HomeMy WebLinkAboutItem 7.2 Award of Bid 98-16 (2) AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 19, 1999
CITY CLERK
SUBJECT:
Award of Bid - Contract 98-16, Dublin Pool Renovation
Report by Diane Lowart, Parks & Community Services Director
ATTACHMENTS:
l) Resolution of Award
2) Budget Change Form
3) Letter of Protest
RECOMMENDATION: .,,.,~ 1 )
Adopt resolution awarding bid to South Coast Pool
Plastering, Inc.
Approve Budget Change in the amount of $169,690 from
Unallocated General Fund Reserves
FINANCIAL STATEMENT:
Budgeted for Improvements
Pool Architect's Estimate
Low Bid
Low Bid, plus 10% Contingency
$ 362,710
427,236
484,000
532,400
To complete this phase of the Dublin Pool Renovations, a budget appropriation is necessary in
the amount of $169,690 from Unallocated General Fund Reserves. This amount is substantially
over the funds budgeted; however, Staff believes that since there were 3 bids received, this is a
competitive bid, and no money could be saved by rebidding the project.
DESCRIPTION: At the City Council meeting of November 17, 1998, City Council
authorized Staff to solicit bids for Contract 98-16, Dublin Pool Renovation. The renovation project is
included in the Fiscal Year 1998-99 Budget. The City has received a Measure D Grant to pumhase and
install picnic tables, benches and trash receptacles made from recycled products, and the balance of the
project will be financed from the General Fund.
This portion of the Dublin Pool Renovations will replace the existing pool deck and increase the deck size
by approximately 6,000 square feet to accommodate a group picnic area, bleacher seating, and storage for
the pool cover and lane line reels. In addition, the wading pool will be separated from the main pool and
have its own filter and sanitation system, as well as be physically separated by a wider walkway. The
original scope of work for the project was expanded to remove the fiberglass pool shell in the main pool,
COPIES TO: Bidders
ITEM NO.
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install new plaster and ceramic tile, and install necessary piping and infrastructure for a slide. Future .
work will include replacement of the pool heater and the installation of a pool slide.
A total of three (3) bids were received with the low bid being submitted by South Coast Pool Plastering,
Inc., in the amount of $484,000. These bids were as follows:
1)
2)
3)
South Coast Pool Plastering
Vanguard Construction
Sposeto Engineering
$484,000
$535,400
$588,000
Following the bid opening, a letter of protest was received from Sposeto Engineering (Attachment 3).
Staff has investigated the allegations in the letter, specifically that South Coast Pool Plastering is not
qualified or properly licensed, and found that the allegations are unfounded. South Coast Pool Plastering
possesses the appropriate licensing for the job, intends to perlorm the work without the use of
subcontractors, and has perlormed satisfactorily on similar jobs for other jurisdictions.
Although the low bid is substantially over the funds budgeted, Staff does not believe that money could be
saved by rebidding the project. The alternative would be to modify the scope of the project by reducing
the size of the deck and eliminating the seat wall. This would entail that the plans be revised and the
project be rebid and would result in the project being deferred until fall, 1999. Even with this
modification, Staff does not believe that substantial cost savings would be achieved.
It should be noted that Staff is finding that capital construction projects are consistently coming in over .
the estimates prepared by engineers/architects. Staff would attribute this to the current bidding climate
that has resulted in a significant escalation in construction costs.
Consequently, Staff recommends that the City Council adopt the resolution awarding Contract 98-16 to
South Coast Pool Plastering, Inc., and approve the Budget Change Form in the amount of $169,690 to
complete the work in this phase of the Dublin Pool Renovation.
.
Page 2
RESOLUTION NO. -99
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
REVISED RESOLUTION
(ITEM NO. 7.2)
**********************
A WARDING CONTRACT 98-16
DUBLIN POOL RENOVATION
TO SOUTH COAST POOL PLASTERING, INC.
AND TAKING FORMAL ACTION ON PROTEST RECEIVED
WHEREAS, the City of Dublin did, on January 12,1999, publicly open, examine, and
declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifi-
cations for Contract 98-16, Dublin Pool Renovation, authorized by the City Council on November 17,
1998, which Plans, Specifications, and Modifications are hereby expressly referred to for a description
of said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has recommended that
the bid hereinafter mentioned is the lowest and best bid for doing said work; and
WHEREAS, in a letter dated January 14, 1999, the firm of Sposeto Engineering, Inc. has
protested the bid submitted by South Coast Pool Plastering, Inc. on the basis that they are not properly
licensed to perlorm the scope of work within the project and that they did not list any subcontractors for
the work; and
WHEREAS, representatives from the California State Contractors Licensing Board have
confirmed with Staff that South Coast Pool Plastering, Inc. does have a current and valid license and that
the license does allow them to perlorm the scope of work within the project; and
WHEREAS, representatives from South Coast Pool Plastering, Inc. have confirmed with
Staff that they intend to perform the scope of work without the use of subcontractors and Staff has further
determined that South Coast Pool Plastering, Inc. has performed satisfactorily on similar jobs; and
WHEREAS, Sposeto Engineering, Inc. has also protested the bid submitted by Vanguard
Construction on the basis that proper subcontractors are not listed and that they are not qualified to
perform the work; and
WHEREAS, since the bid submitted by Vanguard Construction was not the lowest
responsible bidder, the allegations were not investigated further.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
does hereby award City of Dublin Contract 98-16 to the lowest responsible bidder therefor, to wit South
Coast Pool Plastering, Inc., with a bid of Four Hundred Eighty-Four Thousand Dollars and No Cents
($484,000.00), the particulars of which bid are on file in the Office of the City Engineer.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
reject the protest of Sposeto Engineering, Inc. dated January 14, 1999.
