Loading...
HomeMy WebLinkAboutItem 4.07 AdvertiseForBids 98-07 (2)CITY CLERK AGENDA STATEMENT CITY COUNCIL MEETING DATE: JULY 21, 1998 SUBJECT: Authorization to Solicit Bids - Contract 98-07 Mape Memorial Park Pedestrian Bridge Report Prepared by: Lee S. Thompson, Public Works Director EXHIBITS ATTACHED: RECOMMENDATION: 1) Location Map 2) Excerpts from City Council minutes of March 12, 1996, and May 28, 1996, meetings. 3) Plans and Specifications will be available at the meeting onze Staffto advertise for bids FINANCIAL STATEMENT: Budget for Improvements: $ 41,000 Estimate from Previous Bids: $ 40,000 DESCRIPTION: On November 4, 1997, the City Council approved the Mape Memorial Park Renovation Project. As an alternative in this project, a pedestrian bridge was scheduled to be installed to allow access across the Martin Canyon Creek. This alternative was postponed due to lack of funding. Money from the Transportation Development Act (fund 211) has been obtained and will be used to pay for the installation of the bridge. This project has received public testimony at City Council meetings in the past, most of which was positive (see Minutes, Exhibit 2). The construction documents have been completed and the cost estimate for the improvements under this contract is $40,000. The schedule is proposed as follows: 1 ) Go to bid July 21 2) Open bids Aug. 11 3) Award Contract Aug. 17 4) Construction Aug. 31 - Dec. 23 The bulk of the construction period is to provide time to have the bridge fabricated and delivered (approximately 8 weeks). Staff recommends that the City Council authorize advertising of Contract 98-07 for bids. gSmiscproj\pedbrdg\agstauth COPIES TO: Nina Wixson, Dublin resident ITEM NO. x ?RFIJ?C¥ LI3CAT-1-t3N CITY BF DUSLIN PU3L'rC WBRKS DEPA~TPIENT APPRDVAL MAPE MZME]R]AL PARK PEDESTRIAN ]}RIDGE LFICATIF EXHiBiT I~RAWN KAS ICHECKE~ CHK t~IATE 7/14/98 Isc Services (computer) to evaluate certain elements of the City's Informatic Master Plan; Accepted (4.4 600~30) improvements Safety Repair (Grinding); Accepted (4.5 600-30) improvements Sports Grounds Renovation to Jensen Corporation; :ract 95-03, Sidewalk rated under Contract 95-05, Dublin )rized retention payment of $15,548.30 Authorized (4.6 the Mayor to execute an amendment to the Municipal Consulting Services Agreement with Dr. David Stiebel at no : to the City of Dublin; ayor Houston pulled Item 4.3 related to Mape ?arlc from the Consent Calendar and ac -Icnowledged two young ladies who wished to spealc on this topic. ~aren Vogel who lives on San Sabana Road and Kathy g/h'ne who lives on Calle Verde stated they wanted to persuade the City Council to include a bddge across Martin Canyon Creek. They car~ed a large map drawing of the area and explained some of their reasons for wanting a bridge. It is very slippery and wet; there is a lot of glass and trash down them; it would be a shorter distance;plus, the Nielsen tuds have to walL' around and a lot of lu'ds don't h'ke to walk. Lots of peeple walk their dogs and theyjus! cut through and they get all wet and it's very gross. They got a petition and 22 households agree with them. A lot of people weren~ home. Ms. Lowari stated the CiO' Council is being asked to approve an agreement for a master plan for the park tonight. There will be neighborhood meetings held to get input from residents and then they wiIl go to the Parks g Coramunio' Services Commission and then to the City Council for Final adoption cfa plan. Ms. Lowart stated Staff will be sure to let them when the meetings will be held They wlll probably start within the next month. It may be necessary to amc for mom money for this item and/or other amenities in the parlc may have to be cut back. It will also be necessary to talk with the otherproperty owners about their bddge proposal. On motion of Cm. Howard, seconded by Cm. Burton, and by unanimous vote (Cm. Moffatt absent), the City Council approved (4.3 600-50) a Landscape Architectural Services Agreement with John Nicol & Associates, Inc., for the renovation of Mape Park 15,800). . ......................... ~" ......................... COUNCIL ~N U'IT.S ~/OLU~ 1 $ R~ULAR P~GE be pulled from the Consent Calendar ~o ive an update to th~ Council. Cm. Barnes would ~b$tain from voling on this item. Cit3, A~torne~ from ?G~ as yel. of $~O00~O00 which is in the a~emonI. the final fonn of the agreement had is to hTdicale insurance, limi! rather than the, ~ in the amount 000 coverage shown Cm. MoffaH asl,-ed if the City A~orney Silver indicated the She has ~lked to the PG&g a#orne35 but the '~ be a problem. to a resolution as A~ayor Houston aslced if transfer of ownership. the City on schedude for the on motion by Cm. Barnes abstain, Cm. Burton (4.1 1 unanimous vote (Cm. RESOLUTION NO. 54 - 96 APPRO/~G POLE ATrACHMENT AGREEMENT WITH PACIFIC RELATIVE TO STREET LIGHTING FACILITIES /d authorized Mayor to execute the agreement; .. Mayor Houston announced that Item 8. I Mape Park Renovation would be moved to immediately follow the Consent Calendar. ~it-'~MAPE PARK RENOVATION 7:35 p.m. 8.1 (920-30) ELECTRIC Parks & .Community Services Director Diane Ix>wart presented the Staff Report. At the March 12, 1996 meeting of the Dublin City Council, the Council approved a consultant agreement with John Nicol & Associates to provide landscape architectural services for the renovation of Mape Park. As part of the design process, two neighborhood meetings were conducted to obtain input on the preferred design for the park. The proposed master plan includes the following design elements: 1) separated younger and older children's play areas with accessible equipment and surfacing; Z) new park furniture including benches, trash receptacles and picnic tables; 3) two small group picnic areas; 4) conc,,te walkway encircling the park; 5) upgraded park CIT~ COUNCIL MINUTES VOLUME 15 ~ay 28, 1996 PAGE 241 lighting; 6) sand volleyball court; 7) restroom building; 8) pedestrian bridge over tl3x ' ~_C,~ ~; and 9) enhanced shrub and tree plantings. The estimated cost for the base park '~'~nprovements is $205,023. The sand volleyball court, the pedestrian bridge and the restroom building are estimated to be $122,500 making the total estimated cost for the Mape Park renovation on the proposed master plan as $$27,$25. At the May 20, 1996 meeting of the Parks and Community Services Commission, the Commission unanimously approved the proposed master plan including the three optional items. The Commission felt strongly that these items should not be identified as options but should instead be included, as part of the base park design. The Five Year Capital Improvement Program does not currently appropriate funds for construction of the Mape Park Improvements. The City Council will be adopting a new Five Year Capital Improvement Program for FY 1996~2001 in June. Unfortunately, there are more park projects than available funding. The Parks and Community Services Commission will be conducting a special meeting on May 29, 1996 to review and prioritize the park projects and to make recommendations for the funding and scheduling of these projects. Staff would recommend that the city Council approve the master plan in concept and direct the Commission to reevaluate the Mape Park project against other park projects and the available funds. Cm. Moffatt expressed a concern about the restrooms and asked if they would be . checked at night. Ms. Lowart responded that the restrooms would be locked at night and opened in the mornings. Cm. Moffatt asked about routine police patrol indicating that-bathrooms have been destroyed twice, once being blown up and the second time being destroyed by a sledge hammer. Ms. Lowart answered that the police do patrol the parks on a routine basis. It will also depend on the help of neighbors to report problems. John Nicol, the architectural consultant for Mape Park, gave an overview of the proposed master plan. He indicated that the park has a large open green space; there is a walking path through the area; plantings around the perimeter of the park will act has a buffer between park users and the neighbors; and the picnic tables will be spread around the park instead of being in one area. Cm. Howard asked what would be around the volleyball area to protect balls going into neighbors back-yards? CITY GOUI~CIL MI/qUTF.