HomeMy WebLinkAboutItem 4.11 MAD 86-1PrlimEngrRpt (2)
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CITY CLERK
File # [Ql~~[Q]-~[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: ~
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SUBJECT:
Land~caping and Ligh~ing Maintenance Assessment District 86-1
(Dougherty Road): Preliminary Engineer's Report
Report Prepared by: Lee Thompson, Public Works Director
EXHIBITS ATTACHED:
1) Resolution Approving Preliminary Engineer's Report
2) Resolution Appointing Time and Place of Hearing Protests of
Proposed Assessments (June 3, 1997)
3) Preliminary Engineer's Report (Assessment Diagram to be
. / posted at City Council meeting)
~ Adopt resolutions.
RECOMMENDATION:
FINANCIAL STATEMENT:
1997-98 Sources and Use of Landscape Maintenance District Funds
Revenues:
Total Proposed Assessments Levied:
Estimated Interest on Reserves:
Estimated Prior Year Collections and Penalties
Less Estimated Collection Cost and Delinquency
Net Total Revenues: .
$55,195.08
$ 5,750.00
$ 17.3.00
($ 958.00)
$59,814.08
Expenditures:
Contract Landscape Maintenance:
Utilities:
Capital Project to Paint Fencing
Administration and Engineering Reports:
Total Operating Expenses:
$45,820.00
$28,830.00
$24,000.00
$ 700.00
$99,.350.00
Amount Expenditures Exceed Revenues, To Be Funded From Reserves: $39,535.92
As shown above, $55,195.08 is proposed to be assessed to property owners for the 1997-98 street
landscaping maintenance costs. The difference between the estimated cost and assessments is made up by
interest revenue on the reserve account and by use of reserve funds. The amount assessed to property
owners ($84.72 per simzle family home and $42.36 per multi-family dwelling) is the same as the 1996-97
assessment. d
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COPIES TO: 4" 1 1
ITEM NO.
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DESCRD'TION: This maintenance assessment district was formed in 1986 as part of .:?
the review and approval of the Villages at Willow Creek development. This assessment district funds the
maintenance of landscaping, including fencing and soundwalls, along the west side of Dougherty Roa,d
from Amador Valley Boulevard to the northerly City Limit, along Amador Valley Boulevard from
Dougherty Road to Wildwood Road, along Wildwood Road and Fall Creek Road, and certain landscaped
areas within the Ridgecreek single-family home development. Landscaping within the condominium and
apartment developments is the responsibility of the property owner or homeowners' association for those
individual developments. The landscaping along and within the Alamo Creek channel area is not included
in the assessment district as it is the responsibility of Alameda County Flood Control, Zone 7.
Earlier this year, the City Council received a presentation and recommendations regarding the effect of
Proposition 218 on the City's assessment districts. At that time, the Council determined that this
landscape maintenance assessment for 1997~98 would remain at the same level as the 1996-97 assessment.
The time schedule for processing the assessments has been accelerated from previous years, however, with
the public hearing proposed to be held in June rather than in August.
For Fiscal Year 1997-98, Staffis not proposing a change with respect to the method of determining the
assessments. The District boundary remains the same as last year. The assessment to the property owners
is proposed to be $84.72 per single-family home and $42.36 per multi-family dwelling unit. This is the
same as the past three years' assessments, and Staff proposes to utilize $39,535.92 of the accumulated
reserve in this District in order to maintain the assessment at the same level. .)
For this Fiscal Year, it is proposed to include a project to paint the wrought iron fence along the Alamo
Creek Channel on Wildwood Road and Fall Creek Road in the City's Five- Year Capital Improvement
Program. This fence was originally installed and painted when the Villages at Willow Creek subdivision
was constructed, and it is now in need of repainting to prevent future deterioration from rust. The cost of
the project is estimated at $24,000. This work can be financed through use ofa part of the substantial
reserve in this assessment district without increasing the assessment to property owners.
Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report
and setting a public hearing date of June 3, 1997, for the purpose of hearing protests to the proposed
assessment.
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RESOLUTION NO. -97
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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APPROVING PRELIMINARY ENGINEER'S REPORT,
CONFIRMING DIAGRAM AND ASSESSMENT
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1
(TRACT 5511)
WHEREAS, by its Resolution No. 12-97, a Resolution Directing Preparation of Annual
Report for City of Dublin Landscaping and Lighting Maintenance Assessment District No. 86-1 (the
"District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer to
make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of
1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary
report in writing as called for in said Resolution No. 12-97 and under and pursuant to said Act, which
report has been presented to this Council for consideration; and
WHEREAS, said Council has duly considered said report and finds that each and every
part of said report is sufficient; and that said report neither requires nor should be modified in any respect;
NOW, THEREFORE, BE IT RESOLVED
a) That the Engineer's estimate of the itemized and total costs and expenses of maintaining
said improvements and of the incidental expenses in connection therewith, as contained in said report be,
and each of them are hereby preliminarily approved and confirmed;
b) That the diagram showing the assessment district, description of the improvements to be
maintained, and the boundaries and dimensions of the respective lots and parcels of land within said
District, as contained in said report be, and it is hereby preliminarily approved and confirmed;
c) That the assessment of the total amount of the cost and expenses of the proposed
maintenance of said improvements upon the several lots and parcels ofland in said District in proportion
to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and
of the expenses incidental thereto, as contained in said report be, and they are hereby preliminarily
approved and confirmed.
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PASSED, APPROVED AND ADOPTED this 20th day of May, 1997.
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AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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RESOLUTION NO. -97
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPOINTING TIME AND PLACE OF HEARING PROTESTS
IN RELATION TO PROPOSED ASSESSMENTS
CITY OF DUBLIN LANDSCAPING AND LIGHTING
MAINTENANCE ASSESSMENT DISTRICT 86-1
WHEREAS, by its Resolution No. 12-97, a resolution directing preparation of annual
report for City of Dublin Landscaping and Lighting Maintenance Assessment District (the "District") this
Council designated the City Engineer as Engineer of Work and ordered that Engineer to make and file a
report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary
report in writing as called for in said Resolution No. 12-97, and under and pursuant to said Act, which
report has been presented to this Council for consideration; and
WHEREAS, said Council has duly considered said report and each and every part
thereof, and finds that each and every part of said report is sufficient;
NOW, THEREFORE, BE IT RESOLVED that a public hearing shall be held on June 3,
1997, at 7:00 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which the City
Council will hear protests and will consider and finally act upon the Engineer's Report.
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of
said hearing by the following means: publishing a notice once a week for two weeks in a local
newspaper published and circulated in the City and conspicuously posting a notice at not less than three
public locations; said noticing to be completed at least ten (10) days before the date herein set for hearing
of protests.
BE IT FURTHER RESOLVED that said notices shall contain the following information:
the estimated assessment per parcel, the general description of the purpose or improvements the
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assessment wil~ fund, th~ addre.ss to which a protest may be mailed, and the date, hour, and place set for .' '"
the abovedescnbed publIc heanngs. ."
PASSED, APPROVED, AND ADOPTED this 20th day of May, 1997.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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CITY OF DUBLIN
LANDSCAPING AND LIGHTING DISTRICT NO. 1986-1
(TRACT 5511)
.,,:
FISCAL YEAR 1997-98
PRELIMINARYENGINEER'S REPORT
CONTENTS
1. Assessment: Including Scope of Work, Estimate of Costs, Assessment Roll, and
Method of Apportioning.
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2.
Assessment Diagram
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ASSESSMENT
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WHEREAS, on March 4, 1997, the City Council of the City of Dublin, California,
pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing
Preparation of Annual Report for Maintenance Assessment District 1986-1 for the maintenance of
improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said
Act and the order of the Council of said City, hereby make the following assessment to cover the portion
of the estimated cost of the maintenance of said improvements and the cost and expenses incidental
thereto, to be paid by said District.
ESTIMATE OF COSTS
(1) (2) (3)
As Preliminarily As Finally
As Filed Approved Approved
Cost of Maintenance $98,750.00
Incidental Expenses $77..991.08
TOTAL COST $176,741.08
Estimated 1997-98 Interest Income Applied
to 1997-98 Operating Costs $5,750.00
Estimated Surplus from 1996-97 Fiscal Year $115,796.00
NET TO BE ASSESSED FOR FISCAL
YEAR 1997-98 $55,195.08
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As required by said Act, a diagram is hereto attached showing the exterior boundaries of
said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of
land within said landscaping maintenance assessment district as the same existed at the time of the
passage of said resolution, each of which lots or parcels having been given a separate number upon said
diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land
within said landscaping maintenance assessment district by apportioning that amount among the several
lot~ or parCelsfin ~dro.portion to the estidmated bene~tsltol be re~eivhe~ bYheali~hh such lot or Phardcel frdobm the .
mamtenance 0 sat unprovements, an more parttcu ar y set 10rt In test ereto attac e an y
reference made a part hereof
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from the maintenance of said improvements, and more particularly set forth in the list hereto attached
and by reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said landscaping
maintenance assessment district in proportion to the estimated benefits to be received by said lots or
parcels respectively from the maintenance of said improvements. The diagram and assessment numbers
appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made
for a more particular description of said property.
