HomeMy WebLinkAboutItem 4.15EmerldGlnParkAwardBid (2)
CITY CLERK
File # D~[Q]ØJ-[3][QJ
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 4, 1999
SUBJECT:
ATTACHMENTS:
~
RECOMMENDA TION: ')"1./.
FINANCIAL STA TE1\ŒNT:
Award of Bid Emerald Glen Park Phase I, Contract No. 99-04
Report Prepared by: Jen Ram, Senior Planner and Diane Lowart,
Parks & Community Services Director
1) Bid Results
2) Letter dated April 22,1999 from Valley Crest
3) Resolution Approving Request by Valley Crest to Withdraw Bid
4) Resolution A warding Bid to Goodland Landscape Construction
Adopt Resolutions
Funds Budgeted for Improvements:
Engineer's Estimate:
Bids Received: Valley Crest
Goodland
Alan A. Bradford, Inc
Robert Bothman, Inc.
Rhodes & Kesling
$3,373,000.00
$4,206,593.20
$3,663,563.60
$3,988,000.00
$4,131,060.10
$4,325,000.00
$4,559,590.25
DESCRIPTION: The design of Emerald Glen Park Phase I is an evolution of the
efforts of the master plan process supported by the community. The Phase I construction will provide the
following elements:
1 - 90 Foot Diamond
1 Soccer (regulation)
4 Tennis Courts (Lighted)
Play Area with Water Feature
Skate Park
Restroom/Concession Building
Parking Lot
2 - 60 Foot Diamonds
1 Soccer (overlap with diamond)
2 Basketball Courts (Lighted)
Picnic Area
Plaza and Promenade
Perimeter Trail
Streetscape and Entries
At the February 16, 1999 meeting of the Dublin City Council, the Council authorized Staff to advertise for
bids for Contract No. 99-04, Emerald Glen Park Phase 1.
As the Engineer's Estimate of $4,206,593 exceeded the available budget by approximately $833,593, four
alternates were identified in the bid documents. The alternates were as follows: 1) delete water spigot and
drainage at play area; 2) delete copper metal roof on concession and restroom building and add painted
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F :\ernrldgle\phase 1 \cc54bidaward.doc
COPIES TO: Bidders
lTEMNO.~
aluminum roofing; 3) delete 3 scorekeepers booths, add 3 posts to mount call light; and 4) add 48" Rf"'?,
Class III.
BID RESULTS
The City received five bids for the project (Attachment 1). The low bidder is Valley Crest with a base bid
of $3,663,563.60
The day following the bid opening, the City received a letter from Valley Crest (Attachment 2) asking to
withdraw their bid and return their bid bond. They requested relief under Section 5100 of the State Public
Contract Code which allows a bid to be withdrawn if a mistake is made in completing the bid and not due
to an error in judgment, carelessness in inspecting the site or reading the plans and specifications.
Staff has reviewed the supporting evidence supplied by Valley Crest which indicates that clerical errors
were made in computer entries and then transferred to the bid form, that the wrong subcontractor was
listed on the bid form and that the amount for labor was mistakenly left out of their restroom calculations
on the bid form. Staff recommends that the City Council approve the request for withdrawal of the bid
and return of the bid bond.
Goodland Landscape Construction, Inc. with a base bid of $3,988,000 submitted the next lowest bid.
Depending on the alternates selected, the total bid amount varies from $3,938,005 to $4,011,800 as shown
on the following table.
Description Base Bid Amount Reyised Bid
Al t. 1 Delete water spigot and drainage at play area $3,988,000 <$3,500> $3,984.500
Al t. 2 Delete copper metal roof on concession and restroom building $3,988,000 <$15,000> $3,973,000
and add painted aluminum roofing
Al t. 3 Delete 3 scorekeepers booths, add 3 posts to mount call light $3,988,000 <$49,995> $3,938,005
Alt. 4 Add 48" RCP, Class ill $3,988,000 $23,800 $4,011,800
Staff would recommend the inclusion of only Alternate 4, which brings the total bid amount to
$4,011,800. With a 10 percent contingency, the total funds needed are $4,412,980.
