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Home My WebLink About4.04 G&O Status Report CITY CLERK File # 0100-80 AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 4, 2001 SUBJECT: 2001-2002 Goals & Objectives Status Report Prepared by: Richard C. Ambrose, City Manager ATTACHMENTS: 1. Goals & Objectives Status Report RECOMMENDATION: Receive the Report FINANCIAL STATEMENT: None DESCRIPTION: On March 19, 2001, the City Council adopted the Goals & Objectives Program for Fiscal Year 2001- 2002. In order to keep the City Council abreast of Staff progress towards the objectives assigned by the City Council, Staffhas prepared a bi-monthly status report for the period ending July 31, 2001. As of that date, a totalof 8 of 102 objectives (8%) have been completed. With respect to high priority objectives, 'a total of 8 out of 75 (11%) have been completed. RECOMMENDATION: Staff recommends that the City Council receive the report. H/cc-forms/agdastmt.doc COPIES TO: ITEMNO. qi'q ADOPTED 2001-2002 GOALS & OBJECTIVES BI-MONTHLY REPORT AS OF 7/31/01 PAGE 1 # COUNCIL PERSON YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING ESTIMATED ESTIMATED STATUS PRIORITY RESPONSIBLE GOAL .... I START ~OMPLETION I 1. High Lichtenstein 2001 Construct Civic Center Library April 2001 Jan. 2003 UNDERWAY 2. High Carter 2001 Develop a Commission/Committee Recognition Feb. 2001 Oct. 2001 UNDERWAY; Event scheduled for 10-5- Dinner & Program including Citizen/Organization of 2001. the Year Award with $250 cash prize for the winning organization and the favorite charity of the winning citizen 3. High Ambrose 2001 Negotiate Maintenance & Operation Agreement with July 2001 Feb. 2002 UNDERWAY; Initial meeting held with Alameda County; and develop moving plan for new County Librarian. Library 4. High Ambrose/ 1999 Develop a Geographic Information System (GIS), Began Study June 2002 NO PROGRESS Dept Heads including the integration of existing City information previous Fiscal systems Year 5. High Foss/Pappa 2001 Implement Citizen Contact Tracking Software Aug. 2001 Oct. 2001 UNDERWAY - training to start in late August 2001. 6. High Silver 2001 Conduct Council/Commission Training on Brown Act Jan. 2002 Jan. 2002 NO PROGRESS and Fair Political Reform Act 7. High Keck/Silver 2001 Start City Council Meeting at 6 p.m. July 2001 Sept. 2002 UNDERWAY; Revised Council Rules Resolution to go to Council on 8/21. The only time change will be to start Closed Sessions at 6:30 p.m. 8. High Peabody 2001 Develop Task Force for Affordable Housing Aug. 2001 Nov. 2001 UNDERWAY 9. Low Peabody 2001 Develop Housing Commission NO ACTION REQUIRED pursuant to Council direction. ADDITIONAL OBJECTIVES (ADMINISTRATION) ! ! 1. High Perry 2001 Implement new GASB Rules, including evaluation of July 2001 Sept. 2002 UNDERWAY; initial orientation to GASB34 the City's infrastructure and revising the City's CAFR infrastructure requirements in Sept 2001; full implementation required by FY02/03. ADDITIONAL OBJECTIVES (FINANCE) ADOPTED 2001-2002 GOALS & OBJECTIVES BI-MONTHLY REPORT AS OF 7/31/01 PAGE 2 1. High Penbody 2001 Parti¢ipnte in Tri-Vnlley Eleatriaal Upgrade ,July 2001 To be UNDERWAY; PUC to conduct hearing on Discussions determined Application on 8/23/01. 2. High Ambrose/ 2001 Work with Alameda County to relocate the proposed UNDERWAY; County has hired Peabody Juvenile Justice Facility from the Santa Rita Property environmental consultant. 3. High Ambrose 2001 Work with City of Pleasanton to reach agreement on July 2001 Agreement with Pleasanton COMPLETE; use of Altamont fees for Open Space Agreement still required with Alameda County. 4. Medium Peabody/ 2001 Participate in Tri Valley Vision project Ongoing UNDERWAY; Staff is attending meetings. Foss ADDITIONAL OBJECTIVES (INTERGOVERNMENTAL RELATIONS) 1. High Carter 2001 Coordinate 20 years of Cityhood community May 2001 Dec. 2002 UNDERWAY; Council Sub-Committee to celebration and Public Information Program meet with Community Non-profit groups in September 2001. 2. High Thompson 2001 Purchase "Spare the Air" banners for summer COMPLETE and installed. months & High Pollution months (August- September) 3. High Carter 2001 Produce Annual City Newsletter Sept. 2001 Nov. 2001 UNDERWAY 4. High Pappa/ 2001 Expand City Website (Registration, Application) Jan. 2002 July 2002 NO PROGRESS All Depts 5. Medium Carter 2001 Produce Video Newsletter NO PROGRESS; Not Funded in FY 01-02. ADDITIONAL OBJECTIVES (PUBLIC RELATIONS) High 2001 Perform Contract Evaluation on the following services 1. Thompson Street Sweeping May 2002 June 2002 Evaluations planned to coincide with budget 2. preparation and approval. 3. Peabody Building & Safety Feb. 2002 June 2002 NO PROGRESS 4. Carter Crossing Guards Feb. 2002 June 2002 NO PROGRESS Carter Fire Services Feb. 2002 June 2002 NO PROGRESS ADDITIONAL OBJECTIVES (CONTRACT ADMINISTRATION) ADOPTED 2001-2002 GOALS & OBJECTIVES BI-MONTHLY REPORT AS OF 7/31/01 PAGE 3 1. High Peabody 2001 Process $250 million in new building valuation July 2001 July 2002 UNDERWAY; 1 month valuation: $36,811,000 2. High Peabody 2001 Complete Specific Plan Study for West BART July 2001 Oct. 2001 NEARLY COMPLETE Specific Plan Area (Enea & Crown Properties) 3. High Peabody 2001 Complete rezoning of Downtown Specific Plan Areas Feb. 2002 July 2002 NO PROGRESS 4. High Peabody/ 2001 Incorporate Downtown Physical Improvements Plan COMPLETE Thompson into Five Year CIP 5. High Peabody 1996 Update City's General Plan Jan. 2002 Jan. 2004 NO PROGRESS 6. High Thompson 2001 Explore Trip Reduction Alternatives Aug/2001 Nov. 2001 NO PROGRESS 7. High Peabody 2001 Initiate Affordable Housing Program July 2001 July 2002 UNDERWAY 8. High Peabody 2001 Finish Housing Element July 2001 Feb. 2002 UNDERWAY 9. High Peabody 2000 Identify & Expand Alternative Funding Sources for July 2001 Oct. 2001 UNDERWAY Purchase of Open Space and/or Development Rights 10. High Peabody 2001 Complete Silvera Property Annexation July 2001 Dec. 2001 UNDERWAY 11. High Peabody 2000 Evaluate the desirability of detaching lands west of Nov. 2001 3 months NO PROGRESS Skyline Ridge (with the exception of Schaefer Ranch) following from the City's Sphere of Influence completion of #9 12. Medium Peabody 2001 Investigate parking and access alternatives for July 2001 July 2002 UNDERWAY Village Parkway Specific Plan Area 13. Medium Peabody 2001 Complete Fallon Road East Annexation July 2001 Dec. 2001 UNDERWAY 14. Medium Peabody 1996 Develop City Telecommunications Policy beyond July 2001 July 2002 UNDERWAY Zoning Ordinance for Wireless Communications 15. Medium Peabody 2001 Complete General Plan/Specific Plan Amendments July 2001 Dec. 2001 UNDERWAY for eastern Dublin Transit Center 16. Medium Peabody 2001 Ordinance to limit amount of square footage increase No Action NO PROGRESS on remodel of existing houses Planned FY 2001-02 17. Low Peabody 2000 View and Solar Access Ordinance No Action NO PROGRESS Planned FY 2001-02 ADDITIONAL OBJECTIVES (PLANNING) 1. High Thompson 2000 Complete ADA evaluation of Dublin Swim Center, Sept. 2001 Nov. 2001 NO PROGRESS Maintenance Yard, & Heritage Center 2. High Peabody 2001 Implement Phase II of Building Permit Tracking July 2001 July 2002 UNDERWAY System (Building Inspection Module) ADOPTED 2001-2002 GOALS & OBJECTIVES BI-MONTHLY REPORT AS OF 7/31/01 PAGE 4 3. I Medium I Thompson I 2001 I Implement Curb Address Painting Program I I I NO PROGRESS; Not funding in FY 01-02 ADDITIONAL OBJECTIVES (BUILDING & SAFETY) 1. High Thompson 2001 Update & Expand