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HomeMy WebLinkAboutItem 7.1 DB@HnsnCnsltntAgmt (2) . . . CITY CLERK File # D~[QJ[Q]-(3][Q] AGENDA STATEMENT CITY COUNCIL MEETING DATE: July 1, 1997 SUBJECT: Consultant Contract for URS Greiner, Inc. Pacific to Perform Design and Construction Staking Services for Dublin Boulevard Improvements West of Hansen Drive Related to the Proposed Traffic Signal at Dublin Boulevard and Hansen Drive Report Prepared by: Lee S. Thompson, Public Works Director EXIDBITS ATTACHED: Resolution approving agreement with URS Greiner Agreement 1) 2) RECOMMENDATION: ~doPt resolution approving Agreement with URS Greiner FINANCIAL STATEMENT: URS GREINER: Design Survey staking for Silvergate Median at Dublin Boulevard $ 27,480 CIP #9601 1.051 CIP #9461 Total $ 28,531 TJKM: Design of Traffic Signal $ 8,500 CIP #9601 The estimated total project cost is $345,800 DESCRIPTION: On June 3, 1997, City Council directed Staff to expedite the design and construction of a traffic signal at the intersection of Dublin Boulevard and Hansen Drive. This necessitates the widening of Dublin Boulevard just west of Hansen Drive and the realignment of the HL:r:cel and DeSilva-Gates driveways on the south side of Dublin Boulevard. URS Greiner had previously designed the widening of Dublin Boulevard from Hansen Drive to Silvergate Drive. Staff, therefore, requested that Greiner submit a cost estimate to the City to split the project and COPIES TO: URS Greiner TJKM ITEM NO.~ g:agstmisc\greiner modify the design to accommodate only a portion of the widening which would include the signalization . of Dublin Boulevard at Hansen Drive. The City has received approximately $346,000 in Traffic Impact Fees from private developers which can be applied toward the improvements and construction. The total street widening project is estimated at $1,700,000. It is proposed to eventually widen Dublin Boulevard from Hansen Drive to Silvergate Drive to four lanes. The cost of this widening will be paid for by developers in Western Dublin, including Schaefer Ranch, Hansen Hill-Phase II and the Gleason development. Based on the schedule submitted by URS Greiner, the project could begin construction in mid-September. Staff feels that it would be possible to expedite construction process and improve safety by closing Dublin Boulevard west of Hansen Drive during grading and paving operations. The road closure would save time and money on the project. It is estimated that the closure would last approximately four (4) weeks. Staff does have concerns, however, about closing Dublin Boulevard when the Valley Christian School is . . III seSSIOn. At this time, Staff is recommending that the agreement with URS Greiner be approved and the design for the project prepared. When the plans are ready, Staff will return to the City Council with a schedule for construction and will provide additional information regarding the possible road closure. If the road closure is recommended, Staff would also recommend delaying construction on the project until the summer of 1998 when the Valley Christian Schools are not in session. Traffic counts taken in October of 1996 indicate 6,800 daily trips on Dublin Boulevard at Hansen Drive, approximately 1,600 of which occur during the peak commute and school traffic period. The average daily trips in 1993, before Valley Christian School and the K&B project opened, were 4,150 on Dublin Boulevard west of Hansen Drive. If Dublin Boulevard is to be closed, the traffic would need to be detoured from Dublin Boulevard to Hansen Drive or Betlen Drive to Silvergate Drive back to Dublin Boulevard. Staff would require that the contractor provide adequate detour signing and would notify the neighboring residents of the closure and detour. Closure during the off-school season would substantially reduce impacts from detouring traffic. . The cost submitted by URS Greiner for the civil engineering design for this project is $27,480. This amount is within the CIP budget and has been deemed a fair and reasonable price commensurate with the work to be performed. Staffhas also requested that Greiner perform the construction staking for the Silvergate Median Landscaping Project, the cost of which will be $1,051. A cost of$8,500 has been submitted by TJKM for design of the traffic signal. Since TJKM already has a contract with the City which includes this type of work, no separate agreement is necessary. Staff is recommending that Council adopt the resolution approving the Agreement with URS Greiner, Inc. Pacific and authorize the Mayor to execute the Agreement. . Page 2 . . . RESOLUTION NO. - 97 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* APPROVING AGREEMENT WITH URS GREINER TO PERFORM CIVIL ENGINEERING DESIGN AND CONSTRUCTION STAKING RELATED TO IMPROVEMENTS OF DUBLIN BOULEVARD WEST OF HANSEN DRIVE AND SIGNALIZATION OF DUBLIN BOULEVARD AT HANSEN DRIVE WHEREAS, the City of Dublin has determined that a traffic signal is warranted at the intersection of Dublin Boulevard and Hansen Drive; and WHEREAS, said traffic signal will necessitate the widening of Dublin Boulevard west of and Hansen Drive, and two driveways entering from the south are required to be realigned to accommodate said traffic control; and WHEREAS, Staffhas determined the necessity of hiring a civil engineering consultant to provide design and construction staking of the project; and WHEREAS, Staff has determined that it is time effective to enter into an Agreement with URS Greiner to perform these services; and WHEREAS, URS Greiner has demonstrated adequate ability to perform the duties required and is familiar with the project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the agreement with URS Greiner. BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement with URS Greiner. PASSED, APPROVED AND ADOPTED this lst day of July, 1997. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk g: agenmisc \resogrnr I ~Xflll~IT rr J .~~'!!~~.~:.. IfBj ~ liD I. STANDARD CONSULTING ENGINEERING SERVICES AGREEMENT . THIS AGREEMENT is made at Dublin, California, as of between the CITY OF DUBLIN, a municipal corporation ("City"), and URS ("Consultant"), who agree as follows: , 1997, by and Greiner, Inc. Pacific 1. SERVICES. Subject to the terms and conditions set forth in this Agreemc"nt, Consultant shall provide to City the services described in Exhibit A. Consultant shall provide said services at the time, place, and in the manner specified in Exhibit A. 2. PAYMENT. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth in Exhibit B. The payments specified in Exhibit B shall be the only payments to be made to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all billings for said services to City in the manner specified in Exhibit B; or, if no maimer be specified in Exhibit B, then according to the usual and customary procedures and practices which Consultant uses for billing clients similar to City. 3. FACILITIES AND EQUIPMENT. Except as set forth in Exhibit C, Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. City shall furnish to Consultant only the facilities and equipment listed in Exhibit C according to the terms and conditions set forth in Exhibit C. . 4. GENERAL PROVISIONS. The general provisions set forth in Exhibit D are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the other term or condition shall control insofar as it is inconsistent with fhe general provisions. 5. EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein. 6. SUBCONTRACTING. The Consultant shall perform the work contemplated 'with resources available within its own organization and no portion of the work pertinent to this contract shall be subcontracted without written authorization by the City, except that which is expressly identified in the Consultant's proposal. 7. CHANGES. City may from time to time require changes in the scope of the services by Consultant to be performed under this Agreement. Such changes, including any change in the amount of Consultant's compensation which are mutually agreed upon by City and Consultant, shall be effective as amendments to this Agreement only when in writing. 8. RESPONSIBLE CHARGE. Consultant shall assign a project manager(s) to the project for the duration of the project. There shall be no change in the Project Manager or members of . the project team without prior written approval by the City. The Project Manager for Consultant shall be THOM.,;S M. WINTCH. ). f\greement Z Page 1 of2 07/1/97 · . 9. CONTRACT ADMINISTRATION. This Agreement shall be administered by . MEHR.AN SEPEHRI ("Administrator"). All correspondence shall be directed to or through the Administrator or his or designee. 10. NOTICES. Any written notice to Consultant shall be sent to: Tom Wintch, Project Manager URS Greiner, Inc. Pacific 790l Stoneridge Drive, #427 Pleasanton CA 94588-3600 Any written notice to City shall be sent to: Lee S. Thompson Director of Public Works/City Engineer P. O. Box 2340 Dublin, CA 94568 Executed as of the day first above stated: . CITY OF DUBLIN, a municipal corporation By "City" Attest: City Clerk By "Consultant" Approved as to form: City Attorney . ~ Agreement Page 2 of2 07/1/97 EXHIBIT A . SCOPE OF SERVICES AND SCHEDULE PER PROPOSAL DATED JUNE 19,1997 FROM URS GREINER, INC. PACIFIC (ATTACHED). . . q Exhibit A Page 1 of 1 f\L: I'):: J()'i . . . Limited Widening on Dublin Boulevard and Modifications at Hansen Drive June 19,1997 Exhibit A Exhibit A Limited Widening on Dublin Boulevard and Modifications at Hansen Drive URS Greiner, Inc. Pacific (Consultant) shall provide the following services to the City of Dublin (Oty): General Description of Work This Scope-of-Work shall provide for obtaining City approval on the Preferred Driveway Alternative and preparing Construction Bid Documents including plans, technical specifications, general and special provisions, and estimates for the UMITED WIDENING ON DUBUN BOULEVARD AND MODIFICATIONS AT HANSEN DRIVE PROJECT. The Project is generally defined as the widening of a portion of Dublin Boulevard in the vicinity of Hansen Drive, reconfiguration and reconstruction of private driveways, and the signalization of the intersection of Dublin Boulevard and Hansen Drive. All work will be conducted to the design standards of the Oty of Dublin. (Note that the Traffic Signal Design (PS&E) will be prepared by others, but will be incorporated into this set of Bid Documents.) Included in this final design shall be: C Identification of the extent of construction that will correspond to the construction funding available as determined by the Oty. .. C Development and approval by the City of the Preferred Driveway Alternative in order to reconfigure the Hansen Drive intersection into a normal 4-legged design. C Driveway Alternative Studies shall include revised driveway geometries, revised parking at the Hexcel site, and revised landscape planting and irrigation within the Hexcel site (landscape planting and irrigation shall be replacement in kind with grass and ivy). C The Final PS&E shall be developed by incorporating, as appropriate, the PS&E developed previously (May 1992) by URS Greiner for the Dublin Boulevard Widening and incorporating new design for the Hansen Drive intersection and for the reconfigured driveways for the Hexcel and DeSilva-Gates properties. Use and incorporation of the previous designed plans shall minimize rework required. C The Consultant shall develop early in the design process, the estimated quantity of embankment required for this project, so that the City can make arrangements with others for a potential supply of imported material. C The Consultant shall prepare plans and prepare special provisions and technical specifications using the WordPerfect program. 5 N:\H202064.1 OILCY.1 Page A-I Limited Widening on Dublin Boulevard and Modifications at Hansen Drive June 19,1997 Exhibit A . C The Consultant shall prepare plats and legals for joint use easement for the Hexel and DeSilva Gates driveway. C The Consultant shall perfonn construction staking surveys for the median modifications on Silvergate Drive. C The Consultant shall review non-Oty-owned utility plans/relocations. C The Consultant shall design Oty-owned utility relocations, including sanitary sewer, potable water, and storm drains. C The Consultant shall include roadway signing and striping in the final design. C The Consultant shall include street lighting and traffic signal PS&E developed by others into the Bid Documents. C Umited landscaping revisions (replacement planting of grass, ivy, and irrigation) will be provided. C The Consultant shall prepare Construction Record Drawings based on information provided by CITY designated construction personnel. . Work Not Included in this Scope-of-Work C Geotechnical Investigations or Studies. The Oty shall provide the Pavement Structural Section to be used. C Environmental Oearance activities. C T rafflc counts or studies. C Providing new topographic mapping. C Systemwide hydraulic studies. C Engineering or design associated with non-Oty owned utilities. C Application fees for permits. C Stonn Water Pollution Prevention Plan (SWPPP). C Record of Survey. . t. N-\l-l?020h4 1fM rP.l Page A-2 . . . Limited Widening on Dublin Boulevard and Modifications at Hansen Drive June 19,1997 Exhibit A Specific Description of Work Task 1 Project Management and Coordination 1.1 Project Management. Project management responsibilities and activities shall include the following: D The Consultant shall clarify tasks and deliverables. D The Consultant shall provide administration of the project D The Consultant shall prepare progress schedules and status reports on progress. D The Consultant shall provide guidance and review of staff. D The Consultant shall ensure conformance with City standards and requirements. D The Consultant shall assist City in preparation of project related agreements. D The Consultant shall coordinate with representatives of the City, other pertinent agencies and utility companies. D The Consultant shall discuss and provide recommendations regarding constraints of design. . D The Consultant shall discuss and provide recommendations on technical matters regarding recent or developing community/political considerations that may affect the design. 1.2 Utility and Other Coordination Utility Companies D The Consultant shall identify and contact all affected utility companies. D The Consultant shall collect as-built information for all existing utilities affected by the project. D The Consultant shall coordinate with the various utility companies regarding relocation or accommodation of their facilities. The Consultant shall also delineate on the Construction Plans the utility layouts developed by the individual utility companies. D The Consultant shall attend meetings as necessary. D The Consultant shall coordinate and provide recommendations regarding design activities with the relocation or protection of existing utility lines. 1 N:\I-l202064.1 <N.0'.1 Page A-3 Limited Widening on Dublin Boulevard and Modifications at Hansen Drive June 19,1997 Exhibit A . 1.3 Meetings and Project Representation. This task provides for the preparation and attendance by project personnel for the scheduled meetings as outlined below. a The Consultant shall attend project status meetings. a The Consultant shall attend utility coordination meetings. a The Consultant shall attend design coordination meetings with impacted adjacent property owners Meetings by project personnel required during normal design development activities are provided for under the various design sub-tasks and therefore are not included in this sub- task. 1.4 Data Collection and Review. The field review will serve to confirm adequacy of the established geometric design concept and to further acquaint the design team with detailed site conditions upon which to base their design. During the design process, numerous site visits by Consultant staff are anticipated. . A Existing Data i'.. .J Existing data developed during previous design development and data from various utilities and agencies will be collected. Data and information to be collected shall include the following: a. Geotechnical information. b. Any existing environmental information. c. Existing traffic information or reports. d. Available hydraulic information for the vicinity of the project. e. As-built plans for Dublin Boulevard, Hansen Drive, and existing impacted driveways. f. Survey Monumentation for horizontal and vertical control. g. As-built information for all of the various utilities impacted by the project. h. Existing right-of-way and property ownership and restrictions. Task 2 Surveys and Right-of-Way Engineering. 