HomeMy WebLinkAboutItem 4.06 Award of Bid 99-03 (2) CITY CLERK
File # J'~J-~-----J~-~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 6, 1999
SUBJECT:
Award of Bid - Contract 99-03, Annual Street Repair and Overlay
Report Prepared By: Lee S. Thompson, Public Works Director
'ATTACHMENTS:
1)
2)
3)
4)
5)
6)
Resolution of Award
Budget Change Form for additional SB300 Funding and for
the addition of Darian Court
Summary of Bid Results
Financial Breakdown of Budget and Budget Revisions
Map of Overlay Streets
Darian Court Homeowners' Letter and Petition
RE COMMENDATI ON~.~N~
i)
2)
Adopt resolution awarding bid to Bay Cities Paving &
Grading, Inc. and approve a Budget Change of $19,724 from
New Revenues (from SB300 Funds)
Approve homeowners' petition to overlay Darian Court and
direct Staffto generate a Change Order to include Darian
Court in Contradt 99-03 and approve a budget appropriation
of $7,230 from Gas Tax reserves
FINANCIAL STATEMENT:
The project costs are budgeted in the Capital Improvement budget
and in the Street Maintenance Operating Budget. Funding comes
from the General Fund, Gas Tax, Measure B, and SB300 funds.
The total'adopted project budget is $458,300 ($450,000 for this
contract). The breakdowns of project costs and funding sources
are shown on Attachment 4.
The low bid received was $453,588.65. The final allowable
percentage for SB 300 funding is 16.59%, instead of the 10%
budgeted. This funding match will increase the SB300 funding by
$19,724 based on the low bid. This, in mm, will increase the City's
available construction funding to $469,724, which would allow
$16,135 for construction contingencies (3.5%).
COPIES TO: Bidders
Signatories of Petition
ITEM NO.
g:\overlay\overlay\agstawrd
The estimated cost to add the overlay of Darien Court is $7,230. If
approved, funding for this extra work would come from Gas Tax
reserves.
DESCRIPTION: On February 16, 1999, the City Council authorized Staff to solicit
bids for Contract 99-03, 1998~99 Annual Street Repair and Overlay.
This contract consists of the overlay Capital Improvement Project, as well as the repair for the overlay
streets and for the Annua! Slurry Seal program.
The 1998-99 Annual Overlay consists of removing and replacing failed asphalt concrete to a depth of 4"
and resurfacing the street with a 1-1/2-inch overlay of asphalt concrete. Reinforcing fabric will be used
prior to the overlay in order to prevent cracks from reflecting through the new overlay.
Streets to be repaired and overlaid under the 1998-99 program are:
Avon Court
Briarwood Lane
Burnham Way
Firebrand Drive
Honey Court
Ione Court
Ironwood Drive
Irving Way
Donlon Way (Dublin Blvd. south to the end of Donlon Way)
Stagecoach Road (Turquoise north to City Limit)
San Ramon Road (west side, from Dublin Blvd.
to north of Amador Valley Blvd.
A total of 14 bids were received. The low bidder was Bay Cities Paving & Grading, Inc. with a bid of
$453,588.65.
Notices have been sent out advising residents and business owners of the work to be performed.
In conjunction with the Annual Street Repair ~d Overlay Program, the City has received a petition letter
dated March 29, 1999, from the residents and homeowners on Darian Court. The letter states that the
residents and homeowners feel that Darian Court needs to be overlaid with asphalt concrete, instead of
slurry sealed. Staff has inspected the street and has determined that the street does need an overlay, but
the cost to perform this work is estimated at $7,230, which would exceed the budget for this year's
Program. Staff is recommending approval of this additional work necessitating a budget increase in the
amount of $7,230 (from unallocated Gas Tax reserves). A Change Order will also be required to include
Darian Court in Contract 99-03.
Staff has reviewed the bids, determined that the low bid contractor has satisfactorily performed projects
for the City in the past, and recommends that the City Council adopt the resolution awarding Contract
99-03 to Bay Cities Paving & Grading, Inc. It is also recommended that City Council approve the request
from the Darian Court residents to include their street in this year's Overlay Program.
Page 2
RESOLUTION NO. -99
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT 99-03
ANNUAL STREET REPAIR AND OVERLAY
TO BAY CITIES PAVING & GRADING, INC.
