HomeMy WebLinkAboutItem 4.05 PrgmSuplmntCaltransReimburse (2)
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CITY CLERK
File # DJ<<E]I(2l-15bL
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 21,1997
SUBJECT:
Program Supplement No. 010 - Local Agency-State Agreement for
Federal-Aid Projects No. 04-5432, Project Number STPL-5432
(004), with Caltrans to Reimburse the City of Dublin
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED:
1)
Resolution authorizing submittal of Program Supplement
010 to Department of Transportation for funding of the
Dougherty Road Widening from Houston Place North to
Amador Valley Boulevard
Program Supplement 010
2)
RECOMMENDATION, lIP'
1)
2)
Adopt Resolution
Authorize Public Works Director to execute Program
Supplement 010.
FINANCIAL STATEMENT:
The City of Dublin will be reimbursed for up to $329,214 from
Caltrans for the Preliminary Engineering, design and construction
of the Dougherty Road Widening Project. All costs above $329,214
will be funded by the City through Gas Tax, Measure B, SB300
monies, and developel;' fees.
DESCRIPTION: 'The City of Dublin was previously notified by Caltrans and the
Metropolitan Transportation Commission that the Dougherty Road Widening Project from Houston Place
north to Amador Valley Boulevard had been approved for Federal ISTEA funding participation. In order
to receive reimbursement funds for this project, the City is required to execute Program Supplement 010.
This agreement basically reaffirms that the City will maintain the completed improvements and will abide
by the State requirements for administering Federal projects.
This section of the Dougherty Road Widening Project has a total budget of$571,252. Of these funds,
$329,214 will be financed through a Federal ISTEA Grant and the remaining $242,038 will be paid by the
City through other restricted funding sources.
Staff recommends that the City Council adopt the resolution approving the Program Supplement and
authorize the Public Works Director to execute this Program Supplement. '
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COPIES TO:
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ITEM NO.
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RESOLUTION NO. - 97
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A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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AUTHORIZING THE SUBMISSION OF PROGRAM
SUPPLEMENT NO. 010, TO THE DEPARTMENT OF
TRANSPORTATION FOR PRELIMINARY ENGINEERING,
DESIGN AND CONSTRUCTION FUNDING FOR THE
DOUGHERTY ROAD WIDENING PROJECT
WHEREAS, the City of Dublin has requested Federal funding for the Dougherty Road Widening
Project from Houston Place north to Amador Valley Boulevard; and
WHEREAS, said funding is needed for the design and construction of the Dougherty Road
Widening project; and
WHEREAS, to receive this funding, the Department of Transportation requires an authorizing
Resolution to be submitted, along with the Program Supplement for the project,
WHEREAS, the Program Supplement No. 010 is the Local Agency-State Agreement for Federal-
Aid Project No. 04-5432 and Caltrans [Project No. STPL-5432(004)] for preliminary engineering, design
. and construction for the Widening of Dougherty Road,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves Program Supplement No. 010, and authorizes the Director of Public Works to execute and
transmit this supplement to the Department of Transportation.
PASSED, APPROVED AND ADOPTED this 21st day of Octo her, 1997.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
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City Clerk
g: lagenmisclresoJ a.doc
STATE OF CALIFORNIA - BUSINESS. TRANSPORTATION AND HOUSING AGENCY
PETE WILSON. Governor
DEPARTMENT OF TRANSPORTATION
DESIGN AND LOCAL PROGRAMS
P.O. BOX 942874. MS #1
SACRAMENTO, CA 94274-0001
TDD (916) 654-4014
(916) 654-3151
Fax: (916) 654-2409
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September 24. 1997 S\:J ,.:;J .
File: 04-ALA-O-DBLN-'1 ;PI Ie VvO\:';'S
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STPL-5432(OO4 )
IN THE CITY OF DUBLIN ON
DOUGHERTY RD. FROM HOUSTON
PL. NORTH TO AMADOR VALLEY
BLVD.
Mr. Lee Thompson
City Engineer
City of Dublin
POBox 2340
Dublin, CA 94568
Dear Mr. Thompson:
Enclosed are two originals of Program Supplement Agreement No. 010 to Administering Agency-State.
Agreement No. 04-5432 covering: Preliminary Engineering and Construction for the above-referenced
project.
Please sign both copies of this Agreement and return them to this office, Office of Local Programs -
MS 1. Alterations should not be made to the agreement language or funding. Attach your local
agency's certified authorizing resolution that clearly identifies the project and the official authorized to
execute the agreement A fully executed copy of the agreement will be returned to you upon ratification
by Caltrans.
Your prompt action is requested. No invoices for reimbursement can be processed until the
agreement is fully executed.
;4f
S:~cv41
HERB REINL, Chief
Office of Local Programs
Project Implementation
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Enclosure
cc: OLP AE Project Piles
(04) DLAE- Rich Monroe
.We'lI Find a Way.
AGTLRFED.FRX
PROGRAM.' SUPPLEMENT NO. 010
to
LOCAL AGENCY-STATE AGREEMENT
FOR FEDERAL-AID PROJECTS NO. 04-5432
Date: September 11, 1997
Location: 04-ALA-0-DBLN
Project Number: STPL-5432 (004)
E.A. Number: 04-927960
This Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 12/12/83 and is subject to all the terms and conditions
thereof. This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the aforementioned Master Agreement under authority of
Resolution No. , approved by the Local Agency on
(See copy attached) .
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
In the City of Dublin on Dougherty Rd. from Houston Pl. north to
Amador Valley Blvd.
TYPE OF WORK: Widening/overlay
LENGTH: 0.0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Preliminary Engineering [] Right-of-Way []
[ ] Construction Engineering [X] Construction
Estimated Costl
Federal Funds
Matching Funds
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33C $
613884 33D $
$
29214
300786 $
o
Local OTHER
283884 $
OTHER
o $
o
City of Dublin
STATE OF CALIFORNIA
Department of Transportation
By
By
Chief, Office of Local Programs
Project Implementation
Date
Date
Attest
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Title
$ 330000.00
Chapter I Statutes
Item
Program
I BC I Fund Source
JlMOUN'I'
282 1997
2660-101-890
20.30.010.810
C 262040 892-F
330000:00
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Page 1 of 2
04-ALA-0-DBLN
STPL-S432 (004)
DATE: 09/11197. .
SPECIAL COVENANTS OR REMARKS
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1. All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular intervals or as required
for efficient operation of the completed improvements.
2. The Local Agency will reimburse the State for their share of
costs for work requested to be performed by the State.
3. The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2)/Detail
Estimate, or its modification (PR-2A) or the FNM-76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Office of Local
Programs.
4. The Local Agency will advertise, award and administer this
project in accordance with the current Local Program Procedures
or the new Local Programs Manual, when issued.
S. In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for .
Federal-Aid Program.
6. Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report cover-
ing the allowability of cost payments for each individual consul-
tant or sub-contractor incurring over $25,000 on the project.
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49, part 18, Subpart C - 22, Allowable Costs.
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