2.1 Right-of-Way Engineering Services. The Consultant shall provide right-of-way engineering services which will include the following: . D The Consultant shall research existing information and documents. g Page A-4 N:\H202~.lw..CP.l . . . Limited Widening on Dublin Boulevard and Modifications at Hansen Drive June 23,1997 Exhibit A C The Consultant shall perform field surveys to establish City and private owner property lines, as required. C The Consultant shall prepare plats and legal descriptions to provide for a joint use easement for the proposed revised access to the driveways across from Hansen Drive. This is anticipated to involve only one parcel. a The Consultant shall acquire a total of two Preliminary Title Reports for the properties involved in the joint use easement. Appraisal of property, deeds, or negotiations are not included in this scope of work. 2.2 Design Surveys. Design surveys will be provided by the Consultant. C The Consultant shall establish project controls using appropriate horizontal & vertical datum. C The Consultant shall supplement the existing topo mapping with ground surveys for 1"=40' scale base mapping. C The Consultant shall field verify all affected drainage facilities, utilities, structures, etc. a The Consultant shall survey for pot-holing of utilities, as necessary. a The Consultant shall verify the final design at conforms to existing facilities by field surveys. 2.3 Surveys at SiIvergate Median. C The Consultant shall provide construction staking surveys for the proposed median island modifications on Silvergate Drive at the intersection with Dublin Boulevard. C The locations of the proposed curb and off-sets shall be staked and/or painted on the existing adjacent pavement or within the existing median, as appropriate. Task 3 Miscellaneous Studies 3.1 Driveway Alternatives. Develop preliminary layouts of alternatives for the realignment of the existing driveways for the Hexcel and DeSilva Gi:ltes facilities. 3.1.1 The alternatives shall show and provide for: 1. Revised geometries and layouts for driveways, curbs, and revised/new parlting for the Hexcel site. The proposed new driveway access shall line up with existing Hansen Drive to create a 4-way intersection with Dublin Boulevard. 9 N:\H202064.1 CN...C1'.1 Page A-5 Limited Widening on Dublin Boulevard and Modifications at Hansen Drive June 19,1997 Exhibit A . 2. Identify proposed landscaped areas and medians. 3. Identify the impacted existing parking and existing landscaping. No more than two alternatives will be developed under this Scope-of-Work. 3.12 Alternative Exhibits will be prepared using aerial photography as a base. (It is assumed that adequate photography is available for the base. If additional mapping or photography is required, it shall be considered Extra Work.) 3.1.3 Conceptual Estimates will be prepared for the initial construction, including traffic signals, driveway modifications, and limited widening of Dublin Boulevard to conform to the funding available for this interim project. 3.1.4 Consultant shall attend a total of two meetings associated with the development of the driveway alternatives. 3.2 HydrologylHydraulic Study. It is assumed that the existing drainage system has been adequately sized to accommodate these and future adjacent development, therefore, systemwide hydraulic studies are not included in this scope of work. Capacities of individual drainage inlets will be checked to ensure acceptability. . Task 4 Preparation of Plans, Specifications and Estimates (PS&E) The final construction plans developed shall be based on and extend the design elements that were developed and approved in the previous and preliminary phases of this project, in particular the plans developed previously for widening of Dublin Boulevard (May 1992) and the approved Driveway Alternative developed in Task 3 of this Scope-of-Work. 4.1 Plans. During the development of the final construction plans, submittals for review shall be made at design completion levels of 90% and Final. Submittals shall be made to the Oty affected adjacent property owners and utility companies, and other identified reviewing agencies as required. A list of the final design drawings shall generally include the following: a Title Sheet a Typical Sections a Survey Control a Layout Plans a Profile/Pavement Elevations a Construction & Typical Details a Landscaping & Irrigation (if required) a Signing & Striping Plans a Underground Improvements - Layout a LJghting Systems a T raffle Signal Plans a Stage Construction (if required) . /D N:\H202064.1OJ..CY.1 Page A-6 . . . I( N:\H202064.1 w..CP.l 4.1.1 Limited Widening on Dublin Boulevard and Modifications at Hansen Drive June 19,1997 Exhibit A 90% Submittal: The 90% submittal drawings generally represent the complete final design, with all elements present including complete technical specifications and special provisions, and updated coniract quantities and estimate. This submittal shall respond to the comments from all the reviewing agencies made on the previous Preferred Driveway Alternative. 