HomeMy WebLinkAboutItem 4.01 Draft Minutes 02-25-1997 (2)
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ADJOURNED REGULAR MEETING - February 25, 1997
:-...... A regular meeting of the Dublin City Council was held on Tuesday, February 25, 1997,
in the Council Chambers of the Dublin Civic Center. TIle meeting was called to order at
6:03 p.m., by Mayor Houston.
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ROLL CALL
PRESENT: Councilmembers Barnes, Burton, Howard, Lockhart, and Mayor Houston.
ABSENT: None
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PLEDGE OF ALLEGIANCE
Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the
flag.
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STATUS REPORT ON 1996 GOALS & OBJECTIVES
AND DEVELOPMENT OF 1997 GOALS & OBTECTIVES
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6:06 p.m.
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(100-80)
1996 Goals & Obiectives
The adopted Goals & Objectives Program for 1996 included a total of 112 objectives. Of
those objectives, 84 objectives were assigned a high priority, 26 objectives were assigned
a medium priority, and 2 objectives were assigned a low priority. Since the adoption of
the Goals & Objectives Program, a total of 34 additional objectives were either initiated
by the City Council, were required due to contractual obligation, were a result of the
City's affiliation/relationship with other organizations, or were necessary due to
circumstances beyond the City's control.
SUMMARY OF 1996 OBJECTIVES
LEVEL OF ACCOMPLISHMENT
'PRIORITY .
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25,1997
PAGE 81
ITEM NO. _ 4~1
The City's level of accomplishment improved in 1996 as compared to 1995. Of the total
146 objectives undertaken, 77 (52.7%) were completed in 1996, as compared to 67 .
(48.2%) in 1995. Of the 84 objectives which were designated "high" priority, 50 ,.>
(59.5%) were completed in 1996 as compared to 41 (54.7%) in 1995 and 15 (39.5%) in
1994.
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1997 Goals & Ob1ectives
Mayor Houston requested anyone present to address specific items related to the Goals &
Objectives meeting would be allowed to address them at this time.
Mike Curry, 7080 Inclined Place, Dublin, spoke about the forming of a task force to
study the needs of a new library. He indicated that he would like to be a member of
such a task force. He was willing to offer himself as the sacrificial Iamb!
Karen Dyer, 6829 Sage Court, Dublin, indicated that she also supported forming a task
force to study the new library building. She too volunteered to serve on the task force.
She felt the residents of Dublin deserved and needed such a library.
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Carol Ruppenthol, 11416 Winding Trail, Dublin, wanted to speak on investigating the
development of a non-profit foundation to raise funds for the Dublin Senior Center. She
felt seniors were a vital asset to our community where it was uniquely American to rely
on volUllteers. She felt active, involved seniors contributed to the community.
Ted Woy, 11381 Rampart Drive, Dublin, wanted the development of a non-profit
foundation to raise funds for the Dublin Senior Center. He stated the budget impact to
set-up the foundation would be zero. The funding would be by donations and grants.
He realized that the City had its own responsibilities for the seniors through the seniors
program. He encouraged the Council to consider this goal.
Paul Moffatt, 11742 Solano Drive, Dublin, requested the Council consider a new goal of
bringing control of water and sewer under the City of Dublin. He was concerned about
Dublin San Ramon Services District expanding services in Contra Costa County. He felt
San Ramon and Dublin had different needs and desires. At the present, the Board of
Directors consisted of representatives from Dublin and San Ramon. But what if the
Board became all San Ramon representatives. He stated that DSRSD charges 40%- 50%
higher than neighboring cities for the same services. He felt there was duplication of
valley accomplishments regarding water and sewer. He urged the City to take over
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 82
DSRSD and join with Pleasanton and Livermore to provide water and sewer services for
our valley.
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Ryan Shearer, 11811 Norfolk Place, Dublin, stated he attended Valley Christian School
and would like to have a skate park built in Dublin. A skate park would allow skaters to
stay out of the way of store owners and it would give the young people in Dublin
something to do.
Cm. Burton asked what a skate park was? skate boarding?
Mr. Shearer responded a roller blade park.
Mayor Houston indicated he had added a skate park under the Capital Projects.
Bob Cocilova, 11 713 Serra Court, Dublin, asked that the following be entered into the
public record. "investigate tax exempt foundation - This is a ~~win win" foundation for
the City as well as for the Senior Center."
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Tom Ford spoke about the need for a park in the area west of 1-680. The area was not
very flat there, but he felt it would provide excellent recreational opportunities. He
wanted the City to purchase the land at the top of the ridge before it was incorporated
into the City when the value would soar. He gave the Council a handout regarding
"Progress on Ridgelands Parks". He agreed with Mr. Moffatt about DSRSD and urged
the Council to take over providing water and sewer services to the City.
Carol Ruppenthal asked the Council to look at opportunities for the City to provide water
and sewer services. She wanted the City to be able to attract restaurants and new
businesses.
The City Manager in conjunction with the City's Operating Departments prepared a
preliminary list of Goals & Objectives for 1997. A total of 17 program area/goals along
with the total of 111 objectives to accomplish these goals was identified for the
upcoming year. Staff included 52 new objectives for 1997. The remaining objectives
have been carried over from the previous year.
Mr. Ambrose stated that the Parks & Community Services Commission on January 13,
1997 reviewed the Goals & Objectives associated with Parks and Community Services
and prioritized those objectives. The Commission's priorities differed from the Staff's
priority for #3) plan a park dedication for Mape Memorial Park (medium); #8) prepare
an update to the Library Task Force Report (medium); # 15) work with EBRPD and
Alameda County to complete development of unbuilt portion of Iron Horse trail (high);
and #16) secure outside funding and implement Parks and Community Services
Department Fee Assistance Program (low). It should also be noted that two additional
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 83
objectives were developed after the Parks & Community Services review. They,were #6)
work with U.S. Army to secure recreational fields at Camp Parks and #9) investigate the
development of a non-profit foundation to raise funds for the Dublin Senior Center. .
Mayor Houston indicated the Council would address those items on the Preliminary
Goals and Objectives where the Council Priority and Staff Priority differed, as well as
items that had been added by different Councilmembers.
GENERAL GOVERNMENT OBJECTIVE #14: "report to Council on development of a
Strategic Plan" the Council priority was MEDIUM and Staff priority was LOW.
Mayor Houston felt this objecHve would fold into other issues like the Vision 2000 Task
Force and the Economic Development plan. He suggested the objective be deleted here
and taken up later.
Following discussion, the collective City Council ranking was to DELETE the objective.
Cm. Bames wanted to make a statement in regard to ADMIMSTRA 170N OBjEC17VE #1
(f,support Dublin Unified School District efforts to annex Eastern Dublin.;; She was vezy
upset about the editorial in the Valley Times regarding who should provide school
sezvices in Eastern Dublin.
Mayor Houston explained about the article and felt the Council should assist our school
district.
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Cm. Burton felt the editorial had left out the kids and parents by stating that though the
houses were in Dublin; the children should go to school in Livermore. That would be a
6 to 10 mile commute for the children. The editorial obviously forgot about the children
and this would include 3;000 to 4;000 children.
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ADMINISTRATION ADDITIONAL OBJECTIVE #15: Mayor Houston requested "rewrite of
Dublin Campaign Financing Regulation to conform with new State Law."
Cms. Barnes; Burton; Howard; and Lockhart gave it a high ranking.
Following discussion, the collective City Council ranking was HIGH.
PUBLIC RELATIONS OBJECTIVE #2: "coordinate the production of one video
newsletter" Staff ranked this MEDIUM while the City Council ranked it HIGH.
Cm. Barnes stated she wanted more than one City newsletter. She would also like to
have more City information included in the Recreational Brochure.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 84
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.Mr. Ambrose indicated the last City Newsletter was included in the Recrea.tiona.1
Brochure mailing. To provide additional City infonnation, there would need to be
multiples of eight pages.
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Following discussion, the collective City Council ranking was HIGH and to leave as one
City newsletter a year.
PUBLIC RELATIONS ADDITIONAL OBJECTIVE #3: em. Lockhart requested "work with
newspapers on ad space for noticing Council Agendas similar to space given to
Chamber Luncheons"
Cms. Barnes, Burton, Howard, and Mayor Houston all gave it a high ranking.
Following discussion, the collective City Council ranking was HIGH.
CONTRACT ADMINISTRATION OBJECTIVE #8: "consider providing Library Services
with a neighboring City". Staff ranked this LOW while the City Council ranked it
MEDIUM..
Mr. Ambrose indicated Staff did not see any advantage to providing Library Services
with a neighboring City.
Cm. Lockhart felt the Library Task Force could explore the different options.
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Cm:S- Burton, Howard, and Lockhart changed their ranking to low.
Following discussion, the collective City Council ranking was LOW.
PLANNING ADDITIONAL OBJECTIVES #13: Councilmember Burton requested
"determine options to keep Livermore School District from keeping Eastern Dublin; do
not give up on Dublin students going to Dublin Schools."
Cm. Burton included this objective to emphasize that the City not give up on Dublin
students going to Dublin Schools.
Following discussion, since this objective was a duplicate of # 1 under Administration in
General Government, the collective City Council ranking was to DELETE.
PLANNING ADDITIONAL OBJECTIVE #14: Mayor Houston requested "establish Urban
Opportunity Zone - elevation cap for private development in Eastern Dublin"
Mayor Houston wanted Staff to look into what could work with private developers.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 85
Cm. Lockhart asked if the City already had an elevation cap in the General Plan.
Mr. Peabody responded that no~ it was not in the General Plan.
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Mayor Houston indicated if an elevation cap was put in the General Plan~ it could be
changed He wanted to provide security for what we wanted for our City. He felt it
should be a discussion at the Council level
Cm. Bames felt it should be a study rather than establish the elevation cap.
Cm"$ Bames~ Howard, and Lockhart ga ve it a high ranking.
Cm. Burton gave it a medium ranking.
Following discussion, the collective City Council ranking was HIGH with the objective
being changed to "study establishment of Urban Opportunity Zone - elevation cap for
private development in Eastern Dublin."
PLANNING ADDITIONAL OBJECTIVE #15: Mayor Houston requested "establish Vision
2000 Task Force for Downtown Dublin to establish priorities and City Policy for
Downtown in the future.
Mayor Houston indicated that some day there would be two offramps going into Dublin.
He felt in the neAt ten to twenty years there was going to be a transition. Would this be
a positive or negative transition? He felt the discussions should start now to ensure a
positive transition.
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Cm. Lockhart wanted to give the business community a voice to be able to brainstonn
problems and help plan solutions.
Cm. Bames asked if the task force would be only businessmen?
