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HomeMy WebLinkAboutItem 4.01 ADJ Reg Mtg 03-18-1999 & 04-06-1999 (2) r · Y. . . . J' , , ! ADJOURNED RECULAR MEETlNC - Maret, 18/ 1999 An adjourned regular meeting of the Dublin City Council was held on Thursday, March 18, 1999, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:03 p.m., by Mayor Houston. ~ ROLL CALL PRESENT: Councilmembers Howard, Lockhart, McCormick, Zika and Mayor Houston. ABSENT: None. ~ PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. ~ As Mayor Houston started to address the audience, he had trouble with his microphone & stated one of the goals would be to get a better sound system. Mr. Ambrose suggested that when the Council and Staff were not speaking to keep their microphones off. Mayor Houston indicated a manual button on top of the table may be needed in the future. Mayor Houston requested anyone present to address specific items related to the Goals & Objectives meeting would be allowed to address them at this time. Lee Carpenter, 8151 Village Parkway, Dublin, spoke on behalf of the Dublin High School Band. He felt the Irish Guard was an unofficial musical ambassador. He indicated that the Band Boosters were struggling to meet costs for the Band. It would cost $45,000 for new Band Uniforms. The Band is scheduled to appear in Dublin, Ireland in March 2000. The students will have to pay their own way. Any assistance the City could provide through grants, loans, or donations would be greatly appreciated. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING Ha~ch 18, 199? PAGE 154 -~-----,----, - - - ----- -~ ITEM NO. ~ "'1'1'~'. . " j Dennis King, 6988 Allegheny Drive, Dublin, indicated he has lived in Dublin and attended school from First Grade through High School. He felt technology was a fact of life. He wanted to see one computer for every three students. He felt we needed to give the students the tools to survive. He is the President of the Frederiksen School PFC. They had raised $11,000 for the computer lab through a spell-a-thon. The 4th & 5th graders really needed the computers as an informational tool. He encouraged the City to provide matching funds. . -.e.-- STATUS REPORT ON 1998 GOALS & OBJECTNES AND DEVELOPMENT OF 1999 GOALS & OBJECTNES 6:05 p.m. 8.1 (100-80) 1998 Goals & Objectives The adopted Goals & Objectives Program for 1998 included a total of 105 objectives. Of those objectives, 76 objectives were assigned a high priority, 22 objectives were assigned a medium priority, and 7 objectives were assigned a low priority. Since the Council's adoption of the Goals & Objectives Plan, a total of 30 additional major assignmen ts were undertaken by Staff. TABLE I . SUMMARY OF 1998 OBJECTIVES LEVEL OF ACCOMPLISHMENT PRIORITY TOTAL COMPLETE NEARLY UNDERWAY PENDillG NO NOT COMPLETE PROGRESS FUNDED # % # % # % # % # % # % # % # % High 723 76 100 31 40.8 5 6.6 32 42.1 1 1.3 6 7,9 1 1.3 Med 21.0 22 100 6 273 2 9.0 6 27.3 0 0.0 4 18.2 4 18.2 Low 6.7 7 100 1 14.2 0 0.0 0 0.0 0 0.0 3 42.9 3 42.9 Subtotal ]00.0 105 100 38 36.2 7 6.7 38 36.2 1 1.0 13 12.3 8 7.6 Added +28.6 30 100 15 50.0 4 133 7 23.4 0 0.0 4 133 0 0 Total 135 100 53 39.3 11 8.2 45 33.3 ] 0.7 17 12.6 8 5.9 The City's level of accomplishment declined in 1998 as compared to 1997. In 1998,64 (50.4%) of the 127 objectives (assigned and funded) were completed or nearly completed compared to 88 (64.7%) in 1997. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING Haren 18, 1999 PAGE 155 . r . . . . I .. , , Of the 76 High Priority objectives, 36 (47.4%) were completed or nearly completed in 1998, compared to 66 (75.8%) in 1997. There was a total of 6 High Priority objectives for which there was no progress made during 1998. They were (1) evaluate adequacy of phone system and voice mail for all City Facilities; (2) update Employee Performance Evaluation; (3) perform Contract Evaluation on Animal Shelter Services; (4) establish a Liaison Committee to work with DHPA regarding DHPA parcel; (5) develop & implement a Community to Cop Connection Program; and (6) report to Council on Downtown Traffic Impact Fee. Fewer High Priority objectives were completed in 1998 than in 1997 due to the positive economic cycle which fueled increased development. During Calendar Year 1998, a total of $199.1 million in building valuation was approved compared to $90.3 million in Calendar Year 1997 (an increase of 120%). The City also experienced the loss of a number of key personnel who were assigned to various High Priority objectives. Staff was also assigned an additiona130 major assignments during the year which in some cases required Staff to defer other Council High Priorities. Capital Proiects The City Council approved a total of 39 Capital Projects to be undertaken during 1998- 99. Since the adoption of the Budget, the Council added 5 more projects. Of the 39 projects initially included in the Budget, 30 will be completed to the extent anticipated in the Budget. Of the nine projects behind schedule, the delays are due to Staff turnover, delay in completing the agreement with Alameda County and the City of San Leandro, and competitive bids were not received so the Heritage Center Improvements had to be re- bid. 1999 Goals & Obiectives The City Manager in conjunction with the City's Operating Departments prepared a preliminary list of Goals & Objectives for 1999. A total of 117 objectives have been identified for the upcoming year. Of this total, 79 objectives are identified as High Priority, 27 objectives as Medium Priority, 6 objectives as Low Priority and 5 objectives have been recommended for deletion. Individual Councilmembers identified a total of 13 additional goals for consideration by the entire Council. Mayor Houston indicated the Council would address those items on the Preliminary Goals & Objectives where the Council Priority and Staff Priority differed, as well as the items that had been added by different Councilmembers. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING 1.,;;' ~~r.."" ..0"....' . fal!..l! 10, I, J'/ PAGE 156 -, I C Mr. Ambrose explained that each Councilmember was requested to rank each item as High (3), Medium (2), Low (1) or Delete (0). Mr. Ambrose totaled the five Councilmembers ran kings and divided the total by 5 for a numerical average. The Council Priority was determined by the number of High, Medium, Low, or Delete ran kings that were received. If three Councilmembers ranked the objective as "High", the priority would be "High" despite what the numerical average was. The final Goals & Objectives would be placed in order by High Priority & then by the numerical average. . ADMINISTRATIVE OBJECTIVE # 16: " investigate feasibility of expanding Sister City Program to include other cities." Cm. McCormick felt this item should have been placed under Economic Development because it would be beneficial to look at other cities. Have them export our goods and we would receive their products. Mayor Houston changed his ranking from a "1" to a "2" to get the objective to a medium. He felt # 16 and # 17 should go together. Cm. Zika felt if it was an economical thing, it is not non-profit. Mayor Houston indicated he has talked to other Mayors and the Sister City Program provided both a cultural exchange, as well as economic development. More information was needed, but tonight was not to talk about dollar amounts but to set rankings. . Cm Howard, Cm Zika, and Mayor Houston chnnged to a Medium ranking and Cm McConnick chnnged to a High ranking This changed the collective City Council ranking to a MEDIUM. ADMINSTRA TIVE ADDITIONAL OBJECTIVE # 17: Cm. McCormick requested "fund Sister City Event and membership in International Organization." The Council decided to separate "fund the Sister City Event" and "membership in International Organization". 'Vice Mayor Lockhnrt and Mayor Houston gave a High ranking while Cm Howard and Cm. Zika gave a Medium ranking for membership in International Organization. The collective City Council ranking was HIGH. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING . l~ z:- c:t 1 81 1 9 9 9 ? ,b, G E 157 . . . , I . , , ADMINISTRATIVE ADDITIONAL OBJECTIVE # 18: "fund Sister City Event Reception." Mayor Houston, Vice Mayor Lockhart, em. McCormick, and em Zika gave a High rank-ing while em. Howard gave a Medium ranking. The collective City Council ranking was HIGH. FINANCE OBJECTIVE #5: "develop Financial Plan which assures that Equipment Fire Apparatus and major Building Components will be replaced in a timely manner." Council had ranked this objective as High while Staff had ranked it Medium. Assistant City Manager Rankin explained that Staff had ranked it medium trying to balance the objectives. Everything can't be High. Mayor Houston asked if there was a need? Mr. Rankin indicated that Staff has already started on this objective and have some baseline data, but progress is not where they want it to be. Mr. Ambrose stated the whole purpose of the Goals & Objectives process is to find out what objectives the Council felt were High priorities. The City can't accomplish all the objectives as High with the existing Staff. Mayor Houston wanted to develop a plan. The street lights are 20 to 25 years old. Cm. Zika felt a list of the life cycle is needed so the City can build a reserve and not get hit unexpectedly. Mr. Ambrose stated the City had the data on the fire apparatus. Mayor Houston asked if we would face replacement this year. Mr. Ambrose said we hope not. The Council ranking remained HIGH. FINANCE OBJECTIVE #7: "Update the Purchasing Ordinance (incorporates policy related to the purchase of recycled products). The Council gave it a Medium ranking while Staff gave it a Low ranking. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING H2rch 16, 1999 ?AGE 158 I ' , ' The Council choose to keep their ranking of MEDIUM. . FINANCE OBJECTIVE #8: UReport to Council on local preference purchasing practices." The Council gave it a Medium ranking while Staff gave it a Low ranking. Cm. Zika stated by 4/5 vote, the City Council has the ability to bypass the bid process. Mr. Ambrose indicated the City Attorney has prepared a memorandum, but the City has not met with the Chamber. The City wanted to sit down with the Chamber and go over this. Mayor Houston stated there was only so much Staff and so much money. Vice Mayor Lockhart indicated the initial complaint was received by her from a local business. She felt he deserves an answer and Staff should put it on a future agenda. The Council choose to keep their ranking of MEDIUM. FINANCE ADDITIONAL OBJECTIVE # 9: Cm. McCormick requested urevise/amend Public . Art Policy to require development to pay a 1% impact fee for Public Art." Cm. McCormick felt the City looked beautiful with Public Art so she would like to guarantee Public Art continues and requiring development to pay a percent of impact fee for Public Art would end the struggle. Other cities have this as a standard policy. Mayor Houston indicated he was not in favor of this impact fee. . If the City wants to have Public Art, the Council should use General Fund moneys and not put another fee on development. By requiring this fee would enable that public art would go in east Dublin but it would not go in west Dublin. He is not in favor of additional fees. Cm. McCormick felt the schools already have a tax base and get a lot of money. She does not see Historic Dublin being left out of this, we will receive donations of Historic Dublin, but this fee would guarantee art in east Dublin which is lacking at this point. Vice Mayor Lockhart gave it a Medium ranking while Mayor Houston, Cm. Howard, and Cm. Zika gave it a Low ranking. The collective City Council ranking was LOW. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING ~. l.,.r,~,.",;, 1 ~ 19'"'0 l i C.I I.... ~ I :..J J . J PAGE 159 . " . INTERGOVERNMENTAL RELATIONS ADDITIONAL OBJECTIVE # 3: Mayor Houston requested "study Joint Use Agreement with School District for Joint Technology Project. " Mayor Houston stated he wanted the agreement with the School District to be reviewed to see if it needed to be updated. The agreement covers joint use of gyms and school fields but it needs to be adjusted to incorporate technology programs. Cm. Lockhart asked if the community would be able to use the computers in off school hours? Mayor Houston felt the joint use has been athletic oriented and needs to be opened up. Cm. Howard suggested using Wells School after school for daycare with emphasis on educational rather than athletics or crafts. Cm. Lockhart stated Homework Club was at the Wells School. Cm. Zika suggested this be brought up at the Educational Summit and ask the School District what it needs. Also, he wanted to know if there was anything legally we can't do. . "Afterschool Daycare" was added to this objective. Cm. Howard and Cm. Zika gave a High ranking, Vice !l1ayor Lockhart gave a Medium ranking, and em McCormick gave a Low ranking. The collective City Council ranking was HIGH. PUBLIC RELATIONS OBJECTIVE #2: "publish a City Newsletter." The Council gave this a Medium ranking while Staff gave a High ranking. Mr. Ambrose stated the City Newsletter reaches every single homeowner and business once a year. It is put in one of the Quarterly Recreation Guide as an educational tool about the City. The Council choose to keep their ranking of MEDIUM. . CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING Ma~:'""~' ~8 1QOO l I "_ll l I l... " PAGE 160 ,I ' PUBLIC RELATIONS OBJECTIVE # 4: "upgrade Council meeting presentations." Mr. Ambrose indicated that the equipment was already here. There just needs to be training of how to use the equipment. . Mayor Houston and Cm.. Zika changed their ranking to High This changed the collective City Council ranking to HIGH. PUBLIC RELATIONS ADDITIONAL OBJECTIVE # 6: Vice Mayor Lockhart requested "support sponsorship of Teacher Participation in League of California Cities - participating in Local Government Program." Vice Mayor Lockhart indicated this was a neat program where the City could send a teacher to Sacramento for 5 days between August 2nd and 6th where they would learn a lot. She felt it would be beneficial to the community. Mayor Houston and Cm.. McConnick gave a High ranking while Cm.. Howard and Cm.. Zika gave a Medium ranking. The collective City Council ranking was HIGH. . PLANNING ADDITIONAL OBJECTIVE #17: Cm. McCormick requested "establish or study establishment of a Design Review Committee." Cm. McCormick indicated she wanted to involve citizens in the redevelopment by examining the look and theme for a historic Dublin. Mayor Houston asked if this would be task force oriented. Cm. McCormick felt it should be longer. She was mainly concerned about the redevelopment areas. Mayor Houston felt ideas from professional people should be at the beginning of the process rather than at the end. Vice Mayor Lockhart asked that this was not about east Dublin? Cm. Zika suggested changing the objective to "study establishment of a Design Review Committee" so the Council can see what the options are out there and make choices. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING hi,' a ; .- :.., 1 8 1 C! 9 " .. i . ___II. k F 7 PAGE 161 . . , . '. . Mayor Houston felt the Business Task Force has started the process and he would like to keep the task force going. He was interested in this for the Downtown where a lot will be happening. But he was not in favor of having the Committee study items like which shade of beige would be on the houses in east Dublin. Cm. McCormick did not recommend the use of the Downtown Task Force for this job because many of them are opposed to redevelopment. Cm. Zika wanted to assure that architects and artists were part of this group. Mr. Ambrose explained that the redevelopment process has citizen advisory committees formed at the beginning. Citizen input is part of the redevelopment process up-front. Cm. Lockhart asked if Cm. McCormick was looking for an on-going group that would have terms? Cm. McCormick felt we will always have the need. Once we get through historic Dublin, we may have to go to east Dublin to fix. Mayor Houston, Vice Mayor Lockhart, Cm. Howard, and Cm Zika gave a High ranking. . The collective City Council ranking was HIGH. PLANNING ADDITIONAL OBJECTIVE #18: Cm. McCormick requested "request land from Camp Parks for a Cemetery for Dublin." Cm. McCormick stated the Dublin Cemetery is full. She suggested the City approach Camp Parks for land for another cemetery. Mayor Houston asked if she was envisioning the City having the ownership? Cm. McCormick suggested it would be a combination of Veterans and Dubliners. Mayor Houston asked when Camp Park will get their Master Plan done? Mr. Ambrose responded there was a draft of the Master Plan now. Mr. Peabody indicated he has seen the draft. . Cm. Lockhart requested the City send them a letter. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING \,1" ~ - - h 1 P. 1 0 0 0 l l G i \..,..i l ......., F I i ?AG E 162 " , ' Mayor Houston, Vice Mayor Lockhart, Cm. Howard, and Cm. Zika gave a High ranking, . The collective City Council ranking was HIGH, ECONOMIC DEVELOPMENT ADDITIONAL OBJECTIVE # 13: Mayor Houston requested "support/subsidize "0ne Stop" Career Center Program." Mayor Houston indicated PIC was struggling, They have "One-Stop" Career Centers all over but they are each different. Getting the word out is difficult. It is a "Welfare to Work" Program. Vice Mayor Lockhart requested more information like the numbers of who they serve. Cm. Zika wanted to know what they were doing, what plans and goals they had and how successfully had they been in meeting their goals. Vice Mayor Lockhart, Cm. Howard, Cm. McConnick, and Cm. Zika gave a Medium ranking. The collective City Council ranking was MEDIUM. . ECONOMIC DEVELOPMENT ADDITIONAL OBJECTIVE #14: Cm. McCormick requested "increase mailings from 200 to 300 to attract business to Dublin." Cm. McCormick indicated since the City was growing, she would like to increase the mailings from 200 to 300. Mr. Ambrose stated the mailings were targeting businesses outside the community, We need to get the buildings such as Opus Emerald Pointe built before we increase the mailings. Mayor Houston, Vice Mayor Lockhart, Cm. Howard, and Cm. Zika gave a Medium ranking. em. McConnick changed her ranking to a Medium. The collective City Council ranking was MEDIUM. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING . hI," ~ ~,..~ l' ~ 1 000 t lei "-Ll. V I ~ i L PAGE 163 . . . ECONOMIC DEVELOPMENT ADDITIONAL OBJECTIVE #15: Cm. McCormick requested "create video to distribute to businesses/realtors to attract home buyers & businesses to Dublin." Cm. McCormick indicated she was aware of other cities like San Leandro who have videos professionally created to help attract home buyers and businesses to their community. Mayor Houston asked how much emphasis was on the schools? DPIE had a video that was four years old. It would be great to have the City and School District share the cost. Cm. Zika suggested the Chamber might be interested, too. Mr. Rankin indicated the cost was $1,000 per minute of finished video. Cm. McCormick felt it would be a major investment in the future of Dublin. Vice Mayor Lockhart stated it was a great idea, but she did not want to do it today. She wanted to get some things done to brag about. She did not feel it should be high on this Fiscal Year. Mayor Houston disagree about the timing. This Budget covers July 1999 through June 2000. If it gets a high priority, it could be started the first of 2000. Cm. McCormick wanted to look at the costs. Vice Mayor Lockhart asked who the City could partner with? Mayor Houston would like to see the product by the end of the next Fiscal Year. Staff should get estimates of costs and see other videos. Staff also should get an action plan. Cm. Howard stated San Jose had a good video which she had seen at Long Beach. Georgean Vonheeder-Leopold indicated that Livermore had one. Mayor Houston, Vice Mayor Lockhart, Cm Howard and Cm Zika gave a High ranking. The collective City Council ranking was HIGH. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING Hz:ch 18, 1999 PAGE 164 PARKS & COMMUNITY SERVICES OBJECTIVE # 15: "update the agreement between . City and Dublin Unified School District regarding use of school facilities. Council had ranked this objective High while Staff ranked it Medium. Mayor Houston indicated the Parks & Community Services Commission wanted this objective to be HIGH. The Council ranking remained HIGH. PARKS & COMMUNITY SERVICES OBJECTIVE #16: "evaluate what hours the Heritage Center should be open to maximize public visits and increase open hours. Vice Mayor Lockhart indicated the City had a wonderful museum if and when the public can get into it. She wanted to consider a different level of staffing to keep the doors open and not have to have Bonnie Leonard babysit the Heritage Center. Cm. Zika stated the City had a part-time staffer already. Mr. Ambrose responded that the Museum needed to turn the exhibits over but there is a need for a good storage unit. . Vice Mayor Lockhart stated the community can't be there from 1 p.m. to 4 p.m. on Thursdays. The Museum should be open on weekends when families could go through the Heritage Center. PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #24: Vice Mayor Lockhart requested "work with County & EBRPD to evaluate possibility of purchasing parklands or landswap for land outside Urban Limit Line in Western Dublin." Vice Mayor Lockhart indicated the Subcommittee that worked on the Urban Limit Line discussed the land just outside Dublin. If EBRPD could purchase some of the land, we could save our land at the western boundary. The County has recently participated in some landswaps. Mayor Houston, Cm. Howard, and Cm. McCormick gave a High ranking while Cm. Zika gave a Medium ranking. The collective City Council ranking was HIGH. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING HareM t8r 1999 PAGE 165 . . PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #25: Mayor Houston requested "conduct Feasibility Study analyzing costs associated with increased Library hours. Cm. Zika wanted to know what the cost for the new Library service would be? He wanted to look at the numbers for the Library now and for the new Library. Mr. Ambrose indicated the new Library would not be available before 2003. Would the analysis be for 34,000 sq. ft. Library? Cm. Zika wanted to start with evaluating hours for a 20,000 sq. ft. Library and then build on later. Mr. Ambrose cautioned about expanding the Library hours now and then having to reduce the hours when the City moved into the new Library. Cm. Zika wanted evening Library hours since in many families both parents worked. He wanted to see the Library open from 6 p.m. to 8 p.m. or 9 p.m. weekdays and open from 10 a.m. to 6 p.m. Saturday and Sunday. . Vice Mayor Lockhart asked if the Library had done any surveys to see what hours the patrons would the Library open? Vice Mayor Lockhart, em. Howard, Cm. McCormick, and Cm. Zika gave a High ranhng. The collective City Council ranking was HIGH. PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #26: Cm. Zika requested "open Library 7 days a week 8 hours/day." The Council felt #25 & #26 were the same thing so by consensus of the Council, Objective #26 was deleted from the list. PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE # 27: Cm. McCormick requested "establish Heritage & Cultural Arts Commission (Combine Dublin Fine Arts & Heritage Committee)." Cm. McCormick indicated the Parks & Community Services Commission has been researching this idea for awhile and are working on a model to have Dublin Fine Arts combine with the Heritage Committee making it one commission to enhance arts and . CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING l~~r-'" 1 p · 900 f ia ,-" v, L / I PAGE 166 heritage in the community. The combination would complement the City. Art exhibits. would be put at the Heritage Center and alternate with historical exhibits. Vice Mayor Lockhart asked if this would allow the opportunity to have a heritage exhibit at city hall and also at local businesses like a bank? Cm. McCormick agreed that this would allow the combining of more ideas and more energy and more dollars. Mayor Houston felt it was a good idea. Cm. McCormick indicated the appointments to the Committee would be made by the Mayor and Dublin Fines Arts as a Foundation would become a Corporate Board to become the fund raising arm. Mayor Houston asked from a structural standpoint, how could it be done legally? Was DFA o.k. with this idea? He didn't want to step on anyone's toes, but he felt it was a good idea to encourage. Georgean Vonheeder Leopold indicated DFA has been interested in this idea for ten years. Both Boards have reviewed this idea and would like to combine the groups. Both organizations have worked for years with volunteers and they are getting tired. . She felt the City should be ready to embrace this idea and give it civic clout. She herself is not into art but into car racing, but even she recognizes the need for art to enhance the quality of life. Something is absolutely needed. Mayor Houston asked if she felt it would be a good "marriage." Ms. Leopold realized there would be a hurdle when a governmental agency takes over an agency run by volunteers because the City must abide by rules that the volunteers don't want. But she thought the time was right. Mayor Houston stated he would give it a "3" and requested Staff to research how others have done it. Cm. McCormick felt it would be similar to DPIE. Mr. Ambrose indicated he was not clear, would this be totally outside the City? Cm. McCormick responded there would be a City commission and DFA would continue to exist but their focus would change to fundraising and acting in an advisory capacity. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING t'1 Gi C i1 1 8 r 1 9 9 9 ?t..GE 167 . . . . . , Ms. Leopold indicated DFA and DHPA would exist as non-profit organizations. The City Commission would be similar to the Parks & Community Services Commission, but it would just deal with arts and heritage. The Commission would have the City c10u t, structure, and funding to do some of the things that need to be done. Mr. Ambrose indicated this actually was a goal from last year's Goals & Objectives (#7 on page 11). Council was to have upgraded the Heritage Committee to a Commission. Vice Mayor Lockhart agreed that Objective #7 should be eliminated from the list. PARKS & COMMUNITY SERVICES OBJECTIVE # 7: "establish Arts Commission to work with Parks & Community Services, handle funding & work with Dublin Fine Arts Foundation." was deleted from the Goals & Objectives List. Mayor Houston, Vice Mayor Lockhart, Cm. Howard, and Cm.. Zika gave a High ranking to Parks & Community Seroices Additional Objective # 27. The collective City Council ranking was HIGH. ECONOMIC DEVELOPMENT OBJECTIVE #11: ucoordinate major Downtown festival in September. " Mr. Ambrose wanted the Council to be aware that any Medium Objectives would not be considered for funding in the Budget Preparation. Objective # 11 was given a Medium ranking by both Council and Staff and as such would not be considered for funding. Mr. Ambrose indicated that Good Time Promotions has submitted a proposal to the City which is different from last year's proposal. Last year, Good Time Promotions agreed to produce the Festival at no cost to the City. It took hundreds of Staff hours to put on and that was using an outside promoter. This year the Festival would become the City's Festival much like the St. Patrick's Day Festival and Good Times Promotions wants the City to hire them to run it. Ms. Lowart indicated the proposal Good Times Promotion has submitted to the City this would become the City's Festival much like the St. Patrick's Day Festival and Good Times Promotions wants the City to hire them to run it. Good Times Promotion would do a portion of the work and the City would do a portion. There is currently no CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING t"tuch 18, 1999 PAGE 168 money in the Budget for such a proposal. Even if the Council changed their ranking to a High priority, this item would need to come back to the Council before July. . Mayor Houston agreed that Objective # 11 should be deleted from the Goals & Objectives List for 1999 and asked Staff to bring this item back to the Council in 45 days to evaluate. POLICE OBJECTIVE #4: "develop and implement a taxi-cab safety inspection program in conjunction with the Dublin Police Services Traffic Unit." Vice Mayor Lockhart asked about taxicab safety inspections. She didn't know much abou t them. Police Chief Thuman explained that now Police Services issued permits but they were not required to check the condition or reliability of vehicles. There has been an increase in taxicab permits due to BART. Passenger safety is the target for this objective. Mr. Ambrose indicated the City of Dublin's fee was very low. Chief Thuman stated Pleasanton charged between $400 to $500 while Dublin charged between $50 to $60. . Mr. Ambrose indicated there has been an increase in independent one car businesses. Cm. Zika asked if other cities have inspection programs? What do they do for the $400 to $500? Mr. Rankin responded they do a background check into the driver. Vice Mayor Lockhart stated as the City grows, taxicabs will become prevalent. Mayor Houston indicated he would keep his ranking a Medium. Vice Mayor Lockhart changed her ranking to High. The collective City Council ranking remained MEDIUM. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING Ma""'r.. 18 lOCO l I '--'II r ], I PAGE 169 . " , . TRANSPORTATION OBJECTIVE #7: "report to City Council on Downtown Traffic Impact Fee." Council had given the objective a High ranking while Staff gave it a Medium ranking. Mr. Ambrose indicated we don't have the time or Staff to get this report done. We have been down two engineers this last year. The report is part-way done, but Staff did not feel it was a l:J.igh priority. em Zika changed his ranking to a Medium This changed the collective City Council ranking to MEDIUM. FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Vice Mayor Lockhart requested the addition of #1) "Council Chamber Sound System & Fixed Camera Broadcasting. . Vice Mayor Lockhart indicated she has received complaints about the transmission of the Council meetings. There has been feedback from the sound system. There has been flicking of lights from dark to light. Camera operators are in some of the shots. Televising Council meetings is going to be with us so we need to get better at it. Perhaps the School Board could also use our facility to have their meetings taped for the community. People like to watch Channel 30 and see what is going on in the community. People with small children and older residents aren't able to come to the meetings. Mr. Ambrose requested that the two items be separated. The Community needs to understand we are not NBC. The Council Chambers was not designed as a professional studio. Staff will look at other ways to improve the lighting. Mayor Houston indicated that in regard to lighting, the Council gets hot by the end of the program when they are at the Channel 30 recording studio. But he felt there is a need to be heard so gooseneck microphones may be needed. Cm. Zika stated using a fIxed camera would be more expensive and we would be stuck with it. He did not see the advantage of using them. Mayor Houston asked why the meetings couldn't be live. What was the cost? . CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING ...,f~~_I. 18 lODe. l"'~(l,,-d I J J' PAGE 170 Mr. Rankin responded that in 1996 TCI had not started the upgrade program for . Dublin. Mr. Ambrose indicated Pleasanton had another room for their equipment. Mayor Houston asked what the cost would be to go live? Mayor Houston, Cm Howard, em :McCormick, and Cm Zika gave a High ranking for Council Chamber Sound System The collective City Council ranking was HIGH. Mayor Houston, Cm Howard, Cm McCormick and Cm Zika gave a High ranking for Fixed Camera Broadcasting. The collective City Council ranking was HIGH. Mayor Houston requested the addition of #2) "matching funds for Dublin Unified School District Technology Project." Mayor Houston wanted to hear from the people at the Educational Summit. . Cm. Zika was not sure what help we could give the School District or where to put the money to do the most good. Mayor Houston explained the Superintendent was putting the information together. Cm. Zika thought the object was to help the schools raise their test scores. He was not sure how playing with a mouse would help the students read better. If the money was to just go for computers, he would give it a "1". Vice Mayor Lockhart explained the City would supply computers the schools can't buy. Cm. Zika asked if the City got them computers, would they have the personnel to run them? Mayor Houston explained this was not committing money now. We did not have all the details. The City would need to see the School District's Implementation Plan. Cm. McCormick stated her background was not in computers but she guessed it was a good idea. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING HZiCh lSr 1999 PAGE 171 . . Mayor Houston admitted it will take a lot of information on both sides. The Superintendent is supposed to have the information in two weeks. Cm. Howard asked where the money would be coming from? We may need to take away from something that has already been committed to. Cm. McCormick felt Council was voting to put this on the list to get more information. Cm Zika changed his ranking to a '"2." Vice Mayor Lockhart and Cm Howard gave a High ranking while Cm McConnick & Cm Zika gave a Medium ranking. The collective City Council ranking was HIGH. Council member Zika requested the addition of #3) "construction of Senior Center." Cm. Zika was interested in acquiring the old Library for the Senior Center when the new Library was built and developing some design plans for a new Senior Center since we are talking about a Five Year eIP. . Mayor Houston, Vice Mayor Lockhart, Cm Howard, and Cm McCormick gave a High ranking. The collective City Council ranking was HIGH. Councilmember Zika requested the addition of #4) "Community Center in east Dublin Park." Cm. Zika wanted to see a Community Center in Phase II of Emerald Glen Park. The City has only one community center at Shannon and he felt it was inadequate so he wanted to start considering this as part of the Emerald Glen Park. Mayor Houston asked if the Community Center was part of Phase II? Mr. Ambrose stated the Council has not approved the balance of the phases for Emerald Glen Park yet. The Library would take $9 million of the pu bUc facilities fee. The City needs to look at the cash flow. There was enough money to do Phase I of Emerald Glen Park, the Library, and possibly begin designing the Senior Center. There isn't enough money in the Five Year elP for another $7-8 million building. Also, . CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING 1.J.', ~"',-;.. 1';: l' 999 t (i.l..... Ll tv, , PAGE 172 it can't be built with General Fund moneys. The General Plan states that the existing. community will not support new development and this would benefit east Dublin residents. There is a need for Council to spend time looking at service needs and look at the capacity of existing facilities and what the next needs are. If the Council adopts a fee increase, there could be more money. Mr. Ambrose explained that all public facilities will be put in the CIP, but some will be unfunded. Mayor Houston, Vice Mayor Lockhart, em. Howard, and em McCormick gave a Medium ranhng. The collective City Council ranking was MEDIUM. em. McCormick requested the addition of #5) "information/convenience kiosks at intervals on Iron Horse Trail." Cm. McCormick felt the Iron Horse Trail would be a real enhancement to the City. She would like to have places where people could sit down, rest, and read about the area. Possibly also disposable pooper scoopers and water. Cm. Howard explained that Cm. McCormick and she checked out the creek for the . clean-up and had discussed the possibilities. There are a few places that would be perfect. Mayor Houston asked if the City had control over our portion of the trail? Mr. Ambrose responded that the upper portion by Amador Valley Boulevard, the City has control. There is a contractual arrangement that EBRPD operate and maintain the trail. They have the experience in what works, what would be vandal resistant. Mayor Houston, Vice Mayor Lockhart, em Howard, and em. Zika gave a High ranking. The collective City Council ranking was HIGH. Mayor Houston requested the addition of #6) "1~580/San Ramon Road Interchange Improvement. " Mayor Houston explained that he had met with the Pleasanton Liaison Committee and this item was on the agenda. San Ramon Road/Foothill Road is a dangerous situation CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING Haren 18, 195'9 ? AGE 173 . . that needs improvement. The total cost would be $1.6 million. This is an identified project at Tri-Valley Transportation so we already have 20% set aside moneys. Dublin has identified this project and the West Dublin BART Station. We are already collecting funds with Tri-Valley Transportation but he also wants it to be a Capital Project for Dublin. We can front the money and get the money back so Dublin can get something done sooner. Under the Tn-Valley Transportation timeline, this project would not be built for another ten years. The City of Pleasanton has elected to not identify this project Vice Mayor Lockhart asked if the engineering could be done for both sides at the same time? Lee Thompson, Public Works Director, indicated Dublin could go it alone and put in our signal which would take a year to do. Mr. Ambrose stated there would need to be a PSR which would take a year and cost $350,000. Vice Mayor Lockhart would love to get the whole project done. It was scary coming over the hill to merge. . Cm. Zika asked if Dublin could go ahead and do our side? Mr. Ambrose indicated our side is in Pleasanton so we would need their support. When Hacienda Business Park signals were being built, Pleasanton had to get our authorization. He felt Pleasanton would work with us even if they did not put up any money. Vice Mayor Lockhnrt, Cm. Howard, Cm. McCormick, and Cm. Zika gave a High ranking. The collective City Council ranking was HIGH. Vice Mayor Lockhart requested the addition of #7 "Computer System for City Council Offices. " Vice Mayor Lockhart felt the need to store more information at her Council Office. It was not computerized in the Council Offices. She felt the use of a computer would be beneficial to store, retrieve, and look for information. It would reduce paper pushing. Mayor Houston indicated every Councilmember was different. He doesn't need another computer. . CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING Harer, 18, 1999 PAGE 174 .' Cm. Howard asked if the Councilmembers could share a computer? . Cm. McCormick suggested computers be installed upon request. Mr. Ambrose responded that all the Council Offices would need to be wired. It was also more cost effective to buy new computers. There would be the e-mail issue. Mayor Houston indicated there was a budget for office items for the Council. He felt e- mail would be critical to be effective. Vice Mayor Lockhart felt Internet gives a lot of information. It would be beneficial to the Council and the community. Mr. Ambrose agreed if a Counci1member did not use a computer, then a computer would not be bought for them. Mayor Houston felt first things first would be to get the offices wired. Mr. Rankin explained that the City was using a third party server and only had 20 e- mail accounts at key points throughout the City Departments. Mayor Houston, Cm Howard, Cm. McConnick, and Cm. Zika gave a High ranking. . The collective City Council ranking was HIGH. Cm. McCormick asked if this would be the place to put Senior Housing. Mr. Ambrose indicated that Senior Housing could be addressed on page 6, #5. COMMUNITY DEVELOPMENT OBJECTIVE #5: "implementation program for Inclusionary Housing Ordinance." Mayor Houston asked how much money was in the Inclusionary Program? Mr. Rankin responded roughly over $1 Y2 million. "include review of Senior Housing" was added to Objective #5. Cm. McCormick asked about #13 on page 7. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING Harch 18... 1999 . PAGE 175 . PLANNING OBJECTIVE #13: "report to Council on Heritage Tree Ordinance." Mayor Houston changed his ranking to a High which changed the Council priority to HIGH. Mayor Houston asked about the Y2K issue. Mr. Ambro~e .indicated Staff was undertaking an analysis of potential problems. Our computers are Y2K compliant. There are some concerns about "911" and dispatch. Vice Mayor Lockhart asked about any studies around the community? Mr. Ambrose responded the City has been focusing on all safety issues. Public Works is checking with vendors to see if they are Y2K compliant. Mr. Ambrose stated the City encourages all residents to be prepared for at least 72 hours to be able to support themselves with food and supplies. Government can't solve all their problems in an emergency, but must focus on safety issues. People will have to be responsible for themselves. . Vice Mayor Lockhart asked if a liaison has been established with the Chamber to relate to businesses in town. Mr. Ambrose responded that Staff was having a tough time taking care of our own situation right now. Mayor Houston requested Staff to provide Council with a periodic update. -<!> . CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING t-1arch 1ST 1999 PAGE 176 CITY OF DUBLIN ADOPTED GOALS & OBJECTIVES 1999 GENERAL GOVERNMENT - ADMINISTRATION . COUNCIL ~ YEAR PROPOSED OBJECTIVE PRIORITY High 1. 98 Implement Civic Center Modifications to accommodate growth in City High 2. 98 Renegotiate Cable Television Franchise Agreement High 3. 98 Report on all systems utilizing data processors to determine that the systems are Year 2000 compliant and that systems will function High 4. 97 Complete implementation of Automated Permit Tracking System High 5. 98 Identify and select the most appropriate records retention technology High 6. 99 Complete Building Program and Schematic Design for New Library High 7. 98 Negotiate transfer of existing Library building and land from County to City High 8. 98 Evaluate adequacy of phone system and voice mail for City facilities outside Civic Center High 9. 95 Update Performance Evaluation Process. High 10. 99 Fund Sister City Reception Event High 11. 99 Investigate membership in City Sister International Organization Medium 12. 98 Develop an Information Systems Disaster Recovery Program Medium 13. 98 Develop an Internet Use Policy Medium 14. 95 Revisions to Parking Citation Program to Comply with Current Law (Revisions effective 1/1/96) Medium 15. 93 Undertake Americans Disability Act (ADA) Self-Evaluation of Facilities (See Engineering #2 & #3) Medium 16. 98 Investigate feasibility of expanding Sister City Program to include other. cities Medium 17. 99 Expand information on City's Website Medium 18. 98 Develop a Geographic Information System (GIS) including the integration of existing City information systems COUNCIL # YEAR PRIORITY High 1. 96 High 2. 97 High 3. 98 High 4. 99 High 5. 97 Medium 6. 96 Medium 7. 98 Medium 8. 91 FINANCE PROPOSED OBJECTIVE Develop Implementation Guidelines for Public Facility Fees Complete installation of a new Financial Accounting System Develop Financial Plan for funding Civic Center Library Undertake Formation of Dublin Ranch Infrastructure Financing District Develop Financial Plan which assures that Equipment Fire Apparatus and Major Building Components will be replaced in a timely manner Report on cost effective alternatives for processing small purchases. (Cal Card program- Sponsored by the State of California) Report to Council on local preference purchasing practices Update the Purchasing Ordinance (incorporates policy related to the purchase of recycled products) ********************************************************************* CITY COUNCIL MINUTES VOLUME 18 ADOPTED GOALS & OBJECTIVES March 18, 1999 Page 177 . ',Low. ". 9. 99 Revise/amend Public Art Policy to require development to pay a 1 % impact fee for Public Art INTERGOVERNMENTAL RELATIONS . COUNCIL PRIORITY High ! YEAR PROPOSED OBJECTIVE 1. 99 Aggressively monitor activities of other regional local agencies which directly impact Dublin. 99 Meet jointly with representatives from other agencies. 99 Study Joint Use Agreement with School District for Joint Technology Project & After School Daycare High High 2. 3. PUBLIC RELATIONS COUNCIL ! YEAR PROPOSED OBJECTIVE PRIORITY High 1. 98 Update Cultural/Leisure Service and Facility Promotional Brochures High 2. 99 Coordinate production of one Video Newsletter High 3. 98 Upgrade Council meeting presentations High 4. 99 Support Sponsorship of Teacher Participation in League of California Cities "Participating in Local Government Program" Medium 5. 99 Publish a City Newsletter Medium 6. 99 Develop a plan to implement "Know Your City Week" CONTRACT ADMINISTRATION . COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High Perform contractor evaluation on the following service contracts: 1. 99 Crossing Guards 2. 99 Building & Safety 3. 98 Animal Shelter Services 4. 99 Public Works Maintenance High 5. 96 Report to Council on Countywide review of Library Services COMMUNITY DEVELOPMENT - PLANNING COUNCIL ! YEAR PROPOSED OBJECTIVE PRIORITY High 1. 99 Process $250 million in building valuation High 2. 99 Specific Plan for Village Parkway Land Use Plan High 3. 99 Work with BART and Pleasanton to develop Specific Plan for Western BART Station area High 4. 99 Prepare Plan for downtown physical improvements High 5. 99 Implementation Program for Inclusionary Housing Ordinance (include review of Senior Housing) High 6. 98 Develop Street Landscape Master Plan for eastern Dublin .* * * * * * * * * * * * * * * * * * * * * * * * * * ;I~ ~:;-U*N*~~ ~;N*U*T*E~* * * * * * * * * * * * * * * * * * * * * * * * * VOLUME 18 ADOPTED GOALS & OBJECTIVES March 18, 1999 Page 178 High 7. 99 Undertake General Plan Study of proposed Western Dublin Urban " Limit Line High 8. 99 Specific Plan for Downtown Core Shopping Area (Montgomery Wards Shopping Center) High 9. 99 Study establishment of a Redevelopment Design Review Committee . for project areas identified by City Council High 10. 99 Send letter requesting land from Camp Parks for a Cemetery for Dublin High 11. 98 Report to Council on Heritage Tree Ordinance Medium 12. 96 Housing Element Update Medium 13. 99 Revise General Plan and Zoning Maps and create new City maps Medium 14. 96 Develop City Telecommunication Policy beyond Zoning Ordinance amendments for wireless communication Medium 15. 97 Update & conduct 5 year review of Dublin's General Plan Low 16. 99 Undertake General Plan Amendment for eastern Dublin Transit Center Low 17. 98 Develop and implement a Camp Parks Affordable Housing Project Low 18. 98 Study feasibility of developing a recreational vehicle storage facility in Dublin BUILDING & SAFETY COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 1. 99 Provide three building code seminars for the counter staff and inspectors High 2. 98 Adopt 1997 USC, UPC, UMC, and 1995 NEC Ordinances (include review of wood burning fireplaces) ENGINEERING . COUNCIL # YEAR PROPOSED OBJECTIVE PRIORITY High 1. 98 Develop plan for completion of handicap ramp project Medium 2. 98 Evaluate need for Traffic Signal Audio Warning Devices Medium 3. 96 Update and expand standard street improvement detail (street lights, decorative paving median landscaping) ECONOMIC DEVELOPMENT COUNCIL ! YEAR PROPOSED OBJECTIVE PRIORITY High 1. 99 Prepare and distribute "Space Available" reports three times a year High 2. 99 Make 400 business retention contacts for the City High 3. 99 Target 200 mailings to attract business to Dublin High 4. 98 Undertake a Redevelopment Feasibility Study High 5. 99 Participate in selected trade shows to market properties in Dublin High 6. 98 Report on options related to private landowner lease/deed restrictions High 7. 99 Implement 2nd year Farmers' Market ********************************************************************* . CITY COUNCIL MINUTES VOLUME 18 ADOPTED GOALS & OBJECTIVES March 18, 1999 Page 179 .High 8. 99 , " High 9. 98 Medium 10. 97 . Medium 11. 98 Medium 12, 99 Medium 13. 