ADDITIONAL lMPROVEl\ŒNT COSTS
As a part of the project, the City will need to purchase granite and contract the services of a specialist to
complete the granite work in the playground. This item was not included in the bid because the City
needs to go to a certain source to obtain the correct granite specified for the park. The cost for the granite
and professional services is $75,700.
Also, in advance of awarding the construction contract for the park improvements, the City Council
awarded a separate contract for removal of selected trees that were not part of the overall design of the
park. The total cost of this contract was $11,800.
These two additions, along with the bid submitted by Goodland Landscape Construction, Inc. and a 10%
contingency brings the total funds needed for improvements to $4,500,480.
As reported to the Council is previous Staff reports, the increase in improvement costs is primarily
attributable to the following factors: 1) infrastructure improvements for future park phases; 2) inflationary
construction costs; 3) additional program and enhanced design elements; and 4) street frontage
improvements.
-}.-
;')ROJECT BUDGET
The 1998-2003 Capital Improvement Program includes $3,808,775 for Emera]d Glen Park Phase 1. The
total estimated project budget is $5,147,850 resulting in a shortfall of $1,339,075. A comparison between
the approved budget for the project and the revised budget for the project is shown below.
Budget Revised Budget Difference
Design $ 255,275 $ 281,525 $ (26,250)
Improvements $ 3,373,000 $ 4,500,480 $ (1,127,480)
Inspection $ 103,500 $ 269,356 $ (165,856)
Miscellaneous $ 77,000 $ 96,489 $ (19,489)
Total $ 3,808,775 $ 5,147,850 $ (1,339,075)
In addition to the increased improvement costs noted previously, inspection and miscellaneous costs have
increased as well. Inspection costs have increased due to the addition of a construction management firm
to oversee the project construction. The increase in misceIJaneous costs is due to the need for additional
hazardous materials studies, a biological survey and increased permit fees for sewer and water.
In response to increased costs associated with parks and other public facilities, the City Council at their
April 6, 1999 meeting approved an increase to the Public Facility Fee to take effect on June 6, 1999.
It shou]d be noted, however, that not aIJ of the construction cost of the park wiIJ be paid out of the Public
Facility Impact Fee Fund. Street frontage improvements wiJl be paid by Traffic Impact Fees and a
Measure D grant is being used to purchase park equipment made of recycled materials. The revised
project budget, by fund, is shown be]ow.
I General Fund Measure D Traffic Impact Public Facility Total
(Reimbursement from Fees Fees
Alameda Count'.')
Design $ 281,525 $ 281,525
Improvements $ 7,868 $ 164,465 $ 4,328,147 $ 4,500,480
Inspection $ 269,356 $ 269,356
MisceIJaneous $ 5,822 $ 90,667 $ 96,489
Total $ 5.822 $ 7,868 $ 164,465 $ 4,969,695 $ 5,147.850
In order to complete construction of the park, a budget adjustment is required. However, there are
sufficient funds available in the Fiscal Year 1998-99 Budget to begin construction of the park. Staff
wou]d recommend that the necessary budget adjustments be done as part of the Fiscal Year 1999-2000
Budget.
CONCLUSION
Staff recommends that the City Council take the foJlowing action:
1) Adopt Resolution approving the request by Valley Crest to withdraw their bid proposal;
2) Adopt Resolution awarding bid to Goodland Landscape Construction, Inc.;
3) Approve revised project budget and direct Staff to make the necessary budget adjustments as part of
the Fiscal Year 1999-2000 Budget.