Mayor Houston indicated he envisioned an open forum.
In talking with different businesses in Dublin~ Mayor Houston was amazed at the
number of people that did not know the fly-over was comin& as well as the issues
involved in having a West Dublin BART Station. He felt it was important to plan for the
future.
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Cm. Burton stated he wanted to fonn a pennanent business commission.
A1r. Ambrose explained that the Business Task Force had concluded the tasks assigned it
and had detennined that they would meet only when something else came up.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 86
", Mayor Houston indicated this task force in the short tenn would work directly with
. issues such as the flyover, the hook-ramps, and the potential BART Station in the middle
of the City. The City needed to plan for these issues right now:
Cm. Lockhart felt the task force would come up with solutions for problems and bring
those answers back to the City Council
Cm7s Barnes, Burton, Howar4 and Lockhart all gave it a high ranking.
FollO\ving discussion, the collective City Council ranking was HIGH with the objective
reworded as follows: "Establish Downtown Task Force to convey information to
businesses to evaluate impacts on Downtown, to study Business Commission, and to
develop a plan to maintain Downtown economic vitality."
ECONOMIC DEVELOPMENT OBJECTIVE #8: "update Eastern Dublin Development
Brochure" Staff ranked this MEDIUM while the City Council ranked it HIGH.
Mr. Ambrose explained the Eastern Dublin Development Brochure provided a service to
the property owners. Some of the property owners contributed a part of the cost of the
first brochure, but that the City paid the majority of the cost for the brochure. Staff felt it
there was an updated brochure, the property owners should fund the entire cost since
. they would be directly benefited by it.
Cm. Burton felt this could be a job for the Chamber of Commerce.
Cm. Lockhart agreed that the landowner does have a responsibility.
em's Barnes, Burton, and Lockhart changed their ranking to medium.
Following discussion, the collective City Council ranking was MEDIUM
ECONOMIC DEVELOPMENT OBJECTIVE #10: "develop a Dublin Buyer's Guide to
expose goods & services available in Dublin business & consumers" Staff ranked this
DELETE while the City Council ranked it LOW.
Cm. Barnes asked how many businesses were in Dublin?
Greg Reud, Economic Development Manager, responded that 1,700 businesses have
business licenses, but 400 of those are home occupational businesses with another 400
businesses that are outside Dublin so that there are 900 net store front businesses.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25,1997
PAGE 87
Mr. Reuel stated the City had a listing of the Business License Owners for a charge of
$15 for the public.
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Mayor Houston suggested creating a disk with the list of businesses that could be sold
and would not cost as much as a printout
Paul Rankin; Administrative Services Director; responded that the current infonnation
system in the Finance Department would not be able to handle the disks. He also
indicated that the majority of business licenses are issued by November of each year.
Cm. Lockhart suggested some type of handout be developed to advertise that a listing of
the businesses was available for $15. Once the City has the Webpage; it could be
publicized on it.
Cm -s Barnes; Burton; and Mayor Houston changed their ranking to delete.
Following discussion, the -collective City Council ranking was to DELETE the objective.
Cm. Barnes requested that #9 (10cate &- procure site for ((Welcome to Dublin;; sign be
changed to high.
Mr. Ambrose asked how far west would the sign be placed?
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Cm. Barnes wanted to see the current ((Welcome to Dublin;) sign with the different
organizations on it augmented. She felt the current sign at San Ramon Road and
Amador Valley Boulevard was too far into the City.
Cindy Raymond of the Dublin-s Lions Club; stated she was working with the Chamber of
Commerce to build a new sign.. She wanted to assure the Council that the need has
been noted by a Dublin service club.
ADDITIONAL ECONOMIC DEVELOPMENT OBJECTIVE #11: Council member Burton
requested "become active in Tri-Valley Visitors' Bureau."
Cm. Burton felt it was important to keep on track and by becoming active in the Tri-
Valley Visitors) Bureau will help bring people to Dublin through their advertising.
Cm. Lockhart asked if the Cit;?s membership was supporting only one business?
Mr. Reuel responded that Dublin Iceland hadjoined He was a member of the Boa.rd. By
being a membeJ; the City is able to find convention leads.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 88
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Cm's Barnes, Houston, and Howard gave it a medium ranking.
. Cm. Lockhart gave it a high ranking.
Following discussion, the collective City Council ranking was MEDIUM.
ECONOMIC DEVELOPMENT ADDITIONAL OBJECTIVE # 12: Councilmember Burton
requested "establish permanent Business Development Committee (Business
Commission)."
Cm. Burton wanted a pennanent, on-going Committee and not just a task force.
Cm. Lockhart felt a task force could help define what a business commission should do.
Mayor Houston agreed that the task force would identify what the Business
Development Committee would do.
Cm's Barnes, Howard, Lockhart, and Mayor Houston gave it a medium ranking.
Following discussion, the collective City Council ranking was MEDIUM.
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ECONOMIC DEVELOPMENT ADDITIONAL OBJECTIVE #13: Mayor Houston requested
"work with School District to fund Executive Director for Dublin Partners in Education."
Mayor Houston indicated that he was a director of the Dublin Partners in Education. He
felt the organization was going to go up or down. He wanted it to keep going because of
the opportunities provided for the business community and the school distnct to work
together and it included opportunities for the students.
Cm. Lockhart asked if DPIE had talked about hiring a director.
Mayor Houston explained that the organization was so preoccupied with raising money
that it was getting bogged down. Pleasanton's Partners in Education has a fuIl time
director. Dublin's would be a part-time position.
em. Lockhart asked if the position was not just a secretarial type position, but would
include marketing that would need a professional? She indicated that the program was
successful in Pleasanton and very helpful in the community.
Mayor Houston stated that Dublin Partners In Education is getting money from the
businesses, establishing mentor programs, and having teachers going into the business
community to learn how the real world works.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25,1997
PAGE 89
.Mr. Reuel announced an academic excellence awards program at Dublin High School on
Februazy 28th. The business community had responded in a quick and positive way by
providing different awards to be presented to the students. He felt there was a good..' .
relationship with the businesses.
Mayor Houston stated this organization helped our educational programs which would
in tum be better for our community.
Cm. Bames indicated she would give it a medium ranking at this time unf11 the CouncIl
had more infonnation about the Budget.
Cm. Burton gave it a medium ranking.
Cm. Howard and Lockhart gave it a high ranking.
Following discussion, the collective City Council ranking was HIGH.
ECONOMIC DEVELOPMENT ADDITIONAL OBJECTIVE # 14: Councilmember Lockhart
requested "develop formal Downtown Dublin Task Force (Dublin 2010)."
It was determined to DELETE this objective as it was addressed in another objective.
ECONOMIC DEVELOPMENT ADDITIONAL OBJECTIVE # 15: Council member Lockhart
requested "develop Business License Listing for all Dublin businesses who request
information."
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Cm's Bames, Burton, Howard, and Mayor Houston all gave it a high ranking.
Following discussion, the collective City Council ranking was HIGH.
'ECONOMIC DEVELOPMENT ADDITIONAL OBJECTIVE #16: Councilmember Lockhart
requested "purchase new banners "Shop Dublin Tax Dollars at work."
Cm. Lockhart indicated some businesses have commented to her that some of our
banners are getting worn. She felt if the City purchased new banners that it would be an
opportunity to put a slogan on the banner. She had seen ~~hop Oakdale" banners and
felt they were effective.
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iWr. Ambrose responded that some of the banners were at least ten years old
Cm. Bames stated that ~~hop Dublin" was not a lot of words which would get the
message across.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 90
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Cm. Howard wanted Staff to look at the cost.
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Lee Thompson:l Public Works Directolj agreed that the color was fading on some of the
banners.
Cm. Barnes gave it a high ranking.
Cm~ Burton, Howard, and Mayor Houston gave it a medium ranking.
Following discussion, the collective City Council ranking was MEDIUM.
em. Barnes asked how many lights were on the holiday display at the Civic Center?
.Mr. Reuel responded 800.
Cm. Barnes asked how many were green?
.Mr. Reuel indicated a third of the lights.
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Cm. Barnes requested that all green lights be displayed at St. Patrick's Day and to have
red, white and blue for 4th of JUly.
MI: Reuel indicated that the type of lights that were on the Civic Center could not stay
up permanently.
Cm. Burton requested that green flood lights be used on the fountain.
MI: Ambrose stated that Staff would bring the item back to the Council at its March 4,
1997 City Council meeting as an agenda item.
Cm. Barnes requested that a park dedication for Mape Memorial Park stay as a high
ranking. She asked if anyone knew the whereabouts of members of the Mape family to
call City Offices at 833-6650 and give the information to Sandie Hart. She knew that
Pat Mape had remarried and left the area:l but she diefn:lt know her married name.
PARKS & COMMUNITY SERVICES OBJECTIVE #9: "investigate the development of a
non-profit foundation to raise funds for the Dublin Senior Center." Staff ranked this
MEDIUM while the City Council ranked it HIGH.
Cm. Barnes stated that the seniors were always willing to provide volunteer services for
the City. She jokingly indicated that it kept them off the streets.
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Mayor Houston requested that Staff investigate how other cities do it.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 91
Cm. Bames indicated that San Ramon already had a good start over our seniors.
Cm. Bames indicated the seniors just needed our blessing and they would do the raising
of funds themselves.
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Following discussion, the collective City Council ranking was HIGH.
PARKS & COMMUNITY SERVICES OBJECTIVE # 12: "develop a Facility Use Policy &
Fee Schedule for Valley High School Community Gymnasium." Staff ranking was
MEDIUM while the City Council ranking was HIGH.
Cm's Bames, Burton and Lockhart changed their ranking to a medium.
Following discussion, the collective City Council ranking was MEDTIJM.
PARKS & COMMUNITY SERVICES OBJECTIVE #14: "coordinate construction of batting
cages by Dublin Little League at Dublin Sports Grounds." Staff ranking was MEDIUM
while the City Council ranking was HIGH.
Cm. Lockhart asked if the construction was already happening?
Diane Lowart, Parks & Community Services Director, responded that the Council ..':'.
approved the project in December 1995, but the Little League has been slow to proceed
with the project, but should be done by the end of June. It was beyond the City's control
when the project would be completed
Cm's Bames, Burton and Lockhart changed their ranking to medium.
Following discussion, the collective City Council ranking was MEDTIJM.
A1i: Ambrose indicated that the City had submitted requests for grant funding for the
Iron Horse Trail but had not gotten it
Cm. Burton felt the City should fund the project since we were the last link in the Iron
Horse TraiL .'
Mr. Ambrose indicated that it would be an expensive project because signals were
involved
Mayor Houston asked what was expensive?
A1i: Thompson responded $600,000.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 92
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Ms. Lowart indicated there would need to be three signals and two creeks to cross.
Mayor Houston asked if the City could link up part of the trml?
Mr. Ambrose indicated that a portion was already being worked on.
Mr. Thompson stated that the portion from the north City Limits to Dublin Measows was
covered by ISTEA funds.
Mr. Ambrose indicated that there could be added design costs for asphalt from San
Ramon to Dublin Meadows.
Cm. Burton asked if it was a bridge or signal at Dougherty Road and Dublin Boulevard
Mr. Thompson responded that there would be 8. traffic signal at the Camp Parks
entrance.
Mayor Houston concluded that the project was going forward, but that the City was not
able to do it on our own.
Cm. Burton changed his ranking to a medium and the objective remained MEDIUM
The Parks & Community Services Commission is frustrated that #16 "secure outside
funding and implement Parks and Community Services Department Fee Assistance
Program was adopted in 1994 but it has never gone forward.
Cm. Bames suggested that it be ma.de known to service groups so they could help.
PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE # 17: Mayor Houston
requested "form Library Task Force to study new library/community activity center
site."
Mayor Houston stated that there were lots of possibilities. AU that was needed was
money. He felt wish lists should be established.
It was determined to DELETE this objective because it was addressed with Parks &-
Community Services Objective #8.
PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #18: Mayor Houston
requested "establish Sports Grounds Task Force to study new complex in Eastern
Dublin site location."
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 93
Mayor Houston indicated that he was unclear what the short term plans were.
Mr. Ambrose explained that Parks &- Community Services Objective #5 was different ."
than Objective #18 in that the sports park would be further out. The City needed a
detail planning on the City Park on the Santa Rita property. There will also be a sports
field at this park The City Park will be addressing the immediate sports field need
Mayor Houston stated he wanted to look at both and get the public involved
Ms. Lowart explained that a task force would be established to design the City Park
Mayor Houston asked when?
Ms. Lowart responded this spring.
Mayor Houston indicated that in 1971 he played Little League at the Pleasanton Park on
Hopyar0 but the park did not look like it does now: He wanted to identify where the
park was going to be and how to make it accessible. He stated for the sports park to size
i~ locate i~ and make it accessible.
It was determined to DELETE this objective and change the wording on PARKS &
COMlvtUNTIY SERVICES OBJECTIVE #5 to: "Develop a Master Plan for the City Park on
the Santa Rita Property and determine size and access to Sports Complex." .
PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #19: Mayor Houston
requested "music at the Civic Center - Summer concerts with a variety of music for
summer 1997; involve youth."
Cm. Bames indicated that more teens are asking where they can go to listen to music.
She agreed that Dublin needed an outdoor music center.
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Mayor Houston felt the design around the Water Fountain at the Civic Center was
designed for such an activity and felt the City should use it. The City has been
supportive of the visual arts so he wanted to start a tradition with providing music for
the community.
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A1r. Ambrose asked about the timing. If the Council wanted it to start this summer" a
budget adjustment would be needed
Ms. Lowart indicated that the Cities of San Ramon and Pleasanton have already booked
their entertainment for this summer.
Mayor Houston felt one concert this summer would be a good beginning.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 94
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Cm-s Barnes7 Burton7 Howarc4 and Lockhart all gave it a high ranking.
Following discussion, the collective City Council ranking was HIGH.
POLICE OBJECTIVE #8: IlDevelopment of a llSenior Safety" Program." Staff ranked this
MEDIUM while the City Council ranked it HIGH.
Mayor Houston asked why the Staff did not have this objective as high?
Mr. Ambrose indicated that everything could not be high.
Cm. Barnes felt service clubs could be used to distribute infonnation.
Gmy Thuman7 Police Chief; indicated that the Senior Safety Program is substantially
undenvay.
Following discussion, the collective City Council ranking remained HIGH.
POLICE ADDITIONAL OBJECTIVE #10: Mayor Houston requested Ilestablish Public
Safety Officer at Dublin Unified School District to coordinate anti-truancy program with
District & business community."
.
Mayor Houston stated a Public Safety Officer at the Dublin Unified School District would
have definite benefits.
Cm -s Barnes and Burton gave it a high ranking.
Cm-s Howard and Lockhart gave it a medium ranking.
Following discussion, the collective City Council ranking was HIGH.
POLICE ADDITIONAL OBJECTIVE # 11: Council member Lockhart requested Ildevelop a
Police Officer Trading Card Program."
Cm. Lockhart explained that the City of Sunnyvale had such a program which involved
everyone in the community and it was not expensive.
Police Chief Thuman provided a sample Police Officer Trading Card and indicated that
the cost was 50 to 75 cents per card He explained that they were very popular with
grade school students7 but were not as popular with high school students.
.
em. Barnes7 Burton7 Howarcf, and Mayor Houston all gave it a medium ranking.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 95
Following discussion, the collective City Council ranking was MEDIUM.
DISASTER PREPAREDNESS OBJECTIVE #3: "Complete Public Works Tri-Valley Mutual
Aid Agreement" Staff ranked this LOW while the City Council ranked it MEDIUM.
-.
M.r. Thompson indicated that Staff gave this objective a low ranking due to timing. If
there was a long tenn disaster" the City has prepared a draft agreement which has beell
sent to other agencies.
Following discussion, the collective City Council ranking remained MEDIUM.
WASTE MANAGEMENT OBJECTIVE #2: "Conduct a survey on the participation in
curbside/multi-family recycling programs." Staff ranked this LOW while the City Council
ranked it MEDIUM.
Mr. Ambrose thought the Cirys tonnage had gone up.
A1.r. Rankin confinned that it has especia.JIy in the area of green waste.
Cm. Barnes felt the residents should be provided infonnation on the easy tools available
to them in participating in the recycling programs.
Following discussion, the collective City Council ranking remained MEDIUM..
....
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TRANSPORTATION ADDITIONAL OBJECTIVE #9: Councilmember Barnes requested
"work with BART on additional parking."
em. Barnes was thinking to the future. It may be necessmy to acquire more land on
both sides of the BART Station or provide two stozy parking facilities.
....
'-.
.Mr. Ambrose indicated that a letter addressing this issue Will be on the March 4th
Counci1 meeting.
Cm's Burton, Howard, Lockhart, and Mayor Houston all gave it a high ranking.
:. "
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Following discussion, the collective City Council ranking was HIGH.
TRANSPORTATION ADDITIONAL OBJECTIVE #10: Mayor Houston requested "work
with property owners to develop alignment plan prior to consultant expenditure."
em's Barnes, Burton, Howard, and Lockhart all gave it a high ranking.
CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 96
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FollowinZ discussion, the collective City Council rankinz was HIGH.
.
Cm. Barnes requested that a team building workshop as a tool for Councilmembers to
come together be added to the Objectives, but she was not sure where it fit in.
Mayor Houston felt it was a good idea to have all the commissions and committees come
together with the Council Some appointees have expressed frustration that they did not
know what was expected of them.
Mr. Ambrose indicated that a team building workshop with the Planning Commission
had been held in 1989.
Mayor Houston suggested that Cm. Barnes work with the City Manager to create a plan.
Cm. Burton felt it should be an orientation.
Cm. Barnes wanted it to be a sharing of ideas.
"Conduct Council Team Building Workshop with Commissions and Committees was
added to ADMINISTRATION OBJECTIVES.
Cm's Barnes, Burton, Howard, Lockhart, and Mayor Houston all gave it a high ranking.
.' Following discussion, the collective City Council ranking was HIGH.
UPDATE TO FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
Mayor Houston requested the addition of #1) build concrete path from walking trail on
San Ramon Road to northside of Shannon Center for pedestrian access and #2) Skate
Park in the City for young people.
Mayor Houston stated he had received phone calls regarding a skate park in the City for
young people. He requested that Staff look into it with a possible site being near the new
Library site.
Ms. Lowart explained that inliners differ from skate boarders and that they are not
compatible in the same park. Hence, there would be a need for two potential facilities.
em. Lockhart asked about the possibility of a skate park being part of the big mega
entertainment complex.
Mr. Ambrose indicated that it would be a retail complex with restaurants. They would
be looking for a return on their dollars.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 97
Ms. Lowart suggested the possibJ1ity of private property downtown because such an
activity was not good for parks. .
Mayor Houston indicated that ladies with baby carriages have to walk to the church and
back track. There was already a (0ow path" there that is being used He suggested
putting a concrete path which wouldn't be that big or that long.
Ms. Lowart responded that it would cost between $5,000 and $7,000 because it would
have to be graded The City won't want to create a hazard
Mr. Ambrose suggested the path might be broken in several sections.
RECESS
At 8:30 p.m., Mayor Houston called for a short recess. All CounciImembers were
present when the meeting reconvened.
1997-98 BUDGET STUDY SESSION
8:36 p.m.
8.2 (330-20)
City Manager Ambrose indicated that the City's Annual Budget Study Session provided :,.,
the City Council with an opportunity to identify those programs, services, and projects
the Council would like Staff to analyze as part of the development of the City's Annual
Operating Budget and Five Year Capital Improvement Program for the upcoming year.
The Budget Study Session also serves as a means of providing the Council with early
information regarding those items that may have a significant impact (positive or
negative) on the City's expenditures and revenues in 1997-98.
Mr. Ambrose indicated there were several major items which could affect General Fund
Revenues and Expenditures beginning in Fiscal Year 1997-98 and they were primarily
negative.
Sales Tax Revenues which represented nearly 40% of the City's General Budgeted
Revenue in FY 1996-97 will see a lag between when the business begins making sales
and when the City receives the revenue from Eastern Dublin. Furthermore, the existing
sales tax base is also heavily weighted towards automobile sales which could deteriorate
based upon changes in the general economy. There could also be a decline due to
relocation of businesses.
Regarding Property Tax Revenue, in Fiscal Year 1996-97, the City experienced an
increase of approximately 4.6% in the total assessed value. Approximately 3% of the
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 98
total was directly attributable to the Eastern Dublin annexation which means that the
, base in existing City only increased approximately 1.6%. The State changed the lien date
.:, as January 1st instead of March 1st which means construction occurring between
January and March, as well as property transfers will not be included on the regular tax
roll until FY 1998-99. The City estimates $110,000 additional Revenue in FY 97-98
with potential for further growth in future years due to property transactions on the
Santa Rita Property.
The impact of implementing Proposition 218 will not be fully known until the June 3,
1997 election on the proposed local EMS Special Tax. If the proposed tax is approved,
the City will have an increase in EMS revenue of $45,280. Revenue from NPDES Fees
will be reduced by approximately $86,000. It is anticipated that there will be reduced
revenues of between $40,720 to $113,330.
Continued State COPS Funding for FY 97 -98 will not be known until after the adopted
State Budget. The City received approximately $61,000 in COPS funds in FY 96-97.
Hence, funds for the bicycle cop may only be available until July 1997.
In regard to the Eastern Dublin Specific Plan Implementation Fee, the exact structure of
the fee has not been determined. The amount to be potentially collected in FY 97 -98 will
depend upon the number and size of development applications received. It is estimated
that the fee may generate $50,000 to $100,000.
.'
OPERATING EXPENDITIJRES
Mr. Rankin reviewed several operating expenditures. Liability Insurance Coverage
increased $7,000; Animal Shelter will be $26,000 more than estimated expense for FY
96-97; Full Year Police Staffing costs for eastern Dublin beat will be $150,000. Police
Dispatch costs have been scheduled to increase by 20% per year between FY 94-95 and
FY 98-99 which means $64,000 for FY 97-98 to $140,000 in FY 98-99. Full Year
funding of Police Officer by COPS Grant will be an additional $24,200 in expenses.
There will be an increased cost for contract Fire Services of $436,000 due to the
dissolution of DRF A. Preliminary calculations by Alameda County Fire have projected a
minimum of $100,000 per year to replace fire apparatus.
In the adopted 1996-2001 Five Year Capital Improvement Program there is $90,000 in
Community Improvements, $2,237,418 in Parks, and $23,352,793 in Streets that has
been identified as unfunded. Two projects which are underway involve eminent domain
actions (PG&E Street Light Acquisition & Dublin Boulevard Widening Project).
Depending on the final outcome of these legal actions, additional funds may be required.
Dougherty Hills Park Slope Repair Project Phase 2 costing $300,000 was added to the
CIP.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 99
CTV Representative have indicated that they will be forwarding a plan requesting capital
funds to complete equipment replacement beginning in FY 1997-98. Preliminary
estimates would cost each City approximately $20,000. ,.
Council gave Staff the following direction regarding Operating Expenditures, Capital
Expenditures, and Contract Services.
A. Should the 1996-97 level of service adopted by the City Council as part of the
1996-97 Adopted Budget for each program be used as the base level of service in
developing the Fiscal Year 1997-98 Budget?
Yes - bya consensus.
B. To the extent that high priority objectives require additional resources not
available in the current budget, should the cost of funding those high priority objectives
be identified as an additional budget increment?
Yes - bya consensus.
C. If there is an additional service/program which was not identified in the 1997
Goals & Objectives Study Session, which you would like evaluated during the
development of the 1997-98 Budget, please identify.
'.
No additional services/programs identified
D. During Fiscal Year 1996-97, the City Council funded a number of community
groups. For eac,h community group identified, please identify whether the community
groups level of funding should be the same level as Fiscal Year 1996-97 and included in
the base level or in an additional level of service.
The Council determined that Community Television was the only community group
from last year that would be included in the base level All other community groups
would have to make a new request for funding for the Fiscal Year 1997-98.
E. If the City does not have sufficient income in 1997-98 to fund the current service
level operating expenditures plus those additional expenditures identified in Exhibit B,
alternatives were asked to be prioritized to balance the 1997-98 Budget:
Mr. Ambrose indicated that there were three capital projects which were ve.zy expensive.
There was no funding except through the General Fund The City would be facing a
shortfall for Fiscal Year 1997-98.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 100
After some discussion} the Council determined that reducing services would be the last
, resort. Fund the shortfall from una1located reserves would only be used for capital
"e:'" projects if necessa.ry:, but unallocated reserves would not be used for operating expenses.
Staff was instructed to defer capital projects/equipment which required General Fund
support and to withhold contributions to Equipment Replacement Fund for one year.
Mayor Houston indicated later on an update which matched income with expenses
could be presented to the Council He felt it was a matter of timing when the City would
receive some of its revenue. The City just needed to get through the bump. It was a
question of cash flow management.
Mr. Ambrose indicated Dublin was in better shape than some other cities} but we need to
be careful and not let the reserves go away;
C. If funding is necessary for operating expenditures in 1997-98, which of the
following alternatives do you prefer for funding Capital Projects in 1997 -98?
The Councll chose defer 1997-98 by a consensus.
CONTRACT SERVICES
Cm. Lockhart asked if there was any way of sharing expenses with the School District
. for the Crossing Guards services?
Mayor Houston indicated that the City had already fought that battle.
Mr. Ambrose explained that the City had been maintaining the high school football field
and the School District took care of the Crossing Guard semces. It was agreed upon
between the City and the School District to change the responsibilities so that now the
City has the responsibJ1ity of the Crossing Guards and the School District maintain the
high school football field
Cm. Burton felt the Animal Control Shelter was an extravagant project.
Mr. Ambrose indicated that the Animal Shelter and the Animal Control Held Services
were two different items. The contract services refers to just the Held Services and not
the Animal Shelter.
Mr. Rankin explained that the City had a multi-year agreement for the Animal Shelter
costs.
Mr. Ambrose stated the City was charged a percent of the seJ1T1ces used by Dublin
. residents.
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 101
Mr. Ran./dn indicated the Animal Control Field Services cost was based on the amount of
time in Animal Control personnel spent in Dublin or on Dublin detail ::.
It was the consensus of the Council to focus only on Contract costs for the Contract
evaluations.
BUDGET CALENDAR
The City Council established the date of either June 25 or June 26 at 6 p.m., to hold the
annual Budget and Five-Year CIP public hearings. Staff would check for any conflicting
meetings.
""'+"
ADJOURNMENT
11.1
There being no further business to come before the Council, the meeting was adjourned
at 9:18 p.m.
.mm,+.
Minutes prepared by Sandie Hart, Secretary.
_:,. --
ATTEST:
Mayor
City Clerk
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CITY COUNCIL MINUTES
VOLUME 16
ADJOURNED REGULAR MEETING
February 25, 1997
PAGE 102
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CITY OF DUBLIN
ADOPTED GOALS & OBJECTIVES
1997
GENERAL GOVERNMENT - ADMINISTRATION
tJ. YEAR
1. 96
2. 95
3, 96
4, 97
5. 97
6. 97
7, 97
8, 97
9. 96
10. 96
11. 97
12. 97
13. 95
14, 95
15. 93
tJ. YEAR
1. 96
2. 95
3. 96
4. 97
5. 97
6. 97
7. 97
8. 94
9. 96
10, 91
PROPOSED OBJECTIVE
Support Dublin Unified School District efforts to annex Eastern Dublin
Implement Graffiti Task Force recommendations
Employee Recognition Reception
Plan Civic Center Expansion Space Renovation Project
Select and Install Automated Permit Tracking System
Conduct Council Team Building Workshop with Commissions & Committees
Rewrite City of Dublin Campaign Financing Regulation to conform with new
State Law
Conduct Annual Review of Cable Television Services and Monitoring of
System Upgrade Construction
Provide Access to Internet
Design City Website
Report to Council on impact of Energy De-regulation on City
Assume responsibility for Secretary to Community Television Corp. Board of
Directors
Update Performance Evaluation process and provide in-house training for
supervisors
Revisions to Parking Citation Program To Comply With New Law - Effective
1/1/96
Undertake Americans Disability Act (ADA) Self Evaluation of Facilities
FINANCE
PROPOSED OBJECTIVE
Development of implementation guidelines for Public Facility Fees and Traffic
Impact Fees
Identify Means to Recover the cost of implementation associated with the
Eastern Dublin Specific Plan
Work with development community, DSRSD, and DUSD to develop an
Eastern Dublin Specific Plan Infrastructure Financing Program
Develop plan to report on status of reserves in Equipment Replacement
Fund and provide means to incorporate Fire Apparatus and Major Building
Components
Proceed with selection and implementation of new automated financial
accounting system
Implement AB 2823 requiring verification of State Contractors License prior
to issuance of Business License
Evaluate opportunities to obtain State reimbursement for State Mandated
Costs
Revise Accounting Procedures
Report on cost effective alternatives for processing of small purchases
Update Purchasing Ordinance (incorporates policy on purchase of recycled
products)
e:
CITY COUNCIL MINUTES
VOLUME 16
ADOPTED GOALS & OBJECTIVES
FEBRUARY 25, 1997
PAGE 103
Ii
COUNCIL
PRIORITY
High
High
11
1.
Y.EAB
97
2.
97
COUNCIL
PRIORITY 11 YE8B
High 1, 97
High 2. 97
High 3, 97
COUNCIL
PRIORITY
High
'11.
High
Low
1.
2,
3,
4.
5.
6.
7.
8,
INTERGOVERNMENTAL RELATIONS
PROPOSED OBJECTIVE
Aggressively monitor activities of other regional local agencies which direct.
impact Dublin
Meet jointly with representatives from other agencies
PUBLIC RELATIONS
PROPOSED OBJECTIVE
Coordinate the production of one video newsletter
Work with newspapers on ad space for noticing Council Agendas similar to
space given to Chamber Luncheons
Publish one City newsletter
CONTRACT ADMINISTRATION
Y.EAB PROPOSED OBJECTIVE
97 Perform contractor evaluation on the following service contracts:
General Engineering
Traffic Engineering
Street Sweeping
Animal Control
Crossing Guards
Building & Safety
96 Report to Council on Countywide review of Library Services
95 Consider providing Library Services with a neighboring City
COUNCIL
PRIORITY ft YEAR
High 1, 95
High 2, 95
High 3. 95
High 4. 96
High 5. 96
High 6. 97
High 7. 97
High 8. 95
High 9. 96
High 10. 97
Medium 11, 97
Medium 12. 96
Medium 13, 96
COMMUNITY DEVELOPMENT ~ PLANNING
.
PROPOSED OBJECTIVE
Assure School Mitigation Plan is completed for the area of eastern Dublin
within the Livermore School District
Develop Open Space Management Policy
Complete miscellaneous Eastern Dublin Implementation Measures & monitor
Water & Sewer Plan
Complete Banner Enforcement Program
Eastern Dublin Specific Plan Circulation Amendment
Reapply to LAFCO to annex Schaefer Ranch
Establish Downtown Task Force to convey information to businesses to
evaluate impacts on Downtown, to study Business Commission, and to
develop a plan to maintain Downtown economic vitality
Comprehensive Zoning Ordinance Revision
Develop City Telecommunication Policy
Study Establishment of Urban Opportunity Zone - elevation cap for private
development in Eastern Dublin
Update & conduct 5 year review of Dublin General Plan
Housing Element Update
Nielsen Ranch General Plan Study
CITY COUNCIL MINUTES
VOLUME 16
ADOPTED GOALS & OBJECTIVES
FEBRUARY 25,1997
PAGE 104
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BUILDING & SAFETY
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COUNCIL
PRIORITY
High
High
it
1,
2,
YEAR
97
97
PROPOSED OBJECTIVE
Complete FEMA Implementation for Flood Control Mapping
Provide three workshops for new Building Code provisions of 1997
ENGINEERING
COUNCIL
PRIORITY it YE8B. PROPOSED OBJECTIVE
High 1. 97 Construct beautification project on 1-580/San Ramon Road entrance to
Dublin
Medium 2, 96 Update & expand Standard Street Improvement Details (street lights,
decorative paving, medians, landscaping)
ECONOMIC DEVELOPMENT
COUNCIL
PRIORITY it YEAR PROPOSED OBJECTIVE
High 1. 97 Continue to prepare & distribute quarterly business inventory reports
High 2, 97 Make 400 business retention visits
High 3. 97 Complete the sale of Dublin Blvd remnant parcels by finding suitable buyer
for the property
High 4. 96 Analyze impact of sewer/water rates on new development
High 5. 97 Target 250 mailings to outside companies
High 6. 97 Expand City's Economic Development Brochure
High 7. 97 Develop Business License Listing for all Dublin businesses who request
information
. High 8, 97 Work with School District to fund Executive Director for Dublin Partners in
Education
Medium 9. 95 Locate & procure site for ~Welcome to Dublin" sign
Medium 10, 97 Become active in Tri-Valley Visitors' Bureau
Medium 11. 97 Purchase new banners ~Shop Dublin Tax Dollars at work"
Medium 12. 97 Establish permanent Business Development Committee (Business
Commission)
Medium 13. 97 Update Eastern Dublin Development Brochure
CULTURE & LEISURE - PARKS & COMMUNITY SERVICES
PROPOSED OBJECTIVE
Update the Agreement between the City & the School District regarding use
of school facilities
Plan a park dedication for Mape Memorial Park
Expand the Afterschool Recreation Program to Dublin Elementary School for
the Fall of 1997
Develop a Master Plan for the City Park on the Santa Rita property and
determine size and access to Sports Complex
Work with U.S. Army to secure a lease for recreational field space at Camp
Parks
Pursue development of additional athletic fields at Dublin Elementary School,
provided funding is available
Prepare an update to the Library Task Force Report including site
identification for new Library/Community Activity Center
CITY COUNCIL MINUTES
VOLUME 16
ADOPTED GOALS & OBJECTIVES
FEBRUARY 25,1997
PAGE 105
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CITY COUNCIL MINUTES
VOLUME 16
ADOPTED GOALS & OBJECTIVES
FEBRUARY 25,1997
PAGE 107
SPECIAL WORKSHOP TRAINING SESSION - March 4, 1997
.
A training session workshop of the Dublin City Council was held on Tuesday,
March 4,1997, in the Council Chambers of the Dublin Civic Center. The meeting
was called to order at 6:00 p.m., by Mayor Houston.
+...
ROLL CALL
PRESENT: Councilmembers Barnes, Burton, Howard, Lockhart and Mayor Houston.
ABSENT: None
H.......'......,',......
ROLE OF CITY COUNCIL IN EMERGENCY MANAGEMENT
(520-30)
Community Safety Assistant Dean Johnson coordinated a training session for the
Council. The workshop covered an overview of the new Standardized Emergency
System (SEMS) as developed by the State Office of Emergency Services (OES). The
workshop also included a review of how the Dublin City Council will function in a
disaster, including information on emergency City Council sessions, various disaster
declarations, working with representatives of State and Federal agencies and dealing :.." "
with members of the press.
..
ADJOURNMENT
.
11.1
The training session meeting was adjourned at 6:48 p.m.
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Mayor
ATTEST:
City Clerk
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CITY COUNCIL MINUTES
VOLUME 16
SPECIAL MEETING - WORKSHOP TRAINING SESSION
March 4, 1997
PAGE 108
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REGULAR MEETING - March 4, 1997
A regular meeting of the Dublin City Council was held on Tuesday, March 4, 1997, in
the Council Chambers of the Dublin Civic Center. The meeting was called to order at
6:59 p.m., by Mayor Houston.
." '......'.'+.'..". ,
ROLL CALL
PRESENT: Councilmembers Barnes, Burton, Howard, Lockhart and Mayor Houston.
ABSENT: None
..,.,~,.,
PLEDGE OF ALLEGIANCE
Mayor Houston led the Council, Staff and those present in the pledge of allegiance to
the flag.
..,....,"""',.,',..,"',.+...,.,',.."..,""""',.,
CLOSED SESSION
6:59 p.m. 10.1 & 10.2 (640-30)
The Council recessed to a conference with Legal Counsel - Anticipated Litigation -
initiation of litigation pursuant to subdivision(c) of Government Code Section 54956.9
- Two potential cases.
REPORT OF CLOSED SESSION ACTION
At 7:42 p.m., the meeting reconvened with all Councilmembers present. Mayor
Houston announced that no action was taken in the closed session.
""""'.'.."'..""'.""+."."..'."""'..'...'.."
INTRODUCTION OF NEW EMPLOYEES
7:42 p.m. 3.1 (700-10)
Police Chief Thuman introduced new Dublin Police Services Deputies Kerry Jackson
and Rebecca Gandsey.
Deputy Gandsey has been an employee of the Sheriffs Department for approximately
10 years.
Deputy Gandsey stated it was a pleasure to be here in Dublin as this had been her goal
to be able to work in Dublin.
CITY COUNCIL MJNUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
PAGE 109
Deputy Jackson has been member of Sheriff's Department for about 8+ years mostly at
Santa Rita Jail. He stated it is a pleasure being here in Dublin and he looks forward to '.'
giving citizens the level of service they're accustomed to.
..u,........+.uu,....,
PRO C LAMA TION
7:45 p.m. 3.2 (610-50)
Mayor Houston read a Proclamation recognizing and congratulating the Dublin/Bray
Sister City Association on their 10th Anniversary. Dublin and Bray, County Wicklow,
Ireland became sister cities in 1987, and every year since that time, there have been
visits back and forth between the two communities.
The Proclamation, signed by the entire City Council, was presented to David Blasquez,
current President of DSCA. '
Mr. Blasquez stated on behalf of all those active in the Association he thanked the
Council.
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CONSENT CALENDAR
7:47p.m.
On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the
Council took the following actions:
Approved (4.1) Minutes of Regular Meeting of February 18, 1997;
Adopted (4.2 360-50)
RESOLUTION NO. 10 - 97
DIRECTING PREPARATION OF ANNUAL REPORT FOR
CITYWIDE STREET UGHTlNG MAINTEN~NCE ASSESSMENT DISTRICT 83-1
Adopted (4.3 360-20)
RESOLUTION NO. 11 - 97
DIRECTING PREPARATION OF ANNUAL REPORT FOR
lANDSCAPING & UGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2
(TRACT 4719)
CITY COUNCIL MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
PAGE 110
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Adopted (4.4 360-20)
RESOLUTION NO. 12 - 97
DIRECTING PREPARATION OF ANNUAL REPORT FOR
LANDSCAPING & UGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1
(TRACT 5511)
Adopted (4.5 360-20)
RESOLUTION NO. 13 - 97
DIRECTING PREPARATION OF ANNUAL REPORT FOR
LANDSCAPING & UGHTING MAINTENANCE ASSESSMENT DISTRICT 97-1
(SANTA RITA AREA)
Accepted (4.6 600-30) improvements under Contract 96-09, Dublin Swim Center
Chlorine System Conversion Project and authorized $19,257 payment to Pool Scene;
Received (4.7 600-30) a report on the Mape Memorial Park Renovation project;
Authorized (4.9 1060-30) the Mayor to sign and send a letter to BART regarding
removal of the BART Contractor's Corporation Yard, expressing concern over the
adequacy of parking capacity at the East Dublin BART Station, and expressing interest
in another tour of the nearly completed facility;
Adopted (4.10 670-40)
RESOLUTION NO. 14 - 97
CONSENTING TO SALE OF EASEMENT TO PACIFIC BELL
BY DUBUN INFORMATION, INC.
Adopted (4.11 300-20)
RESOLUTION NO. 15 - 97
APPROVING THE WRITE-OFF OF
UNCOLLECTIBLE ACCOUNTS RECEIVABLE FOR THE
FISCAL YEAR ENDED JUNE 30, 1996
Approved (4.12 610-20) the purchase of green lights and the costs to change existing
holiday lights at the Civic Center for the City's St. Patrick's Day celebration;
Approved (4.13 300-40) the Warrant Register in the amount of $606,956.64.
CITY COUNCn.. MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
PAGE 111
Mr. Ambrose pointed out that the specifications for the Silvergate Drive Median
Landscaping project were displayed.
,.
Mayor Houston then requested that Iteln 4.8 be pulled froln the Consent Calendar for
COlnments and discussion.
Mr. ThOlnpson discussed the displayed drawings of the proposed landscaping and
ground cover replacelnent. Slides were shown iIIustrating the plans for the areas.
Cln. Burton asked if the street would have to be cut to put in a water system.
Mr. ThOlnpson responded yes, it would have to be cut
On motion of Cm. Barnes, seconded by Cm. Lockhart, and by unanimous vote, the
Council authorized (4.8 600-30) Staff to solicit bids for San Ramon Road Landscape
Repair and Silvergate Drive Median Landscaping, Contract 97-03.
..".,',.,.,"""",.,""-+...""""""',...,"",...
REQUEST FROM BRIARHILL HOMEOWNERS ASSOCIATION FOR
TRAFFIC SIGNAL INSTALLATION ON DUBLIN BOULEVARD & HANSEN DRIVE
7:54 p.m. 5.1 (590-40)
Public Works Director Thompson advised that the City has received correspondence
from the Briarhill Homeowners Association regarding a traffic issue at the intersection
of Dublin Boulevard and Hansen Drive. The nature of the complaint is that motorists
are having a difficult time exiting Hansen Drive onto Dublin Boulevard since the new
Valley Christian School began operations earlier this year. The Homeowners
Association is requesting that a traffic signal be installed at this intersection.
,.:.
Mr. Thompson stated Staff suggested that the Council direct Staff to conduct a Traffic
Signal Warrant Study at the intersection and bring back the results of the Study in
approximately one month for further Council review. The cost of a Traffic Signal
Warrant Study would be in the neighborhood of $800 and would be done by the City's
Traffic Signal Consultant, 1JKM.
em. Burton stated he goes through this intersection several times a day. He felt
everyone is pretty courteous.
Mayor Houston felt that at certain times of the day it is a problem. He questioned Staff
related to the long term solutions to solve this.
