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Home My WebLink AboutItem 8.2 StPatrickParade (2) ( ... . . . .~'1". ,> CITY CLERK File # D[2][5][(i]..~[QJ AGENDA STATEMENT CITY COUNCil MEETING DATE: February 2, 1999 SUBJECT: St. Patrick's Day Parade Entry Rep0l1 Prepared by Paul McCreary, Recreation Coordinator ATTACHMENTS: 1. 2. Parade Entry Application Float Building Workshop Flyer RECOMMENDATION: /7 .4..r7 Provide direction on the type of entry the City Council prefers, and / ~v~. direct Staff to submit a parade application on behalf of the Council FINANCIAL STATEMENT: Sufficient funds are available in the FY 1998/99 Budget to pay for the $25.00 entry fee. DESCRIPTION: The Dublin Lion's Club will be holding their annual 51. Patrick's Day Parade on Saturday, March 13, 1999, beginning at 9:30 A.M. The parade route will be the same as in the past, beginning on Dublin Boulevard at Amador Plaza Road and ending on Amador Valley Boulevard at Regional Street. Staff has checked with CalTrans and there will be no impact on the parade route due to the freeway construction. In the past the City Council has participated in the parade as either a walking entry or as a vehicle entry. Last year the City Council secured the use of a convertible vehicle and drove along the parade route. The City Council has the option of walking in the parade, riding in a car, or participating in a different manner such as building a float. If it is the intent of the Council to participate in the parade, it is recommended that the City Council provide direction on the type of entry they prefer, and direct Staff to submit a parade application on their behalf. As a new event this year, the City will be hosting a Float Building Workshop on Saturday, February 6, from 10:00 A.M. to 12:00 noon at the Shannon Community Center. The workshop will assist Dublin organizations with the design, construction and decoration of a float. Parade day appearance and drill team routines will also be discussed. ___________.______~www~w._~.w__~_______w~~_w...~_______________________________a_________..._____~______~____ COPIES TO: ITEM NO. 8.2 G\stpats\22ccparade.doc " . . . DUBLIN LIONS. CLUB GREETINGS AGAIN! It's hard to believe ST. PATRICK'S DAY is just around the corner. In just two short months, the DUBLIN LIONS CLUB will be hosting its ANNUAL ST. PATRICK'S DAY PARADE. This years parade will take place on SATURDAY MARCH 13.1999 beainnina at 9:30 a.m. As the Chairperson for the 1999 DUBLIN LIONS CLUB ST. PATRICK'S DAY PARADE committee, I would like to extend to you our cordial invitation to join with us in celebrating OUR day by participating in our parade. Our emphasis has always been on having a good time and demonstrating to the adjoining communities our sincere community spirit. Following the parade, the City of Dublin, plans to continue the celebration with entertainment, games, and, of course, your choice of a wide variety of culinary delights. Dublin's celebration will be held on Regional Street. We sincerely look forward to seeing you and yours at the parade on Saturday March 13, 1999. The deadline for filing your application for participation is February 28, 1999. Due to the increased cost of insurance, advertising, mailing and permits, we can' no longer wave our entry fee to special groups. The entry- fee for participation in the parade is $25.00 (per entry, not individual participant). The entry fee must be submitted with the completed application. Your check or mon~y order should be made out to:. - "DUBLIN L10NSCLUB" .... To avoid confusion. approximatelv two weeks before the parade yOU will receive a letter as a parade oarticioant: Along with that letter, you wil! receive an instruction sheet relating to