99 Low 14, 95 Create video to distribute to business/realtors to attract home buyers & businesses to Dublin Work with Chamber on "Discover Dublin" Program Update Eastern Dublin Development Brochure Participate in Tri-Valley Visioning Project Support/subsidize "One Stop" Career Center Program Increase Mailings from 200 to 300 to attract business to Dublin Locate & procure site for "Welcome to Dublin" sign in western Dublin CULTURE & LEISURE - PARKS & COMMUNITY SERVICES COUNCIL PRIORITY High High High # 1. 2. 3. High High High 4. 5. 6. High 7. High 8. High 9. .Hi9h High 10. 11. High 12. High 13. High 14. High 15, High 16. High 17. Medium 18. Medium 19. Medium 20. YEAR PROPOSED OBJECTIVE 98 Prepare Park Development Standards 97 Evaluate Dublin Library for use as a Senior Center 92 Work with EBRPD and Alameda County to complete development of unbuilt portion of Iron Horse Trail 98 Complete design for Dublin Ranch Phase I Neighborhood Park 95. Develop a Parks Implementation Plan for eastern Dublin 99 Develop a marketing plan for Old St. Raymond's Church and increase rentals by 25% 99 Pursue construction of a storage unit on the Dublin Heritage Center grounds 99 Work with Dublin Fine Arts Foundation to complete pending "Art in the Park" projects 99 Conduct Feasibility Study analyzing costs associated with increased Library hours 99 Establish Heritage & Cultural Arts Commission (combine Dublin Fine Arts & Heritage Committee) 97 Pursue development of additional athletic fields at Dublin Elementary School, provided funding is available 99 Evaluate the needs for afterschool and summer programming for middle school students and implement recommended programs 98 Investigate the feasibility of contracting for concessions at the Dublin Swim Center Snack Bar 99 Evaluate the feasibility of developing a "sidewalk cafe" for summertime barbecue lunches at the Dublin Senior Center 97 Work with U.S. Anny to secure conveyance/lease for a 20 acre sports park at Camp Parks 94 Update the Agreement between City & Dublin Unified School District regarding use of school facilities 99 Work with County & EBRPD to evaluate possibility of purchasing parklands or landswap for land outside Urban Limit Line in Western Dublin 99 Evaluate what hours the Heritage Center should be open to maximize public visits and increase open hours 99 Investigate the feasibility of relocating the Holiday Tree Lighting outdoors on the Civic Center Grounds 99 Expand Dublin Swim Center season through September iii*************************;'~~~~:~~~;:~;E~************************* VOLUME 18 ADOPTED GOALS & OBJECTIVES March 18, 1999 Page 180 COUNCIL # PRIORITY High 1. High 2. High 3. Medium 4. PUBLIC SAFETY - POLICE YEAR PROPOSED OBJECTIVE " . 98 98 97 99 COUNCIL # YEAR PRIORITY High 1. 99 High 2. 98 High 3. 99 High 4. 98 High 5. 99 COUNCIL PRIORITY High Low # Develop and implement a Citizens Volunteer Program for Dublin Police Services Explore the feasibility of a Police Youth Academy Develop a Police Officer Trading Card Program (ADOPT-A-COP) Develop and implement a taxi-cab safety inspection program in conjunction with the Dublin Police Services Traffic Unit . FIRE SERVICES PROPOSED OBJECTIVE Adopt 1997 Uniform Fire Code with City amendments Finalize future locations for fire stations in eastern Dublin Establish financing and time line for new fire station construction Complete agreement with Alameda County and City of San Leandro to share reserve fire truck Participate in joint fire station design process with Alameda County and the City of San Leandro DISASTER PREPAREDNESS YEAR PROPOSED OBJECTIVE 1. 2. 99 Undertake Multi-functional Disaster Training Exercise 97 Develop a formal Disaster Service Worker Program . COUNCIL ! YEAR PRIORITY High 1. 99 High 2. 98 High 3. 98 High 4. 93 COUNCIL PRIORITY High High ! 1. 2. WASTE MANAGEMENT PROPOSED OBJECTIVE Monitor and evaluate effectiveness of the expanded Commercial Recycling Program Develop school recycling program within parameter of commercial recycling program Work with selected consultant to complete review of progress toward meeting AB939 - Year 2000 diversion goals Conduct a survey related to participation in the curbside/multifamily recycling programs TRANSPORTATION - MAINTENANCE YEAR PROPOSED OBJECTIVE 99 Implement five (5) new community volunteer projects 98 Develop Street Lighting Assessment District for eastern Dublin ********************************************************************* CITY COUNCIL MINUTES VOLUME 18 ADOPTED GOALS & OBJECTIVES March 18, 1999 Page 181 . Medium 3. 92 Identify potential locations for new City maintenance yard facility . . . " TRANSPORT A TION .COUNCIL ~ YEAR PROPOSED OBJECTIVE PRIORITY High 1. 97 Monitor Caltrans and ACT A on the construction of the /-580/1-680 Interchange and downtown hook ramps High 2. 97 Update Eastern Dublin Traffic Impact Fee High 3. 97 Work with BART to develop additional parking. High 4. 97 Work with Contra Costa County to pay for needed roadway improvements in Dublin High 5. 95 Complete alignment studies for Eastern Dublin major arterials (Fallon Rd) High 6. 99 Participate in development of Measure B Reauthorization Program Medium 7. 88 Report to City Council on Downtown Traffic Impact Fee . . * * * * * * * * * * * * * * * * * * * * * * * * * * ;I~ *;o*u~~: ~~:U~*E~* * * * * * * * * * * * * '" * '" * '" * * * '" * * * VOLUME 18 ADOPTED GOALS & OBJECTIVES March 18, 1999 Page 182 ,I. " RECESS At 8:55 p.m., Mayor Houston called for a short recess. All Councilmembers were . present when the meeting reconvened. FISCAL YEAR 1998-99 MID-YEAR BUDGET REPORT & FEBRUARY 1999 MONTHLY REPORT 9:06 p.m. 8.2 (330-50) Staff Report was presented by Assistant City Manager Paul Rankin. In the 1999-99 Adopted Budget, it was anticipated that General Fund Expenditures combined with Net Fund Transfers In/Out, would exceed General Fund Revenues. Additional Budget Changes or Transfers has been approved since the adoption of the Budget. The revised estimate of the amount to be appropriated from reserves for Fiscal Year 1998-99 has increased to approximately $858,725, as of February 28, 1999. Staff has analyzed the changes to the original Revenue Estimates contained in the 1998-99 Adopted Budget. A revised estimate of Property Tax is a net increase of $125,000. A revised estimate for Taxes Other Than Property is a net increase of . $300,000. A revised estimate for Licenses & Permits is a net increase of $50,000. A revised estimate of Intergovernmental Revenues is a net increase of $50,000. A revised estimate for Charges for Services is a net increase of $418,825. Staff anticipates that the 1998-99 General Fund Revenues will exceed the budgeted revenue by approximately $943,825. Staff reviewed expenditures through February 28, 1999 that affect the City's General Fund. Under General Government, the revised budget estimate is a net increase of $103,460 due to increased activity in Legal Services. Under Community Development, the revised budget estimate is a net increase of $180,000 due to increased activity in Engineering. Under Capital Projects, the revised budget estimate is a net increase of $6,877 due to a consultant study for the Library project, Shannon Park Pedestrian Pathway Project, and San Ramon Road Slope Stabilization Project. The projections listed do not include the $12,129,022 transfer made from the General Fund to pay off the remaining balance due on the 1993 COPs on February 1, 1999. There may be several Capital Projects carry-overs to next year. They include (1) Development Services Data processing/Permit System & GIS Phase I; (2) CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING 1.... - .' -I.., 1 8 ~ 9 C" 9 ll~I""" , 17 P,4.GE 183 . . , " . Communications System Upgrade; ( 3) Fire Apparatus; and (4) Document Storage & Retrieval for a total of approximately $634,800. Overall there is still a deficit of $250,000 with expenditures expecting to exceed revenues in Fiscal Year 1998-99. Cm. Zika asked if the City was anticipating any revenue from the large auto dealers in east Dublin? Mr. Rankin responded there would only be sales tax from January, February, and March. On motion of Cm. Zika, seconded by Cm. McCormick, and by unanimous vote, the Council approved the budget change forms and received the report. -<er 1999-2000 BUDGET STUDY SESSION 9: 13 p.m. 8.3 (330-20) . City Manager Richard Ambrose presented the Staff Report. He indicated that the City's Annual Budget Study Session provided the City Council with an opportunity to identify those programs, services, and projects the Council would like Staff to analyze as part of the development of the City's Annual Operating Budget and Five-Year Capital Improvement Program for the upcoming year. The Budget Study Session also serves as a means of providing the Council with early information regarding those items that may have a significant impact (positive or negative) on the City's expenditures and revenues in 1999-2000. REVENUES Barring another major slump in auto sales (which the City experienced between Fiscal Years 1991 and 1994), it is anticipated that the City will experience some modest growth in sales tax from the retail businesses in Hacienda Crossings and AutoNation during the upcoming year. The City will only collect 65% of the 1% sales tax generated from Hacienda Crossings and AutoNation due to the agreement made with Alameda County. Another potential impact on local sales taxes is the ever increasing number of untaxable transactions being made over the Internet. . CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING Much 18, 1999 PAGE 184 ... The addition of AmeriSuites and Holiday Inn Express for a full year and possibly Extended Stay Hotel should increase the City's Hotel Transient Occupancy Tax. A . preliminary prediction is an increase of $150,000 to $200,000. The estimated lost interest income from the City expending $12.1 million from Reserves to defease the Civic Center COPs and the drop in interest rates is estimated at approximately $635,000. This could be offset somewhat by growth of the City's Reserves at the end of Fiscal Year 1997-98 for a preliminary prediction of a decrease of $540,000.' - OPERATING EXPENDITURES As a result of paying off the Civic Center COPs, the City has eliminated its lease payment for Fiscal Year 1999-2000 for a preliminary predicted saving of $1.6 million. The full year impact of additional Library hours will be an increased cost of approximately $30,000. Staff has been working on a staffing plan for next Fiscal Year which will be completed once the Council has identified its highest priority objectives. The cost of increased Staff will then be determined. The above expenditures do not include inflationary increases for purchase of materials, supplies, and equipment, nor increased cost of wages and benefits for . current City employees or other contract service providers. CAPITAL EXPENDITURES The City Council adopted a new Five-Year Capital Improvement Program which included approximately $49,740,555 in unfunded projects. They were I-580/Fallon Road Freeway Interchange; St. Patrick Way (Regional Street to Golden Gate Drive); Dublin Boulevard Improvements (Sierra Court to Dougherty Road); Dougherty Road Improvements (Houston Place to 1-580); Dougherty Road Improvements (Amador Valley Boulevard north to City Limits); Scarlett Drive/Iron Horse Trail Extensions; and Tri- Valley Transportation Development Fee Regional Transportation Projects. A portion of these projects will not be funded entirely by development impact fees. Staff has undertaken an analysis of the equipment, system, etc which needs to be evaluated for Y2K compliance. Once this analysis is completed, additional funds will be required to correct any deficiencies. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING March 18f 1999 PAGE 185 . " , . Council gave Staff the following direction regarding Operating Expenditures, Capital Expenditures, and Contract Services. Operating Expenditures 1A. Should the 1998-99 level of service adopted by the City Council as part of the 1998-99 Adopted Budget for each program area be used as the base level of service in developing the Fiscal Year 1999-2000 Budget? Yes - by a consensus. lB. To the extent that the City Council's 1999 objectives require additional resources not available in the current budget, should the cost of funding only high priority objectives be identified as an additional budget increment? Yes - by a consensus. 1C. If there is an additional service/program which was not identified in the 1999 Goals & Objectives Study Session, which you would like evaluated during the development of the 1999-2000 budget, please identify. . Mayor Houston requested computers for the School District be added. 1D. During Fiscal Year 1997-98, the City Council funded a number of community groups. For each community group identified, please identify whether the community groups level of funding should be the same level as Fiscal Year 1998-99 and included in the base level or in an additional level of service in Fiscal Year 1999-2000. The Council detennined that Community Television Operational Subsidy was the only community group from last year that would be included in the base level. All other community groups would have to make a new request for funding for the Fiscal Year 1999-2000. The community groups from last year included Dublin SUbstance Abuse Council for Red Ribbon Week and Dry Grad Night; Parent Education Program; Dublin Fire Arts Foundation Organizational subsidy; Childcare Links Childcare Support; Tri- Valley Convention & Visitors Bureau, and Dublin Partners in Education. CAPITAL EXPENDITURES 2A. Are there additional Capital Projects which are not included in the adopted Five- Year Capital Improvement Program which you would like to see Staff evaluate? Vice Mayor Lockhart requested computers for Council Offices be added. . CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING Harch 18.. 1999 PAGE 186 2B. Of those projects currently identified in the Five-Year Capital Improvement Program, which projects would you like to see evaluated for funding in Fiscal Year . 1999-2000? Vice Mayor Lockhart requested that Iron Horse Trail be funded sooner than listed in the CIP. Mayor Houston requested Dublin El Fields. 2C. In the 1998-99 Budget, a total of $3,026,357 was allocated from the General Fund for Capital Projects. If funding is necessary for Operating Expenditures in 1999- 2000, three alternatives (1) defer 1999-2000 Capital Projects to a later year; (2) utilize Unallocated Reserves; or (3) utilize Debt Financing were given to the Council as options for funding Capital Projects in 1999-2000. Mayor Houston indicated his first choice was # 1 to defer projects, but he would like it to be determined on a project by project basis. Some projects may rise to the top in need to be completed. The Council chose to defer 1999-2000 Capital Projects to a later year with Cm Zika also supporting utilizing Unallocated Reserves if necessary. But all Councilmembers rejected the option of utilizing Debt Financing. . RESERVES Currently funds are not reserved for future costs associated with (a) retiree medical; (b) future renovation of existing buildings; (c) catastrophic losses such as property damage protection due to earthquake; (d) unfunded future Capital Projects; and (e) on- going liability for Dougherty Regional Fire Authority. Mr. Ambrose explained the City was self-insured and has reserves for claims we know about. The City of Dublin shares liability of DRFA employees with the City of San Ramon. Mayor Houston asked if the longer time goes on if there is less risk? Mr. Ambrose responded that retiring medical was on-going. The City also inherited some former DSRSD retirees. We have not set aside a reserve for it. There is a reserve of a quarter of a million dollars for known claims. CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING Hardt 18, 1999 PAGE 187 . , ., . Cm. Zika wanted Staff to look at what reserves there are and set-up a plan for the future. Mayor Houston asked about the City's policy for replacing major items. What are our reserves? 3A. Should the City Council policy on Reserves be modified? No - by a consensus. Mayor Houston stated the policy did not need to be modified today but by next year he would want a policy on replacing major items and also know what reserves we really have. Mayor Houston eh-plained question 3B was asking whether the City should use our reserves for Operating Expenses. He indicated if we don't want to use reserves, we would be looking at reduction in services as we did in 1992-93. Mr. Ambrose responded that is only if revenues dropped below ability to provide operations. . Vice Mayor Lockhart felt that would not be a healthy thing to do. 3B. Should use of Reserves be used for Operating Expenses? No - by a consensus. CONTRACT SERVICES Building & Safety (Linhart Petersen Powers & Associates); Animal Shelter Services (Alameda County); Crossing Guards (All City Management); and Public Works Maintenance (MCE) are due to be evaluated this Fiscal Year. By consensus, the Council requested staff to evaluate the cost of providing the seroice only for Fiscal Year 1999-2000. BUDGET CALENDAR The City Council chose June 24, 1999 at 6 p.m. for the Annual Budget and Five-Year Capital Improvement Program public hearings. . ~ CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING March 18, 1995' PAGE 188 The Planning Commission will review the ClP on June 8th or June 22nd. The Planning Commission has to review the ClP to see if the projects are in compliance with the . City's General Plan. Council requested that sandwiches be provided before the Budget meeting. ~ ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 9:40 p.m. Minutes prepared by Sandie Hart, Secretary. Mayor ATTEST: City Clerk i~ . CITY COUNCIL MINUTES VOLUME 18 ADJOURNED REGULAR MEETING Maicn 18, 1999 PAGE 189 . . . REGULAR MEETING - April 6, 1999 A regular meeting of the Dublin City Council was held on Tuesday, April 6, 1999, in the Council Chambers of the Dublin Civic Center. The meeting'was called to order at 7:07 p.m., by Mayor Houston. ... ROLL CALL PRESENT: Councilmembers Howard, Lockhart, McCormick, Zika and Mayor Houston. ABSENT: None. ..... PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. ' .... . PRESENTATION BY ZONE 7, FLOOD CONTROL REGARDING DRAFT ENVIRONMENTAL IMPACTS FOR ZONE 7'8 WATER SUPPLY PLANNING 7:07 p.m. 3.1 (1000-40) Alameda County Flood Control and Water Conservation District, Zone 7, has prepared a report for future water supply planning and has now released an environmeJ?ta1 document covering this planning work. Leslie, Moulton presented the key environmental issues. . Also present were Ed Cummings and Dennis Gambs. - ,.- . . De{Valle'functions as a conveyance to bring in other supplies and is a holding place. The water drawdown will already occur as part of the plan desi~. Not every contractor draws fully on the system every year. She discussed mitigation elements which were identified~ Zone 7 is doing some homework on operational activity in order to avoid the lake level drawdoWll. They are in discussions with . . CITY COUNCIL MINUTES, VOLUME 18 REGULAR MEETING April 61 1999 PAGE 190 '-..' ,- " '. :.; ""~~ ~"':~~~}-'-:~;-": :/,'=". '::~J. '~,,-,~"" ~'?~.1r ..~t" ~T'\~'.:;~_.: -#:'"~":~"~~:i~:?:_~Ft~":~f ~"~"~~~~:~_"~\~~4"1":~~'~'," I~'" '_"'~<r: ':" ~..:. -'"-:".~ ft "-~ .;.;,~"" "i:~" ~,,' the Department of Water Resources. They've asked the state to look at reoperational options. . Cm. Zika asked if they are considering that agricultural will need fresh rather than reverse osmosis water. Ms. Moulton responded it will be a combination of both. About 8,000 feet of agricultural water is being assigned. There's hope and opportunity as part of the long range program. Cm. Zika asked if there has there ever been a time the state has said you can't have your full allocation from the aqueduct. Ms. Moulton responded there are times when the state cannot supply the full amount. In the plan, they will look at dry year water to maintain the amount. Mayor Houston stated he has every confidence we will have enough water for our use, but asked what we can do to assure Del Valle won't go away. What is our best avenue. This is an amenity for the whole valley and how can we preserve this. . Ms. Moulton stated we could expand the pipe and canal system in the Southbay Aqueduct. It is very helpful to receive comments and it is a DWR facility so comments ultimately should go to them. They work very closely with them. The comment period has been extended to May 26th. She advised that Members of the EBRPD Board and Staff were also present and wished to comment. Ayn Wieskamp, EBRPD Board Director stated they have had some very worthwhile input, including from Dublin citizens. What happens to swimmers, people who fish and picnic, and people who like to go out and watch eagles. Del Vaile is a wonderful asset for the whole valley. They want to work to make sure this wonderful recreational opportunity stays in place. It's important and they appreciate the support. Martin Vitz, Advanced Planning Manager with EBRPD stated they've been going out with Zone 7 to make these presentations. The significant impact in the EIR is the potential summer drawdown at Lake Del Vaile. This is a significant resource for the entire Bay Area. It is an economic benefit to the Tri-Valley CITY COUNCIL MINUTES . VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 191 . "J..-:~- -'0-: . " . _:.~_.~~.~;,~1.~' '"(j~_." ;~::::.~t-!~i_._~~"~.:t...':. . ":);.:~;~{i${~r,?r';f.,~~",::'.;:::'/:E,\::,t;.:{:?t" \;:~-;~:/:t~ ";" '. . :," -7. ~ :.~-"... ,;::'"::~:'"~~<, > .~~. ~'-J.~" '':;;i' "-: ~ J; . Area. DWR did a cost/benefit analysis initially; and determined that 51 % was derived from recreation factor. They do believe there are altematives that have not been discussed in the Draft EIR. They anticipate further discussions. It will take a combination of alternatives and techniques to come up with protection of the lake for recreational facility. .. PRESENTATION RELATED TO EAST BAY STAND DOWN FOR NEEDY VETERANS 7:32 p.m. 3.2 (520-40) The Vietnam Veterans of Diablo Valley, a non-profit veterans organization, is requesting use of space at Parks RFfA to host the East Bay Stand Down for needy veterans on September 30th through October 3m. Stand Down is a term coined during the Vietnam War, which describes the practice of removing combat troops from the field and taking care of their basic needs in a safe area. They hope to serve 400-500 needy veterans all over the Bay Area at Camp . Parks. Denver Mills, with the Concord Veterans Center and a Vietnam Veteran stated recently Dublin had one of its sons returned, John Mape, who was a POW. While we can't do anything for him, we can do something about needy veterans on our streets and in our areas. All liability will be assumed by the sponsoring organizations. They will set up an employment development office at this event. Congresswomen Tauscher and Lee have been involved in this from the very beginning. Joe Sugi retired Oakland Police Sergeant stated he will be in charge of security services at the event. There have been zero incidents at any of the previous stand downs. Staff is currently being trained in security. Participants will be bussed in and transported back to their place of origin. All participants will be pre-registered and are veterans who were honorably discharged. Mr. Mills stated they request the City's endorsement. They want to be good neighbors. They want the City of Dublin to come out looking good in the event. They will have national and maybe even international media. They would like . CITY COUNCIL MINUTES VOLUME 18 . REGULAR MEETING April 6, 1999 PAGE 192 f...-'." . _;.:,.~i .:". . ...~!. . ~. . . '-~. _.:~:-~2:>' '. -: '.:":~:.'.~~ ~~:I::.:.-"i .... -;J_\~.'-~~' ,";:t .-;::.. .'-~' .;":--:..;.~..; ; , .., ~ ~ .......;.-..;...:..:...,.../.,..~-~.- :".'- '_~r -~:' .' ,1' ,- .... ..... " , the City Council to come to the event. They can come in and address these . people and let them lrnow we still care about them. They can involve the City Council as much as they want in the activities. They have a politica1liaison person to keep them informed. Right now they are asking for the City's endorsement. Mayor Houston stated he feels this is a good thing for the City of Dublin. They can be more closely involved as the event draws nearer. Consensus of the Council was supportive. Cm. Zika asked if they have a majority or success rate? Mr. Mills reported that this started in San Diego in 1988 and they find that 30 to 35% move on and out of the problems they have. They will place 20% in residential treatments if they need it; and 20% will be placed in jobs. This is well designed and they track it as it goes along. +- Potential Ballot Measure - Zone 7 Water Policies (1000-20) . 7:46 p.m. Tom Ford, 7262 Tina Place, a 14 year resident introduced an initiative POW Protect our Water - in the Zone 7 area. Voters are being asked for signatures to put this on the ballot. Signatures are now being collected. DSRSD claims that the City is responsible for water requirements. Keep Zone 7 water in Zone 7; with RO and our objection to mixing sewer water into our drinking water. Articles were distributed. There are 2 policies in the initiative they would like to see adopted. One is that Zone 7 will not provide water beyond its existing boundaries. Another relates to use of RO treated water for agricultural purposes. . Hthis gets on the ballot, Zone 7 will be obligated to follow these policies. There's only so much water in our bucket; our aquifer. Let's save Lake Del Valle. Cm. Lockhart asked if there has been any resolution on who the eligible voters are. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 193 . , , ' f .";': ~,..i1:~~. \-."' 01 - '",.;....-'. '<.:(Y;1~+:\-j':-:-, . ",,', ; <,.':,:':::-:.; -; .. _ ',.. , j i"\ ~:":..' ~'.. ":--;. .. .., colt . . : - "-: I ,~.: ...: - ~'-':;")2 . Mr. Ford stated it has not yet been resolved. They feel since the populace is allowed to vote for the Board of Zone 7, and feel the County Counsel is very much at sea with his opinion. They are collecting signatures just in the Zone 7 area. They need about 9,000 and will collect about 12,000. The legal people are commenting back and forth. The evidence in public interest in Zone 7 should carry some weight. .. Cm. McCormick requested that the Council go back to Item 3.1 and suggested that Staff write a letter to Zone 7 indicating our interest Mayor Houston stated he felt the park district is working with Zone 7 to come up with alternatives. ' Cm. Lockhart stated she felt we should comment we would like the recreational area protected as a necessity for this region. We support what's going on regionally. By a consensus, the Council directed Staff to send a letter to make certain the . recreational area is protected as alternative for water supply is considered and continue to look for alternative solutions including expansion of recycled water. ..... CONSENT CALENDAR 7:53 p.m. Items 4.1 through 4.8 Items 4.4 and 4.5 were pulled from the Consent Calendar for discussion. On motion of Cm. Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of March 16, 1999; Accepted (4.2 150-70) gifts for the Dublin Senior Center of $300, a hand- braided wool rug, and a phonograph, directed Staff to prepare formal aclmowledgments to the donors, and app!oved the budget change form; . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 194 ~ " .:' ~". . ~ : ': ~ '.. ' ~ ~ ji~:}:.;~"::'~~", '. .~: . " .~ &-,-:'.1_~~ I :~~;.~':" ;::.~. . ,. . " ~, .~. I ..... . . .,',' ,- ....'. Authorized (4.3 600-30) Staff to advertise Contract 99-05, Annual Sluny Seal . Program, for bids; Adopted (4.6 600-30) RESOLUTION NO. 53 - 99 AWARDING CONTRACT 99-03 ANNUAL STREET REPAIR AND OVERLAY TO BAY CITIES PAVING & GRADING, INC. ($453,588.65) and approved homeowners' petition to overlay Darian Court and directed Staff to generate a Change Order to include Darian Court in Contract 99-03 and approved a budget appropriation of $7,230 from Gas Tax Reserves; Adopted (4.7 600-60) RESOLUTION NO. 54 - 99 APPROVING FINAL MAP FOR TRACT 6957 (DUBLIN RANCH - NEIGHBORHOOD L2) and . RESOLUTION NO. 55 - 99 ACCEPTANCE OF PARKLAND DEDICATION IN LIEU FEES FOR FINAL TRACT MAP 6957 (MSSH DEVELOPMENT - SHEA HOMES) Approved (4.8 300-40) the Warrant Register in the amount of $1,302,626.67. em Lockhart pulled Item 4.4 from the Consent Calendar and stated she wasn't sure what Discover Dublin is really all about. Shouldn't it say ltshop" Dublin. City Manager Ambrose explained that the Discover Dublin banners are an outgrowth of the meetings that occurred between Economic Development and the Chamber. Cm. Lockhart asked if there is something going on in the business community. em. McCormick asked if there is a program behind this oris it just a phrase? CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 195 . .. ". r'- -. --' ~ '." _: . , " . Mayor Houston stated he likes this phrase. It's really only a slogan. Cm. Zika stated the Chamber has an ongoing program in getting inner-business buying going on in the valley. Cm. Lockhart asked if we could work with the Chamber and help to promote it with them.. Mr. Ambrose stated the banners will be used back to back. One side will say Discover Dublin and the other, Shop Dublin. On motion of Cm. Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council approved (4.4 350-20) proposed design for downtown theme banners and farmers market banners and authorized Staff to solicit bids. Cm. Zika pulled Item 4.5 from the Consent Calendar and stated he feels the traffic generated by rezoning this to residential will be too great. If we leave it as commercial/ retail, this will be a tax generator but if it's residential, it will demand more services and be a drain. On motion of Mayor Houston, seconded by Cm. Lockhart, and by majority vote, the Council adopted (4.5 420-30) . RESOLUTION NO. 56 - 99 ADOPTING A GENERAL PLAN AMENDMENT FOR PA 98-024, ALL ABOARD MINI STORAGE Cm. Zika voted in opposition to the motion. .. LETTER FROM JEAN BOLGER OF ASHFORD WAY REQUESTING INSTALLATION OF SOUNDWALL ALONG ALCOSTA BOULEVARD 8:01p.m. 5.1 (530-35) Public Works Director Thompson presented the Staff Report and explained that the street right-of-way for Alcosta Boulevard is located within the City of San ~amon and the homes backing onto Alcosta Boulevard on the south are in the City of Dublin. A property owner, Ms. Jean Bolger, has requested Dublin and . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 196 , . .' , San Ramon investigate the need for and installation of a soundwall along the . south Alcosta Boulevard frontage. Ms. Bolger is requesting that an acoustical study be performed. The estimated cost of the study is $5,000. Cm. Lockhart asked if the new development causing the noise is in San Ramon? Mr. Thompson stated primarily, but she felt some of Dublin's new development might be cutting through. Cm. Lockhart stated she would be interested in looking at this if we can get some support from San Ramon. It is really their issue caused by their development. Cm. McCormick pointed out that she is a Dublin resident, so we should support her request to meet with San Ramon and try to get some compromise for a study. Mayor Houston asked if Staff had any estimate on the cost of a soundwall. Mr. Thompson responded that the study would be about $5,000 and a soundwall would be about $102,000 for a 6' wall. . Mayor Houston stated he does not want to spend $5,000 for a sound study. Their first line of a study should be with the City of San Ramon. He questioned whether we should spend money on a private property issue. There are people in that neighborhood who are building new fences. Some of them are unsightly and falling down. They are 30 years old. The property owners should pay for it rather than the citizens of Dublin. Cm. Lockhart felt she could write the same letter to San Ramon. Mr. Ambrose stated she did, and to date, there has been no response. Mayor Houston felt we could write another letter to San Ramon about their impact on our City, and ask them what they are going to do about it. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 19-7 . . Cm. Lockhart stated she is concerned that if we commit to a sound study are we saying we will commit to paying for half the wall. This seems to be an issue of where you live and the amount of traffic that goes by your house. Cm. McCormick stated she felt both issues should be discussed with San Ramon. Mayor Houston asked if the $102,000 is a 1987 price? Mr. Thompson stated this figure is a new cost. By a consensus, the Council determined that Staff should write a letter to the City of San Ramon and bring the response back before the City Council at a future meeting. . . PRESENTATION BY REPRESENTATIVE OF ALAMEDA COUNTY TRANSPORTATION AUTHORITY . REGARDING REAUTHORIZATION OF THE HALF-CENT SALES TAX 8:09 p.m. 5.2 (1060-90) Christine Monsen with ACTA made a presentation and stated the ballot measure received almost 60o/cJ support countywide; 61% out here in the Valley. ACTA is soliciting input from the various agencies that will benefit from the Expenditure Program in order to provide an expenditure plan that will garner more support from the electorate. Ms. Monsen stated the proposed reauthorization of the half-cent sales tax would provide $162 million in Eastern Alameda County for regional transportation projects. They hope to have an adopted plan by the end of this year. The stakes are quite high. They're asking, what would strengthen the plan here in Dublin? Mayor Houston stated most of them have heard the presentations numerous times. What did we like about the old measure and how to strengthen the new one. It needs a 2/3 vote, otherwise it isn't going anywhere. . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 198 , ., .'1. " . ~,... Cm. Zika stated he felt what Mayor Houston and Supervisor Scott Haggerty . brought up was valid. Right now the allocation formula is based on proposed population figures for the year 2005 and since this measure will run from 2000 to 2015, we should base it on projections out to 2015. 1-680 is highly congested and 1-580 is high on the list of congestion also. If something isn't done, we will have the largest parking lot imaginable. Oakland should retum the favor and support our needs as we supported 1-880. Cm. Lockhart felt the last time around, one of the issues was that we weren't that vocal with our residents. A stronger commitment from the Council to speak out and support the Measure B would help a lot. If each city does this a little more aggressively, this might make the different. Cm. McCormick stated it will have to have some other elements for her to support it, such as increased public transportation in the valley. Cm. Zika stated there is lots of money for public transit in the plan, but unfortunately it mostly goes to AC Transit which is like throwing it in a sinkhole. Mayor Houston felt there is one area we can look at, the Iron Horse Trail. There has been some dollars received and freed up and by adding to the list the Livermore BARf extension to start this process would mean more public transit. This certainly won't happen overnight, but we could get them in a state of readiness. For the benefit of the whole valley, we should look at getting the engineering and environmental work done for the Livermore BART station. He would like to have this added to the list. . Cm. Lockhart clarified he is just talking about the money that is not needed for the Iron Horse Trail. Mayor Houston stated he would like to see the plan for the $5 million for the trail. We should look at where it makes the most sense to spend the $5 million. Mr. Thompson stated about $432,000 is what we have in grants for the Iron Horse Trail. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 199 . . Mayor Houston stated he felt the $432,000 is a start. It gets it on the list and has a placeholder. This is a plan that will sell over the entire valley. Cm. Howard stated she agreed with Cm. Zika and felt this will get the votes. Anyone who drives 1-580 or 1-680 really wants to get this fixed up. Mayor Houston thanked Ms. Monsen for the information. She said they will hopefully be back sometime this summer, maybe June. .... PUBLIC HEARING RITE AID/KINDERCARE SPECIFIC PLAN AMENDMENT, PD REZONE, CONDITIONAL USE PERMIT. AND SITE DEVELOPMENT REVIEW PA 98-038 8:23 p.m. 6.1 (450-30) Mayor Houston opened the public hearing. . Senior Planner Carol Cirelli presented the Staff Report and advised that the Applicants are requesting a SP Amendment to the San Ramon Road Specific Plan; a Planned Development (PD) District Rezone; Conditional Use Permit and Site Development Review approval to construct a 16,700 square foot retail drug store with a drive-through pharmacy, and a 9,824 square foot daycare center. As part of their project, the Applicants are voluntarily contributing traffic improvement funds in the amount of $129,880. The project will be located at 7348-7372 San Ramon Road (northwest comer of San Ramon Road and Amador Valley Boulevard). As part of her presentation, Ms. Cirelli discussed: Project Description; Specific Plan Amendment; Planned Development District Rezone; Rite Aid; Site Development Review; De~gn; Landscaping; On and Off-Site Circulation; Calaveras Fault; Signage; and Environmental Review. Cm. Lockhart asked about the mitigation fee for traffic impact. What might this be needed for? . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6/ 1999 PAGE 200 .~ '. . , Mr. Thompson stated we have worked off a study done a year or two ago. The . biggest one is St. Patrick Way, and sidewalks on Village Parkway and a few things likes that. The bulk of this will go to St. Patrick Way. Cm. Zika asked if any consideration had been given regarding an exit sign saying right tum only or no left tum so people wouldn't make a turn into Kildara. Mr. Thompson stated this might preclude people from Kildara from going there. Cm. Zika commented on the latest sound study which has the current background level at Kildara at 48 and halfway down the page (2), the dba at the facility in Concord is 63 dba and then behind the fence it is 64. On the bottom of the next page it discusses community response which says if there is an additional 5 there is sporadic complaints and 15 strong complaints and threat of community action. This goes from 48 to 63 which is 15, and yet this report concludes there is no impact. He questioned this. Richard Illingworth who prepared the study, addressed and explained the study. The numbers from Concord can't be directly applied to this facility. Page 4 indicates the numbers calculated for each playground. . Cm. Zika stated he doesn't recommend anything to mitigate it. Would an 8' or 10' wall mitigate it? Mr. Illingworth responded an 8' wall would mitigate anything on the first floor. It's the second floor that would take a very big wall to shield that. Cm. McCormick asked if big trees would make a difference for the second floor. Mr. Illingworth stated acoustically, they wouldn't make much difference. Curt Smith, Retail Site Specialist, stated he was here last July to talk about this project. At that time, instructions were to come in with a complete project for the site. They originally intended to put a strip retail center where KinderCare is now being proposed. The concept of a daycare center went over very well. They held up their application for several months to allow KinderCare to put together a proposal. He discussed key changes in the drug store industry. Rite CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 201 . . ,. '. . .;., . t ~ . Aid has opted to become more of a convenience oriented pharmacy. Drugstore.com is now being formed and will sell pharmaceuticals, much like Amazon.com sells books. This will be major competition to drugs stores. Mr. Smith stated they also maintained an access to the Dublin Fishery site. He has heard some discussions about their existing space. He has been in this business for over 20 years. Mervyn's is the only full line store selling clothes and they are a very successful anchor tenant. They have had inquiries about the space, even though it has not been marketed. A significant tenant has shown interest and they are a discount family clothing store, Marshall's. They feel they can make the deal happen. They've had others express strong interest. These stores benefit by being next to Mervyn's. Rite Aid is not a good co-tenant for Mervyn's. Any of the users would be an asset to the center.. Mike Majors, 1555 53rd Street, Sacramento, Engineer representing KinderCare on this project, thanked Staff for their help through the process. They support the conditions and hope to gain the City Council's support. He introduced others with KinderCare. . Cm. Zika stated he visited KinderCare in Pleasanton today. Does it operate similarly? Jerry Stivers, 634 College Avenue, Menlo Park, with KinderCare stated this is one of the older units and the newer ones operate a little differently. Cm. Zika stated he asked neighbors about the noise. They were behind an 8 to 10' wall and she said the noise was significant and it was disturbing. This home was much closer than ours would be. He asked if they also accept kids on an hourly basis. . Mr. Stivers stated usually several hours in the afternoon when they pick up kids from school. They have a van that picks them up. David Kambra 11863 Flanagan Court, thanked Carol for all her effort. Their concerns relate to the hours of the pharmacy and the volume of children at the daycare. When they bought their homes they did not feel all these changes in zoning would take place. Being open 24 hours would likely increase crime. He questioned the value of having the store open 24 hours. He also questioned the possible impact the bar across the street may have. A drive-through was CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 202 questioned as to appropriateness at this location. This could be hazardous to . people who walk in the area. The drive-through faces the homes as opposed to facing the street, which he felt would provide more advertising. This seems to be a disadvantage to both the store and to neighbors. He questioned the lighting for a 24 hour parking lot, and a direct line of sight to the homes. There are skylights in the homes. One hundred and eighty children was questioned as appropriate. This seems excessive from what they expected when they bought their homes. He understands the daycare will service people to the north of Dublin. This is designed to pick up people coming down San Ramon Road to the freeway. From his house, he hears noise from Mape Park, 500 ft. away, Nielsen School, 500 ft. away and the Kildara Pool, 60 ft. away. The numbers in the sound report are very conservative numbers. All but 8 homes out of 174 in Kildara are upstairs. In summary they feel this is an inappropriate use of the location, limited value to Dublin community, current conditions are ineffective and it will have a negative impact on homeowners. He recommended that we limit the 24 hour to drive-through and close the convenience store during the night, add conditions to limit lighting, measure noise in mid-summer and limit noise to a 50% increase. Put real numbers in to mitigate the numbers before they happen. In conclusion, this is a community issue, not a political one. Consider impact, local homeowners; zoning changes and conditional use and . identify tenants to fill old location. Nina Wixson, 7403 Cronin Circle, stated she agreed wholeheartedly with David and asked why we are rezoning this property. Convenience is not meant to have a 24 hour use. This drive-through should not be an exception. It is the magnitude and the volume of these two services together that is so great. The traffic flow seems to be directing people mainly onto Amador Valley Boulevard. People cutting through their development already exists. They pay for their own maintenance and lighting. They can't accept that this will be used as a public thoroughfare. Congestion will occur at Amador Valley Boulevard and San Ramon Road. Green spaces surrounding Kildara are children's play spaces. She opposes this plan, but if we go forward with it, we must take extraordinary means to look at their issues. What about the noise that will be generated by Rite Aid? What do you do about noise that is unacceptable if it reaches the limits? The noise issues are significant factors for them. She referenced their letter contained in the information with the Staff Report. Security Gates are an issue. The additional 2 foot on the soundwall was her idea and she is proud CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 203 . _, -l. . that she came up with this. Take extraordinary means to mitigate their concems and issues, which are very serious if you go forward with this project. Cm. Zika asked if she thought a sign would help. Ms. Wixson stated she did not feel this would be a negative for them. Cm. Zika commented he had a problem seeing their sign that says private property. Robin Chinn, 11812 Kilcullen Court stated David talked a lot about their concems. She is concemed about the number of increased traffic coIiling through their development; 2,400 additional hits a day to the comer with the 2 businesses. The parking is insufficient. They have asked for gates as a potential option and the Planning Commission doesn't like gates. She was encouraged that Staff had addressed some of their concems but the architectural ones would have to be put in at their expense. Safety is of concem also. She has a person who is a quadriplegic that lives with her. His safety is of pnmary concem. . Josephine Distefano, 7423 Tehan Court stated she does go along with a gate. It should not be the responsibility of the people in Kildara. It should be picked up by Rite Aid or KinderCare. The kids will back up to her patio and even with a wall, the noise will still be there. They are Dublin residents and they would like to be considered. At least meet them and do something with them. Nobody from Kildara was notified from Rite Aid as to what they were planning. . Heather Taylor, 7422 Tehan Court was concemed over the increased noise level and lighting and safety issues. She has lived there less than a year and she chose Dublin because of its small town feel. She is a working parent and has a young child. She loves her home in Dublin. She referenced an article in the SF Chronicle which said Dublin tumed away business and we were the joke town and we weren't wanting to add just any business that wanted to put up a sign. She personally likes to shop at small business stores rather than continuing to build the large businesses. She has had to look for daycare herself. She doesn't like the idea of a factory type environment. With 180 kids, how much personal care can each kid get. It is small businesses that give a city its soul. We should keep our small town ambiance. It is nice to go where everybody knows your CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 204 name and they're glad you came. Rite Aid did not contact them after the last meeting. She did not understand why they didn't meet with the homeowners. . Mayor Houston read a statement submitted by Yee Wann, 6884 Amador Valley Boulevard. "In favor of Kinder Care." Mayor Houston read a statement submitted by Amy Chung, 7267 Quartz Circle. "1 support Kinder Care project." Web Schoefer, 7267 Quartz Circle stated he has 2 daughters and has lived in Dublin for nearly a decade. With regard to KinderCare, this is something this town needs. The question is where do you put it? Are you going to put it somewhere where it will satisfy everyone's needs? On Amador Valley Boulevard, there are homes that have been converted to childcare. Dublin is really not a small town. This is a 4 lane boulevard right next to a downtown metropolis. There is going to be some noise. It looks like a good sight. He hopes this gets done so he can make some use of it. Charles White, 7332 Cronin circle stated he was opposed on many levels. He is more concemed with his quality of life and property values. There will be 16 . employees + vans. He lmows the patterns for daycare operations. The whole parking thing is flawed. He agreed with the other speakers about lighting. He is concerned about Dublin's general trend of building cinderblock monstrosities. Steve Fern 11870 Flanagan Court, stated he is a site location analyst and he has major concerns for this development. It is on the wrong side of the road. People heading north from 1-580 will have to make a left hand turn and there is already increased congestion at this location. The overall retail in the City of Dublin concerns him. In the eastern part of the City, this will pull from the retail synergy of the old downtown. The old Home Express has been vacant for over 2 years. What may happen is Albertson's trying to go into the old Rite Aid site, leaving their location empty. Lynn Clark 7255 Cronin Circle stated representatives from KinderCare and Rite Aid did contact the management company and did have a meeting with the Kildara Board of Directors. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 205 . j. . Pat Daily, 11879 Flanagan Court thanked the marketing speaker for requesting we look at the traffic on the comer, going into Rite Aid and KinderCare and trying to get out again. The developer said the purpose of this project was to increase his market and compete with the Internet. He suggested if they want to really increase their market that they lower prices. He stated he has been a resident for 25 years, but is now selling his condo. Amy Chen stated she has 2 children and is in favor of KinderCare. John Nichandros owner of the property, stated he understands the concerns of the homeowners and their reluctance to any development. He objected also when the City Council decided they had to take some of his property to create a road there to help Kildara homes get better access. The cost of the road and improvements were paid by him and Mr. Jeha, and the Kildara people. It was intended to give better circulation. This proposed development has many advantages over any other kind of retail commercial development you can build there. Rite Aid is the only retail establishment in the center. He did not understand why the objection to a 24-hour pharmacy. Someone picking up a prescription in the middle of the night will not sit there and loiter. The other . issue is playground noise. It is a real enjoyable thing to watch children play. The more fun they're having, the more noise they make. Part of the homes face the back of the ice skating rink, and part face the wall. Rite Aid and KinderCare run a very clean operation. Rite Aid has offered the homeowners $10,000 to make improvements to alleviate the traffic situation. He recommended this be approved. Josephine Distefano asked what $10,000 will buy you today. This isn't anything. Joe Bledsoe, 6534 Cottonwood Circle stated even though they are licensed for 180 children, they operate at about 700;'0. Regarding lighting, it will be blocked by the KinderCare building. Traffic is already going to some other destination. They are just a drop off and not a destination point. He is confident that the noise study report is reasonably accurate. Mayor Houston closed the public hearing. . Cm. Zika stated he is opposed to the project because he feels this is the wrong place. His visit to Pleasanton confirmed some of his concerns about noise. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6/ 1999 PAGE 206 These kinds of uses were prohibited when people moved in. We are now trying . to change the rules. He would support a 10' wall, put additional signs saying no left tum and put in some speed bumps if it is approved. Cm. Lockhart stated she felt every time we get a daycare project, it is the same quandary. If we put them in neighborhoods, neighbors are afraid of the impacts and yet they don't feel it is appropriate to locate them next to businesses. Is there an ideal place for daycare? Probably not. We don't live on an island. There is a need for childcare in this community, just as in any community. We need to support daycare. KinderCare seems to be a quality provider. Yes, San Ramon will use it; this is just a fact of life. Everywhere we see daycares, there are noise concems. We have not had a problem with Montessori Plus. This is actually a luxury because kids won't be there every weekend and every evening. There are tradeoffs. With regard to cut-through traffic, she would hope this can be addressed. She hopes there are measures that can be addressed that would encourage people to not cut through their development. Whatever goes in there will be an impact to the neighbors. She would feel more guilty about putting a strip mall there. The land is so valuable and comes at such a high price, mom and pop businesses can't afford to locate there and this is no longer feasible. It is a good service for our community with Rite Aid's drive through pharmacy. . Cm. Howard stated she took a trip through the community yesterday and can see the problem with cut through traffic. She felt this could be mitigated in some way. Mature trees will be put in at KinderCare. For the drive up window, she is worried about the security. It might be better in the front at night time and then more parking could be opened up for KinderCare. She stated she likes the idea of having daycare as we desperately need it in Dublin. She clarified that the whole store will be open 24 hours, and only prescription medications can be obtain from the drive through. Cm. McCormick asked if they have other 24 hour stores in other areas. The response was they just opened one in Yuba City. Cm. McCormick asked about customers at late hours. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 61 1999 PAGE 207 . . Reportedly, medications are in high demand until about 11:30 p.m., and then it starts early in the morning. The real rush finishes about 11:00 p.m. or 11:30 p.m. There are about 3 drive through uses per hour. Cm. Howard asked now how many people come in late in the evening. Cm. McCormick noted quality of life was mentioned. Whose quality are we talking about? This pertains also to her and people with children who need childcare and those who need medications and prescriptions in the middle of the night. She knows the need for childcare in Dublin and she will always vote for childcare. This is part of a growing community. It has been exciting for Dublin and she stated she feels we have done a good job. She sees areas where we can provide mitigation. Quality of life can be applied to all. She stated she will support this project. Mayor Houston stated they just went to a daycare conference and there is a need for mom and pop type care and in office complexes. The location of the drive-through, he asked why it can't go in a smaller area in the front. This . would remove the whole issue of neighbors hearing the squawk box. It could be located to the opposite side. This could benefit from an advertising standpoint and this has some appeal and some merit. He was up in Oroville over Easter. He sat and watched a drive-through for 15 minutes and saw no one drive up. He would like them to explore the other location. If they can't do this, he could not support a 24 hour operation. He stated a bigger issue for him is seeing a big black whole in our downtown. He will not support this without some real concrete measures as to what's happening with their existing site. We've had some bad experience with the old Lucky's center in Dublin. He wants to see investment and renovation that will attract somebody of quality into the old center. He wants reassurances. We need to make sure we are on a path for the improvement of all our downtown. This is a good project. Conditions must say something has to go into the space, or he is not in favor of this. Relocate drive through and how do we work together to make sure what happens close to the downtown core area is very strong. Cm. Lockhart stated she supports both issues. . Ms. Cirelli stated Staff looked at a lot of altematives for the drive through. The only thing that will work is where it's currently proposed. There would be on CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 208 . , site circulation problems with locating it to the San Ramon Road side. There . must be tum around radii. From a planning standpoint, it may be an aesthetic issue from a public roadway. They also looked at the Fishery side. There is even less space there. Kevin Van Katwyck explained the problems and stated Staff looked at all sides Mayor Houston commented a lot of people will cut through to get to the Fishery. A representative stated from Rite Aid's perspective this site plan does work well, but they are not married to this plan. If some new ideas are brought forward, they will consider them. They will accept condition that they will put drive through at whatever location is acceptable. Condition #26 addresses the old site, ttRe-Lease of Rite Aid Tenant Space. Prior to issuance of a building permit for the Rite Aid project, the Rite Aid Corporation shall provide the Community Development Director verification that the existing Rite Aid tenant space located at 7201 Regional Street has been re-Ieased to a business whose use in consistent with the Downtown Specific Plan (i.e., retail and service commercial uses).>> The only thing this doesn't address is for capital improvement program for the site. They would need to consult the other tenants. . Mayor Houston stated he felt this is productive for everybody. City Attomey Silver stated she looked at Condition #26 and felt the intent of the Council could be accomplished by adding at the end of the condition, "and that \ substantial improvements be made to structure at 7201 Regional Street." She also suggested the Council possibly change Community Development Director to City Council before building permit for new Rite Aid could be issued. Mayor Houston stated the City would definitely want to fast track this. Mr. Ambrose stated if they are concemed about the location of the drive- through, they can't approve the SDR tonight. Cm. Lockhart stated she was not interested in scrapping the whole project if this can't be done. Cm. Zika stated there is also the issue of the fault line. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 209 . ; , . Ms. Cirelli stated the building is set back pretty far from the fault line and out of the zone. There was a suggestion to continue to the next meeting the issue of the drive- through location. Signage and speed bumps were discussed. Cm. Howard stated she would like to t.Iy to mitigate by looking at a gate at the back side of Kildara by Donlon Way. Mayor Houston stated he is not in favor of a gate. Cm. Zika stated he was not either. It will hurt rather than help them. Mayor Houston suggested they leave it up to Staff to come up with a plan for signage. They're adding verbiage at the end of Condition #26 related to substantial improvements at 7201 Regional Street and it will be subject to City Council verification. . Cm. McCormick asked if there is a way to make sure the offer stays on the table after approval for the association. Ms. Cirelli stated this could be added as a condition. They could pay into an escrow account for the Kildara homeowners to mitigate any potential traffic impacts on their property. A clarification correction was made that it will be $5,000 from Rite Aid and $5,000 from KinderCare. The SDR will come back at the next City Council meeting to look at location of drive-through. Staff will come back with a proposed plan for street signage. Ms. Silver stated Attachment 4 is the Resolution adopting the CUP and SDR and when adopting the Resolution, the Council should delete any reference to the SDR. It will be modified by Staff approving the CUP and then a separate Resolution approving the SDR would be brought back to the Council. . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 210 Ir: '-; " . - ...'" - On motion of Cm. Lockhart, seconded by Cm. McCormick, and by majority vote, . including modifications to CUP Condition #26 and that both Rite Aid and . KinderCare deposit $5,000 into escrow account, and with Staff to work with applicant, the Council adopted RESOLUTION NO. 57 - 99 ADOPTING A NEGATIVE DECLARATION FOR PA 98-038 RITE AID/KINDERCARE SPECIFIC PLAN AMENDMENT; PLANNED DEVELOPMENT DISTRICT REZONE; CONDITIONAL USE PERMIT AND SITE DEVELOPMENT REVIEW and RESOLUTION NO. 58 - 99 ADOPTING PA 98-038 RITE AID/KINDERCARE SPECIFIC PLAN AMENDMENT TO AREA 3 (SAN RAMON PROPERTIES) OF THE SAN RAMON ROAD SPECIFIC PLAN and RESOLUTION NO. 59 - 99 ADOPTING PA 98-038 RITE AID/KINDERCARE CONDITIONAL USE PERMIT REQUEST TO CONSTRUCT A 16,700 SQUARE FOOT RETAIL DRUG STORE, A 9,824 SQUARE FOOT DAY CARE CENTER, AND VOLUNTARILY CONTRIBUTE TRAFFIC IMPROVEMENT FUNDS IN THE AMOUNT OF $129,880; AND TO ESTABLISH A 24-HOUR DRIVE-THROUGH PHARMACY AND DAY CARE CENTER AND TO EXEMPT PARKING REQUIREMENTS FOR THE DAY CARE CENTER LOCATED AT 7348 -7372 SAN RAMON ROAD . and waived the reading and INTRODUCED the Ordinance approving the PD Rezone. Cm. Zika voted in opposition to the motion. On motion of Cm. Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council continued the SDR portion to the next meeting. +- CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 211 . .---- 4 . . RECESS 11 :00 p.m. Mayor Houston called for a short recess. The meeting reconvened at 11: 11 p.m., with all Councilmembers present. .. PUBLIC HEARING - PA 98-063 TOLL BROTHERS - EMERALD GLEN #4 PLANNED DEVELOPMENT 11: 11 p.m. 6.2 (450-30) Mayor Houston opened the public hearing. Community Development Director Peabody presented the Staff Report and advised that this is the second reading of an Ordinance which would rezone a PD from Medium Density Residential to PD Residential to allow development of . 295 single family homes consisting of three product types to be developed on 28.9 acres located in the Eastern Dublin Specific Plan area. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO.6 - 99 AMENDING THE ZONING MAP TO REZONE PROPERTY LOCATED EAST OF TASSAJARA CREEK, SOUTH OF CENTRAL PARKWAY, NORTH OF DUBLIN BOULEVARD AND WEST OF PARK DRIVE (APN: 986~001-001-1 0 PORTION) TO A PLANNED DEVELOPMENT ZONING DISTRICT AND ADOPTING A DEVELOPMENT PLAN FOR THE TOLL BROTHERS, EMERALD GLEN #4 (PA 98-063) .... . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE212. -j PUBLIC HEARING AMENDMENT TO PUBLIC FACILITIES FEE . 12:21 a.m. 6.3 (390-20) (Public Hearing held after Item B.1) Mayor Houston opened the public hearing. Parks & Community Services Director Lowart presented the Staff Report and advised that the cost of facilities to serve growth are estimated to be $133 million. The City Council directed Staff to update the Public Facilities Fee periodically in order to update demographics, costs and standards to reflect changes since the previous analysis, which was carried out in 1995. Ms. Lowart stated costs of construction and acquisition of capital facilities have changed due to inflation. Costs which have increased since they were determined in 1995 include: parkland values and park improvement costs per acre; community jrecreation facilities per square foot construction cost; library per square foot construction cost; and Civic Center per square foot construction ro~ . Ms. Lowart stated changes in current and future resident and worker population estimates have changed which affect calculated fees for all facility types. The following changes were made: Development projections were changed to reflect recent GP revisions and development since 1995. These include the Schaefer Ranch GPA, Park Sierra GPA and the Starward Drive GPA. Existing population and emplOYment estimates were increased to reflect the most recent data available. New information from planning processes led to the following revisions: The size of two planned community jrecreation facilities was reduced by a combined 11,000 square feet; Due to the planned replacement of the library, existing building square footage was excluded from the current inventory, and the land parcel upon which the new facility will be built was included; Demand from Westem Dublin was added to the calculation of needed Parks facility expansion. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 213 . . ~ f'-;: ~~"~. _.'.:~. ~;. ..... J " , ' . Ms. Lowart advised that overall, the Public Facilities Fee for residential development has increased by approximately 450/0. This is due primarily to: 1) Land values have increased by 840/0 for community parks and by 480/0 for neighborhood parks. 2) Improvement costs have increased by 580/0 for community parks and by 21010 for neighborhood parks. 3) Librmy costs have increased by 600/0. The cost per square foot has increased from $196 to $314 and the value of the land for the library has been included. 