HomeMy WebLinkAboutItem 4.06 AGMT DMG, Maximus (2)
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CITY CLERK
File # D~[Q][QJ.{3]6J
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AGENDA STATEMENT
. CITY COUNCIL MEETING DATE: May 4, 1999
SUBJECT:
ATTACHMENTS:
RECOMMENDATIO~l.
2,
FINANCIAL STATEMENT:
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Professional Services Agreement with DMG, Maximus to conduct
an executive search for the position of Assistant City Manager!
Administrative Services Director
(Report Prepared by: Julie Carter, Assistant to the City Manager)
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2.
Professional Services Agreement
Budget Change Form
Authorize the City Manager to execute the Professional Services
Agreement with DMG-MAXIMUS (DMG) and commence the
executive search
Approve Budget Change
The estimated cost including professional services and reimbursable
costs shall not exceed $21,500. Estimated costs for Fiscal Year
1998/99 is $3,500. Since this was an unforeseen recruitment, no
funds were included in the 1998-99 budget. The Council's
authorization of this executive search will necessitate an additional
appropriation in the amount of $3,500 for Fiscal Year 1998-99. The
balance of professional service fees ($18,000) will be budgeted in
Fiscal Year 1999-2000.
DESCRIPTION: Staff has received information that the eXlstmg Assistant City
M;mager/Administrative Services Director will be separating from employment in late May 1999. ne
Ci;)' Manager has accepted the resignation from City employment and requested that Staff solicit
proposals for an executive search firm to coordinate the timely replacement of this essential City positiof\.
In proposing an executive search firm for this recruitment, the City Manager considered the critical nature
of the position, the greater exposure a search firm would bring to the recruitment, the timeliness of the
recruitment schedule, the number of recruitments that currently are being handled by the City's Personnel
Officer, and the difficult job market which employers currently face.
Executive Search Proposals were solicited from three of the most reputable executive search firms in
California. Staff has reviewed each proposal, which included a description of recruitment tasks, projected
costs, time frame and service options.
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ITEMNO.~
H1cc-forms/agdastmt.doc
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Executive Search
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In reviewing each proposal, it appears that the executive search/recruitment process can be swnrnarized in
the following 1 a-step process:
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
Step 10
Develop Candidate Profile
Develop Advertising Campaign
Candidate Recruiting
Screen Resumes
Personal Interviews
Conduct Detailed Reference Checks
Recruitment Report
Finalist Interviews
Negotiation Assistance
Complete Administrative Assistance
Based upon further review of client references and given the scope of the Assistant City
Manager! Administrative Services Director responsibilities and qualifications, Staff is recommending that
DMG-MAXIMUS (DMG) be awarded the Professional Services Agreement. As detailed in the attached
proposal, the Senior Manager for the Executive Recruitment Division of D:MG, Ms. Bobbi C. Peckham
\ViII be assigned to Dublin for this recruitment. Ms. Peckham has 11 years of executive search experience
and has successfully completed several high-level municipal finance and treasury recruitments.
Su<ff recommends that the City Council authorize the City Manager to execute a Professional Services
Agreement with DMG MAXIMUS to conduct an executive search for Assistant City
Manager/Administrative Services Director. The total cost of the services shall not exceed $21,500.
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AXIMUS
Helping Government Serve The People
PROFESSIONAL SERVICES AGREEl\IENT
EXECUTIVE SEARCH SERVICES
This Agreement is made by and between the City of Dublin ("the City"), and DMG-
MAXlMUS, Inc. ("Consultant").
1. Search Engagement. The City agrees to engage the Consultant to perform those
services described below, for completion of the project described as follows:
Assistant City Manager! Administrative Services Director ("the Search").
2. Services. The Consultant agrees to perform certain services necessary for completion
of the Search, which services shall include, without limitation, the following:
a) Position analysis
b) Place advertisements in appropriate j oumals and publications.
c) Candidate identification
d) Resume review and screening
e) Preliminary interviews with leading candidates
f) Detailed reference checks on leading candidates
g) Recruitment report
h) Assist with interviews and negotiations.