4.1.2 Final Submittal (Verification Check): 4.1.3 A final PS&E verification check submittal shall be made to the City to allow verification that comments on the final submittal were resolved. However any new comments, exclusive of minor editing and plan corrections, requiring redesign subsequent to the final submittal review shall be considered as "extra work" and shall result in a change in the scope of work. Roadway and General Design Plans: The plans prepared for this lJmited Widening of Dublin Boulevard and Modifications at Hansen Drive Project shall be developed using the appropriate design standards of the City. Plan sheet size, and format and shall be as agreed upon and as directed by the City. Standard details that are contained in the City "STANDARD DRAWINGS" shall not be reproduced in the construction drawing plan set, but shall be included by appropriate reference on the plans. Other agency standard details shall be included as an Appendix in the project specifications. Any details that are not contained in the Agency Standard Drawings or details that modify Standard Drawings shall be included within the construction plan set. 4.1.4 Layouts and Profiles: The Consultantshall prepare plans typically at a 1"=40', using appropriate project horizontal and vertical control. 4.1.5 Drainage: The roadway drainage system will be designed per the City's, County's, and Calirans standards and requirements. No modifications nor calculations will be required for existing systems other than that provided in this scope of work. Page A-7 Limited Widening on Dublin Boulevard and Modifications at Hansen Drive June 19,1997 Exhibit A . 4.1.6 Utility Relocation Plans: For Oty-owned utilities, the Consultant shall perform all engineering and design required and include in ,the set of construction drawings and documents the relocation or protection of these facilities as a result of the Project. However, the Consultant shall not perform any engineering nor design associated with the non-Oty-owned utility relocations, but shall prepare contract utility coordination drawings only by transferring utility provided horizontal design information and as-built information. If necessary, the Consultant prepared specifications and special provisions shall include requirements to allow the individual utility companies access to the job site in order to relocate their facilities and to ensure cooperation of the Project's general contractor. 4.1.7 Roadway Lighting: The Consultant shall incorporate the design by others into the Project PS&E. 4.1.8 Traffic Signal Systems: . The Consultant shall incorporate the design by others into the Project PS&E. The Consultant shall provide the appropriate base (CADD files) to the other design consultants to be used as the b~ for the T rafflc Signal and Street Ughting ~~ . 4.1.9 Landscaping and Irrigation: Landscaping and irrigation provided for in this scope of work shall be limited to replacement in kind (grass, ivy, and irrigation) for the Preferred Driveway Alternative. 4.2 Quantities and Estimates. The Consultant shall prepare contract quantities and corresponding construction cost estimates and update them for each submittal. The proposed construction shall be limited to that which is within the available construction funds identified by the Oty. Final quantity calculations shall be checked and included in the final PS&E package. The final engineer's estimate will identify and include costs for extra work, supplemental work, and other identified non-contract items. . 4.3 Specifications and Special Provisions. The Consultant shall prepare technical specifications and include "Section D - Special Conditions" and "Section E - Technical Specifications. " I~ P",no A_R . . . Limited Widening on Dublin Boulevard and Modifications at Hansen Drive June 19, 1997 Exhibit A Final contract technical specifications and calculated quantities shall be incorporated with the "boller plate" as provided by the or Oty, and contract requirements into the Contract Bid Documents by the Consultant. 4.4 Quality Assurance/Quality Control. URS Greiner performs an independent check on the design and plans on any project as a matter of course throughout the design process. For the submittals, URS Greiner shall submit the plans, specifications and quantities to various reviewing agencies after completion of its own in-house review. Task 5 Other Design Activities 5.1 Advertise and Award. The Consultant shall be available for project assistance during the advertising and award process. The Consultant shall respond to the Oty on clarification of the plans, attend the pre-bid meeting, and assist in contractor selection, as requested by the City. Task 6 Printing, Reproductions, and Reimbursables Included in the scope and fee is reproduction for up to the amounts stated below and reimbu:rsable fees for direct expenses. Submittal sets include all pertinent documents as detailed in this scope of work. a Miscellaneous Engineering Reports . Draft: 5 sets . Final: 5 sets a 90% Submittal: 10 sets D Final PS&E Verification Check: 5 sets C Final Bid Documents: . 1 set each of full size and half size reproducible plans (vellum) . 