Each lot or parcel of land assessed is described in the assessment list by reference to its
parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 1997-98
and includes all of such parcels excepting those portions thereof within existing public roads or rights of
way to be acquired in these proceedings for public road purposes. For a more particular description of
said property, reference is hereby made to the deeds and maps on file and of record in the office of the
County Recorder of said County. Because the names of the several owners are unknown to me, I hereby
place the word "unknown" opposite the number of each lot of parcel ofland assessed, the amount
assessed thereon, and the number of the assessment.
Dated: May 16, 1997
City Engineer
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SCOPE OF WORK
The following areas are to be maintained by this Maintenance Assessment District:
1) The median and roadside landscaping along the north side of the street for the entire length of
Willow Creek Drive.
2) Roadside landscaping along Shady Creek Drive within Lots 1,2,3,4, 5, 6, 15, 16, 37, 38, and
south of Lot 145, all within Tract 5511.
3) Roadside landscaping, wall, fence, and pathway improvements along the west side of Dougherty
Road between Amador Valley Boulevard and the northerly City Limit line, and along the north
side of Amador Valley Boulevard between Dougherty Road and Wildwood Road.
4) Roadside landscaping, fence, and pathway improvements along the west side of Wildwood Road.
5) Roadside landscaping, fence, wall, and pathway improvements along the west side of Dougherty
Road and the south side of Amador Valley Boulevard adjacent to Lot 150.
6)
Roadside landscaping, fence, and pathway improvements along the west and north sides of Fall
Creek Road.
7) Roadside landscaping and emergency access surfacing at the north end of Crossridge Road within
the street right-of-way.
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ENGINEER'S COST ESTIMATE
FISCAL YEAR 1997-98
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 1997-98
is as follows:
Maintenance
(1) Weeding, fertilizing, pruning, plant
replacement, irrigation system:
(2) Utilities:
(3) Capital Project for Fence Painting
(4) Administration
$45,820.00
$28,830.00
$24,000.00
$100.00
$98,750.00
Incidentals
(1) Engineer's Report and Proceedings
(2) Cost of Collection (County of Alameda)
(3) Delinquencies
(4) ContingencieslReserve
$600.00
$923.00
$381.00
$76,087.08
$77,991.08
TOTAL:
$176,741.08
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ASSESSMENT ROLL
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Amount of Assessment for
Assessment and Lot Number Property Owners Lots/Units 1997-98 Tax Year
Per Unit Total
Lots 1 - 145 (Village VI) Unknown 145 lots $84.72 $12,284.40
Lot 150 (Village I) Unknown 56 units $42.36 $2,372.16
Lot 151 (Commercial Comer) Unknown 4 units $84.72 $338.88
Lot 149 (Village II) Unknown 248 units $42.36 $10,505.28
Lot 148 (Village III) Unknown 224 units $42.36 $9,488,64
Lot 146A (Village IV) Unknown 135 units $42.36 $5,718.60
Lot 146B (Village V) Unknown 204 units $42.36 $8,641.44
Lots 152-177 (Village VII) Unknown 13 8 units $42.36 $5,845.68
$55,195.08
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METHOD OF APPORTIONING
Each single family lot shall be assigned a benefit unit of one (1), each multifamily unit assigned a benefit
unit of one-half (1/2), the commercial lot shall have a benefit unit offour (4), and the open space lots
shall have a benefit unit of zero. This gives the following benefit units and apportionments for each
Village for this Fiscal Year:
Number of Benefit % of Total
Livim! Units Units Assessment
Lot 150 Village I 56 28 4.30
Lot 149 Village IT 248 124 19,03
Lot 148 Village ill 224 112 17.19
Lot 146A Village IV 135 67.5 10.36
Lot 146B Village V 204 102 15.66
Lot 1-145 Village VI 145 145 22.26
Lots 152-177 Village VII 138 69 10.59
Lot 151 Commercial 0 4 0.61
Lots A - D Open Space 0 0 0.00
Total: 1,150 651.5 100,00
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CITY OF DUBLIN
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 .'
CERTIFICATIONS
FISCAL YEAR 1997-98
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report,
including Assessment, in the amounts set forth in Column (1), with the diagram thereto attached, was
filed with me on , 1997.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the
diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by
its Resolution No. -97 duly adopted by said Council on , 1997.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the
diagram thereto attached, was finally approved and confirmed by the City Council of said City by its .
Resolution No, 89-96, duly adopted by said Council on , 1997,
I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment
and diagram was filed in the office of the County Auditor of the County of Alameda, California, on
,1997.
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