A complete description of the services to be provided are contained in a proposal from
the Consultant to the City dated April 10, 1999, which is incorporated herein by
reference.
3. Relationshio. The Consultant ~s an independent contractor and is not to be
considered an agent or employee of the City.
4. Comoensation. As full compensation for the Consultant's professional services
performed hereunder, the City shall pay the Consultant the fixed amount of $15,000
(Fifteen thousand dollars).
5. Expense Reimbursement. The Consultant shall be entitled to reimbursement for
expenses from the City for such expenses as consultant travel, advertising, printing
and binding, postage and delivery, and clerical and long-distance telephone charges.
Expenses not to exceed $6,500 (Six thousand five hundred dollars). The Consultant
shall provide the City with a listing of expenses by category of expense as a part of
monthly billings.
ATTACHMEN
4320 Auburn Boulevard, Suite 2000 · Sacramento, CA 95841 . 916.485.8102 · FAX 916.485.0111
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6. Method of Payment. Progress payment of the Consultarlt's professional services fee
and expenses shall be made on a monthly basis by the City upon receipt ofbiilings
from the Consultant.
7. Term. The term of this agreement shall commence on May 10, 1999, at which time
the Consultant shall begin work on the Search and shall continue, subject to the
termination provisions of Paragraph 9, until the date that the Consultant completes the
Search. The time of completion of the Search is estimated to be 60-90 days from
project initiation.
8. Termination. This agreement may be terminated: (a) by either party at any time for
failure of the other party to comply with the terms and conditions of this Agreement;
(b) by either party upon 10 days prior written notice to the other party; or (c) upon
mutual written agreement of both parties. In the event of termination, the Consultant
shall stop work immediately and shall be entitled to compensation for professional
service fees and for expense reimbursement to the date of termination.
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9. Insurance. The Consultant shall maintain in force during the terrn of the agreement,
General Liability Insurance including Personal Injury; Excess Umbrella Liability;
Automobile Liability Insurance, (Non-Owned and Hired Liability); and Workers'
Compensation and Employers' Liability Insurance.
10. Miscellaneous.
a) The entire agreement between the parties with respect to the subject matter
hereunder is contained in this agreement.
b) Neither this agreement nor any rights or obligations hereunder shall be
assigned or delegated by the Consultant without the prior written consent of
the City.
c) This agreement shall be modified only by a written agreement duly executed
by the City and the Consultant.
d) Should any of the provisions hereunder be found to be invalid, void or
voidable by a court, the remaining provisions shall remain in full force and
effect.
e) This agreement shall be governed by and construed in accordance with the
laws of the State of California.
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f) All notices required or permitted under this agreement shall be deemed to
have been given if and when deposited in the United States mail, properly
stamped and addressed to the party for whom intended at such party's address
listed below, or when delivered personally to such party. A party may change
its address for notice hereunder by giving written notice to the other party.
APPROVED:
Dated:
, 1999
DM~
BV . /~.~
Title /J.'&- :P/LJ~
4320 Aubum Boulevard, Suite 2000
Sacramento, CA 95841
Dated:
,1999
By:
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Title
ATTEST:
City Clerk
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CITY OF DUBLIN
BUDGET CHANGE FORM
feeL!
ATTACHMENT 2
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CHANGE FORM #
New Appropriations (Cit)' Council Approval Required):
Budget Transfers:
_X_ From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (Cit)' Council Approval Required)
Other
~.i:D:ECRE-XS"EBUDGE~COUN~l!~,~,~;:~~OU~T~~~~ INCIm"AS~[BUJjGET;ACCOUNTT~:^~'Ai\fd(fNf:-"""~
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Name: Name: Contract Services General $3.500.00
Account #: Account #: 001-1041-740
:'\'ame: Name:
Account #: Account #:
~'ame: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
1"ame: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
REASON FOR BUDGET CHANGE ENTRY:
Professional Services Agreement for Executive Search Assistant City Manager/Administrative Services
Director with DMG, Maximus.
City Manager: Date:
Signature
As Approved at the City Council Meeting on: Date: 5-4-99
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. Mayor: Date:
Signature
Posted By: Date:
Signature Attachment 2
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