HomeMy WebLinkAboutItem 6.4 MAD 83-2 Public Hearing (2) CITY CLERK
File # O 36 O - , 0
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 3, 1997
SUBJECT: Public Hearing: Landscaping and Lighting District No. 83-2
(Tract 4719)
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED: 1) Resolution approving Engineer's Report, confirming diagram
and assessment, and ordering levy of assessment.
2) Engineer's Report (Assessment Diagram to be posted at
meeting)
RECOMMENDATION:,- 1) Open public hearing
(.. 2) Receive Staff report and public comment
3) ' Question Staff and the public
4) Close public hearing and deliberate
5) Adopt resolution approving Engineer's Report, confirming
diagram and assessment, and ordering levy of assessment
FINANCIAL STATEMENT:
1997-98 Sources and Use of Maintenance Assessment District Funds
Revenues:
Total Amount Proposed to Be Assessed: $55,659.36
Estimated Interest Revenue: 1,600.00
Estimated Prior Year Collections and Penalties 1,433.00
Less Estimated Collection and Delinquency Cost: (1,616.00)
Net Total Revenues $57,076.36
Expenditures:
Contract Maintenance and Utilities: $51,690.00
Administration and Engineering: 700.00
Total Operating Expenses: $52,390.00
Estimated revenues exceed expenses; $4,686.36 is proposed to be added to the reserve in this District for
future enhancement of landscaping.
$55,659.36 will be assessed to property owners for the 1996-97 street landscaping maintenance costs,
($228.72 per single family home and $38.68 per Amador Lakes unit). This is the same as the 1996-97
assessment.
COPIES TO:
ITEM NO. 4 1
g:\assessdisA83-2\agsthrng
DESCRIPTION: In 1983, the City formed Landscaping and Lighting Assessment
District No. 83-2 for the purpose of maintaining landscaping within Tract 4719. The District originally
included Stagecoach Park and Stagecoach Road north of the City Limit, but now includes only roadway
landscaping along Stagecoach Road and on the "interior slopes" (Coral Way and Agate Way) within the
Dublin Hills Estates development. The maintenance cost for Stagecoach Park, as well as,the undeveloped
Dougherty Hills Park, is paid by the City through the Park Maintenance Operating Budget and is not a part
of this Assessment District.
Earlier this year, the City Council received a presentation and recommendations regarding the effect of
Proposition 218 on the City's assessment districts. At that time, the Council determined that this
landscape maintenance assessment for 1997-98 would remain at the same level as the 1996-97 assessment.
The time schedule for processing the assessments has been accelerated from previous years, however, with
the public hearing proposed to be held in June rather than in August.
The cost of maintenance of the Stagecoach Road landscaping is spread 60% to the Amador Lakes
development (divided among the 552 condominium lots) and 40%to the Dublin Hills Estates development
(divided among 150 single-family lots). All of the "interior slope" maintenance cost is spread evenly to the
150 single-family lots. -
The estimated June 30, 1997, reserve for this District is projected to be$28,223. The actual reserve will
not be known until the City closes its books and accrues the necessary revenues and expenses. In the past,
portions of the reserve have been used for landscape renovations, particularly following the disastrous
freeze several years ago. In addition, a portion of the reserve has been used in recent years to keep the .�
assessment to property owners as low as possible. The level of service in this District has been tailored to
the available funds (i.e., low assessment, small reserve) as much as possible rather than requesting to.
increase the assessment in order to perform additional work. This District has quite a large landscaped
area which is supported by relatively few property owners.
For Fiscal Year 1997-98, no change is recommended with respect to the method of determining the
assessments. The District boundary remains the same.. The assessment to the single-family property
owners in the Dublin Hills Estates development is proposed to be $228.72 per single-family home. The
Amador Lakes Apartments property is proposed to be assessed at a rate of$38.68 per dwelling unit (or
$21,351.36 for the entire apartment development). This is the same as the 1996-97 assessment.
Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution.
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RESOLUTION NO. -97
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A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT
AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2
(STAGECOACH ROAD)
WHEREAS, by its Resolution No. 11-97,a Resolution Directing Preparation of Annual Report for City of
Dublin Landscaping and Lighting Maintenance Assessment District No. 83-2 (the "District"),this Council designated the
City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and
pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and
found to be sufficient in every particular, whereupon it was determined that said report should stand as Engineer's Report
for all subsequent proceedings under and pursuant to the aforesaid Resolution and that June 3, 1997 at 7:00 p.m. in the
Council Chambers, Dublin Civic Center, 100 Civic Plszs,Dublin,California,was appointed as the time and place for a
hearing by the Council on the question of the levy of the proposed assessment,notice of which hearing was mailed,
published and posted in accordance with Government Code Section 54954.6; and
WHEREAS, at the appointed time and place, said hearings were held, and all persons interested desiring to
be heard were given an opportunity to be heard,and all matters pertaining to said levy were heard and considered by this
Council,and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and assessment
- prepared by and made a part of the report of said engineer to pay the cost and expenses thereof;
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve that:
(a) The property owners owning more than fifty percent of the area of assessable land within the
District had not, at the conclusion of said hearing,filed written protests against the said proposed Ievy, or against the
Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the assessment to
pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c) The District benefited by said improvements and to be assessed to pay the costs and expenses
thereof,and the exterior boundaries thereof, are as shown by a map thereof filed in the office of the City Clerk,which map
is made a part hereof by reference thereto.