Standard Street Improvement Begun in June 2002 UNDERWAY; Currently reviewing existing Details (i.e. street lights, decorative paving, median, previous years Standards for update. landscaping) ADDITIONAL OBJECTIVES (ENGINEERING) 1. High Foss 2001 Make 400 business recruitment and retention July 2001 June 2002 UNDERWAY - 55 business contacts have contacts for the City of Dublin been made to date 2. High Foss 2001 Target 200 mailings to attract businesses to Dublin July 2001 June 2002 UNDERWAY - 65 letters have been sent to date 3. High Foss 2001 Provide financial support to SCORE (small business July 2001 June 2002 UNDERWAY counseling) 4. High Foss 2001 Prepare and distribute Space Available listings 3 July 2001 June 2001 UNDERWAY - first report due in times each year September, 2001 5. Medium Foss 2001 Update the City's promotional marketing video NO PROGRESS - not funded in FY 01-02 6. Medium Foss 2000 Participate in Selected Trade Shows to market NO PROGRESS - not funded in FY 01-02 properties in Dublin ADDITIONAL OBJECTIVES (ECONOMIC DEVELOPMENT) 1. High Thompson 1992 Complete development of Iron Horse Trail Began last City project UNDERWAY; Alameda County just Fiscal Year complete end of awarded the Dougherty-to-BART leg. City's August 2001. AVB to Iron Horse segment is under County project construction and due for completion end of complete end of August 2001. November 2001. 2. High Lowart/ 2001 Complete cost/benefit analysis on re-use of the Aug. 2001 Jan. 2002 UNDERWAY; estimated completion of re- Peabody Dublin Library for a Senior Center (including a use study is November 2001; housing feasibility study of Senior Housing on the Library site) feasibility study is contingent upon results of re-use study; if study is warranted, estimated completion date is January 2002. ADOPTED 2001-2002 GOALS & OBJECTIVES BI-MONTHLY REPORT AS OF 7/31/01 PAGE 5 3. High Lowart 2001 Conduct new special event "Day on the Glen" at Jan. 2001 Sept. 2001 UNDERWAY; event in the final planning Emerald Glen Park. stages. 4. High Lowart 2001 Develop a master plan and phasing plan for the Nov. 2001 Oct. 2002 NO PROGRESS Sports Park on Gleason Drive and Fallon Road including evaluation of BMX Track 5. High Lowart 2001 Conduct a dedication/grand opening celebration for NO PROGRESS; Funds included in FY 01- Dublin Ranch Phase I Neighborhood Park 02 Budget; date for celebration pending completion of DSRSD pump station. 6. High Lowart 2001 Complete Design of Senior Center Jan. 2002 Dec. 2002 NO PROGRESS; pending completion of cost/benefit analysis on re-use of Dublin Library. 7. High Lowart 2001 Expand Afterschool Programs K-8; Coordinate with NO PROGRESS; dependent on School School District; i.e. language, reading, math, District. technology 8. High Lowart 2001 Open Media Centers/Computer Labs and Libraries in NO PROGRESS; dependent on School the evening at Dublin Unified School District facilities District. through City's Parks & Community Services Department 9. High Lowart 2001 Increase day care by developing surplus land at NO PROGRESS; dependent on School schools for childcare facilities District. 10. High Lowart 2001 Explore opportunity to use Dougherty Hills Open Jan. 2002 June 2001 NO PROGRESS Space on Amador Valley Blvd at Stagecoach for Dog Park & Community Garden 11. High Lowart 2001 Establish a community band class Nov. 2001 Jan. 2002 NO PROGRESS 12. High Lowart 2001 Review City Facility Rental Policy Nov. 2001 Feb. 2002 NO PROGRESS 13o High Lowart 2001 Explore feasibility of expanding youth sports program COMPLETE. Funds included in FY 01-02 to include volleyball Budget; program scheduled for spring 2002. 