HomeMy WebLinkAboutItem 8.2 SummerConcertsCivCtr (2)
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CITY CLERK
File # D[1]00-[t]~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 7, 1998
SUBJECT:
Summer Concerts at the Civic Center
Prepared by: Paul McCreary, Recreation Coordinator
EXHIBITS ATTACHED: A. Budget Change Form
RECOMMENDATION: ~ Approve Budget Change Form
FINANCIAL STATEMENT: The estimated cost for three additional concerts is $8,210 (excluding
full-time staff costs). Of this amount, $3,845 is required for Fiscal
Year 1997-98 thus necessitating a budget transfer from the
Unappropriated General Fund Reserve.
DESCRIPTION: The Fiscal Year 1997-98 Budget included funding for two outdoor
concerts at the Civic Center. The first concert was geared to all ages and was held on Friday August 15,
1997 from 6:30 p.m. to 8:00 p.m. The event was a huge success with over 400 music lovers in
attendance. The second concert is geared to teens and is being planned by the newly formed Youth
Advisory Committee. This concert will be held prior to the end of the school year in late Mayor early
June.
Due to the popularity of last year's concert, the City Council has placed a high priority on expanding the
summer concert program. Staff would recommend that monthly concerts be held during the upcoming
summer. In keeping with last year's successful Friday night concert, Staff would recommend that the
concerts be held on the third Friday of each month (June, July and August). Staff would also recommend
that the concert time be increased from 1 1/2 hours to 2 hours, either from 6:00 p.m. to 8:00 p.m. or 6:30
p.m. to 8:30 p.m.
Staff has been in contact with a number of potential bands for the concerts and is looking to secure three
bands with different musical styles. Possible musical styles include cover tunes (representative of last
years band), rhythm and blues, country western, jazz, or a tribute band (i.e. to Elvis or another "big
name" entertainer or band).
The Parks and Community Services Commission was consulted regarding the upcoming concert series
and they were supportive of monthly concerts on Friday evenings from 6:00 p.m. to 8:00 p.m.
As noted earlier, the Fiscal Year 1997-98 Budget contained funds for two concerts; the one held last
August and one for teens which is being planned for late spring. Staff has prepared an estimated budget
for three additional concerts which is shown on the following page.
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COPIES TO:
8~2
ITEM NO.
F :\citycouncil\ccmtgs\98cncrts.doc
Estimated Budget for Summer Concert Series
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Part Time Salaries $ 120
Operating Supplies $ 75
Printing
Posters $ 120
Flyers $ 350
Rental and Leases
Staging $1,875
Chairs $ 120
Contract Services
Bands $3,600
Sound System $1.950
TOTAL $8,210
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Of this amount, $3,845 would be expended in Fiscal Year 1997-98 which would require a budget transfer
from the Unappropriated General Fund Reserve.
The addition of the three concerts as proposed by Staff, along with the one that is currently being planned
for teens, will result in four concerts for the upcoming months. Staff recommends that the City Council
approve the conceptual plans for the three additional concerts ill provide further direction to Staff. If the
Council is in favor of the concerts as proposed, Staff recommends approval of the Budget Change Form
shown in Exhibit A.
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CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
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New Appropriations (City Council Approval Required):
Budget Transfers:
From New Revenues
From Budgeted Contingent Reserve (1080-799.000)
Within Same Deparnnent Activity
Between Departments (City Council Approval
~x_ From Unappropriated Reserves
Other
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Required)
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Name: Name: Special Events - Part Time Salaries $40
Account #: Account #: 001-8070-701-002
Name: Name: Special Events - Advertising $195
Account #: Account #: 001-8070-711
Name: Name: Special Events - Operating Supplies $25
Account #: Account #: 001-8070-713
Name: Name: Special Events - Printing $470
Account #: Account #: 001-8070-716
Name: Name: Special Events - Rentals and Leases $665
Account #: Account #: 001-8070-719
Name: Name: Special Events - Contract Services $2,450
Account #: Account#: 001-8070-740
City Manager:
Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: To fund the cost of the June, 1998 concert at the Civic Center as
well as deposits for the July and August bands and printing costs for the entire series.
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. Mayor: Date:
Signature
Posted By: Date:
Signature