City of Dublin resulting from DSRSD's service to the
Dougherty Valley. This annexation may result in reduced water rates to the City.
Mr. Peabody advised that some additional information was received today. LAFCO
stated there is a problem with one agency with a tax sharing agreement. At least
LAFCO will hear the Sphere of Influence and his understanding is that issue will get
resolved tomorrow.
Cm. Barnes stated she would oppose sending the letter. We are studying right now
forming a task force to look at what is wrong with our water rates. This annexation
could take 10 or 15 years to lower people's bills. This relies heavily on recycled water.
This will raise the value of Tassajara land and she felt we should question raising their
value when we should be looking at our own land.
Cm. Howard asked if instead of just having Mayor Houston sign the letter, they could
have a roll call stating who is for it and who is against it. If it is not a unanimous vote,
it should so state.
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Mayor Houston stated he would support a roll call vote here, but not on the letter.
Cm. Barnes asked if a person who votes no can write a letter of opposition and state
she is a Councilmember.
Assistant City Attorney Jarvis stated yes she could do this.
On motion of Cm. Burton, seconded by Cm. Lockhart, and by majority vote, the
Council authorized the Mayor to sign the letter to Contra Costa County LAFCO
supporting the annexation of the Windemere Ranch portion of the Dougherty Valley to
the DSRSD for water and recycled water services. Cm. Barnes and Cm. Howard voted
in opposition to the motion.
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CITY' COUNCIL MINUTES
VOLUME 15
RE.GULAR MEETING
December 17, 1996
PAGE 572
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CITY COUNCIL APPOINTMENT TO
DUBLIN SAN RAMON SERVICES DISTRICT WATER TASK FORCE
8:36 p.m. 8.2 0000-20/110-30)
City Manager Ambrose stated on Oecember 4, ] 996, the City Council discussed their
concerns with regard to water service costs in the City of Dublin. Representatives of
DSRSD advised at that meeting of their proposal to form a water task force that would
enable representatives from the City, the Du blin Unified School District, local
businesses and representatives from the community to review the District's cost of
water and make suggestions with respect to actions the District may take to lower the
cost of water.
Mr. Ambrose stated the District's General Manager has indicated that the District
would like to invite the City to appoint a Council representative to participate in this
effort.
On motion of Mayor Houston, seconded by Cm. Lockhart, and by unanimous vote, the
Council nominated Cm. Lockhart to serve at the City Council representative on the
DSRSD Water Task Force.
Cm. Barnes questioned if the meetings will be open to the public and if anyone can
make comments.
Mayor Houston stated he thought they would be open meetings.
4$-
OTHER BUSINESS
8:45 p.m.
Oath of Office (640-60)
City Clerk Keck stated for the record that Mayor Houston was sworn into office on
December 16, 1996.
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Removal of Mail Box at Arroyo Vista (430-90)
Cm. Barnes stated it was upsetting at the DHA meeting with Arroyo Vista this evening,
that without ever doing a thing, and with no notice whatsoever, the post office took
out their mailbox. Many of the residents don't have cars or transportation to get to the
post office. She urged the City Council to write a letter to the post office stating we
need receptacles for depositing mail. This issue should come back to a future City
Council meeting if necessary.
Cm. Howard commented that she knew of only a couple of locations in the City where
they have these pick u p boxes.
CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 17, 1996
PAGE 573
Cm. Barnes stated years ago the City worked hard to get a drive through receptacle.
Mr. Ambrose stated Staff would inquire with regard to the Arroyo Vista situation.
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Civic Center Sound System (200-20)
Cm. Barnes stated the sound system used in the Council Chambers leaves something to
be desired. Mayor Houston agreed.
Cm. Burton felt it is a bad design.
Cm. Barnes commented there doesn't seem to be a problem with Pleasanton or San
Ramon. They use the old gooseneck system.
Mayor Houston felt we will continue to work on this. He has received complaints
from people who say the sound goes in and out. The City Council could also practice
properly utilizing the microphones with the system we have.
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Mape Memorial Park Renovation/Dedication (950-40)
.;'
Mayor Houston brought up the subject of Mape Memorial Park and noted we finally
got the fence up and demolition will start soon. He had hoped to get an update on the
scheduling. He hoped to have a rededication with a big celebration on Memorial Day
weekend and make a ceremony out of it. This could be on the cover of our next
Recreation brochure. Staff should notify State and Federal representatives, the Camp
Parks Color Guard and bagpipes group, local associations, DHS Band and Wells Band,
Art in the Parks people and most importantly try to locate family members of Mr.
Mape.
Cm. Barnes stated she knows someone who is in communication with them, so she
would pass the word.
Mr. Ambrose stated the contractor has 60 days to do the work, along with a 90 day
maintenance period. A lot depends on the weather conditions. Memorial Day
weekend would be cutting it pretty close because we would want the park to be at its
best.
Mayor Houston stated he really would like this to get done. We need to make this a
priority and get it done.
CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 17, 1996
PAGE 574
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Mr. Thompson reported that the grass has been sprayed and they have to wait awhile
for the grass to die before proceeding with demolition.
. Cm. Barnes suggested if we can't do it Memorial Oay maybe we should look toward
the 4th of July.
Mayor Houston felt it would be more difficult to get the school bands together to
participate during the summer.
Mr. Ambrose stated usually the parks are not in absolute pristine condition right after
they are completed. It takes the maintenance period to make sure it is really up to
speed. He will find out the cutoff date for the Recreation brochures and in the
meantime, Staff can look at the timing.
Cm. Howard pointed out that some of the neighbors might not appreciate too much
activity at this location.
Cm. Barnes felt that by inviting the community we may be able to attract an interest in
getting the community to take ownership and get the bridge built. This could be a
good start at getting community ownership.
Mayor Houston directed that as we get closer we can work out details.
.:,
The Council discussed the fact that a non holiday weekend might be better because a
lot of people go away.
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ADJOURNMENT
11.1
There being no further business to come before the Council, the meeting was
adjourned at 8:55 p.m.
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Mayor
A TIEST:
City Clerk
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CITY' COUNCIL MINUTES
VOLUME 15
REGULAR MEETING
December 17, 1996
PAGE 575