HomeMy WebLinkAboutItem 4.03 CloseOutContract96-06 (2)I: ,J ,,!' ~'
· AGENDA STATEMENT
CITY COUNCIL MEETING DATE:
CItY CLERK
May 20, 1997
SUBJECT:
Close-out of Contract No. 96-06, San Ramon Road Drainage Repair
at Shannon Park and the San Ramon P. oad Drainage Improvernents
at Caroline Court
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED:
Budget Chano_e Form
RECOMMENDATION: x~' 1)
2)
Approve the San Ramon Road Drainage Repair at Shmmon
Park and the San Ramon Road Drainage Improvements at
Caroline Court Capital Improvement Program projects as
complete (bid as one construction contract)
Approve the Budget Change Form appropriating $I,394
from unallocated Gas Tax funds for these two projects.
FINA_NCIAL STATEMENT:
The additional appropriation from Gas Tax funds for the two
projects is $1,394.
DESCRIPTION: On January 21, 1997, the City Council accepted the consuuction
improvements for the San Ramon Road Drainage Improvements project for the purpose of releasing the
corm:actor from an)' further obligation.
In installing a retaining wall along the end of Caroline court, the top of the wall effectively lowered the
property owner fences, which allowed people to step over the private fences and shortcut through the
nei_ohborhood. Staff let a subsequent small contract by Purchase Order to install a six-foot fence on the
Cit~, side of the private property fences to rectify the situation. The cost of this fence was $2,031.
Staff reconmaends that Council approve the CIP's as complete and approve the budget appropriation to
fund the project over-run.
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COPIES TO:
ITEM NO. ~
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
X
Budget Transfers:
From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues X Between Departments (City Council Approval Required)
Other
DEi ~CO~DI~ ~:MOUN~
Name: Name:
San Ramon Road Drainage San Ramon Road Drainage
improvements at Caroline Cour~ $3,643 Improvements at Shannon Park
Account # :9661-740-078 Fund 206 (transfer) $3,643
Account # :9662-750-050 Fund 206
Account #:9661-740-078 Fund 206 (new) $229
Name: Name:
San Ramon Road Drainage
Accounl #: Improvements at Shannon Park $ l.165
Account #:9661-740-000 Fund 206 (new)
Name:
Account #:
City Manager:
Signature
Date:
REASON FOR BUDGET CHANGE ENTRY:
The purpose of the Budget change is to close out two Capital Improvement Projects (both projects were bid as
one package). CIP #9662 is underbudget by $3,643. CIP #9661 is overbudget by $5,037. This Budget Change
will lzansfer $3,643 from CIP #9662 to CIP #9661 and appropriate $1,394 from Gas Tax Reserves.
Mayor:
Posted By:
As Approved at the City Council Meeting on: Date:
Date:
Signature
Signature
Date: