HomeMy WebLinkAboutItem 4.02 CivicCtrRoof Rpr (2)
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CITY CLERK
File # D~[Q][Q]-[3][Q]
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 6, 1998
SUBJECT:
Award of Bid - Civic Center Roof Repair, Phase I, Contract 98-03A
Report Prepared by: Lee S. Thompson, Public Works Director
EXHffirrs ATTACHED:
I)
2)
Budget Change Form
Resolution Awarding Contract 98-03A to B.UR. Services
RECOMMENDATION: ,~)
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Approve additional appropriation in the amount of $30,773
from unallocated reserves
Adopt resolution
FINANCIAL STATEMENT:
The construction budget for Capital Improvement Project #9393 for
the current fiscal year is $64,000. B.UR.'s bid is as follows:
contingency
$64,790
$21,600
$ 3.870
$90,260
+ 5%
$94,773
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Administrative Wing without Council Chambers
Council Chambers
Seal Walls of Second Floor Deck
Staff recommends approval of an additional appropriation in the amount of $30,773 in order to re-roof the
Administrative Wing including Council Chambers in Fiscal Year 1998-99. The recommended budget for
Phase II of the re-roof in Fiscal Year 1999-2000 will then be reduced by a like amount.
DESCRIPTION: At the September I, 1998 meeting, the City Council authorized Staff
to solicit bids for Contract 98-03A, Civic Center Re-roof, Phase 1.
Staff feels that the proposed foam roof affords the best overall protection for the building. Foam roofing
would eliminate the type ofleaks that come from flashing and/or roof penetrations such as plumbing and
drains. It is also proposed to waterproof the parapet walls, including the walls.ofthe deck outside the
Administrative Offices on the second floor. The ten-year warranty associated with a foam roof is much
longer than the warranty that would typically come with a built-up roof or similar system.
The total estimated cost for re-roofing the entire building with foam is $160,000, and the project has been
split into two phases. As noted in the previous Staff report, the first phase was originally proposed to be
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COPIES TO: B.U.R. Services
ITEM NO.
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the Police Wing; however, building maintenance staff feels that the incidence of new leaks is greater in .
the Administrative Wing. The Police Wing is proposed to be re-roofed the following fiscal year.
Although several roofing companies that are capable of installing foam were notified of the project, only
one bid was received for the work. It was commented at the walhhrough that roofing contractors are
very busy now and that others may have declined to bid because of workload. The bid received from
B.U.R. Services is in line with the estimated cost for the project." However, since the Administrative
Wing is larger than the Police Wing, the bid is commensurate with the amount t~at was proposed to be
budgeted in fiscal Year 1999-2000 rather than the amount budgeted in the current Fiscal Year.
Staff recommends awarding the contract to B.U.R Services to re-roofthe Administrative Wing including
the Council Chambers and sealing the second floor deck walls. Allowing for a 5% contingency, this will
require an additional appropriation in the amount of $30,773. The proposed budget for the 1999-2000
project can then be reduced by a like amount since the re-roof cost for the Police Wing will be less.
Staff recommends that the City Council approve the additional appropriation and adopt the resolution
awarding the contract to B.UR. Services.
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Page 2
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CITY OF DUBLIN
BUDGET CHANGE FORM
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CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
x From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (City Couneil Approval Required)
Other
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Name: Name: Civic Center Re-Roof CIP
$30,773
Account #. Account #: 001-9393-750-050
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
City Manager:
Date:
Signature
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REASON FOR BUDGET CHANGE ENTRY: Bid received for construction exceeds funds budgeted in
current fiscal year; proposed budget for next fiscal year can be reduced a like amount. (Result of reversing
scope of work originally planned for each fiscal year.)
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Mayor:
Date:
Signature
Posted By:
Date:
Signature
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ATTACHMENT 1
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RESOLUTION NO. -98
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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* * * * * * * * * * * * * * * * * * * * * *
A WARDING CONTRACT 98-03A
CIVIC CENTER RE-ROOF, PHASE I
TO B.U.R SERVICES, INe.
WHEREAS, the City of Dublin did, on September 22, 1998, publicly open, examine, and
declare all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract 98-03A, Civic Center Re-Roof, Phase I, authorized by the City Council on
September 1, 1998, which Plans, Specifications, and Modifications are hereby expressly referred to for a
description of said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has recommended that the
bid hereinafter mentioned is the lowest and best bid for doing said work.
NOW, THEREFORE, BE IT RESOL YED that the City Council of the City of Dublin does
hereby award City of Dublin Contract 98-03A to the lowest responsible bidder therefor, to wit B.UR.
Services, Inc., with a bid of Ninety Thousand Two Hundred Sixty Dollars ($90,260.00), the particulars of .
which bid are on file in the Office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 6th day of October, 1998.
AYES:
NOES:
ABSENT:
ABSTAINING:
Mayor
ATTEST:
City Clerk
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ATTACHMENT 2