4) The cost for the Civic Center has increased from $445,000 to $2,099,214. The Public Facilities Fee for non-residential development has increased by approximately 121%. The largest component of the Public Facilities Fee is the cost to acquire park land which amounts to approximately 55% of the fee. Ms. Lowart explained that with regard to future adjustments, the fee will be adjusted automatically, effective July 1, 2000 and each July 1st thereafter based on improvement costs and land costs. . In summmy, Ms. Lowart stated the estimated lost revenue from delaying the adoption of the fee would need to be funded from sources other than the Public Facilities Fee. This is not possible under the City's existing GP policies which state that new development must pay the full cost of infrastructure needed to serve the area. As demonstrated in the Eastern Dublin GPA and SP, the Parks and Recreation Master Plan, and other related studies, future development in the City of Dublin and in Eastern Dublin will generate the need for the facilities that are the subject of the Public Facilities Fee Study, 1998 Update. Provision of these facilities is critical to the implementation of the goals and policies contained in these documents. If adequate facilities are not provided to serve the needs generated by new development, those new residents will place a burden on existing Dublin park and recreational facilities. em. Zika commented on the 20 city average index. . Ed Omernik who owns property on Dougherty Road stated he is concerned about the additional fees that will fall in line right after these and which are in the vicinity of 40 to 500/0. He has not had his property for sale but several have inquired and wanted to buy the property. The end result was the property is worth much more converting to high density residential. This put them in a position to continue with negotiations and someone offered him enough that he CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 214 .------' , ! could move his business. Now they are in a situation with all the additional fees . and in this case amount to $850,000, others in vicinity of $380,000 and his proposal is now being put in jeopardy. He can't quite fathom why we have 50% increases in 2 years. It is not economically feasible for him to move. If these fees are implemented, the program he has worked on for the last 7 months simply won't fly. John Steinbush, Colliers Intemational, stated he appreciates that Staff has given them lots of background information. Weare looking at increasing a line item fee. It is justified. Don't do this in a vacuum, though. He gave examples of how fees impact their projects. Jonathan Winslow, Koll Development questioned the way the study was done. The fees have gone up about 50% residential and 123% commercial. On Page 13, assumptions were made that weren't really scientific. Ms. Lowart explained that the numbers are based on a survey that was done in 1992 in Pleasanton. They found that in a survey, resident workers visit the park at the highest rate and non-resident workers visited at a lower rate. The difference was attributed to residents. There was an equivalency number factored in. . Mayor Houston asked if we are splitting hairs. Ms. Lowart responded that the equivalency factor for parks and for libraries was increased. We are looking at $136 increase per employee just for that fee. Mr. Ambrose pointed out the fact that residential or commercial will have to pick up the difference. Mayor Houston closed the public hearing. Mayor Houston stated he doesn't like taxes, but this is not a tax. The Eastem Dublin plan says development must pay their way. The plan is working and is benefiting everyone. It's going to get worse. The City of Dublin is one cog in the wheel, but everyone else will need to be reimbursed for providing their services: He stated he does not want to delay the fee. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 215 . '. . On motion of Mayor Houston, seconded by Cm. Lockhart, and by unanimous vote, the Council adopted . RESOLUTION NO. 60 - 99 REVISING THE PUBLIC FACiliTIES FEE FOR FUTURE DEVELOPMENTS WITHIN THE CITY OF DUBLIN and authorized Staff to retain an appraiser to do a land appraisal as of July 1, 1999. .. PUBLIC HEARING - PA 98-045 DUBLIN RANCH PHASE I DEVELOPMENT AGREEMENT 11: 12 p.m. 6.4 (600-60) (Public Hearing held following Item 6.2) . Mayor Houston opened the public hearing. Community Development Director Eddie Peabody presented the Staff Report and advised that this project is located generally along the east side of Tassajara Road, north of the future extension of Gleason Drive, within the Eastem Dublin Specific Plan area. The project site was given several land use designations, which encompass single family, medium density and open space land uses. This project consists of a maximum of 847 residential units in 9 neighborhoods. Mr. Peabody advised that the City Attomey drafted the proposed DA with input from City Staff, MSSH Dublin Development, and their attomeys. MSSH Dublin Development, LLC ("MSSH") will be the master developer, but the agreement is also with the other developers who will construct some of the neighborhoods because they own the property. The DA sets forth the agreements between the parties in relation to many items, including but not limited to, infrastructure construction and phasing, and the payment of various required impact fees. This agreements is for an 8 year period rather than our normal 5 year period. . CITY COUNCIL MINUTES VOLUME 18 . REGULAR MEETING April 6, 1999 PAGE 216 '-; ~ ,I Mr. Peabody referenced the more significant provisions of the DA as discussed in . the Staff Report. The Planning Commission heard the DA at their March 23, 1999 meeting and recommended that the City Council adopt the Ordinance. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote, the Council waived the reading and INTRODUCED the Ordinance approving the Development Agreement for PA 98-045, Dublin Ranch Phase 1. .. PUBLIC HEARING - PA 98-047 KOLL DUBLIN CORPORATE CENTER DEVELOPMENT AGREEMENT 11: 15 p.m. 6.5 (600-60) Mayor Houston opened the public hearing. Community Development Director Eddie Peabody presented the Staff Report and advised that this DA is between the City of Dublin and Koll Development Company, LLC, and the Alameda County Surplus Property Authority for the Koll Dublin Corporate Center. The DA is required by the Eastem Dublin Specific Plan. Items included in the DA include, but are not limited to the financing and timing of infrastructure, payment of traffic, noise and public facilities impact fees, oversizing of roads and general provisions. . This project is located at the southwest comer of Tassajara Road and Dublin Boulevard within the Eastem Dublin SP area. The project site was given a land use designation of General Commercial/Campus Office in the SP. The project site is part of the 800+ acre property known as the Santa Rita property, owned by the Alameda County Surplus Property Authority, formerly used for U. S. Army military activities. All structures from previous uses have been removed. em. Lockhart asked about the Tassajara widening and if there are any landmarks to help them understand where this widening will occur. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 217 . I _- ... : l ",' :~:.: ~'_ _.:~. "J'.: ~..~'.'" i ~ I . ,. . Mr. Peabody stated this will just widen their piece. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council waived the reading and INTRODUCED the Ordinance approving the Development Agreement between the City of Dublin, Roll Development Company, LLC (PA 98-047) and Alameda County Surplus Property Authority for the Roll Dublin Corporate Center. ... PUBLIC HEARING DUBLIN CEMETERY INTERMENT FEES 12:53 a.m. 6.6 (295-10) (Following Items 7.1,7.2 and 8.1) . Mayor Houston opened the public hearing. No testimony was entered by any member of the public relative to this issue. Mayor Houston continued the item to the next meeting .. PUBLIC HEARING REPEAL OF LIMITED PARKING ZONES ON SIERRA LANE 12:54 a.m. 6.7 (570-20) Mayor Houston opened the public hearing. No testimony was entered by any member of the public relative to this issue. Mayor Houston continued the item to the next Council meeting. .. . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 218 -.. ,j :~':.' ~ ><;:. .~::\~".:;'~.:. io!:. " ".' ..' . J -.'. ' . -, 't' r-. >, DUBLIN RANCH PHASE I NEIGHBORHOOD PARK SCHEMATIC DESIGNS . 11: 18 p.m. 7.1 (920-20) Parks & Community Services Director Lowart presented the Staff Report and explained that two schematic design alternatives were being presented for the proposed 5-acre neighborhood park in Dublin Ranch Phase 1. The 5 acre park that is within the project area will be developed at the major intersection of the collector streets to serve as the visual and social focal point of the community. The park is bounded on one side by a future elementary school, on two sides by collector streets, and on one side by a residential street. Ms. Lowart explained that two alternative concepts have been developed, one a "Stand Alone Park", and the other a "Joint Use Park". Recreational amenities common to both alternatives include two play areas, one for 2-5 year olds and one for 5-12 year olds, a full basketball court, sand volleyball, shade structure with picnic tables for group activities, and a restroomj storage building. Casual seating and picnic areas are distributed throughout the park. The perimeter path will be illuminated with pole mounted light fixtures for security. . Ms. Lowart stated development of a Joint Use Park will be contingent upon reaching agreement with the Dublin Unified School District on the concept of joint use. Staff has met with the District and they have expressed an interest in exploring the concept of joint use. However, the District does not intend to construct the adjacent elementary school for several years, so issues related to timing of the project and funding- of the improvements still need to be resolved. Ms. Lowart stated one additional issue regarding the park design is the desire of DSRSD to locate a recycled water pump station in the park. The pump station could be designed to include the restrooms and storage building for the park. DSRSD has proposed that in exchange for locating the pump station at the park and the related easement rights the District would need, the District would construct the restroomjstorage building in the park. Further, the District will work with City Staff to coordinate the City's needs for the restroomj storage building and will also work with the Developer to coordinate the construction sequencing for the park and pump station. If the Council is in favor of locating CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 219 . . the pump station in the park, Staff will work out the details of the proposed offer. Ms. Lowart advised that construction of the park by Shea Homes is being addressed in the DA for the Dublin Ranch Phase I Project. City Park Development Standards, which govem the construction of parks by developers, are nearing completion and are tentatively scheduled to come before the City Council in May. Once the DA and parks Development Standards are adopted, Shea Homes will be able to proceed with construction documents for the park. Leslie Temple, with Nuvis Landscape Architects discussed the park designs. Mayor Houston asked if they are contoured for wind. Ms. Temple stated in addition to a rail fence there will be a small berm and there will be 3 levels. . Bruce Webb, Engineering Planner with DSRSD thanked Staff. The pump station is needed for providing recycled water to Eastem Dublin. He stated Tom McCormick, DSRSD Board Member was also present. The pump station must be located at an elevation of 465 feet. They will be most pleased to help the City build a restroom facility. Cm. Zika asked if they can make the pump station less than 1,000 sq. ft. Mr. Webb stated the pump station pretty much has to have this size of a footprint. They would be happy to build a larger restroom facility if the City feels they need it. They've been investigating the possibility of reducing it into 800 sq. ft., but they don't know if this is possible. Cm. Zika requested that they make sure the architecture fits into the park. The one at Shannon sticks out like a sore thumb. Cm. Lockhart asked what kind of servicing would be required as it is right next to play areas. .- CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 220 every organization have the same opportunity to earn the same amount of money. . Cm. Lockhart asked her why they didn't go with a different fireworks company. Ms. Lund stated she was new last year and she was not f::lmiliar with the various options" She was not aware that she could go with another company or that they could get together with another group and team up. Mr. Ferdinand stated the packet that goes out allows them to see other companies they can deal with. All the dates are spelled out. In the past we have secured the sites with the applications. Cm. Zika stated he wants to have a second or third drawing for sites. The third would be to pick up fireworks from the truck or wherever. Cm. Lockhart asked how they would deal with specific requests of property owners. Mr. Ambrose stated the problem is we don't have any control over the sites. Any __ individual group can go out and get their own site. Our ordinance doesn't provide for this. Mayor Houston pointed out it is a lot of work. Cm. Lockhart stated she felt there are so many issues that go into this that should be considered. One group may be willing to work harder or keep their booth open longer hours. Cm. Zika made a motion to have another lottery drawing to select sites. The motion died due to lack of a second. On motion of Cm. Lockhart, seconded by Cm. McCormick, and by majority vote, the Council agreed to take no action and maintain the current process.. Cm. Zika voted in opposition to the motion. .. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 223 ,.- " r"" '",,"" ~J> . DUBLIN RANCH PHASE I INTERIM AGREEMENT PA 98-045 12: 12 a.m. 8.1 (600-60) Community Development Director Peabody presented the Staff Report and explained that an Interim Agreement for Dublin Ranch Phase I (847 single family and multi family units) will allow the developer (MSSH) to receive up to 125 building permits prior to the effective date of their development agreement which is required before the developers can pull building permits. The DA is to become effective approximately May 20th. MSSH will be constructing improvements to Tassajara Road and the neighborhood park. Cm. McCormick asked if they will be subject to the new codes we may be looking at in May? Mr. Peabody stated they will pay the fees that are in effect at the moment, at the time the building permits are pulled. Mr. Ambrose stated the main purpose of the interim agreement is for them to . take advantage of the timing of the construction season. Cm. Zika clarified if we develop a new fee tonight, it will not impact this. Mr. Ambrose stated it depends on when building permits are is~ued. Cm. Zika asked about the chances of pulling 125 permits before the new fee goes into effect. Mr. Peabody stated it is quite possible that they could pull these. This is not an end run to avoid fees. They will be subject to whatever codes are in effect at the time. em. McCormick asked if we will be reviewing the building codes in May. Staff responded that they hope to bring them before the Council in May. They require two readings, however, and then it's 30 days before they become effective. . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 224 .... On motion of Cm. Lockhart, seconded by Cm. Howard, and by majority vote, the . Council adopted RESOLUTION NO. 61 - 99 APPROVING AN INTERIM AGREEMENT BETWEEN MSSH DUBLIN DEVELOPMENT LLC AND THE CITY OF DUBLIN FOR PA 98-045 DUBLIN RANCH PHASE I PROJECT Cm. McCormick voted in opposition to the motion. ...... (The Council ne>..'t considered Items 6.3, 6.6 and 6. 7) STUDY SESSION ON ZONING ORDINANCE SIGN REGULATION AMENDMENTS 12:58 a.m. 8.2 (400-30) This item was continued to a future meeting. .... OTHER BUSINESS . Educational Summit (515-60) Mayor Houston stated the invitations will be going out soon for the educational summit, so everyone should get their list of addresses in to Staff so they can be forwarded to the School District. .. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjoumed at 1:00 a.m. Mayor AITEST: City Clerk ~ CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING April 6, 1999 PAGE 225 .