1 set of design cross-sections . Specifications (1 printed set of originals) Task 7 Construction Services During the construction phase of the Project, URS Greiner will provide the following services: 7.1 Construction Engineering. Provide support to the Oty and the designated Resident Engineer, as requested, for the following: a The Consultant shall provide clarifications to the bid documents. a The Consultant shall review and approve, as appropriate, Contractor submittals and contract change orders. /'lJ N:IJ-l202064.1OJ..CY.1 Page A-9 Limited Widening on Dublin Boulevard and Modifications at Hansen Drive June 19,1997 Exhibit A a The Consultant shall prepare Construction Record Drawings based on information provided by Oty designated personnel. 7.2 Construction Surveys. The Consultant shall provide the following field survey services d\lring construction: a The Consultant shall establish field control points, both horizontal and vertical. a The Consultant shall perform construction staking, as required. ,q N:IHZ02064.l O\LCP.1 Page A-10 . . . .... . . . Limited Widening on Dublin Boulevard and Modifications at Hansen Drive June 19,1997 Exhibit A List of Task Deliverables Task 1: Project Management and Coordination 1. Project Progress and Summary Reports Task 2: Mapping / Surveys / Right-of-Way 1. Field Survey Information Task 3: Miscellaneous Studies 1. Driveway Alternatives Study Task 4: Plans, Specifications and Estimates (PS&E) 1. Plan submittals, including construction estimates and specifications a. 90% b. Final 2. Construction Bid Documents a. Full and half size plans b. Set of design cross-sections c. Set of Special Provisions and Technical Task 5: Other Design Acuvities 1. Design Back-up File Task 6: Printing, Reproduction and Reimbursables 1. Miscellaneous Engineering Reports a. Draft: 5 sets b. Final: 5 sets 2. 90% Submittal: 10 sets 3. Final PS&E Verification Check: 5 sets 4. Final Bid Documents: a. 1 set each of full size and half size reproducible plans (vellum) b. 1 set of design cross-sections c. Specification (1 printed set of originals) Task 7: Construction Services 1. Construction Staking Notes 2. Documents as required by Construction Engineering 3. Mylar Reproducibles of Construction Record Drawings IS N:IH202064.1OJ..0'.1 Page A-ll Limited Widening on Dublin Boulevard and Modifications at Hansen Drive June 23, 1997 Exhibit B . Exhibit B Compensation - Manner and Amount for Work Outlined in Exhibit A Compensation shall be made on the basis of actual time spent in providing the services and the amount of materials expended charged at the rates shown on the attached Exhibit C-1, Professional Services Hourly Rate Schedule, except as specifically stated herein. Limited Widening on Dublin Boulevard and Modifications at Hansen Drive Project Task 1: Project Management and Coordination $ 2,917.00 .Task2: Sub Tasks 2.1 and 22: Surveys and Right-of-Way $ 4,241.00 Sub-Tasks 2.3: Surveys at Silvergate Median $ 1,051.00 Task 3: Miscellaneous Studies $ 1,400.00 Task 4: Preparation of Plans, Specifications, and Estimates (PS&E) $ 11,287.00 -~ ..-Task- 5: . Other Design Activities $ 636.00 . Task 6: Printing, Reproduction, and Reimbursables $ 1,000.00 Task:?: Construction Services $ 5,999.00 Total "Not-to-Exceed" Agreement Amount: $ 28,531.00 Progress payments shall be made in monthly installments based upon the actual time spent on the work during that month as shown on billing statements submitted by the Consultant to the City. Invoices shall delineate the actual hours and fees spent on the work during that period. . liP R1 . . . Limited Widening on Dublin Boulevard and Modifications at Hansen Drive June 19, 1997 Exhibit C Exhibit C Professional Services Hourly Rate Schedule The Professional SelVices Hourly Rate Schedule (Rate Schedule) included as Exhibit Cool of this Agreement shall be amended as follows: Expense Rate Schedule 1. Computer Time: Shall be included in the hourly rates of the various staff and no separate charge shall be made. 2. Other Expenses: Shall be modified to provide for a maximum allowance of "Cost plus 5%" on subconsultants and the elimination of markup on other direct costs. 11 N:'J-l202064.HN...CY.l Page Cool Exhibit C-l URS Greiner UI'1~ ucemer. Inc. 7901 Stonendge Drive. Suite 427 Pleasarnon. CalifornIa 94588-3600 Teleonone: (510) 453.2000 FacSllTllfe: (510) 463-0510 Offices In PrincIPal Cities NationWIde .. Professional Services Hourly Rate Schedule (Effective through November 1. 1997) . Principal ...................................................... $165.00 Sr. Project Manager .............................................. 127.00 Project Manager ................................................. 100.00 Senior Engineer~ Surveyor .......................................... 95.00 Associate Engineer, SUlVeyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75.00 Engineer, Surveyor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65.00 Senior Technician, Designer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 74.00 Technician ...................................................... 56.00 Senior Project Coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83.00 Project Coordinator ............................................... 55.00 Qerical ......................................................... 45.00 Technical Typist .................................................. 