WHEREAS, the City of Dublin did, on March 30, 1999, publicly open, examine,
and declare all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract 99-03, Annual Street Repair and Overlay, author/zed by the City Council on
February 16, 1999, wkich Plans, Specifications, and Modifications are hereby expressly referred to for a
description of said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has recommended that
the bid hereinafter mentioned is the lowest and best bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City of Dublin Contract 99-03 to the lowest responsible bidder therefor, to wit, Bay Cities
Paving & Grading, Inc., at a bid of Four Hundred Fifty-Three Thousand, Five Hundred Eighty-Eight
Dollars and Sixty-Five Cents ($453,588.65), the particulars of which bid are on file in the Office of the
City Engineer.
PASSED, APPROVED AND ADOPTED this 6th day of April, 1999.
AYES:
NOES:
ABSENT:
ABSTAINING:
ATTEST:
Mayor
City Clerk
g:loverlay~rojectlre$oawrd
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
Name: Name:
SB300 Funding for Construction $ 19,724
Account #:
Account #: 220-9658-750-050
Name: Name:
Revenue for AdditionaI SB300 Grant $19,724
Account #:
Account#: 220-I000-555-016
Name: Name:
Additional Gas Tax appropriation $ 7,230
Account #: for Darian Court
Accounl #: 206-9658-750-050
Name: Name:
Account #: a-ccount #:
CiD' Manager: Date:
Signature
REASON FOR BUDGET CHANGE ENTRY:
I ) Dublin is receiving 16.59% for the Overlay construction project ($59,724), rather than the 10% estimated
and budgeted for this fiscal year ($40,000).
2) Addition of Darian Court to 1998-99 Overlay Program, per Council Direction of April 6, 1999.
As APProved at the city Council Meeting on: Date!
Mayor: Date:
Signature
Posted By:
Signature
Date:
ITEM DESCRIPTION
I~' v~de
:ailure Repairs 4" (Overlay)
?ailur ~-Re~)air ~-,~; (§l~i~)
~avemeflt Re(at. Fabric
nslall 1 112" Overlay
Adjust Monumenls
~lgnal Detector Loops
~lriping Removal
~" ~ite Line wirer Markers
~" ~dle Line (solid & broken)
~ne' Line w/Ref. Markers
~" ~i{~ ~r0ken w/Markers
b~bl~ Y~II~ ~Ref. Ma~kers
~ea~a~¥sla~d ~i~l; ~arkers'
~efleclive Ma[~ers (Slue)
end, Thermoplaslic
STOP AHEAD, Thermo.
~yp~ IV Arrow, Thermo.
type VIII (UR) Arr., Thermo.
~dju~t SI~ Or~i~ M~i0{~ie
tOTAL:
_ BAY CITIES PAVING
TOT/~i_
UNIT PRICE TOTAL PRICE UNIT PRICI PRICE
$ - 1.20 $ '32,0~0A0 $ $ 33,365.00
'S --i.20 $'ii21028:40 $ 1.20
-- ---i.20' $~.,481216.00 $--"
$ 48,216:00'
$ 32,68i.65 $--0.95
$ .... O.40 $ ~01,66680 $--013(~ '$176,720,95
$__ 336100 $ 31360.00 $ 277,00 2,770.00
.$ 400.00 $ --"912~30.00
$ 900.00 $ 900.00 _$. $
$- '0:70 $--~:89,{196 $ $ 2,977.70
$ ....... .... 0:25 $_~i,000.00 S-- ' 1,400.00
$ 060 $ 2,415.06 $ $ 1,408.75
s ..... o.55 $ .... 260:f~ :~ 14o-s .....
$___ 1.00 $ 1,097.66 $ 1.80 $ 1,23,1:~0'
.$___0.70- $--'i;30~;06 $ $ 1,860.00
$___1:25' $-- ~837:00 $__. 2,205.00
$ 3.50' $ ...... 96100 $ 476.00
'$_-_-__-~9.o0 $-- ~,o92.o0 $-- ' _$
$ 100.00' $---'300~00 155.00 $ 465.00
$~' 47150' $---712150 .$
$_._.100.00 $~ 1.;960.00 $ 1,140.00
.~__600.00 $_ 1,200.00 555.00
O'GRADY PAVING, INC.
~ ~:OTAL
UNIT PRICE PRICE
$ .... 0:86 $ 21,353.60
S 1:4~9..~ 59,868.20
0,83 3h912.s7
$__ $171,671.78
375.00 8,625.00
8,800.00
$ 1.10 $
$_ 0:~5' 1,408.76
.$ 1.10 577.50
.$ 448.00
$ 155.00 465.00
$--'4~6 675.00
.~ 1,140.00
500.00 ilooo:oo-
$ 455~52~,50
$459,342,13
· Totalcorrectod after tabulaNon
II .... I
JOE CARONE, INC.
UNIT PRICE TOTAL PRICE
0.76
1.46 $ 136,301.22
.~ 1.77 71,118.60
0.77 29,605.73
0.33 166,622.6t
250.00 $ 2:500:0~
300.00
$11,500.00 11,500.O0
_$ 1.00 2,707.00
0.32 1,260.00
0.32
1.oo ~__829.oo
~ 1,097.60
0.90 1,674.00
1.40
15.00 420.00
70.00 980.00
140.00
40.00 866~o'
55.00 ~ 1,045.00
350.00
REDGWICK CONST.
UNIT PRICE TOTAL PRICE
:~ 1.00 26,692.00
1.55 144,703,35
62,27g.00
.~ 0.80 30,759.20
161,573.44
270.00 2,700.00
365.00 8,395.00
7,000.00 7,000.00
_$
.~ 0.34 1,360.00
$ 0.34 '1,368.50
1.20 630.00
1.75 1,200.50
1.00 1,860.00
_~ 1.50 2,205.00
16.00 448.00
.$ 75.00 1,050.00
.~ 150.00 450.00
.~ 43.00 645.00
60.00 1,140.00
790.00 1,400.00,
$ 459,626,68
460,836.69
Pauo 2.
II'EM DESCRIPIlON
PlaNe AC PWHt 0' WI(lo
FaigNe Repairs 4" (Overlay)
Failure Repa0s 4" (Slurly)
Pavement Reinl. Fabric
Inslall 1 112" Overlay
A0just Monur.en~s
30iping Removal
]" While Line wirer Markers
~*'~fite Line (solid & broken)
~ane Line wirer. Markers
~" ~flle B~0ken wlMarke~ ~
30~bie Yellow w/Roi. Ma~s
Median Island w/Roi Malkers
Re~eclive Ma~kers (Blue)
STOP Legend, TheimopJasJJc
ST0~ AHEAD~ ~helmo.
my~ JV Ar~ow,~hem~o.
Adjus{S Jarl D~ain Manhole _
Fralne Io Grade
IOTAL:
ITEM DESCRIPTION
Plmm AC Pvmt. B' Wide
Failure Repairs 4" (Oveday)
~ailure ~epaJr~ ~';iSlurry)
[~avern~ni R~Jni. ~' ~bric
Adjust Monumenls
~loplng ~moval
¢' ~,iie [ii'4 (~Oiid & b;oken)
.age Line WiRer. Mmkers
D~ubJe Yelrow WiReL
~.d~a~ island ~iReL ~ar~ers
Refiecl~ve Ma&ers (Dlue)
STOP AHEAO, Thermo.
Type iV Arrow, ~0eHno. -
Frame ~o Grade
tF
UNIT
MEASURE
LF
SF
SF
SY
SF
EA
EA
- LS
LINI1 PRICE TOIAL PRICE
1 00 $ 20,00200
1,54 $ t43,70078
154 $ 61.877.20
0.70 $ 29,22124
034 $ 171,671.78
250 O0 2,500 O0
270,00 6,210~00
'8,90540 8.905.40
100 2,707.00
032 1,280 gO
0 32 1,288 O0
$ 1.00 525.00
$ 1.60 5. i,O97.60
$ O90 $ 1,67400
$ 1.40 $ 2,060.00
$ 15OO $ 420.00
$ '70.00 $ 98000
$ 140.00 5 420.00
$ 40.00 $ 60000
$ '~ 5500 5 i.045.O0
$ 50000 $, 1,O00.00
$ 465,942.00
ROYAL SEAL ASPliALT
UNIT PRICE TOTAL PRICE
$ 1.51 $ i40,06901
$ 1.72 $' 09.109.6d
$~- 0.90 $-3416041{0
$ 0.35 $ {76,720.95
$ -' 2~5.O0 $ 2,750.00
$ _'.'374.00 $~'_8,602.O0
$ _9.927.50 $.__9.927.50
$ _. 1.10 $ 2,977.70
$ 0.35 $ 1,40OOO
035 $ 1,408.75
1.10 S 577.50
1.76 $ -I,207.39
1.54 $ - 2,26~.60
1650 $ 462.00
5 77.00 $ i,07800
$' i5400 $ 462.00
$ 44 go $ 60000
$ 60.50 $ i,14950
$ 600.00 1,2OOOO
487,664,75
~,02500 $ 9,O25.00
100 $. 2,70700
1.oo S -' 525.oo
.- igo S 1,o97~o
$ 090 $' i.67460
$ -'-i.40 5~,o58.o0
$ - 7o0o: $--- 98000
$ - ~4000 420.00
$ -4ooo s-_- .~00.oo
$ ~00.O0 _.1,400 O0
$470,310,08
dAnON~ k Sb~§2 il~C.
000 ~ 25,159.io
-- 1.~9 5{48,437.63
~.88 $ ~5.538.40
---0.85 $-132.68i165
- 034 $ ~7i,67i.70
26255 $ ~,6~550
5 -341.31 $--7,850.i3
5 ~135i.38 063
026 $ 1,o40 oo'
' o5~ 5 Zog3.o0
-063 $- 330175
2.09 $ ¥1982154
1.o5 $--i1953.00
~10
4.20 $- 11~.60
78.77 $-i,i02.78
"~57.53 i $--' 472.~g
$ i0502 ~,995 35
GALEDRIGE coNSl R.
I TOTAL
URIr PRICE PRICE
70487 $ 20,949~5
i.30697 $122.01400
1 30697
$ 52,5i4 05
.94127 $ 36,19009
.395562 $201,25053
27500 $ 2,750~00
,100.00 $ 9,;304,00
~,05OO0 $ 9.95000
1.10 $ 2,971,70
.352 5 1,40§oo
.352 $ i1416.~0
' 1i0 $ 577160
1.70 $ '
.99 $ 1,841.40
1.54 $ ~1263.80
16.50 $
77.00 $ i,o7800
154.00 $ 462,00
44.0C $ '- 060100
60~c $ _1,i4§.50
7150c $ 1,43000
$4~,9~
UESILVA G~TES COtlST.
tmlr PRICE TOt,AL PRICE
100 $ 26,692.00
140 $ 130.69980
$ 140 $ 50,25200
$ 0 80 $ 30,759.20
$ 0.38 $ i911868.46
$ ~o.oo 5 2,50000
$ 40000 9,20000
$ i6,ooo.oo ~ al,goo.go'
$ 1.00 $' 2,70700'
5 040 s ' 1.60o.00
$ 0.40
$ I.OO $-- 52~]o0
$ 200 $ i~;372.00
$ __ lOO $ <900.00
$ 2.00
15.00 $ 420.00
s_..75oo $--1.o~o00
s 15000 $ 450.00'
4ooo $ 600]06
$--6000 $--'-~i4060
S --66000 ~113oo go
GRANITE CONS1 R.
URIT PRICE
$ 0.80
$ 1 65
$ 1.65
$ 050
$ 0.33
$ 300.00
$"- 350.00
TOTAL PRICE
$ 21.353.60
$ 154,03905
$ 60,297,00
$ 30,759.20
$ 100,62261
$' 3,oo0.oo
$ 8,050.00
~,945.20'$ 8,045]29
i00 S 2,707100
0.50 $ 12.oo01oo
0.50 S--2.oi~190
i.o0'$-- S2L00
i.50 $~1,0~§.oo
110o $--1o6o.oo
15.00 420.00
$---?6.0o $~;d6~.o0
$--i6o.0o 46o,oo
~&0o .....
60.0o' 5- 0~.60
$-'-0o0,oo $ --60o.00
Total corroc{od ail0r
BRUCE CAROii~- TEICIIERT CONSTR. C. F, ARCUIBALD
'TOTAL
UNIT PRICE PRICE UNIT PRICE
___ 1,00 $' 26,692.011 $ 1.20
$ 1.75 $163,37417~ S i]60
$ 1.i5 $ 70,3i5.00 $ 1.60
$ 0,36 $181,770.12 $ 040
$ 2,000.60 $~11o.oo
$--71475.110 $ 400.00
s--615001o0 $-6~0oo.0o
s-2.07~30 S-' i7o0
$ - 1,4o6100 S ....0:35
$_!14o5.T~i._.
5 577.50 $ 1.20
s ~.~60250 $-- i10o
$ i,~6600 $ -1.oo
$ 25000
$ 325,00
S 0,500100
S- 1:10
$ 0.35
$ 0.35
$ 1.10
$ 1.75
$-- i100
$ - i.5o $ ;~.20~.bo
$ lOOO $ 448.00
$- 7500 $--1,050.00
$_~ 15000 $ 450.00
$ 4400 $' 00000
$ ' 6000 $ i,14000
$ ' 55000 $ 1,10000
$661.78~.97
TOTAL PRICE UNIT PRICE TOTAL PRICE
32,0~0.40
~4,288o~-
S~6119do.sd-
Z6oo.0b'
$--01o1161o6'
s--'i12011~66 ' ' S .... 0.35 $--i14011.00
:-'i.408.75 s---'0,35 $--11468175
$---"6~0100 $ ....1140 S 57~:96
'$-~,30;3.4o- $---- i.76 ' S
S 1050 $ 462.O0
~54.O0 $ ..... 462~0~
$ 4400
$ -~ 60,50 S~,~49.50'
- 500.00 ~;o0o.0o'
--_-~ i:~o ' $ -- ~,49~:06
$__ 17.0o $'- 476]00
62.00 $ i~i48.00
16OllO $ 400.00'
4~oo $ 70506'
$-"-'o4.oo $'- <2i616o
$"-54o0o $ i.O~o.oo
APPROVED
1998-99 OVERLAY AND SLURRY REPAIR BUDGET
CONTRACT 99-03, 1998-99 OVERLAY
FINANCIAL BREAKDOWN
PROJECT/WORK DESCRIPTION
FUNDING SOURCES
GAS TAX GEN'L FUND MEASURE B SB 300 TOTAL
(206) (001) (217) (220) FUNDING
1998-99 OVERLAY PROGRAM
OVERLAY C.I.P.
OVERLAY REPAIR (OP. BUDGET)
OVERLAY STRIPING (OP. BUDGET)
SLURRY SEAL PROGRAM REPAIR
(OPERATING BUDGET)
$50,000
$27,500 $191,500 $40,000 $259,000
$130,000 $130,000
$11,000 $11,000
$50,000
TOTAL CONSTRUCTION COST:
$50,000 $168,500 $191,500 $40,000 $450,000
ENGINEERING/INSPECTION/MISC.
OVERLAY C.I.P.
TOTAL PROJECT BUDGET/FUNDING:
$8,300 $8,3OO
$58,300 $168,500 $191,500 $40,000 $458,300
MODIFIED BUDGET WITH PROPOSED REVISIONS
CONTRACT 99-03, 1998-99 OVERLAY
FINANCIAL BREAKDOWN
PROJECTNVORK DESCRIPTION
FUNDING SOURCES
GAS TAX GEN'L FUND MEASURE B SB 300 TOTAL
(206) (001) (217) (220) FUNDING
1998-99 OVERLAY PROGRAM
OVERLAY C.I.P.
OVERLAY REPAIR (OP. BUDGET)
OVERLAY STRIPING (OP. BUDGET)
SLURRY SEAL PROGRAM REPAIR
(OPERATING BUDGET)
$27,500
$130,000
$11,000
$191,500
$130,000
$11,000
$50,000 $50,000
TOTAL CONSTRUCTION COST: ~i'i $168,500
ENGINEERING/INSPECTION/MISC.
OVERLAY C.I.P.
$8,300 $8,300
TOTAL PROJECT BUDGET/FUNDING: ~6-,~ 0'-~ $168,$00 $191,$00 ~~
(1) Additional $7,230 Gas Tax appropriation for Darian Court
(2) Revision to add $19,742 in additional SB300 Grant
~'~ Revisions
t
OAf Al.
D 0 U GI-II!I~,'I'y/
· II]LI.S ~
PAI(I(~
;:'. :: ';.~
MEMO FROM THE PEACEABLE KINGDOM/
. . ~ ,. fl ~,~ I,.~ I/~
Attention:
Lee Tomson
City of Dublin Public works Dept.
I00 Civic Plaza, Dublin Ca. 94568
We, the residents and homeowners on Darian Court, are issuing this petition to request
that you re-assess the repair work on ofir street The'last time we had any maintenance work, it
was slurry sealed. We have two serious chug holes that keep returning and many serious cracks.
We also have (3) locations where water sits after even a short rain. #1) between 6982 & 6974
#2) in front of 6958, and #3) is at the corner in front of 6981.
We again urge you to RE-ASSESS our street. It is a very small cul-de-sac, but we take
pride in our homes as do those of more major streets. Our automobiles also pay the toll of
driving up and down our poor beat up street every day.
ADDRESS PRI2qTED NAME SIGNATURE
We sincerely appreciate your time and consideration in this matter.