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CITY COUNCIL MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
PAGE 112
Mr. Thompson stated with the various developments we will eventually propose a
signal at Silvergate. The study would show whether we need a signal at each
intersection at this point.
.
On motion of Cm. Barnes, seconded by Cm. Lockhart, and by unanimous vote, the
Council directed Staff to conduct a Traffic Signal Warrant Study at the Dublin
Boulevard/Hansen Drive intersection and bring back the results of the Study in
approximately one month for further Council review.
UUUd~''''
PUBLIC HEARING - ADOPTION OF AN ITERIM
URGENCY ORDINANCE IMPOSING A MORATORIUM ON APPLICATIONS FOR
BUILDING PERMITS FOR ACCESSORY STRUCTURES IN AGRICULTURAL ZONES
7:57 p.m. 6.1 (450-20)
Mayor Houston opened the public hearing.
Community Development Director Peabody presented the Staff Report and explained
that the City is in the process of revising the City's Zoning Ordinance. As a part of
those revisions, the scope of review of accessory structures in the Agricultural Zoning
Districts is being evaluated. Recently, the City has experienced conflicts in the areas of
urbani rural interface and this ordinance will give the City time to fully study these
ISSUes.
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Mr. Peabody explained that Section 65858 of the Government Code provides for the
adoption of urgency ordinances prohibiting any uses which may conflict with a
contemplated zoning proposal or study to be undertaken by a local governmental
agency within a reasonable time. If approved, this Ordinance will be in effect for 45
days. It can be extended by action of the City ,Council for a total period of time not to
exceed ten months and 15 days. Additionally, it can be rescinded by the City Council
earlier than 45 days if they feel it necessary. This Interim Urgency Ordinance must be
adopted by a 4/5 vote of the City Council.
Mr. Peabody advised that the draft revised Zoning Ordinance will be completed within
the next month, and it is anticipated that it will be available for public review in April,
1997. The revised Zoning Ordinance will address the scope and review for uses and
structures in Agricultural Zoning Districts. Right now, we only have 4 properties
affected: the kennel at the end of Donlon Way, the Valley Christian Center site,
Nielsen's property and the Bukhari property.
Cm. Lockhart asked if there had been any contact with the owners of the kennel as she
noted it ~ad recently changed hands.
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CITY COUNCIL MlNUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
PAGE 113
Mr. Peabody said he had not received any comments and understands there has been
no activity out there for a long time.
No testimony was entered by any member of the public relative to this issue.
Mayor Houston closed the public hearing.
On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the
Council waived the reading and adopted
ORDINANCE NO. 5 - 97
AN INTERIM URGENCY ORDINANCE IMPOSING A MORATORIUM
ON APPUCATIONS FOR BUILDING PERMITS IN
AGRICULTURAL ZONES DURING A CONTEMPlATED STUDY OF AN
AMENDMENT OF THE ZONING ORDINANCE TO REQUIRE A
CONDITIONAL USE PERMIT AND/OR SITE DEVELOPMENT REVIEW FOR
ACCESSORY STRUCTURES IN AGRICULTURAL ZONES
L" '.,.....,........... + "..... ..,......", ,..
STATUS OF AGRICULTURAL SHED AND APPROVAL OF
LAND USE AGREEMENT BETWEEN THE CITY OF DUBLIN AND SYED BUKHARI
8:03 p.m. 8.1 (600-30/410-20)
Community Development Director Peabody presented the Staff Report related to the
shed which had been recently built at 8172 Via Zapata. Alameda County zoned the
10:!:: acre property at 8172 Via Zapata for Agricultural use in 1956. Upon
incorporation of the City in 1982, the property continued to be designated for
Agricultural uses. A deed restriction on this property, recorded as a result of a
Subdivision Map by Alameda County in 1981, permits farm buildings, crops, raising
and keeping of cattle, poultry, rabbits and other similar animals on this lot, but no
residential uses.
Mr. Syed Bukhari purchased this property in April of 1989 and applied for, and in
1995 was granted a building permit for a 50' x 30' agricultural shed on Lot 41 in
conformance with the Zoning regulations. No site review was required for this
structure by Zoning regulations. The structure was in the process of being built
according to building plans approved by the City.
Mr. Peabody stated he was pleased to present a solution which addresses Mr. Bukhari's
rights and which provides a means for review by the City when and if a new
agricultural barn is proposed by the owner. Mr. Bukhari met with Staff numerous
times during the month of February. He has been cooperative of the concerns of Staff
and understands the need to resolve this issue promptly. He announced on February
25 that he would remove the structure. His building permit fee for a new barn would
be waived.
CITY COUNCIL MlNUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
PAGE 114
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em. Lockhart asked about the knoll where it sits now. Is there a pad there now?
.
Mr. Peabody responded yes there is a foundation there. The metal structure and all the
wires will be removed. The foundation is low to the ground and not visible except on
the site.
Chandler Eason, 11462 Bloomington Way added that at the Planning Commission
meeting there was a suggestion that all were in favor of and that was for the City to
purchase the property as green space and an open area. There were some prices cited
at that time and since then he stated he has been able to ascertain the price of the land
bought in 1989 and reported that it was about $298,000. This apparently included
the lot and the 10 acres. There are a number of residents that would like to see action
like this so that nothing can be built in the future. He asked the City Council to
consider this alternative, realizing there is a cost to the City to do this.
Mr. Taylor, Padre Way, stated he was at the Planning Commission meeting and there
was a round of applause about the City buying this property. He would not want to
see this as a public area with limited access, but would rather see it be in private
hands. He stated he felt the City is somewhat responsible for what Mr. Bukhari has
gone through and felt the City should reimburse some of his costs for removing the
ten 1.
.
Mayor Houston asked what would be involved in putting together an assessment
district for the people in the area to purchase the property.
Ms. Silver explained that we would have to follow the provisions of the 1972
Landscaping & Lighting Act which authorizes an assessment district to acquire and
maintain property. The cost has to be spread over not more than 5 years and the
maintenance would then be an annual assessment. The City Council would have to
hold a public hearing every year and if the majority of the persons submitting ballots
protested then the Council could not impose the assessments.
Mayor Houston asked if we could establish an assessment district where the people
would own the property.
Ms. Silver responded no, this would have to be owned by the City in order to form an
assessment district to maintain it.
Mayor Houston stated this is all assuming there is a willing seller. A homeowners
association could also purchase the property.
Mr. Bukhari confirmed that the property was purchased for around $300,000. He is
e: willing to sell the land, but this land has a pretty steep slope. The City would then be
OTY COUNCIL MlNUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
subject to potential lawsuits. He maintains the sewer systems and pays money each
year just to maintain the land. He thanked everybody in the City for working with '.
him and stated he is not in Dublin to create any problem. He wants to build a house
and live here and be a part of this community and be a good neighbor.
Cm. Burton stated he was very pleased that an agreement had been worked out as it
takes the City Council off the hook.
On motion of Cm. Burton, seconded by Cm. lockhart, and by unanimous vote, the
Council approved the Agreement and authorized the Mayor to execute the Agreement
on behalf of the City.
..uuuu,..,......,+......,
PUBLIC HEARING
AUTONATION SITE DEVELOPMENT REVIEW PA 96-055
8:20 p.m. 6.2 (410-30)
Mayor Houston opened the public hearing.
Associate Planner Ram presented the Staff Report and advised that the AutoNation
project includes sales of previously owned vehicles and vehicle service, to be located
on a 21 :t acre site in the Eastern Dublin Specific Plan Area. This approval would also
incorporate design review under the Eastern Dublin Specific Plan. The purpose of Site
Development Review is to promote orderly, attractive and harmonious site and
structural development. The process ofSDR includes reviewing site plans, landscaping
and building elevations along with the review of pedestrian linkages, site circulation
and lighting and other items that contribute to a successful project.
'.
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Ms. Ram showed a short marketing video related to the AutoNation concept.
The AutoNation Project would be located in the Hacienda Gateway area of the Eastern
Dublin Specific Plan. Design emphasis in this Gateway is at the corner of Dublin
Boulevard and Hacienda Drive (which does not apply to this project).
Ms. Ram advised that Staff has worked closely with the applicant on the site design
and building elevations to ensure that the site and building designs are compatible
with the surrounding uses. The applicant has been very responsive and has created a
design that Staff believes will be a benefit to the City.
With regard to building elevations, Ms. Ram explained that the design of the 24,060
showroom building is a 360 degree design with decorative awnings on three sides.
Viewed from the air, the building has the shape of a cross with a circular element on
the roof to screen the HAVOC units. The showroom is a two-story structure
constructed out of concrete panels that are painted green, cream and brown. The ::.
CITY COUNCIL MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
PAGE 116
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design of the 23,700 service building and 2,300 car wash buildings are in the shape of
a rectangle. The applicant was responsive to the City's request that the amount of roll-
up doors be limited and that automobiles be serviced in internal service bays. The
service area will be blocked from view from Dublin Boulevard by the construction of
an 8' wall which will be reduced to 6' on the east, west and south boundaries of the
servIce area.
Ms. Ram stated the project will have perimeter landscaping on all four sides of the
project, including 20' of landscaping adjacent to Dublin Boulevard, which will buffer
the effect of the wall. The car display area, adjacent the freeway, contains long aisles,
broken by a pedestrian walkway with sitting areas and a canopy. The area designed
for the main vehicle display area is landscaped along the perimeter and along a central
pedestrian walkway, leaving the majority of the area open for viewing from the
highway.
Cm. Burton asked about the location of a bus pull up as people may be coming there
from BART.
Ms. Ram stated they are working with the bus company regarding the appropriate
locations. They are also providing for bicycle parking near the showroom. They will
take a good look at this aspect.
. Cm. Lockhart asked about their off site service area and where this would take place.
Harry Brumley with AutoNation stated their reconditioning center will be in Stockton.
He commented that Ms. Ram tells a pretty good story and they were pleased with her
presentation. This will bring a lot of tax revenue to Dublin. They will have 5 locations
in the Bay Area. The first one in California will be a close race between Irvine and
Dublin.
Cm. Burton stated he got another call on Sunday from another used auto company. He
was surprised about their attitude that this will not hurt all the little businessmen
around.
Mr. Brumley stated they will not be the cheapest dealer out there. They feel they are
feeling a niche in the marketplace that is not out there now. They will also be in the
future active players in the new car sales market.
Cm. Lockhart asked about their community room and different groups being able to
use this as meeting space.
Mr. Brumley stated this is correct. A store manager will have a budget that they will
. work with the community to arrange things for special interest groups and the use of
CITY COUNCIL MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
PAGE 117
~__.."o _.._~ ". ... _." ~.._.&" .~ ....~... ..~"';r"." _ _ ~".......__r..."..__:.:.."'........._..o....
the room is for the community. Someone local will be hired. The outdoor pavilion is
adjacent to the community room.