41.00 . Expert WitnesslDeposition ................................... Min. 1.000.00 I-Person SUYVey Crew. ..................... . . . . . . . . . . . . . . . . . . . . . . . . 86.00 2-Person SUYVey Crew ............................................ 156.00 3-Person SUlVey Crew ............................................225.00 ~'Expense Rate Schedule Co~puter - TlII1e Computer - Plot Reproduction - In-House Ozalid Sepia Mylar Sepialar Xerox Fax Other Expenses. Including: Auto Mileage Outside Consultants Reproduction - Outside T rave! & Expenses Filing & Permit Fees Delivery Service Long Distance Telephone . $15.00 per hour 30.00 each 0.15 per sq. ft 2.00 per sq. it 3.50 per sq. it 3.50 per sq. it 0.20 per page 1.00 per page Cost plus 15% . Note: This rate schedule is effective through November 1. 1997. The rates and fees {or all se:rviC2S perionned subsequent to that date shall be increased proportionately to the inaeases in costs incurred by URS Greiner {or labor and expenses. It ~M.28A Page C-2 Umited Widening on Dublin Bouieuard and Modifications at HatJSfl11 Drive 7. __ ., t::T ., t'V'\~ . . . Limited Widening on Dublin Boulevard and Modifications at Hansen Drive June 19,1997 Exhibit D Exhibit D Project Design Schedule Notice-to-Proceed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 19, 1997 Submit Driveway Alternatives Study. . . . . . . . . . . . . . . . . . . June 24,1997 Receive City Decision on Driveway Alternative .......... June 27, 1997 Submit 90% Plans ................................ July 14,1997 Receive Review Comments. . . . . . . . . . . . . . . . . . . . . . . . . . July 18, 1997 Submit Rnal Plans ................................ July 25, 1997 Receive Review Comments. . . . . . . . . . . . . . . . . . . . . . . . . . July 29,1997 Submit Contract Bid Documents (Final PS&E) . . . . August 1, 1997 Plan Approval and Advertise ........................ August 6, 1997 Bid Opening.. . .. . ..... .... .. . . ... . . . .' . . .. . .-.... AUguSt26,1997 Contract Award. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . September 2, 1997 Start Construction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . September 15, 1997 ,q N:\H202064.1CN..0'.1 Page D-1 EXHIBIT B . PAYMENT SCHEDULE City shall pay Consultant an amount not to exceed the total sum of TWENTY- EIGHT THOUSAND FIVE HUNDRED THIRTY-ONE DOLLARS ($28,531) for services to be performed pursuant to this Agreement. Consultant shall submit invoices at the end of each month based on the cost for services performed in accordance with the Exhibit "A" cost estimate of$28,531. The total sum stated above shall be the total which City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement City shall make no payment for any extra, further or additional service pursuant to' this Agreement unless such extra service and the price therefor is agreed to in writing executec. by the City Manager or other designated official of City authorized to obligate City thereto prior to the time such extra service is rendered and in no event shall such change order exceed twenty- five percent (25%) of the initial contract price. . The services to be provided under this Agreement may be terminated without cause at any point in time in the sole and exclusive discretion of City. If the Agreement is terminated by City, Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other matericls to the effective date of such termination. In that event, all finished and unfrnished documents and other materials shall, at the option of the City, become City's sole and exclusive property. Consultant hereby expressly waives any and all claims for damages or compensation arising under this Agreement. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to date. . I.D Exhibit B Page 1 of 1 06/24/97 . . . EXIDBIT C City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Contractor's use while consulting with City employees and reviewing records and the information in possession of City. The location, quantity, and time of furnishing said physical facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility which may involve incurring any direct expense, including, but not limiting the generality of this exclusion, long-distance telephone or other communication charges, vehicles, and reproduction facilities. ;./ Exhibit C Page 1 of 1 06/24/97 EXHIBIT D . GENERAL PROVISIONS 1. INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's engineering services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. 2. LICENSES: PERMITS: ETC. Consultant represents and warrants to City that he has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice his profession. Consultant represents and warrants to City that Consultant shall, at his sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice his profession. 3. TIME. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of Consultant's obligations pursuant to this Agreement. 4. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his agems, representatives, employees or subcontractors. The cost of such insurance shall be included in the Consultant's bid. . A. Minimum Scope ofInsurance. Coverage shall be at least as broad as: (1) Insurance Services Office form number GL 0002 (Ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage ("occurrence" form CG 0001). (2) Insurance Services Office form number CA 00,01 (Ed. 1/78) covering Automobile Liability, code 1 "any auto" and endorsement CA 0025. (3) Worker's Compensation insurance as required by the Labor Code of the Stak of California and Employers Liability Insurance. B. Minimum Limits of Insurance. Consultant shall maintain limits no less than: . ~ Exhibit D Page 1 of 5 06/24/97 . . . )/J Exhibit D Page 2 of 5 06/24/97 (1) General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this projectllocation or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. (3) Workers Compensation and Employers Liability: Workers Compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials and employees; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions: (1) General Liability and Automobile Liability Coverages. (a) The City, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of the protectioil afforded to the City, its officers, officials, employees or volunteers. (b) The Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. (c) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. (d) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of . the insurer's liability. (2) Worker's Compensation and Employers Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from work performed by the Consultant for the City. (3) Professional Liability. Consultant shall carry professional liability insurance in an amount deemed by the City to adequately protect the City against liability caused by negligent acts, errors or omissions on the part of the Consultant in the course of performance of the services specified in this Agreement. (4) All Coverages. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reducec in coverage or in limits except after thirty (30) days pnor written notice by certitied mail, return receipt requested, has been given to the City. . E. Acceptabilitv of Insurers. Insurance is to be placed with insurers with a Bests' rating of no less than A:VIII. F. Verification of Coverage. Consultant shall furnish City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. H. The Risk Manager of City may approve a variation of those insurance requirements upon a determination that the coverages. scope, limits and forms of such insurance are either not commercially available or that the City's interests are otherwise fully protected. 5. CONSUL T ANT NO AGENT. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an ag~:lt. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind eny to any obligation whatsoever. . J.Y Exhibit D Page 3 of5 06/24/97 . . 6. ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect. 7. PERSONNEL. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the removal of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, cause the removal of such person or persons. 8. STANDARD OF PERFORMANCE. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices his profession. All instruments of service of whatsoever nature which Consultant delivers to City pursuant to this Agreement shall be prepared in a substantial, fIrst class and workmanlike manner and conform to the standards of quality normally observed by a person practicing in Consultant's profession. 9. HOLD HARMLESS AND RESPONSIBILITY OF CONSULTANTS. Consultant shall take all responsibility for the work, shall bear all losses and damages directly or indirectly resulting to him, to any sub consultant, to the City, to City officers and employees, or to parties designated by the City, on account of the negligent performance or character of the work, unforeseen difficulties, accidents, occurrences or other causes predicated on active or passive negligence of the Consultant or of his sub consultant. Consultant shall indemnify, defend and hold harmless the City, its officers, officials, directors, employees and agents from and against any or all loss, liability, expense, claim, costs (including costs of defense), suits, and damages of every kind, nature and description directly or indirectly arising from the negligent performance of the work. This paragraph shall not be construed to exempt the City, its employees and officers from its own fraud, willful injury or violation of law whether willful or negligent. For purposes of Section 2782 of the Civil Code the parties hereto recognize and agree that this Agreement is not a construction contract. By execution of this Agreement Consultant acknowledges and agrees that he has read and understands the provisions hereof and that this paragraph is a material elemellt of consideration. Approval of the insurance contracts does not relieve the Consultant or subconsultants from liability under this paragraph. 1 o. GOVERNMENTAL REGULATIONS. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 11. . DOCUMENTS. All reports, data, maps, models, charts, designs, plans, studies, surveys, photographs, memoranda or other written documents or materials prepared by Consultant pursuant to this Agreement shall become the property of City upon completion of the work to be performed hereunder or upon termination of the Agreement. No such materials or propenits 15 Exhibit D Page 4 of5 06/24/97 produced in whole or in part under this Agreement shall be subject to private use, copyrights, or patent rights by Consultant in the United States or in any other country without the express 'written consent of City. City shall have unrestricted authority to publish, disclose (as may be limited by the provisions of the California Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced under this Agreement. J.~ Exhibit D Page 5 of 5 06/24/97 . . .