14. Medium Lowart 2000 Update Facility Use Agreement with Dublin Unified Jan. 2002 June 2002 NO PROGRESS School District 15. Medium Lowart 2001 Conduct cost/benefit analysis of installing artificial NO PROGRESS; not funded in FY 01-02. turf at future City sports fields 16. Medium Lowart 2001 Investigate an all weather track & artificial NO PROGRESS; not funded in FY 01-02. football/soccer field at Dublin High 17o Low Lowart 2001 Undertake a feasibility study of a stadium complex NO PROGRESS; not funded in FY 01-02. for both athletic & entertainment venues 18o Low Lowart 2000 Identify potential income generating activities using NO PROGRESS; not funded in FY 01-02. City facilities ADOPTED 2001-2002 GOALS & OBJECTIVES BI-MONTHLY REPORT AS OF 7/31/01 PAGE 6 19. Low Lowart 2001 Expand the Senior Center Computer Lab to include NO PROGRESS; not funded in FY 01-02. two Macintosh Computer workstations 20. Low Lowart 2000 Implement a community wildflower planting project NO PROGRESS; not funded in FY 01-02. along Dougherty Road ADDITIONAL OBJECTIVES (PARKS & COMMUNITY SERVICES) 1. High Lowart 1999 Complete construction of a storage unit on the Dublin July 2001 Sept. 2001 UNDERWAY; Final acceptance of project Heritage Center grounds, by City Council on 9-4-01. 2. High Lowart 2000 Complete Freeway Underpass Art at Dublin Blvd & Sept. 2000 Dec. 2002 UNDERWAY; community meetings Amador Valley Blvd scheduled; design work in process. 3. High Lowart 2001 Expand the open hours at the Heritage Center to COMPLETE. Funds included in FY 01-02 Saturdays from 1:00-4:00pm Budget; additional hours to begin in September 2001. 4. High LowartJ 2000 Complete Public Art/Bus Shelter Project in downtown Aug. 2001 June 2002 UNDERWAY; consultant services Peabody Dublin. agreement approved; RFQ to be distributed in October 2001. 5. High LowartJ 2001 Develop new banner art working with Dublin youth. Feb. 2001 Jan. 2002 UNDERWAY; consultant services Thompson agreement approved; DUSD contacted regarding participation. 6. High Lowart 2001 Develop a Public Art Master Plan Oct. 2001 June 2002 NO PROGRESS 7. High Lowart 2001 Develop plans for Historical District designation of June 2001 Dependent upon UNDERWAY; City Council Study Session Donlon Way making certain Alamilla Springs & City Council conducted 8-21-01. Green Store are included direction. 8. High Lowart 2001 Investigate the feasibility of a Performing Arts Center Jan. 2002 June 2002 NO PROGRESS 9. High Ambrose 2001 Provide City Support to the Classical Philharmonic COMPLETE. Funds included in FY 01-02 Program at Dublin Unified School District Budget. 10. High Lowart/ 2001 Investigate concept of restoring Bell Tower COMPLETE. Funds included in FY 01-02 Ambrose Budget; project will begin in December 2001 and be completed in August 2002. 11. Medium Lowart/ 2001 Work with Dublin Fine Arts Foundation t° complete Jan. 2001 Shannon - 9/01 UNDERWAY; Sirius in process of being Thompson Art in the Parks projects for Shannon Park, Emerald Fairfield - 6~02 moved from Civic Center to Shannon Park; Glen Park and Ted Fairfield Park. Emerald Glen - artist selection for Emerald Glen and Ted 6/03 Fairfield Parks in process. 12. Medium Lowart 2001 Establish a policy for acquisition/acceptance of NO PROGRESS museum artifacts 13. Medium Lowart 2001 Develop plans for documentation, certification & NO PROGRESS cataloging of City's collections (historical & art) ADOPTED 2001-2002 GOALS & OBJECTIVES BI-MONTHLY REPORT AS OF 7/31/01 PAGE 7 ADDITIONAL OBJECTIVES (HERITAGE & CULTURAL ARTS) 1. High Thuman 2001 Evaluate need for a new patrol beat in eastern Dublin COMPLETE to accommodate present and future growth for the area east of Tassajara Rd 2. High Thuman 2001 Consistent with "Megan's Law", develop a web page July 2001 Dec. 2001 UNDERWAY on City's web site that provides citizens with the general location of registered offenders residing in their area 3. High Thuman/ 2001 Increase penalties for public art vandalism July 2001 Dec. 2001 UNDERWAY Silver 4. High Thuman 2001 Determine need and viability of the installation of July 2001 Jan. 2002 UNDERWAY automated traffic devices (digital cameras) at major intersections to enhance traffic enforcement of red light violators 5. Medium Thuman 2001 Determine need and viability of instituting a teen July 2001 Jan. 2002 UNDERWAY court for younger juveniles (ages 10-15) with no prior arrest records and those charged with less serious law violations (e.g., vandalism, shoplifting, etc) in lieu of formal handling by the traditional juvenile justice system 6. Medium Thuman 2001 Investigate desirability of a trigger lock program for July 2001 Jan. 2002 UNDERWAY handguns ADDITIONAL OBJECTIVES (POLICE) I I INo Objectives for 2001 I I 1 1. High Ambrose r 1998 1 Finalize Fire Station Location in Dublin Ranch ] ]COMPLETE 2. High Lichtenstein 2001 Design & Construct Emerald Glen Fire Station July 2001 Fall 2003 UNDERWAY ADDITIONAL OBJECTIVES (FIRE SERVICES) ADOPTED 2001-2002 GOALS & OBJECTIVES BI-MONTHLY REPORT AS OF 7/31/01 PAGE 8 1. High Carter 2001 Undertake multi-functional disaster training exercise Oct. 2001 Nov. 2001 NO PROGRESS 2. High Carter 2001 Initiate Neighborhood Emergency Training Program Sept. 2001 June 2002 UNDERWAY 3. Medium Carter 2001 Work with the City's community based organizations NO PROGRESS; Not funded in FY 01-02 to develop a disaster plan for the City's "vulnerable" and "special needs" population. 4. Low Carter 1997 Develop a formal Disaster Service Worker Program NO PROGRESS; Not funded in FY 01-02 ADDITIONAL OBJECTIVES (DISASTER PREPAREDNESS) 1. High Ca~er 2001 Develop Green Building Guidelines & Incentives Aug. 2001 Jan. 2002 UNDERWAY; Initial planning meetings Program to promote Green Building have been held with ACWMA staff 2. High Cader 2001 Develop multi-family recycling pilot program in July 2001 Aug. 2001 UNDERWAY; Project is scheduled to be conjunction with Waste Management Authority implemented at Coffonwood Apadments in August 2001 3. Medium Ca~er 2000 Discuss a Project with Camp Parks & Waste UNDERWAY; Waiting for response from Management Authority to Implement Recycling of Camp Parks on project feasibility Demolition Materials at Camp Parks ADDITIONAL OBJECTIVES (WASTE MANAGEMENT) / 1. High Thompson 2001 Unde~ake Needs Assessment for a new City Sept. 2001 Dec. 2001 NO PROGRESS Maintenance Yard facility 2. Medium Thompson 2001 Implement 5 new community volunteer projects Sept, 2001 May 2002 NO PROGRESS; No projects yet this Fiscal Year. ADDITIONAL OBJECTIVES (MAINTENANCE) / 1. High Thompson 1997 Work with Caltrans & ACTA to open downtown hook Begun Mar. 2002 UNDERWAY; Last southbound 1-580 ramp ramps scheduled for completion in March 2002. 2. High Thompson 2001 Work with ACTA for the implementation of the FY 2002-2003 FY 2003-2004 NO PROGRESS; Not scheduled for this Measure B transpo~ation project along the Scarlett Fiscal Year in the City's 5-Year ClP. Drive corridor between Dublin Blvd. and Doughedy Road. Dublin is the project sponsor. ADOPTED 2001-2002 GOALS & OBJECTIVES BI-MONTHLY REPORT AS OF 7/31/01 PAGE 9 High Thompson 1995 Complete alignment studies for eastern Dublin major arterials (Gleason Drive & Tassajara Road N/O City Limits) Begun Sept, 2002 (assuming that private projects go forward) UNDERWAY; Gleason Road alignment is being processed as part of Dublin Ranch Area A development. Tassajara Road alignment from existing City limit to Fallon Road is being processed as part of the Silvera development annexation. Tassajara Road alignment from Fallon Road to Alameda County line to be processed with developments north of Fallon Road. F:\G&O\BI-MONLY~BI~MONTHLY REPORT FORM.doc