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Cm. Barnes stated the 5 Dublin Councilmembers are 5 of the most active people when
it comes to community groups.
Mayor Houston felt this will be a real asset to the community.
,Cm. Lockhart stated the Chamber will be happy to see them. Cm. Barnes indicated the
Women's Club also, and Cm. Burton stated he had dibs for the Rotary.
Mr. Brumley stated they have another 20 locations under construction. They will be
closing on the Dublin property very shortly. They announced last week that they
purchased Alamo and National and they are second only to Hertz in the car rental
business. Dublin is at the beginning of something very big.
Cm. Barnes stated she will be traveling to the DaIIas/Ft. Worth area soon and asked if
their colors are universal.
Mayor Houston stated Dublin will look forward to beating Irvine.
Mayor Houston closed the public hearing.
,'.
On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the
Council adopted
RESOLUTION NO. 16 - 97
APPROVING THE SITE DEVELOPMENT REVIEW
APPUCATION FOR AUTONATION PA 96-055
..uuuuuuuu,+.,'"
PUBLIC HEARING
OPUS DEVELOPMENT AGREEMENT PA 96-020
8:43 p.m. 6.3 (600-60)
Mayor Houston opened the public hearing.
Associate Planner Ram presented the Staff Report and advised that as part of the Opus
Business Park Project, an Ordinance has been proposed which would approve a
Development Agreement between the City of Dublin and the Alameda County Surplus
Property Authority. The DA is required by the Eastern Dublin Specific Plan. Items in
the DA include the financing and timing of infrastructure, payment of traffic and
public facilities impact fees, oversizing of roads and general provisions.
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CITY COUNCIL MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
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Ms. Ram explained that the Development Agreement furthers the goals of the General
Plan and Eastern Dublin Specific Plan by requiring new development to fund the costs
of its infrastructure and service. The City of Dublin and Alameda County Surplus
Property Authority have agreed on the sequencing of infrastructure construction, the
payment of impact fees and other items required by the Eastern Dublin Specific Plan.
Mr. Cashman stated he was present to support the Development Agreement. He
wanted to raise an issue which had to do with one provisions that required the City
Council approval of any transfer or assignment. To close this transaction a number of
things come forth. Any proposed transfer must be submitted to the City and the City
Council would need to review it and approve it. They have never resolved this issue
and he requested that the City consider removing this provision. It would involve
removing 2 paragraphs. There really isn't time to go through this process. There may
be a score of transactions during the next 3 to 10 years. They will all be pro-forma
transactions. This DA will be recorded on every property once it is approved so any
future purchaser would be aware of it. He apologized for bringing this up at the last
minute.
Mayor Houston stated he understood the reason for requesting this, but asked that Ms.
Silver respond.
.'
Ms. Silver stated it could be changed to City Manager review instead of the City
Council.
Mr. Cashman stated they are concerned that it would lengthen the process.
Ms. Silver stated if the change were to substitute the City Manager for the City
Council, it would perhaps change the time period. The City Council must approve a
transfer within 30 days. If the City Manager may approve it the 30 days could be
shortened. These changes could be made tonight.
Mr. Cashman stated John Greer has finally gotten the right tenant.
Mayor Houston clarified that once the agreement has been completed there is no
longer any obligation to report to the City Manager.
Ms. Silver explained the purpose of the provision. The way it is written it says the
developer shall provide notice of the transfer. Once the project is built out and there
are no more rights under the DA there would no longer be a purpose to notify the City.
John Greer, Vice President of Opus Southwest Corporation thanked everybody for their
cooperation in getting the project to this point. They will be coming in for a SDR for
., 400,000 square feet in 3 buildings. Humphrey Instruments will bring 350 employees
CITY COUNCIL MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
to this area. They are a wonderful addition to the business park. Their search process
took the better part of a year. They looked at 6 other locations and opted for Dublin.
':.
Cm. Burton asked about transportation coming in and using BART and the bus for
people coming from San Leandro. He asked if they had incorporated using BART and
the bus into their planning instead of driving.
Mr. Greer stated they are about 1/2 mile from the BART station. The President of the
company lives over on the Peninsula. They chose Dublin because of all the amenities.
They chose this location because of the high tech type of business office atmosphere.
They wanted an R&D location and they felt this would be the best environment for
them. They are part of a German company. They are building a 200,000 sq. ft.
building and they will be taking about 130,000 initially with options to take more
space.
Mayor Houston closed the public hearing.
On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the
Council waived the reading with modification for the CM to okay any changes and 30
day be changed to 10 days and Introduced the Ordinance and continued the public
hearing to March 18, 1997.
",,, " "''''''''''''''w,'''+.,'''''''' "',',"'-"","'_,
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RECESS
9:02 p.m.
Mayor Houston called for a short recess. All Councilmembers were present when the
meeting reconvened.
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PUBLIC HEARING
BJ DUBLIN COMMERCIAL PLANNED DEVELOPMENT
DISTRICT REZONE AND TENTATIVE PARCEL MAP PA 96-050
9:10 p.m. 6.4 (450-30)
Mayor Houston opened the public hearing.
Senior Planner Cirelli presented the Staff Report and advised that an application has
been filed for a new PD Rezoning District and Tentative Parcel Map for the BJ Dublin
Commercial site of 7.5 :f: acres located near the northeast corner of Dublin Boulevard
and Dougherty Road. The project site also includes two City of Dublin remnant
parcels.
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CITY COUNCIL MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
PAG 120
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Ms. Cirelli explained that the intent of a PD District is to create a more desirable use of
the land and a better physical environment than would otherwise be possible under a
single zoning district or combination of zoning districts.
Ms. Cirelli stated the project site lies within one of the gateways, or entries into the
City of Dublin and Eastern Dublin Specific Plan area. The PD District will incorporate
architectural design elements and themes, such as using the integral coloring of
concrete and stucco that ensures high quality design for commercial development that
will be visible and attract many passersby traveling on Dublin Boulevard and
Dougherty Road. The project site will have vehicular access along Dublin Boulevard
and Dougherty Road. The PD Rezone request also includes a Master Sign Program
regulating signage for all future development on BJ Dublin Commercial parcels.
Ms. Cirelli stated the BJ Dublin Commercial's "11 owner/user parcels will have CC&R's
dictating infrastructure, landscaping and driveway installation and maintenance
responsibilities.
Cm. Burton stated he was interested in traffic circulation and saw 7 entrances to the
project. He asked if there will be a median strip on Dublin Boulevard in the future.
He wanted to make sure we don't close off businesses. We need to be conscious of
these concerns.
Ms. Cirelli stated there will be ultimately 6 lanes on Dublin Boulevard and there will
be a median strip.
Staff displayed a drawing showing the entrances and how traffic would circulate.
John Moore with J Patrick Land Company addressed the Council and discussed
changes that have occurred to the plan from 1994 to today. They are currently
working with Greg Reuel to finalize a sit down restaurant for a 40,000 sq. ft lot. The
majority of the property is currently under contract for end users. He discussed east
and west traffic and the median physically in 'place. They will have recorded
documents related to interim left turn locations. They will definitely need U-turn
capability at two locations. They also need eastern access out of the property for those
going to the BART Station. A solution needs to be worked out.
Cm. Burton asked if parking lots would be accessible from one another.
Mr. Moore stated the project is designed for common access, so there will be cross
parking and circulation.
No testimony was entered by any member of the public relative to this issue.
CITY COUNCIL MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
PAGE 121
Mayor Houston closed the public hearing.
Cm. Burton stated he wished to encourage eastern acceleration in the future as part of ,'.
the motion.
On motion of Cm. Barnes, seconded by Cm. Burton, and by unanimous vote, the
Council adopted
RESOLUTION NO. 17 - 97
ADOPTING A NEGATIVE DECLARATION FOR PA 96-050
OJ DUBUN COMMERCIAL PLANNED DEVELOPMENT (PO) DISmlCT REZONE
AND TENTATIVE PARCEL MAP
and
RESOLUTION NO. 18 - 97
APPROVING AND ESTABUSHING FINDINGS AND
GENERAL PROVISIONS FOR A PLANNm DEVELOPMENT (PO) DISTRICT REZONE
CONCERNING PA 96-050 BJ DUBUN COMMERCIAL
and
RESOLUTION NO. 19 - 97
'.
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APPROVING PA 96-050
OJ DUBUN COMMERCIAL TENTATIVE PARCEL MAP
and waived the reading and INTRODUCED the Ordinance.
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PUBLIC HEARING - ORDINANCE
IMPOSING AN EXCISE TAX FOR EMERGENCY MEDICAL SERVICES
9:31 p.m. 6.5 (630-30/520-70)
Mayor Houston opened the public hearing.
Assistant City Manager Rankin presented the Staff Report and advised that in order to
comply with the requirements of Proposition 218, local agencies which wish to receive
funding for local Paramedic Services after July 1, 1997, must have a measure
submitted to the voters. Based upon direction from the City Council, Staff prepared an
ordinance which will impose a special local tax ($10 per single family residential unit
and $6 per multi-family unit) for EMS Services. Proposed Annual Tax Rates for non-
residential parcels do not exceed $70. A higher level of EMS service will be available
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CITY COUNCIL MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
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by having paramedics on the Fire Units. The tax will only become effective if it is
approved by 2/3 of the voters at a June 3, 1997 election.
Mr. Rankin explained that if enacted, the proposed EMS tax would generate
approximately $71,530 in IT 1997-98, which is approximately $44,200 more than
was generated in FY 1996-97 by the EMS Supplemental Assessment. The estimated
costs for the election are $14,850.
The Emergency Medical Services Tax would provide funding for some of the costs of
supervising, training and compensating firefighter/paramedics, purchasing required
equipment and supplies and maintaining such equipment and supplies. The funds
would offset a portion of the costs associated with having two firefighter/paramedic
units on duty 24 hours a day to respond to calls for emergency medical services. The
average time a person must wait for Advanced Life Support will be cut in half from 10
to 5 minutes.
The EMS District is placing a countywide special tax measure on the ballot in the
amount of $21.14 per Benefit Unit to provide for a continuation of funding for the
ambulance subsidy, the trauma centers, emergency medical dispatch and other aspects
of the County program. The proposed City tax is separate from the proposed EMS
District tax. If the City tax passes and the EMS District tax fails, the City will still be
able to use the tax proceeds for Emergency Medical Services.
The availability of emergency medical services is a benefit to all occupants of property
even if such services are not presently used by an occupant. Such services will
enhance the health, safety, welfare and environment of all residents of Dublin and
improve their quality of life both directly and indirectly. According to the County
Assessor's records, approximately 69% of Dublin's residential units are owner-
occupied and approximately 66% of all parcels are occupied by the property owner.
The proposed tax would be an excise tax because it is a tax on the privilege of using
and the availability of use of emergency medical services. Because the tax proceeds
will be deposited in a special fund to be used for emergency medical services, the tax is
a special tax requiring a 2/3 vote.
Mr. Rankin explained that although the proposed ordinance would become effective
immediately because it provides for the usual expenses of the City, consistent with
Proposition 218, the tax itself would not become effective unless approved by a vote of
2/3 of the electorate voting at the June 1997 election.
Cm. Burton asked how we will look at the 5 minute versus 10 minute response time.
Will there be a record keeping over a period of time? What happens if we don't meet
the goal? Is this an objective or a requirement, and who's checking?
CfIT COUNCIL MINUTES
VOLUME 16
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Mar<ih 4, 1997
PAGE 123
Mr. Rankin stated the County agreement requires them on an average 90% of the time
to meet the response time or penalties are applied. In our case with the fire service
providers in establishing locations, we've attempted to take this into consideration. .
Mr. Ambrose stated the thing the community really gets by adopting this program will
be a minimum of 3 paramedic units 24 hours a day, sometimes 4 units. This is 3
positions for each engine company. Th~re will be 3 paramedic units in town.
Transport will still be done by ANR. The County's special tax provides a subsidy to the
current transport company. If their tax doesn't pass, there could be a transport
problem.
No testimony was entered by any member of the public relative to this issue.
Mayor Houston closed the public hearing.
On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the
Council waived the reading and adopted
ORDINANCE NO. 6 - 97
AN URGENCY ORDINANCE IMPOSING AN EXCISE TAX
FOR EMERGENCY MmlCAL SERVICES SUBJECT TO VOTER APPROVAL
:'.
and
RESOLUTION NO. 20 - 97
SUBMIITING A PROPOSITION TO mE VOTERS OF DUBUN TO ADOPT
AN EXCISE TAX FOR EMERGENCY MEDICAL SERVICES;
CAWNG A SPECIAL ELECTION AND CONSOUDATING mE SPECIAL ELECTION
Wlm A SPECIAL COUNTY ELECTION ON JUNE 3,1997; AND RELATED MATTERS
and
RESOLUTION NO. 21 - 97
REQUESTING THE BOARD OF SUPERVISORS OF AlAMEDA COUNTY
TO PERMIT THE REGISmAR OF VOTERS TO PROVIDE SERVICES
FOR THE CITY OF DUBUN SPECIAL MUNICIPAL ELECTION
TO BE HELD ON JUNE 3, 1997
and adopted the Budget Change Form.
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CITY COUNCIL MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
PAGE 124
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EVALUATION OF DUBLIN'S NEIGHBORHOOD PREPAREDNESS PROGRAM
9:45 p.m. 8.2 (520-30)
Community Safety Assistant Johnson presented the Staff Report which evaluates
Dublin's neighborhood preparedness activities and gives a summary of related disaster
preparedness programs.
Mr. Johnson noted that the City of Dublin currently offers a comprehensive/multi-
faceted Disaster Preparedness Program which benefits the residents. The program
consists of: Emergency Sheltering Plan; Disaster Service Worker Program;
Comprehensive Staff Training; Disaster Plan Development; and Regional Coordination.
Cm. Lockhart asked about the quarterly program and if there is no charge for this. She
asked if there had been any attempt to reach certain groups like the service clubs.
Mr. Johnson stated he would anticipate that we would contact people to let them know
what's available. '
Cm. Lockhart stated she felt the Chamber newsletter would be a good source for
information.
Cm. Burton asked if we might incorporate this with our Neighborhood Watch
Program and they could assign a neighbor to be their representative with this
program. They could check and help people with services and let them know what's
available. This way, personal contact could be expanded fairly easily. He felt this
would give it a lot more prestige.
Cm. Bar~es stated this is what is going on on Circle Way. They have worked very well
at putting this together. It has got to be people helping people. For 72 hours they may
not be able to receive other help. Local service clubs are already working on this.
Mr. Ambrose stated this is the vehicle we have used in the past. We have not had
much success through the Neighborhood Watch Program. There is a substantial time
commitment.
On motion of Cm. Lockhart, seconded by Cm. Barnes, and by unanimous vote, the
Council authorized Staff to continue the City's existing Multi - Faceted Disaster
Preparedness Program, and to work with Alameda County Fire Department to initiate
the Neighborhood Emergency Team Program.
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CITY COUNClL MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
STONERIDGE DRIVE SPECIFIC PLAN AMENDMENT
(STAPLES RANCH) ROAD IMPROVEMENTS (CITY OF PLEASANTON)
9:57 p.m. 8.3 (420-50) .
Senior Planner Carrington presented the Staff Report and advised that a statement of
intent in the form of a letter to the Pleasanton City Council has been prepared
indicating the City of Dublin will send representatives to an April workshop on the
SPA and to subsequent public hearings to ensure that its concerns about road
improvements to the I-580/El Charro interchange are addressed through appropriate
conditions of approval.
On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the
Council authorized the Mayor to sign and send the letter to the Pleasanton City
Council.
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PUBLICATION OF AGENDA HIGHLIGHTS
10:00 p.m. 8.4 (610-20) ,
City Clerk Kay Keck presented the Staff Report and advised that per Council direction,
Staff had looked into the possibility of publishing agenda highlights as a result of a
request of Dublin resident, Elliott Healy. Annual publishing costs would range from
$3,000 - $15,000 based on the last 5 year average of 28 City Council meetings per
year.
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Ms. Keck eXplained that since Dublin's agendas are typically completed and distributed
on Thursday evenings or Fridays prior to a Tuesday City Council meeting, the
publication deadlines could be problematic, unless the City only identified a few of the
major topics to be considered by the Council.
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Ms. Keck explained that the City currently utilizes several different means of providing
the public with notification regarding City Council meetings. Staff routinely faxes a
copy of each agenda as soon as it is finalized to CTV 30 which is then able to run
highlights over the weekend. Agendas are also posted in the Kiosk outside of the Civic
Center (accessible to the public 24 hours per day), delivered to the Dublin Library for
posting, and routed to the Shannon Community Center for posting. In addition,
anyone from the public can come into the City Clerk's Office on Fridays, Mondays, or
Tuesdays and pick up their own copy of the agenda at no charge. Staff also maintains
an annual City Council agenda subscription list for a charge of $40 per year. There
are currently about 65 people on this subscription list.
Ms. Keck advised that should the City Council wish to pursue publishing highlights,
Staff should be directed to include funding in the 1997-98 Budget.
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CITY COUNCIL MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
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Mayor Houston asked about the huge difference in publishing costs.
Ms. Keck explained how she derived the information presented in the Staff Report.
Cm. Burton felt the City should put in ads for special meetings only. If people are
interested, they must make an effort. Additionally, the meetings are now televised, so
people can keep themselves informed.
Cm. Barnes stated she felt we should be sensitive to Mr. Healy's request but in light of
possibly spending $15,000, this was a considerable amount of money. She didn~t feel
Staff could meet the deadlines also. A lot of people may not be aware that they can be
on a mailing list. Hopefully we will soon have information about Council meetings on
the Internet.
Mayor Houston stated he wouldn't want the City Manager or the City Clerk or the
Mayor or City Council to have to decide which items get listed in the highlights. He
pointed out that just publishing a few lines could cost about twice what it costs to
televise the City Council meetings.
Ms. Keck stated in talking with some of her fellow City Clerks, this seems to be a
common complaint. People say they didn't see something published, or they question
why it was in one newspaper and not in another. This occurs even in cities that
publish everything.
Cm. Barnes summarized that Staff should make sure people know about the annual
subscription. Service clubs could share them should they desire.
Mr. Ambrose stated Staff could make sure something about the availability of
subscription gets into the City's newsletter that goes out to all residents.
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OTHER BUSINESS
10:11 p.m.
Green & White Dinner/St. Patrick's Day Event by DSCA (950-40)
Cm. Howard reminded everyone of the Green & White dinner on March 14th. It will
be at the Dublin Park Hotel - Best Western. We will have several guests visiting from
our Sister City of Bray, Ireland.
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CITY COUNCIL MINUTES
VOLUME 16
REGULAR MEETING
March 4, ,1997
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Street Lighting Problem (820-35)
Cm. Lockhart asked Mr. Thompson if the street light situation at Shannon is up and
rolling again.
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Mr. Thompson said it should be; they went out and looked at it and it was his
understanding that they replaced the whole head.
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League of CA Cities East Bay Division Meeting 040-25)
Cm. Barnes stated the East Bay Division, LOCC meeting March 20 is being held at the
San Ramon Marriott which is close to home. She and Cm.'s Howard and Lockhart will
be going and she invited the Mayor and Vice Mayor to join them.
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Music @Almond Plaza Center (470-10)
Cm. Barnes stated she had occasion today to be at the Almond Plaza Center and had
the most pleasurable walk around the center. They've installed music and it is the
most relaxing thing. She complimented the center on this very pleasant addition.
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DSRSD Water Rates Task Force 0000-20)
Cm. Barnes stated the DSRSD Water Rates Task Force would like to send a letter to
form a similar task force having to do with sewer rates. We have to evaluate these
rates with new restaurants coming in. Dublin's future would be served by also looking
at these rates.
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Cm. Lockhart, the City's representative on the Water Task Force, reported that the
group is working really well to put together some ideas for the Board to consider.
They've come a long way and gotten some difficult questions on the table. It is difficult
to separate water from sewer and there are reasons for rates for both. She has high
hopes that the task force will come back to their next meeting with a first draft of their
report which should be of interest to all concerned. The information for residents of
Dublin will be some very in-depth looks at water and alternatives. She felt people will
find that the task force has asked the hard questions and gotten answers from the
District. She felt this will help the entire community to understand. She has high
hopes for the final report.
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CITY COUNCIL MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997
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Illegal Signs & Banners (400-30)
e: Mayor Houston asked how the enforcement was coming along with regard to illegal
signs and banners in the community.
Mr. Peabody stated we are down to about 20 that need remedial action, above normal
visiting and telling them. Enea Plaza has been pretty much cleaned up. There were
over 300 starting out. Some have gotten permits and they have a right to do short
term type things.
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ADJOURNMENT
11.1
There being no further business to come before the Council, the meeting was
adjourned at 1 0: 18 p.m.
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Mayor
ATTEST:
City Clerk
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CITY COUNCIL MINUTES
VOLUME 16
REGULAR MEETING
March 4, 1997