HomeMy WebLinkAboutItem 4.06 Award of Bid 98-15 (2) CITY CLERK
File #
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: December 15, 1998
SUBJECT:
Award of Bid - Contract 98-15 Fire Station Exhaust Extraction
System
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACItMENTS:
l) Budget change form
2) Resolution
RECOMMENDATION:
1)
2)
Approve additional appropriation
Adopt resolution awarding contract to Air Exchange, Inc.
FINANCIAL STATEMENT:
One bid was received from Air Exchange, Inc., in the amount of
$34,549.30. The budget for this project is $30,000. Allowing for a
10% contingency to cover the cost of advertising, construction
administration, inspection, and unforeseen conditions, Staff
recommends approval of an additional appropriation in the amount of
$8,000, increasing the total project budget to $38,000.
DESCRIPTION: On November 17, 1998, the City Council authorized solicitation of
bids for Contract 98-15, Fire Station Exhaust Extraction System. The proposed system involves use of
pneumatic hoses that are connected directly to the fire apparatus exhaust pipes. The pneumatic fittings
disconnect automatically when the apparatus leaves the station so that no time is spent disconnecting the
hoses when an emergency call is received. This system eliminates exposure to the diesel exhaust and
fulfills the OSHA requkements.
One bid was received~from Ak Exchange, Inc., in the amount of $34,549.30. Ak Exchange is the only
authorized installer in Northern California for the recommended system. This company has installed
systems for Alameda County Fire, the joint Livermore/Pleasanton fire district, the San Ramon Valley Fire
Protection District, and many others in Northern California.
'The original proposal that was given to Alameda County Fire by Air Exchange was just under $30,000,
and budgeting was based on that original proposal. Ak Exchange indicated that the bid is $4,500 higher
than the original proposal due to the cost of obtaining required bonding and paying prevailing wage. Staff
expects to incur additional costs for construction administration, and inspection, and is recommending that
the original budget be increased by $8,000.
Staffrecommends that the City Council approve an additional appropriation in the amount of $8,000 and
adopt the resolution awarding Contract 98-15 to Air Exchange, Inc.
COPIES TO: Air Exchange, Inc. 4,6
ITEM NO.
g:~miscproj~exhaust~agstawrd
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
X From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Deparanents (City Council Approval Required)
Name: Name: Fire Statio~ Exhaust Sysl~m
Advertising $300
Account#: Account#: 001-9395-715-000
Name: Name: Fire Station Exhaust System
Inspection and ConsUucfion Admi~ $2,000
Account #: Account #: 001-9395-7404)00
Name: Name: Fire Station Exhaust System
Improvement (increase) $5,700
Account #: Account #: 001-9395-750-050
City Manager: Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: Bid was higher than original estimate. Also addition of
construction administration and inspection costs.
Mayor: Date:
Signature
Posted By:
Signature
Date:
RESOLUTION NO. -98
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT 95-15
FIRE STATION EXHAUST EXTRACTION SYSTEM
TO AIR EXCHANGE, INC.
WHEREAS, the City of Dublin did, on December 3, 1998, publicly open, examine, and
declare all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract 98-15, Fire Station Exhaust Extraction System, authorized by the City Council
on November 17, 1998, which Plans, Specifications, and Modifications are hereby expressly referred to for
a description of said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has recommended that the
bid hereinafter mentioned is the lowest and best bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City of Dublin Contract 98-15 to the lowest responsible bidder therefor, to wit Air
Exchange, Inc., with a bid of Thirty-Four Thousand Five Hundred Forty Nine Dollars and Thirty Cents
($34,549.30), the particulars of which bid are on file in the Office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 15th day of December, 1998.
AYES:
NOES:
ABSENT:
ABSTAINING:
Mayor
ATTEST:
City Clerk
g:lmiscprofiexhausO~resoawrd