PASSED,APPROVED AND ADOPTED this 3rd day of June, 1997
AYES:
NOES:
ABSENT:
ABSTAINING:
Mayor
ATTEST:
kr C
Deputy City Clerk
CITY OF DUBLIN
LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2
(TRACT 4719)
OF Doz,
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FISCAL YEAR 1997-98
ENGINEER'S REPORT
CONTENTS
1. Assessment: Including Scope of Work, Estimate of Costs, Assessment Roll, and
Method of Apportioning.
2. Assessment Diagram
ASSESSMENT
WHEREAS, on March 4, 1997, the City Council of the City of Dublin, California,
pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing
Preparation of Annual Report for Maintenance Assessment District 1983-2 for the maintenance of
improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report .
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said
Act and the order of the Council of said City, hereby make the following assessment to cover the portion
• of the estimated cost of the maintenance of said improvements and the cost and expenses incidental
thereto, to be paid by said District.
ESTIMATE OF COSTS
(1) (2) (3)
As Filed As Preliminarily As Finally
Approved Approved
Cost of Maintenance $51,790.00 $51,790.00
Incidental Expenses 33,692.36 33,692.36
TOTAL COST $85,482.36 $85,482.36
Estimated 1997-98 Interest Income
Applied to 1997-98 Operating Cost 1,600.00 1,600.00
Estimated Surplus from 1996-97 -
Fiscal Year 28,223.00 28,223.00
NET TO BE ASSESSED FOR
FISCAL YEAR 1997-98 $55,659.36 $55,659.36
As required by said Act, a diagram is hereto attached showing the exterior boundaries of
said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of
land within said landscaping maintenance assessment district as the same existed at the time of the
passage of said resolution, each of which lots or parcels having been given a separate number upon said
diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land
within said landscaping maintenance assessment district by apportioning that amount among the several
lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the
maintenance of said improvements, and more particularly set forth in the list hereto attached and by
reference made a part hereof.
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Said assessment is made upon the several lots or parcels of land within said landscaping
maintenance assessment district in proportion to the estimated benefits to be received by said lots or
parcels respectively from the maintenance of said improvements. The diagram and assessment numbers
appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made
for a more particular description of said property.
Each lot or parcel of land assessed is described in the assessment list by reference to its
parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 1997-98
and includes all of such parcels excepting those portions thereof within existing public roads or rights of
way to be acquired in these proceedings for public road purposes. For a more particular description of
said property, reference is hereby made to the deeds and maps on file and of record in the office of the
County Recorder of said County. Because the names of the several owners are unknown to me, I hereby
place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount
assessed thereon, and the number of the assessment.
Dated: May 16, 1997
4111166dlos
City Engine
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ENGINEER'S COST ESTIMATE
FISCAL YEAR 1997-98
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 1997-98
is as follows:
Maintenance
Street and Slopes, Stagecoach Road $35,120.00
Slopes, Interior 16,570.00
Administration - -100.00
$51,790.00
Incidentals
Engineer's Report and Proceedings $600.00
Cost of Collection (County of Alameda) 930.00
Delinquencies 686.00
Contingencies/Reserve 31,476.36 $33,692.36
TOTAL: $85,482.36
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I.
METHOD OF APPORTIONING
Sixty percent (60%) of the annual cost of maintaining the landscaping within and along Stagecoach
Road has been assigned to the 552 condominium lots within the multifamily portion of the original Tract
4719, disributed on an equal basis. The balance of this annual cost has been divided equally among Lots
1 through 150, inclusive, of Tract 4719.
The cost of maintaining the excavated slopes and concrete culverts together with its landscaping on the
interior slopes of the single-family area (above Agate Way and Coral Way) shall be evenly spread over
Lots 1 through 150.of Tract 4719.
Lots 152 and 153, being park and open space, shall have a zero assessment. Lots 154 and 155, being
public agency owned, shall have a zero assessment.
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SCOPE OF WORK
The scope of work shall be the maintenance of landscaping and irrigation within the road right-of-way
and within a public easement along Stagecoach Road between the limits of Amador Valley Boulevard and
the northerly City Limit.
Further, the scope of work shall include the maintenance of the slopes and landscaping and irrigation of
the slopes within a public easement for those slope areas to the rear of Lots 80 through 86 and 37
through 48, all within Tract 4719.
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ASSESSMENT ROLL
Assessment &Lot Number Property Owners Amount of Assessment
1997-98 Tax Year
Lots 1 - 150, Tract 4719 Unknown $228.72/lot= $34,308.00
Lot 152, Tract 4719 Public-Owned $0
Lot 153, Tract 4719 Public-Owned $0
Lot 154 Public-Owned $0
Lot 155 Public-Owned $0
Lots 1-552, Tract 5180 Unknown $38.68/d.u. = $21,351.36
TOTAL: $55,659.36
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CITY OF DUBLIN
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2
CERTIFICATIONS
FISCAL YEAR 1997-98
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report,
including Assessment,in the amounts set forth in Column (1), with the diagram thereto attached, was
filed with me on May 16, 1997.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the
diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by
its Resolution No. 53-97 duly adopted by said Council on May 20, 1997.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the
diagram thereto attached, was finally approved and confirmed by the City Council of said City by its
Resolution No. -97, duly adopted by said Council on June 3, 1997.
I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment
and diagram was filed in the office of the County Auditor of the County of Alameda, California, on
, 1997.
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