HomeMy WebLinkAboutItem 4.04 Accept Work 96-04 (2) CITY CLERK
Fi,e # c ll -L l I
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 17, 1997
SUBJECT:
Acceptance of Work- Contract 96-04
Dougherty Hills Slope Repair P?oject - Phase I
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED:
Budget Transfer Form
RECOMMENDATION:
i)
Accept improvements under Contract 96-04; authorize
payment to Gordon N. Ball, Inc. for release of retention in
the amount of $29,034.32 after 35 days if there are no
subcontractor claims.
2)
Authorize budget appropriation from unallocated General
Fund Reserves in the amount of $41,476 to this project.
FIN.~CIAL STATEMENT:
Total cost of contract items and Change Orders, exclusive of
pending contractor claim, is $290,342.23.
Prelim. Soils Testing
Design
Construction Contract
Silt Erosion Clean-Up
Staff/Contract Admin.
Contract Inspection
Soils Inspection/Reporting
Survey Staking
Payment for
Private Landscaping
Misc. (Printing/Legal)
BUDGET TOTAL
ACTUAL COST TOTAL
I 1995_96 I 1996_97 IBUDOETI 1995-96 I 1996-97I COST I
$ 42,000 $ 0 $ 42,000 $ 34,561 $ 0 ~ 34,561
19,000 0 19,000 2,956 3,019 5,975
0 304,089 304,089 0 290,343 290,343
0 0 0 0 10,311 10,311
5,000 6,100 11,100 1,725 10,554 12,279
0 40,000 40,000 0 32,904 32,904
0 47,000 47,000 0 43,135 43,135
0 8,000 8,000 0 12,136 12,136
0 0 0 44,495 44,495
550 550 4 318 322
$ 66.000 $405.739 $471,739 $ 39.246 $ 447,215 $486,~
ITEM NO. ~
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Staffhas applied for, and believes that the City will receive, FEMA funds in the amount of $13,537 for
winter flood damage to the newly-graded slopes.
The project is overbudget by $14,722 for the two years, was underbudget by $26,754 in 1995-96, and
overbudget by $41,476 for Fiscal Year 1996-97. This is primarily due to the unbudgeted need to purchase
landscaping improvements and the repair to slopes eroded in last winter's heavy rains. This will require
a budget transfer from unallocated General Fund Reserves in the amount of $41,476 for Fiscal Year
1996-97.
DESCRIPTION: On August 13, 1996, the City Council awarded the Dougherty Hills
Slope Repair Project to Gordon N. Bail, Inc.
The Slope Repair Project reconstructed landslide areas in the Dougherty Hills Open Space. Cause of the
damage was apparently a combination of heavy rains and weak soil conditions. Locations of the project
were: The northeast and southeast comers of Topaz Circle; the northeast and southeast comers of Jade
Circle; and the southwest end of Crossridge Drive. The bid documents for this project had the contractor
remove unstable slope areas, install subdrains, replace Vee Ditches, remodel a drainage inlet and replace
excavated soil with more structuraily stable material.
The work included removal of private landscaping along the privately owned slopes behind homes along
Crossridge Road.
The contractor, Gordon N. Ball, Inc., has filed claim against the City for extra work in the amount of
$130,000. This claim is unresolved at this time. The City's position is that this extra work is not
justified, and the dispute will go to arbitration under the terms of the contract.
At this time, Staff recommends that Council accept the contract with Gordon N. Ball, Inc. as complete,
subject to a claim for additional compensation by the contractor and approve a budget allocation to
complete funding of the project.
2
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
X From Unappropriated Reserves
From New Revenues
Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same DeparUnent Activity
Between DeparUnents (City Council Approval Required)
Other
Name: Name:
Dougherty Hills Slope Repair, Phase I $29,747
Account#: Account#: 9405-750-050 Fund 001
Name: Name:
Dougheny Hills Slope Repair, Phase I $8,405
Account~: Account #: 9405-740-000 Fund 001
Name: Name:
Dougher~' Hills Slope Repair, Phase 1 $3,324
Account#: Account#: 9405-740-080 Fund 001
City Manager:
Signature
Date:
REASON FOR BUDGET CHA~GE ENTRY:
Additional costs to project for purchasing landscaping and for heavy storm erosion clean-up.
Mayor:
Date:
Signature
Posted By:
Signature
Date: