HomeMy WebLinkAboutItem 4.10 Award of Bid 98-09 (2) cITY CLERK
File # ~ .~[~-[]~-~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 1, 1998
SUBJECT:
Award of Bid - Contract 98-09, Shannon Center Subdrain Project
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED:
1) Budget Change Form
2) Resolution
3) Bid Results
RECOMMENDATION:
k/fApprove Budget Change Form and adopt Resolution awarding bid
to GradeTech, Inc.
FINANCIAL STATEMENT:
The low bid received, $16,802.00, exceeds funds budgeted for
construction by $9,302. Allowing for a 5% contingency; Staff is
requesting an additional appropriation in the mount of $10,150 in
order to complete the project.
DESCRIPTION: On August 4, 1998, the City Council authorized Staff to solicit bids for
construction ofa subdraln at Shannon Park.
The east end of the Shannon Center parking lot has suffered accelerated wear and tear due to water
infiltration of the base material. This excess water comes from an underground spring which surfaces in
the east end of the parking lot. In order to maintain a parking surface that will survive to a reasonable life
expectancy, a subdrain system is necessary to intercept and remove the excess water. This project will
install a subdrain along the affected areas of the lot which will intemept underground water and direct it to
the nearby creek.
Two bids were received (see Bid Results, Exhibit 3). The low bidder was GradeTech, Inc., with a bid of
$16,802, which exceeds funds budgeted for construction. Staffhas reviewed the tow bidder's proposal
and is familiar with his work. Staffrecommends that the City Council (1) approve an appropriation in the
amount of $10,150 from unallocated reserves and (2) adopt the resolution awarding Contract 98-09 to
GradeTeeh, Inc.
COPIES TO: Bidders
ITEM NO. ~
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CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers:
X From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
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.... Name: Shannon Subcirain CIP #9512
Name: Construction $ I0,150.00
Account #: Account #: 001-9512-750-050
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
City Manager:
Signature
Date:
REASON FOR BUDGET CHANGE ENTRY: Low bid received for contruction exceeds funds budgeted
Mayor: Date: Signature
Posted By:
Signature
Date:
RESOLUTION NO. -98
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT'98-09 '
SHANNON PARK SUBDRAIN
TO GRADETECIt, INC.
WHEREAS, the City of Dublin did, on August 25, 1998, publicly open, examine, and
declare all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract 98-09, Shannon Park Subdrain, authorized by the City Council on August 4,
1998, which Plans, Specifications, and Modifications are hereby expressly referred to for a description of
said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has recommended that the
bid hereinafter mentioned is the lowest and best bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City of Dublin Contract 98-09 to the lowest responsible bidder therefor, to wit CrradeTech,
Inc., with a bid of Sixteen Thousand Eight Hundred Two Dollars ($16,802.00), the particulars of which
bid are on file in the Office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 1st day of September, 1998.
AYE S:
NOES:
ABSENT:
ABSTAINING:
Mayor
ATTEST:
City Clerk
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BID RESULTS - SHANNON PARK SUBDRAIN, CONTRACT NO. 98-09
3ID OPENING DATE -AUGUST 25, 1998
GRADETECH
BID UNIT TOTAL
ITEM ITEM DESCRIPTION MEASURE QTY UNiT PRICE PRICE UNIT PRICE TOTAL
--~-- Trenching LF 3:30 $ 11.0~ $ 3,630.00 $ 10.00 $ 3,360.~-
2 Install Subdrain & Backfill LF 330 $ 38.40 $ 12,672.00 $ 44.00 $ 14,520.00
3 Outfall LS 1 $ 500.00 $ 500.00 $ 960.00 $ 980.00
TOTAL BID: $ 16,802.00 , $ 18,800.00