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Home My WebLink AboutItem 8.2 Council Transition (2) .. CITY CLERK File # D[6][2]G2]..[2]~ . AGENDA STATEMENT CITY COUNCIL MEETING DATE: October 20,1998 SUBJECT: C01UlCil Transition Following November Election Report Prepared by Kay Keck, CNy Clerk ATTACHMENTS: 1) City ~ouncil Appointment List 2) List of Commissioners and Committee Members with Terms Expiringin December, 1998 v Provide Staff with appropriate direction related to: 1) November 30th Special ~1eeting 2) December 1 st Regular Meeting 3) Advertising schedule for openings on various Commissions/Committees 4) Date for retirement recognition event for outgoing Councilmember( s) 5) Date for recognition of outgoing Commission! Committee Members RECOMMENDATION: . FINANCIAL STATEMENT: Funding for recognition events has been included in the 1998- 99 Budget. DESCRIPTION: In order to provide for a smooth transition following the November 3, 1998 election, Staff is requesting that the Council discuss and provide direction related to several items. 1) In keeping with past Council directio~ Staff would propose to schedule a special City Council meeting on Monday evening, November 30, 1998 at which time the current Council would certify the election results. Plaques would be presented to outgoing Councilmember(s) and the meeting would then adjourn to a cake & coffee reception. 2) Just prior to the regular Council meeting on Tuesday, December 1, 1998, a reception (with hors d'oeuvres & beverages) would be held from 6:00 p.m. to 7:00 p.m., to welcome and recognize the newly elected Council. At 7:00 p.m., the fIrst item of business would be to . ---------------------------------------------------------------------------------------------------------------- COPIES TO: ITEM NO. ~ administer the Oath of Office to the newly elected Council, followed by the selection of'3. Vice Mayor for a I-year period. The Mayor (with Council conflffilation) would then provide his list of Council appointments. The Council would then conduct its meeting and deal with regular agendized items of business. . 3) Staff will advertise openings on the various Commissions/Committees beginning in early November. Applicants should be given at least 3 weeks to respond. If a cut-off date of November 30t is established, applications could be distributed to the Council, and the Mayor could make his selections and the appointments agendized for the December 15th City Council meeting. This would provide for a smooth transition on the various Boards, with new members being sworn in and seated at the Board's January meeting. 4) As has been done in the past, retirement recognition events have been coordinated for outgoing Councilmembers. Staff would request that a date be selected for a sit-down dinner honoring outgoing Councilmember(s) tobe catered. at the Civic Center in the Regional Meeting Room. 5) A date should be established at which time the City recognizes outgoing Commission! Committee members. There are a total of 9 individuals whose terms expire on the Planning Commission, Parks & Community Services Commission, Heritage Center Advisory Committee and Senior Center Advisory Committee. Following the election in 1996, recognition of past Commission!Committee members was agendized at the fIrst meeting in February, 1997. The meeting was called to order, certifIcates and pens presented, and then adjourned to a short reception. The regular meeting then resmned. On one occasion in the past, recognition was combined with a reception held in March, that . also recognized nominees and winners of the Citizen and Organization of the Year. In swnmary, Staff requests Council consensus related to the November 30th and December 1st meetings, the advertising schedule for openings on the various Commissions/Committees, selection of a date for a retirement dinner for outgoing Councilmember(s), and selection of a date for recognition of Commission/Committee members whose terms expire in December. . _1- /' ~.~" Of {)tfj/ .~"" ~ -~1/ -(\~l~J CITY OF DUBLIN . ~\!./JJ PO cox 2340, Dublin, Callia,nia 94568 '~y . City Offices, 100 Civic Plaza, Dublin. California 94568 CITY OF PUBLIN APPOINTMENT LIST as of June, .1998 COMMITTEE .- -- Alameda County Housing Authority Alameda County Library Advisory Commission Alameda County Mayors' Conference Alameda County Waste Management Authority JPA Association of Bay Area Governments Gen'l Assy Citizen/Organization of the Year . City Park Task Force Congestion Management Authority Downtown Study Task Force DSRSD Liaison Committee DSRSD Water Task Force Dublin Pride Week Committee (97) Dublin Unified School District Liaison Committee East Bay Division/League of CA Cities East Bay Regional Park District Liaison Committee Job Training Partnership Act/PIC . REPRESENTATIVE Burton Howard/Lockhart (Alternate) Houston Barnes/Lockhart (Alternate) Barnes/Lockhart (Alternate) Houston/Howard Howard Burton/Barnes (Alternate) Lockhart Houston/Lockhart Lockhart Barnes/Lockhart Houston/Lockhart Barnes/Lockhart (Alternate) Howard Howard Administration (510) 833-6650 . City Council (510) 8"33-6605 . Finance (510) 833-6640 . Building Inspection (510) 833-6620 Code Enforcement (510) 833.6620 . Engineering (510) 833.6630 . Parks & Community Services (510) 833-6645 Economic Development (510) 833-6650 . Police (510) 833-6670 . Public WorkS (510) 833-6630 Community Development (510) 833-6610 . Fire Prevention Bureau (510) 833-6606 Attachment 1 . .. . COMMITTEE REPRESENTATIVE League of CA Cities Voting Delegate & Alternate Barnes/Lockhart League of CA Cities Legislative Delegate Program Houston League of CA Cities Community Svcs PQlicy Committee Barnes Library Planning Task Force '* Barnes Livermore-Amador Valley Transit Authority JPA Burton/Houston " " " " "" Lockhart (Alternate) Pleasanton City Liaison Committee Houston/Lockhart San Ramon City Liaison Committee Houston/Burton Tassajara Valley GPA/EIR Committee Transportation Committee 1-580/Hwy 84/Altamont Tri-Valley Affordable Housing Committee Tri-Valley Transportation Council Houston Houston Barnes/Howard (Alternate) Houston/Burton (Alternate) . Zone 7 Liaison Committee Houston/Lockhart " " l( Harvey Scudder Linda Jeffery Edy Coleman Claudia McCormick Paul Moffatt Alameda County Mosquito Abatement District . BART Aft Project Community Television Corporation LA VTA Wheels Accessible Advisory Committee . K" /G/cc-mtgs/appt1296.doc Updated 6198 . . . . Commissioners and Committee Members with terms expiring in December, 1998 Planning Commission Don Johnson Tony Oravetz .... .... Parks & Community Services Commission Jeffery Chapman George Cramer Marjorie Wong-Gillmore Heritage Center Advisory Committee Mary Jane Hyde Connie Spence Senior Center Advisory Committee Bob Cocilova Barbara Gifford v.a-':~arrc~(I~ires-?t)(J{)) K 2/G/ electionl9 Selectnl exp iratn. doc Attachment 2