~ I/OLUME 15 May 28, 1996 PAGE 242 Mr. Nicol indicated there would be a 20 foot clearance between the volleyball area and the neighbors' backyards, as well as a 6 foot chain link fence. There will be existing trees and more trees will be planted. So physical separation and tree planting should separate the volleyball area fi'om the houses. Cm. Burton stated there was no mention of an area for dogs or cats. Since it is a neighborhood park, it would be more accessible to dogs with so many handy trees. Mr. Nicol responded that signage would be incorporated to restrict use by dogs. Becky Hopkins, 7510 Calle Verde, felt time was running out. Mape Park is the only neighborhood park in Dublin that has never been renovated. It should be at the top of the list. She felt Mape Park had a bad image. As a child she was terrified to walk past the park because of all the drug and alcohol activity at the park. She doesn't believe it is a safe place now. It saddens her to have the park a place of fear. Renovation of the park would mark a new era. Mape Park was actually named as a memorial to a Vietnam veteran, the first casualty from Dublin. The park is under used and under served. She asked the Council to approve the complete renovation for the park. Cm. Burton indicated he had not realized it was a memorial park. Ms. Lowart responded that the City had inherited the park from Dublin San Ramon Semdces District who had established the park as a memorial. Mayor Houston suggested the park have a rededication. Joan McNew, 7541 San Sabana Road, stated she strongly believed in the renovation. It had been carefully developed and was a beautiful park design. The restroom, volleyball court, and brid~e should not be optional, but are necessary for safety and_ security. Thls would be the only volleyball court Dublin has. Brigit Craig, 7575 San Sabana Road, indicated "option" on this park was not in their vocabulary. To be a success, every item needed to be with the park. The volleyball court, the bridge, and the resh'ooms are needed. She urged the Council to approve the total concept-i--- Bob Vogel, 7548 San Sabana Road, indicated he lived a half a block from the park and was not an extensive user. But he supported the park, especially the safety improvements for the younger children. R/ght now the kids are playing in the street because the park is not safe. Trees block the view. Safety lighting is poor. There is dated playground equipment which could lead to increased injuries. He indicated the Council had two choices. One, the Council could support the improvements and make the park a healthy, safer place. Or the Council could delay the renovation and hope there are no tragic consequences. CITY' COUNCIL. MINUTES P~E~t UI.AE .M F=~ETI.N ~i ]~lal~- 25, 1996 PAGE 243 Dick Hopkins, 7510 Calle Verde, stated he has lived in Dublin for 30 years. He strongly urged the approval of ail the recommendations. There was a need,for.thee bridge. The bridge would make the park accessible to a hundred more people., Mike Wolfe (12 years old), 7507 San Sabana Road, indicated he did not usually go to the park. There was not much to do there. He felt the park did not look good. There were roc -ks and dirt in the sand. The kids played in the streets because they had to remove garbage at the park in order to play there. Mike White, 7500 San Sabana Road, stated he supported the park e.xcept for one concept. He lives down at the end of the park and has had park users use his bathroom. He indicated when Prop. 103 passed, it was good for property owners, but it was bad for parks. He and his neighbors backhoed parts of the park to cover the debris. His 23 year old played there. He has watched for years as other parks have been renovated. It is now our turn. He has reservations in regard to the volleyball court. If it is the only one in the City, it will turn into a community park. He felt the volleyball court belongs at the Dublin Sports Grounds. Otherwise, a lot of traffic would be generated in their neighborhood. He agreed that the youth needed the volleyball court, but not at this neighborhood park. Cm. Howard expressed concern about the balls going over the fence. She asked if it was possible to move the volleyball court. Jim Stewart, 7502 Calle Verde Road, indicated he had owned his home for 4 years. When he moved in, he was told the park was going to be renovated. Funds that had been planned for the renovation of Mape Park had been taken to renovate the Heritage Center. He felt it was important to renovate the park now. He did not have any kids, but he enjoyed hearing the kids play. Carol Wolfe, 7507 San Sabana R~ad, stated hers was the second house from the corner. She wanted to thank Diane Lowart and John Nicol for all their hard work. She felt this was a total plan providing something for everyone. There was an area for tots, an expansive field to practice soccer and baseball, and a volleyball court for the teens and adults. The sand in the volleyball area could be used by tots during the day and later by the teens to play volleyball. The bridge wou!d_p, rovide access to the Kildara residents. The Dublin Police support&l the bridge. The pathway around the park allows '~ pla[e t~'~&lk. She urged the Council to accept the master plan with the options and asked that they don't piecemeal the project. Patricia Dugan, 7587 San Sabana Road, wished to address the safety point of view. The playground equipment is 30 years old and not safe. The slide is too high and too hot. There is a real need for safe, modern playground equipment. The kids are playing in the street. She felt the walkway around the pm-k would be nice to enjoy. CFi"/COUNCIL MLNU'I~ VOLUME. ] $ P~(iULAE MF-ETLN (i :B~ay ~'-~8, 1996 PAGE 244 Cm. Howard asked about the lighting in the park and the drainage. Mi'. Nicol responded that the master plan did not show the light fixtures. There would be four or five standards. Cm. Howard asked if the volleyball court could be moved away from the house. Mr. Nicol indicated it could be moved 80 feet. Cm. Barnes stated she loved the whole plan, but was concerned about the lighting by the bridge for safety. Carol Wolfe wanted to address the restrooms. There were lots of young moms in the neighborhood, a/most 60 kids on San Sabana and Calle Verde. She suggested the Council visit the restroom at Boone Park in San Ramon. It was a tiny facility, but was a really good thing to have. She felt during the early hours the park would be used by young kids while from 4 pm to 6 pm the park would be used for soccer. Mr. Nicol stated it would_ be easy to light the area by the brid~e. Ms. Ix>wart indicated the Police Department would be reviewing the documents in regard to safety issues. Cm. Howard asked if the bridge had hand rails. Ms. I owart indicated thejpridge would be similar to the one at Shannon Park. Cm. Barnes wanted "Memorial" added to the name for John Mope.-------'~- Ms. Iowart explained that the park sign was fairly new and that they weren't planning on replacing it. Cm. Burton wanted the word "Memorial" put in reference to Mope Park in the future. Mayor Houston suggested a formal rededication. Cm. Moffatt felt the master plan was a good idea, but he was concerned about the volleyball court with the sand. He felt kids and cats don't mix. He suggested that the sand be substituted with bark like at Kolb Park. Ms. Iowart indicated that the park is currently being maintained and that the sand is raked for glass. Since the sand is not handicapped accessible, it could be replaced with bark similar to Kolb Park. COUNCIL MINUT~ VOLUME ] 5 ]V~'a~y ZS, 1996 PAGE 245 Mayor Houston wanted the volleyball court moved south as far as it could be moved. He indicated he had spoken with the owner of Hayward Fishery who supported the idea. Cm. Moffatt requested that in all future literature and discussions that the name of the park be referred to as "Mope Memorial Park." On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council approved the master plan in concept and directed the Consultant to begin work on construction documents for the base improvements which would include the sand volleyball court being moved as far south as possible, the restroom building and pedestrian bridge with safety lighting. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council directed the Parks & Community Services Commission to reevaluate the Mape Memorial Park project against the other park projects and available funds as part of the 1996-97 budget process and recommend to the City Council the park priorities for 1996~97. Mayor Houston asked when the Par'ks & Community Services Commission would be meeting. Ms. Ix)wart responded tomorrow night (May 29th) at 7:30 p.m. PUBLIC WEST SIDE 8:37 p.m. 6.1 BUS STOP ON PARKWAY AT LEWIS AVENUE Mayor Houston opened the Public Works Director Thom was the second reading of this proposed an elderly resident of San Ramon to Parkway across from the post office. ~rest the corner of Amador Valley near the Oil County Connection, which objection to placing At the May 14, 1 this location He indicated that this Staff had received a request from ~ the west side of Village : west side of the street is at f contacted the location. nc meeting, a concern was a traffic backup and a problem for drivers stopped at U-turn. Staff feels this situation would not ;ince the bus would only stop if there were passengers getting on or CIT~ COUNCIL MINUTES ¥OLUME 15 PAGE 246