HomeMy WebLinkAboutItem 4.05 Accept Work 97-07 (2) CITY CLERK
File # [~r~ ~-~[~--1-~-][~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 20, '1998
SUBJECT:
Acceptance of Work - Contract 97-07, I-580 Beautification Project
Report Prepared by: Lee S. Thompson, Public Works Director
~ITS ATTACRED:
Budget Change Form
RECOMMENDATION:
1)
2)
Accept improvements under Contract 97-07; authorize
payment of $1,756.80 to Four Seasons Landscape &
Maintenance, Inc. for thek final invoice and release retention
in the amount of $2,428.70 after 35 days if there are no
subcontractor claims.
Approve a budget appropriation fi-om unallocated Gas Tax
reserves in the amount of $5,300.00
FINANCIAL STATEMIgNT:
All costs are being paid fi-om the City's Gas Tax Fund. $2,942.23
was expended in the '96-'97 fiscal year for preliminary engineering.
1997-98 1997-98
Budget Cost
I Engineering/inspection $ 1,050 $ 5,406.37
!Printing/Legal 350 663.76
Filing Fees 6,360 6,405.00
Weed Removal & Spreading of Wood Chips
by MCE on Caltrans Right-Of-Way 0 470.92
Contract Improvements $ 24,726 24,287.00
Right-Of-Way Cost - Monarch Hotel 0 348.00
Total $ 32,486 $ 37,581.05
The total project costs exceeded the budget by $5,095.05 and a budget change of $5,300 is necessary to
close out the project. The overage is primarily in personnel and printing costs resulting fi-om unanticipated
time involved in working with Caltrans requirements. This amount also includes $200 to cover estimated
additional Staff'time required to final the project.
g:Xmisct~'oj xI580',agstacpt
COPIES TO: Four Seasons Landscape and Maintenance, Inc.
ITEM NO. ~
DESCRIPTION': On September 16, 1997, the City Council awarded Contract
the I-5§0 Beautification Project to Four Seasons Landscape and Maintenance, Inc. This project installed
shrubs and irrigation along the east side of the 1-580 westbound off-ramp to San Ramon Road.
The purpose of the project was to provide landscaping along the off-ramp to screen the Zone 7 concrete-
lined channel and the non-landscaped Caltrans right of way. Action was taken by the City because
Caltrans' budget can no longer pay for landscaping improvements and limits the level of roadside
maintenance. Caltrans will take over the maintenance of the improvements after a three-year establishment
period.
All work has been completed per City plans and specifications. Staffrecommends Council accept
improvements under contract 97-07 and authorize final paymem to Four Seasons Landscape and
Maintenance, Inc.
2
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
X From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Deparlments (City Council Approval Required)
Other
Name: Name:
1-580 Beautification Project $ 5,300.00
Account #: Account #: 9460-750-050 Fund 206
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
City Manager:
Signature
Date:
REASON FOR BUDGET CHANGE ENTRY: The total budget estimated for the project including
improvements, staff time and fees for 1997/98 was 37,581.05, however additional staff time and improvement
hnds are needed in the amount of $5,300.00 to close the project.
Date:
Mayor:
Signature
Signature
Posted By:
Date:
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