the parade and,a map designating'th~.same parade. "route as 1998 point of origin and termination and the "'setup "area. '. " ; o' <>:.'" i.", , ,. .' ... . ,... .' .' .. ,.; I. . " :r ", ,:. .. _"0;' ~ - r.;. .', ~ (.' '. . _; .' t" - ~. ,; ;: If you have any questions, comments or suggestions, please contact me at your convenience. Sincerely, #/ Bill Burnham 1999 St. Patrick's Day Parade Chairperson Phone/Fax (925) 828-6636 1999 ST. PATRICK'S DAY EVENTS . FRIDAY, MARCH 12 GREEN AND WIDTE GALA DUBLIN MONARCH HOTEL 6:30PM - 9:30PM DUBLIN SISTER CITY ASSOC. BILL FOSTER 925/828-7149 SATURDAY, MARCH 13 PANCAKE BREAKFAST FIREHOUSE, DONOHUE DR. 7:30AM - 9:30AM ALAMEDA COUNTY FIREFlGlITERS MARK GARCIA 510/667-3148 SATURDAY, MARCH 13 PARADE DOWNTOWN DUBLIN 9:30AM - 11:30AM DUBLIN LIONS CLUB BILL BURNHAM 925/828-6636 SATURDAY, MARCH 13 FESTIVAL DOWNTOWN DUBLIN 1 0:00AM - 5:00PM CITY OF DUBLIN PAUL Me CREARY 925/833-6645 SUNDAY, MARCH 14 FUN RUN (5-K) DOWNTOWN DUBLIN ,. 8:30AM START' CITY OF DUBLIN PAUL Me CREARY 925/833-6645 . ............................................................................... COM:MUNITY FLOAT BUILDING WORKSHOP , " " ,," SATURpAY,FEBRUARY6 "., " , ,." ' '.' ,: 10.00AM~ 12.00 NOON , . ,", ,,,' , ." :'" .sHANNbNcoMMiJNITYcENrER,DlmirN,,";";,~'. ,~.. ", ';, , ". -,' .. ".. 'pAuL MC'CREARY 925/83j~6645'-' ';~~, '<;'" .. ............................................................................... 1999 PARADE AWARDS: ;, MOST CREATIVE FLOAT," .. BEST OVERALL THEME ENTRY BEST BAND SPIRIT AWARD .' BEST PRESENTATION OF COLOR ',' . J. I '.., , . . . . " .., .. .THE. DUBLIN LIONS .,' ..' .,- I. , . PROUDLY PRESENTS OUR ANNUAL ST.,-PATRICK'S':. DAY PARADE .. : DUBLIN CA , , - \T . .~ ~ . , , . , ~. .. :. '.::. . ~ ... ., ..>. ;. ~ '~,' ~.~', .....f~ ::: ~. .~: :.:1 ;~_ ,-.... '.~ ,,,SATURDAY,, MARCH._13" 1999 9:30 AM SURPRISE GRAND MARSHALL!! .,. , Parade Facts, Policy and Regulations . In return for being invited to participate in the Annual Dublin Lions Club St. Patrick's Day Parade, to be presented on Saturday March 13, 1999 all participants agree to the following: 1. In consideration of our inclusion as a participant in the 1999 St. Patrick's Day Parade and other good valuable consideration, receipt of which is hereby acknowledged, participant agrees to indemnify and hold harmless the Dublin Lions Club and Lions International and their members, agents, performers, and/or volunteers from any claims, demands, costs or judgments arising from participant's involvement in the 1999 St. Patrick's Day Parade. 2. All mechanical equipment must,be in sound mechanical condition, equipped with a tow bar or chain, mounted in the front of the vehicle; carry an emergency portable fire extinguisher; be at assigned formation position and ready for inspection by the Dublin Fire Department and . Parade Committee. . 3. Entry must be covered by adequate insurance. - }.' .~.., '.r - " 4. No commercial advertising of any kind is allowed without prior written approval from the Parade Committee. . 5. All signs are to be approved in writing by the Parade Committee. 6. No obiects of ari'y.~i~d are to b~ thrown at the p~;ade spectators. . ',. ~ .. .1'.. .~...... ... ~ .', , 7. All sound-equipment eniri~~"niu~t sp'ecify tYp~ 6'f"~q~'iPment and use of sound upon the appropriate Parade Application: " " . '."'-" '.' , ". .. '< ". ,:~: :'. '" -. '" ~ , 8. No philosophical, political, or religious messages may be incorporated into the signs or used on any entry in the parade without permission of the Parade Committee. 9. Placement in the line of march of the Parade is at the sole discretion of the Parade Committee. -( ".' . 1 o. All vehicles to be entered must be decorated and distinCtive and/or occupants in said vehicle(s) in appropriate costume. " . 