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HomeMy WebLinkAboutItem 4.01Draft Minutes 2-2-99 (2) . REGULAR MEETING - February 2,1999 A regular meeting of the Dublin City Council was held on Tuesday, February 2, 1999, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:04 by Mayor Houston. .... ROLL CALL PRESENT: Councilmembers Howard, McCormick, Zika and Mayor Houston. ABSENT: Vice Mayor Lockhart .... PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. ... . CLOSED SESSION 10.1 (600-30) The Council recessed to a closed session to conference with Labor Negotiator (Government Code Section 54957.6) - City Negotiators: Mayor Houston and Vice Mayor Lockhart - Unrepresented Employee: City Manager. REPORT ON CLOSED SESSION ACTION Mayor Houston reported that no action was taken during the closed session. The public meeting was reconvened at 7:19 p.m., with all Councilmembers present (Cm. Lockhart absent). ... . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 2, 1999 PAGE 43 ITEM NO. 4.L RECOGNITION OF DUBLIN CIVIC CENTER CERTIFICATES OF PARTICIPATION PAYOFF 3.1 (340- 70) . Mayor Houston stated he is proud to be debt free. The check was sent to the bond holder for about $13,000,000 and now the City can move forward. He asked fellow Councilmembers to join him and help bum the mortgage. Mayor Houston handed out automatic igniters to fellow Councilmembers and they ceremoniously bumed the mortgage. ... PRESENTATION BY TRI-VALLEY CONVENTION & VISITOR'S BUREAU 3.2 (470-50) Otis Nostrand, Chairman of the Board of Directors, gave an update of the Bureau. He welcomed Dublin's two new Councilmembers. He introduced Lisa Dial, CEO, and Elizabeth Scarborough, General Manager of the Monarch Hotel. . He stated they had booked 1,077 room nights at the Monarch Hotel which was a good retum investment for the City. They are approaching a $10 retum for every $1 the City spent. He stated they have placed ads in various magazines and publications. They also have a Website that has generated over 7,000 visits to the site. Mayor Houston asked about the film commission. Mr. Nostrand stated they are in charge of bringing film productions to the Tri- Valley area. There have been some independent films shot in the Valley. He thanked Mr. Ambrose and Mr. Reuel for their help and Mr. Reuel for sitting on the board. Elizabeth Scarborough, General Manager of the hotel, thanked staff and emphasized the CVB has been instrumental in the hotel's success. Mayor Houston asked about the Tri-valley men's bowling league coming to town. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 2, 1999 PAGE 44 . . Mr. Nostrand said there will be about 13,000 bowlers coming to the area, not counting their f::lmilies. It will be an invasion to the Tri-Valley. Stores, restaurants and shops will all benefit from their being here. ... Union Negotiations (470-10) Frank Favolora(?), United Steelworks of America, congratulated the City on the burning of the mortgage. He stated the reason they were there tonight was that they were involved in a lockout with Kaiser Aluminum, and he asked the Council to send some letter to encourage Kaiser Aluminum to go back to the bargaining table and negotiate in good faith. A handout was given to each Councilmember. (No copy was not provided to the Recording Secretary) .. . Commercial Property Maintenance (530-20) A Dublin resident who did not identify herself, stated that she has had to put up with the Shamrock Plaza Shopping Center looks for too long. She had two complaints: she suggested trash enclosures be placed around the site and asked to relocate the Goodwill trailers to the east side of the plaza. She wanted this brought back at a future date to find out about the redevelopment for the site. Mr. Peabody stated the City is aware of the situation. He stated there are new owners, and staff is in contact with the new owner. Staff went out again today to visit the property and is in the process of working with the owners of the property to have their tenants get trash enclosures. We have received no new news yet. Mayor Houston asked if people were not using trash containers. The resident said the dumpsters are placed in designated parking spaces. Every day there is an accumulation of boxes out at the dumpsters on the ground and is there until someone comes along to pick them up the next morning. . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 2J 1999 PAGE 45 Mayor Houston asked staff to follow up with the owners. . The resident said there have been two Goodwill trailers on the site, and there is supposed to only be one. Mr. Peabody stated the owner is coming up from LA tomorrow to talk with the tenants at the center. Cm. Zika asked how many times we contact the owner/tenants before we issue a citation. Mr. Peabody stated there have been many citations, and there have been many clean ups. Cm. Zika asked who get cited. Mr. Peabody stated the tenants get cited, and they do clean up. Cm. Zika asked what can the City do to make them keep the area clean in a more permanent way. . Mr. Peabody stated one solution was to talk to the new owner, and if we don't get any compliance, we will continue to issue citations. One problem is that the Goodwill trailer closes at 5:00 p.m., and people leave things around the truck after 5:00 p.m. Mayor Houston asked staff to get back to the Council on this issue. Cm. Zika asked for altematives to be brought back in order to get compliance. ... CONSENT CALENDAR Items 4.1 through 4.9 Cm. McCormick pulled Items 4.4 and 4.7 from the consent calendar. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING Febr[!ary 2, 1999 PAGE 46 . . On motion of Cm. Zika, seconded by Cm. McCormick, and by unanimous vote, (Cm. Lockhart absent), the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of January 19,1999; Authorized (4.2 600-20) the Mayor to execute the Lease for Office Space at the Civic Center with COI).gresswoman Ellen Tauscher substantially in the form presented; Accepted (4.3 600-30) improvements under Contract 98-07, Mape Memorial Park Pedestrian Bridge; and authorized release of $3,572 retention payment to Biland Construction Company after 35 days if there are no subcontractor claims; Authorized (4.5 600-30) Staff to solicit bids for Heritage Center Improvements Phase II (Landscape Work and Wedding Courtyard); Adopted (4.6 600-30) RESOLUTION NO.1 0 - 99 . APPROVING AGREEMENT WITH JENNIFER UN, ALAMEDA COUNTY SURPLUS PROPERTY AUTHORITY (ACSPA), SHEA HOMES, THE MISSION PEAK COMPANY, AND GREENBRIAR LAND COMPANY REGARDING PROJECT STUDY REPORT FOR 1.580/TASSAJARA ROAD/SANTA RITA ROAD INTERCHANGE established a new Capital Improvement Project for the I -580 jTassajara Road Interchange and approved the Budget Change Form; Adopted (4.8 600-30) RESOLUTION NO. .11 - 99 AWARDING CONTRACT 98.14 HERITAGE CENTER HVAC SYSTEM TO BREEZE AIR SYSTEMS ($17,988) and approved the Budget Change Form; . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 2, 1999 PAGE 47 Approved (4.9 300-40) the Warrant Register in the amount of$13,888,338.21. . Regarding consent calendar item 4.4, Cm. McCormick asked why so many trees were being removed. P.J.blic Works Director Lee Thompson stated lots of the trees are wild that have come up all over the. place, and there are big eucalyptus trees and they are messy. He stated there are some nice trees which will stay, and they will be planting hundreds of trees. He said the ones being removed are in the middle ofplay fields or walking paths. Cm. McCormick stated they need to be removed before nesting. Mr. Ambrose said the main problem is that the trees are scattered allover the site, one might be in the middle of a path, or a ball field. They do not fit into the park design. Mr. Ambrose said more trees are being pulled out than stay, but more trees will be planted to replace the loss of trees. Mayor Houston asked how many trees will be pulled out compared to those that are being replaced. . Mr. Thompson did not have that information. Cm. McCormick felt it was time to look at a Heritage Tree Ordinance and asked that it be brought back to Council at a future date. Mr. Thompson indicated this is not a passive park, this is an active park. Mr. Ambrose said the task force spent a year looking at this. Cm. McCormick asked if the taskforce talked about trees. Cm. Zika said yes, to a certain degree. The task force wanted a signature park and wanted lots offields. There was a higher mission than saving trees, and that was to get a signature park. On motion of Mayor Houston, seconded by Cm. Zika, and by majority vote (Cm. Lockhart abseht, the Council adopted (4.4 600-30 CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 2J 1999 PAGE 48 . . RESOLUTION NO. 12 - 99 AWARDING PURCHASE ORDER FOR PROJECT 99.01 EMERALD GLEN PARK PHASE I TREE REMOVAL TO RELIABLE TREE EXPERTS ($11,800) (Cm. McCormick voted against the motion.) Regarding consent calendar item 4.7, Cm. McCormick said in the scope of work, there was a major traffic study going on, and that public meetings would be held if necessary. She stated she wanted public meetings included in the scope of work, not just if needed. Mr. Thompson stated this project was part of the Specific Plan changes and it would be okay. On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote (Cm. Lockhart absent), the Council adopted (4.7 600-30) . RESOLUTION NO. 13 - 99 APPROVING AGREEMENT WITH ecs PLANNING AND ENGINEERING, INC. FOR CONSULTING SERVICES 1.580ITASSAJARA ROAD PROJECT STUDY REPORT .... WRITTEN COMMUNICATIONS FROM DUBLIN SISTER CITY ASSOCIATION (DSCAl 5.1 (140-50) Mr. Ambrose advised that the DSCA has requested that the City host a reception honoring a delegation from Bray, County Wicklow, Ireland, Dublin's Sister City, who will be visiting during the early part of March. There were some conflicts with the 10th, but the 11th was a better night. There would have to be a budget change. . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 2, 1999 PAGE 49 Mayor Houston asked when the group would actually be here. . Tom McCormick said the group arrives on the 9th and leaves on the 15th. The Council agreed to the 11th, at 7:00 p.m. Mr. McCormick asked for a $500 budget instead of $300, as it would help with the gift purchase. Mayor Houston said the $300 for the reception was fine, and to keep the gift separate. Consensus was for Cm. McCormick to work on the gift part and keep the reception separate. On motion of Cm. McCormick, seconded by Cm. Howard and by unanin10us vote, the Council confirmed that the City would host the reception on March 11 th and approved a budget change of $300 from the Budgeted Contingent Reserve to the City Council Community Promotion Account. . ... COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR FISCAL YEAR 1999-2000 - PROJECT APPLICATIONS 8.1 (480-20) Senior Planner Carol Cirelli presented the Staff Report and advised that the City will be receiving a total of $87,148 in CDBG funds for next Fiscal Year's 1999- 2000 CDBG Program. These funds may be spent as follows: Jurisdiction Improvement Projects - $65,058; Housing Rehabilitation (mandatory) - $15,490; and General Administration - $6,600. The 4 Jurisdiction Improvement project applications for consideration by the City Council are: Dublin Senior Center Handicap Lift; Dublin Swim Center Handicap Lift; Sidewalk Ramp Improvements; and Arroyo Vista Roof Repair. Ms. Cirelli advised that once the Council decides what projects will receive funding, the appropriate applications will be forwarded to the Alameda County CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 21 1999 PAGE 50 . . Housing and Community Development Department for processing. Staff recommends the projects be fully funded. Cm. McCormick stated she was interested in looking into audio pedestrian signals. Ms. Cirelli said that was an eligible expense and any remaining funds could be used for that. Cm. Zika stated he had requests from residents for the audio signals to be placed near the fire station. The costs would be about $4,500 and he asked if some sidewalk money could go towards the signals for that area. It would also help the handicapped people in the City. Mayor Houston asked about the status of the sidewalks being complete. Mr. Thompson said there are about 150 sidewalks left to do. Each year they are budgeted, but other projects usually take the money. It costs about $1,100 for each ramp. . Mayor Houston stated he would rather see the sidewalk project completed, and asked staff to come back with a report on where the audio signals were needed throughout the City. Cm. Zika said Amador Valley Boulevard was a major street, and he felt signals were needed there more immediately. Mr. Thompson said it would cost $4,500 to $5,000 for two audio signals. Cm. Zika asked for at least one to be done at this time. Mayor Houston said there were more than two places in town that need the signal and he would rather see a study done on where they were needed. Mayor Houston asked if the City Council could make the change to allocate funds from the sidewalk repair to audio street signals. . Ms. Cirelli said yes, she would make the change. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 2, 1999 PAGE 51 Mayor Houston said it should come back during Goals and Objectives. . On motion of Cm. Zika, seconded by Cm. Howard, and by unanimous vote (Cm. Lockhart absent), with the above changes, the Council directed Staff to submit applications for $87,148 in CDBG funding: City of Dublin Senior Center Handicap Lift - $9,400; City of Dublin Swim Center Handicap Lift - $3,854; City of Dublin Sidewalk Ramps - $17,404; Qublin Housing Authority Arroyo Vista Roof Repair - $34,400; City of Dublin Minor Home Repair - $15,490; and Program Administration - $6,600. ... ST. PATRICK'S DAY PARADE ENTRY 8.2 (950-40) Diane Lowart, Director of Parks and Community Services presented the Staff Report and advised that in the past, the City Council has participated in the St. Patrick's Day parade as either a walking entry or as a vehicle entry. . As a new event this year, the City wJl be hosting a Float Building Workshop on Saturday, February 6th from 10:00 a.m. to 12:00 noon at the Shannon Community Center. Ms. Lowart stated if it is the intent of the Council to participate in the parade, the Council should provide direction on the type of entry they prefer, and direct Staff to submit a parade application on their behalf. The entry fee is $25. Mayor Houston said the Vice Mayor was not present, but she called to express her feelings that the City Council needed a float. Cm. McCormick said Cm. Lockhart had suggested a flat bed truck with a balloon arch, and a theme of "Your City Team at Work" with Councilmembers and one city employee from each department in uniform, with names of departments on the float. Mr. Ambrose said typically the vehicles were donated. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 21 1999 PAGE 52 . . Mayor Houston said this can be worked on, and the City Council will work on it. +- CITY PARTICIPATION IN DUBLIN PRIDE WEEK AND ACCEPTANCE OF GIFTS TO THE CITY 8.3 (150-80) Management Assistant Sue Barnes presented the Staff Report and advised that Dublin Pride Week is an annual event which seeks to promote a positive image for the City of Dublin. This year's event is scheduled for March 14-20, 1999. Activities will include "Make a Difference in Dublin" projects, poster and writing contests for school-age children, promotional giveaways, and a special trash clean-up for residents. Co-sponsors for the event are the Dublin Unified School District, the Tri-Valley Herald, and Livermore-Dublin Disposal. . Ms. Barnes advised that $4,000 was included in the FY 1998-99 Budget. In addition, Livermore-Dublin Disposal will contribute $3,025, and the Tri-Valley Herald will contribute a variety of advertising and promotional services. Cm. McCormick said the name of the new project was "Friends of Dublin Creeks" . They chose the creek along Iron Horse Trail, and they will ask service clubs and groups to join them to clean the creek. On motion of Cm. Howard, seconded by Cm. McCormick, and by unanimous vote, (Cm. Lockhart absent), the Council approved City participation in and au thorized City expenditures to promote Dublin Pride Week not to exceed $4,000; accepted the gift from Livermore-Dublin Disposal, the in-kind donations from the Tri-Valley Herald; and directed Staff to prepare formal acknowledgments. .... . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 2, 1999 PAGE 53 LIMITED PARKING ZONE - CALLAN STREET . 8.4 (570-20) Public Works Director Thompson presented the StafIReport and advised that in response to a request from residents of Callan Street, this item proposes to establish a one-hour par.king zone on both sides of Callan Street that would be in effect from 8:00 a.m. until 3:00 p.m., on school days. This street is close to the high school and students park there all day and the neighbors don't have a place for friends and family to park during the day. Cm. Zika asked if the neighbors are in support of this. Mr. Thompson stated yes and they were aware that the restriction would apply to them. On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote (Cm. Lockhart absent), the Council adopted RESOLUTION NO. 14 - 99 . APPROVING LIMITED PARKING ZONE (ONE HOUR PARKING FROM 8:00 A.M. TO 3:00 P.M., SCHOOL DAYS ONLY) ON THE EAST AND WEST SIDES OF CALLAN STREET ...e>- ANNUAL REVIEW OF HANSEN RANCH PROJECT DEVELOPMENT AGREEMENT 8.5 (600-60) Community Development Director Eddie Peabody presented the Staff Report. He stated there was a typographical error in the staff report and it should read as follows: release 12 building permits immediately; release g" permits when the developer recommences the creek work (approximately April 15th); and release the remaining 24 permits when the Public Works Director has approved the completed stream improvements and they have been accepted. He advised that CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 2, 1999 PAGE 54 . . this report reviews the progress by Warmington Homes regarding conditions of development in the Hansen Ranch Project Development Agreement. Mr. Peabody advised that since 1992, the DA for the Hansen Ranch project has required that Martin Creek Stream Improvements be completed as a part of this project. - Great difficulty in obtaining State and Federal agency approvals for the creek improvements has occurred since that time. Mr. Peabody stated the present status of the project is as follows: 135 building permits of the 180 total have been issued as of January 1999. No more can be issued at this time. All Federal and State approvals were received for Martin Creek improvements on or before September 21, 1998. Construction of creek improvements occurred in September and October of 1998 with the project now about 390/0 complete. . A letter of credit for $535,000 was received on November 12, 1998 from Warmington/Hansen Associates to cover future creek improvements. Mr. Peabody stated given the fact that appropriate approvals from the agencies have been received, Warmington had every expectation that all creek improvements will be completed by the October, 1999 deadline as established by the Fish & Game requirement, the developer has requested that the City Council approve a plan for completion of the project. Mer conversations with the applicant, a particular approach to complete the project has been formulated: Release the remaining 45 permits according to a specific schedule coordinated with completion of the creek improvements, as follows: release 12 building permits immediately; release 9 permits when the developer recommences the creek work (approximately Apri115th); and release the remaining 24 permits when the Public Works Director has approved the completed stream improvements and they have been accepted. Mayor Houston asked who authorizes the different permits from various agenCIes. . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 2, 1999 PAGE 55 Mr. Peabody said Fish and Game, Regional Water Quality Board and the Army Corps of Engineers. Warmington has been at it for four years in attempts to get approvals. . Mr. Ambrose said sometimes they would get approval from one or two agencies and a third would turn it down and they would have to go back with a new plan. Warmington has been diligent with the attempt to get the permits. Cm. Zika asked if the City was withholding permits until the final. Mr. Peabody said yes, plus we have a $535,000 bond. Cm. McCormick asked if more work could have been done. Mr. Peabody said the permits were granted in mid September and they only had until October 15th to do the work, and they can't start up '\vork again until April 15th of this year. Mr. Ambrose said that the boards and other agencies work differently than the City Council. If you call a member of the agency, that member would have to disclose that and disqualify themselves from voting. It is a difficult process. . Mayor Houston asked if staff felt comfortable that we now have leverage to get the work complete. Mr. Peabody stated yes, we have the bond and the 24 [mal permits the City vvill hold. Cm. McCormick stated she was not comfortable with this, she wanted to see 51%) done. Mayor Houston said he was comfortable with this. They will have from April 15th to October 15th to complete the work. They now have the necessary permits and a full season to work, and we should not hear about a delay again. Cm. Zika asked if they don't get the work done, could we cash the check. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 2, 1999 PAGE 56 . . Mr. Peabody stated the money would be there, but the City could not start work until April 15th anyway. Mike McClellan, president of Warmington Homes, thanked staff for their cooperation throughout the process. It has been a long and tedious process and they plan on getting this project done. On motion of Cm. Howard, seconded by Cm. Zika, and by unanimous vote (Cm. Lockhart absent), the Council approved Staff's corrected recommendation to release 12 building permits now; 9 at the commencement of 1999 Martin Creek improvements and 24 at the completion of all Martin Creek improvements as determined by the Director of Public W~rks. ... OTHER BUSINESS CTV 30 Call In Show (1050-50) . Mr. Ambrose gave the City Council dates on which to have a CTV 30 live call in show: February 9th, February 22nd, March 9th, or March 1st. The City Council felt March 1st was the best date, beginning at 7:00 p.m. ~ Historic Tree Preservation (910-40) Cm. McCormick stated her desire to have the staff look at a Heritage Tree Ordinance. Mr. Ambrose said it could come back as part of the Goals and Objectives process. The G&O meeting will be on March 18th. Mayor Houston asked staff to pursue that, and felt March 16th might be too soon, but asked staff for a memo on what other cities have done. ... . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 2, 1999 PAGE 57 Confidential Materials (610-20) . Cm. Zika asked about confidential memos, what should he do with them. Mr. Ambrose said to tum them back in to him. .... Education Summit (515-10) Mayor Houston directed staff to set an education summit for the city on a future agenda, March 26 and 27 and wants it on the agenda for the next meeting. He asked Mr. Ambrose to contact the school district to set a liaison meeting soon to discuss ideas. -- Mr. Ambrose said after February 18th the school will have bids for the project, will that be soon enough. Mayor Houston asked for a date before then. Maybe the week of February 8th . through 12th. ... Dublin Community Gymnasium (280-10) Cm. Howard asked about the gym dedication. Mr. Ambrose said March 6th at 3:00 p.m. ... AutoNation Dedication (610-85) Mayor Houston said he was contacted by AutoNation and February 24th is going to be a dedication from 6:00 p.m. to 8:00 p.m. ... CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 2, 1999 PAGE 58 . . ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjoumed at 8:58 p.m. Mayor ATTEST: City Clerk ~ Minutes prepared by Gaylene Burkett, Administrative Secretary, Community Development Department. . . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING February 2, 1999 PAGE 59