PASSED, APPROVED AND ADOPTED this 19th day of January, 1999.
AYES:
NOES:
ABSENT:
ABSTAINING:
Mayor
ATTEST:
City Clerk
RESOLUTION NO. -99
.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********************
AWARDING CONTRACT 98-16
DUBLIN POOL RENOVATION
TO SOUTH COAST POOL PLASTERING, INC.
WHEREAS, the City of Dublin did, on January 12, 1999, publicly open, examine, and
declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifi-
cations for Contract 98-16, Dublin Pool Renovation, authorized by the City Council on November 17,
1998, which Plans, Specifications, and Modifications are hereby expressly referred to for a description
of said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has recommended that
the bid hereinafter mentioned is the lowest and best bid for doing said work.
.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
does hereby award City of Dublin Contract 98-16 to the lowest responsible bidder therefor, to wit South
Coast Pool Plastering, Inc., with a bid of Four Hundred Eighty-Four Thousand Dollars and No Cents
($484,000.00), the particulars of which bid are on file in the Office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 19th day of January, 1999.
AYES:
NOES:
ABSENT:
ABSTAINING:
Mayor
ATTEST:
City Clerk
.
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CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
.
New Appropriations (City Council Approval Required):
Budget Transfers:
_X_From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
. E1I(~""-''4_~~liMMOtJ'~CD~tri'mfXio~:qjciju~.~W~Otr:NllG;;r'l
>,$", ,.~.~~M<!~ W ~~~~'t ...~l.!t?~ <[U,b:~(ftJGa _" ,,>x~i'h'.:p , ,<<-<
Name: Name:
Dublin Pool Renovation Construction
$ 169,690
Account #:
Name:
Account #: 9591-750-050-001
Name:
Account #:
Name:
Account #:
Name:
Account #:
Account #:
City Manager:
Date:
Signature
REASON FOR BUDGET CHANGE ENTRY:
Low bid plus 10% contingency is $532,400, which is over the budgeted amount of$391,448 by $169,690.
"4\";"
. ." As)\pproved a~",!he City Council Meeting on: Date:
Mayor:
Date:
Signature
Posted By:
Date:
G:mi.cprojlpooldEcklhudgchng
Signature
.
~'
, '01-14-1999 10:27AM
P.02
FROM SPOSETO ENG INC
TO
19258336628
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'1anuaIt 14, 1999 ! II
CITY OF DUBLIN !
101 ciVIc CENtER PIlAZA
DUBLIN CA 94562 I
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ATINt; LEE m~~~, ,
, CITY EN.~
RE: ,: PRO~ oJ BIDS RECEIVED JANUARY 12. 1999
:; ,DUBLIN POOL RENOVATION
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Gentle!men, , I
. This l~er is to :~ ls notifiCation to the City of Dublin that Sposeto Engineering, Inc. is in protest of' the bid
submitted by thE: ~Pbar~t low bidder, South Coast Puol & Pla.~g. This protest is/due to the scope of work within
the PIl?ject and the cJua$cations and proper, licensing required for said work . :
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The a~nt lqw ~j'~ : tiiJ not'/ist any sobcontractors for the following work:
: : : !, ELEG"TRICAL,
i i: STRUCI'URAL Sf EEL (IRON FENCING)
, '! REINFORCING STEEL
i MASONRY
I CONCRETE ,
.' : DEMOLITION !
AcCor~ng to CatW State: L~ccnsing Board, the General Contract must peform j said work within said licensing
,~;th 1$ own w~l fente. It is iOOt opinion that said contractor is not qualified ori properly licensed. Thcrforc the
, reject.ibn of thiS pbPoseH bid, submitted by South Coast Pool & Plastering. must be m3de. '
Addiilinally. in '~xeL~ to the sec'XJnd ["ow bidder, Sposeto Engineering" Inc. is ~testing the bid submitted by
VangWd Co~c#o~ This rontxaCtot; also. bas not listed proper sabcoDtracto1'S norlis qoaIi:fied to ~onn said work
as starOd above. ThCre:rqre, the bid of the seCond low bidder must also be rejected i '
, ! ~ i . . i
, S~o Engin~ ~. as the only respOnsible low bidder, due to proper subcontiactor listings and qualifications,
should1be awar&td :sai~ contraCt. We are looking forward to awaxd of contract ~ made wiIhin the proper tintc
: the projeq ~ifications. :'
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43~~ ~iTTENCOURT WAY ·
i }TEL (51 O~ 487-2424
UNION CITY, C:A 94587~f5'9 . LI . NO. 310292
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