11. NOTE: This is and always has been a good time parade. For further information feel free to call: Bill Burnham at (925) 828-6636 . Dublin Lions Club Annual St. Patrick's Day Parade Saturday, March 13, 1999 9:30 AM SHARP REQUEST FOR PARTICIPATION NOTE: Submitting this form does not constitute or imply acceptance in the Annual Dublin Lions Club St. Patrick's Day Parade. Non acceoted applicants will be notified immediately. PLEASE TYPE OR PRINT IN INK - Fill in all spaces. . Name of Entry or Unit. ". Phone Director or'Manager . , Phone Address City Zip Code Number in Group Amount of Line Up Footage Required Please check the appropriate: DBand 0 Float 0 Equestrian 0 Features 0 Novelties (Be sure vou comolete the announcer's copy on the back.) . In submitting this application, parade participants agree to all conditions set forth. Applicants stipulate that the Dublin Lions Club and Lions Club International and representatives have made no representation, promises or guarantees regarding parade positions, media coverage or pref- ..~._..,-, . ~..~-'-". '-'-~~ .~ ,.._, -..-. ..... ." '-.. erential treatment of any kind. In consideration of inclusion as a participant in the 1999 St. Patrick's Day Parade and other good and valuable consideration, receipt of which is hereby acknowledged, participant agrees to in- demnify and hold harmless the Dublin Lions Club and Lions Club International, its r:nember~, employees and agents against all liability or loss that participant and/or participant's members, performers and/or volunteers may sustain or incur as a result of claims, demands, cost or judge- 'm-enfarislng"from 'partlciparlt's-jnvoive'rnen"t fn the 1999 st." paidckis' bay Parade. - , BY SIGNING THE APPLICATION, I AGREE THAT I HAVE READ AND UNDERSTAND ALL THE fOREGOING, INCLUDING THE PARADE FACTS, POLICY AND REGULATIONS. , Signed: If participant is under 18 years, parent or guardian must sign: Signed: ' , -, . Signed: " ' Entry Return Deadline-February 28,1999 Return Ent to: Bill Burnham - 6533 Kin VVa Dublin CA 94568 - Phone/Fax 925 828-6636 . , Annual Dublin Lions Club . St. Patrick1s Day Parade Saturday, March' 13, 1999 9:30 AM SHARP PUBLIC ANNOUNCERS COpy In order that our announcer's scripts may have complete information on your unit we must insist that the following questionnaire be filled out completely before your entry will be considered by the committee. We hope you will understand that time will not permit us to call each participant individually. Thank you for your cooperation. Name of Entry Type of Entry Number in Group From the City of Previous Awards Last Years Parade: DYES D NO ~rief Description:" , . ~ .r' r r ~'. -.: .. _. _ . ~ r ..._~ '- L. . 4 DUl3LIN LIO~S CLUl3 ST PAT1ZIC1C~ DAY PAlZADE FLOA- T >>UILDIN6 WO~j(;SIIOP Saturday, February 6, 1999 10:00 A.M. - 12:00 P.M. . Shannon Community Center, 11600 Shannon Avenue THIS WORKSHOP IS FREE FOR DUBLIN ORGANIZATIONS This FREE workshop sponsored by the City of Dublin is open to members of all Dublin organizations and businesses. The workshop will help your group with design, construc- tion and decoration of a float. Parade day appearance and drill team routines will also be discussed. Groups participating in the Lion's Club st. Patrick's Day Parade are encouraged. to sign-up representatives from their group. The deadline to register is Thursday, February 4, 1999. For more information call (925) 833-6645 --------------------------------------------- FLOAT ::5UILDI1'lG WOlllCSlIOP llEGISTllATI01'l FOllM Organization: Name(s): Contact: . Address: Phone: FAX: Please mail to Paul McCreary, City of Dublin, P.O. Box 2]4a Dublin, C4 94568 or FAX to (925) 8]]-6651