HomeMy WebLinkAboutItem 8.3 Goals&Obj/BudgetStudy (2)
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CITY CLERK
File # D[Z][a][(l]-~[Q]
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 20, 1998
SUBJECT:
1998 Goals & Objectives Meeting & Budget Study Session
(Report Prepared by Richard C. Ambrose, City Manager)
EXHIBITS A IT ACHED:
Excerpt from 1996 Goals & Objectives Year End Report
RECOMMENDATIONV.
2.
3.
Determine if the same approach used in establishing the City's
Goals & Objectives in 1997 should be used for 1998 and provide
Staff with appropriate direction.
Establish a date for the Goals & Objectives special meeting during
the week of March 16, 1998.
Determine if the Budget Study Session should be held on the same
date as the Goals & Objectives meeting or at a separate meeting.
FINANCIAL STATEMENT:
None
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DESCRIPTION: Annually, the City of Dublin City Council has held a special meeting
to define the City's Goals & Objectives for the upcoming year. This meeting has been typically held in
late February or early March in order to provide adequate time for the City Manager and City Staff to
incorporate the Council's direction regarding its Goals & Objectives for the upcoming year in the
Preliminary Budget. This year it is recommended that the Goals & Objectives meeting be held the week
of March 16, 1998 in order to provide City Department Heads with more time to collectively review the
draft Goals & .Objectives and to provide initial input on new objectives proposed by individual
Councilmembers.
The format for last year's Goals & Objectives meeting included the following elements:
A. PRIOR TO GOALS & OBJECTIVES MEETING
1. A status report is prepared by Staff on the current year's Goals & Objectives.
2. The Operating Departments prepare Goals & Objectives for the upcoming year for
Council consideration.
3. Councilmembers individually rank the Goals & Objectives proposed by the City's
Operating Departments with a ranking of high, medium, low or no priority (delete) and
also identify any additional goals they would like to see the entire Council consider. Each
Councilmember completes their respective prioritization of these Goals & Objectives and
submits them to the City Manager prior to the date of the designated meeting.
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COPIES TO:
G:\CC-MTGS\98-Q1RI \JANUARY\I-20-98\G&ODATE.DOC
ITEM NOo_lJ. 3
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B. GOALS & OBJECTIVES MEETING
1. Staff and Council review the progress on current year Goals & Objectives. .
2. Staff reviews the proposed Goals & Objectives by program area for the upcoming year.
3. The Council hears public comment on the Goals & Objectives.
4. The City Council deliberates and collectively adjusts the priorities of the Goals &
Objectives by each program area.
C.
POST GOALS & OBJECTIVES MEETING
~.
Staff prepares an implementation plan for the City Council to adopt its Goals & Objectives which
is presented as part of the Preliminary Budget and the Five Year Capital Improvement Program.
If the Council is interested in changing the method of developing Goals & Objectives as indicated above,
Staff would like appropriate direction. If no change is desired, Staff will proceed with the format used in
1997.
BUDGET STUDY SESSION
Last year, the City Council held a Budget Study Session on the same evening as the Goals & Objectives
meeting. This Study Session was used as a means of Council providing Staff with guidelines for
development of the City's Annual Budget for the upcoming year. This Study Session was very useful
and eliminated a lot of the guess work in putting together the Preliminary Budget for Fiscal Year 1997-
98.
Staff suggests that the City Council once again hold the Budget Study Session on the same evening as
the Goals & Objectives planning meeting. Direction provided to the Staff in the Budget Session will be
beneficial in preparing the Budget for Fiscal Year 1998-99.
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