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I~~F 1M ITEM DESCRIPTION ~~~. QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE i TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE I TOTAL PRICE
1 IMõblhZatlOn LS 1 $~35,6g0:p( . $ ~35,6ÕOßO: )~99-:"776ÕÕ -$99)76:00 $1.0°.,292:101$100,292.10 TIO,OOO.:OO.- S90..~OO.O:O.0 ~383,00000 -$38.3,000..õo- $.~. 17.6~127. .õõ I. $-197.4.2.7.00
_2 - j~taklng &'~~tOU~-- =L~-==--::1- ~_1~~63~00_ $_19,635:00 _L24,416,Og, (:~24,416.00 $~30,oõ~.g~!r~ 3Q;Q00.òt_uo.O~0~00~J ~O,OOC2:Qª= ~-,-~~o_ ~=36,30o.00 _SY~,260)¡0·1:$-::55,26000
~ I-!~I~~nng & Grubbing LS 1 $ 89,2~~~ L~~~2~g:p~ ~_ ~Q.,~Q.QQ ~_ 2g,000~0 !_ ~~,OOO.OO ~~~OOO.og $ _~O,Qgo 00 _~_~Q,9QO.OQ .!. 37,§00.qQ.. ~_, ~~ ,600~0 ~ ,~~,ogQ 00 ¡ $ ~3,000 00
_~I-1E~rthwork LS 1 $148,104.0~_ ~~"!Q4.0Q.. ~6Q,00g:~~ J~~g,OOO.OO $!75,00g_QQ_ $..J.~~QQO O~ 1~5'0~'0~i~3~QQC2:~-$29~'~~4'9~ $ ~~~~~:~~~i74,990 QO $ ~7~,99q 00
_5R,~~()slonControl LS 1 $ 10,000.00 $ 10,000.00 $ 25,965:º~ ~,96~:p0 $~~0_0000__~~,QOO.9~_ ~~EQ:OO ~_1Q,qqC2:qcu-~ 55,00~00 $~5,()()0_00 ,$ 10,000,00_ $_10,90000
_6 _-1~:'~torm º~In Pipe (PVC) L~_.JJ~~.-!5~~~~~0.OQ- ~8.Q6_~_ 7,931.04 $ 800 $ ~7,87~00__~__16:00 _$_~~,7~4.0QJ~7.75 $ ~ ~,6~600 $_ _ 1100 $ 10,82400
,71.16"StormDraln_PI~JPVCL___LF____1,315_$_18:00.$__23,670.00$ 10.08 $ 13.255.20 $-- 1000\$ 13,15000 $ 1800 $ 23,670.001$ 9.80_1$~12,~~700__$___1~00 $ _15,78000
8 IS· Storm Drain Pipe (PVC) LF 1,358 $ 23.00 $ 31,234.00 $---12.60 $ 17,110.60 $ 1200 $--=-16,~~6.00 -S=-'=-2ÓOÕ -S__27,16(fºO__S_12001$ 1t3,296.00 S 1500¡$ 20,37000
9¡-J12~~:¡'í()~ºrain ~ipe (Rc;PL__L~_ ---.?~ $_~O~ÕO_ ~ 2~~80~OQ $=1~:WS=1~Ú3~00 $ 19.00 $ 14,934.00 $ 3400 $ 26,724.00 $ 18501 $ 14,54100 I $ 1900' $ 14.934 00
10, 112" Storm Drain Pipe (HDPE) LF 3,207 $ 25.00 $ 80,175.00 $ 16.80 $ 53,877.60 $ - 1650 -$-52,91550-$---:23-00-'-$73)6100 1-$------:¡606I$-5Ù12 00j-$--17 00 i$-~54,51900
111 115" StormD~In)I~(HDPE)= =LC __5~~) 30~ÕO- _$_15,690.0($~20.20 $ 10,564.60 $ 20 OO-l' -,O:A600':·' _~-25 O~' ",075:001' __,o,ooTi_w,'''.oo ,~ . ,0<" 1$ ::-10,46000
121' ,,'18" St~rmI?~~i~"<I-IDPE)__LF_ _ _72~_$ _ 40.00__$ ~~,960.00 _$_ 21.30 $_ 15,421.20 $ _ 21.00 $ __1~,2~4 00 $ ___ _.3000 _$__21,72000 I $_ 21_00J $ _!5,204 ~O $ _ 2600 I $ 18,82400
13_,~4"~tormDrainPlpe(HDI"E) LF 1,45~ ~9~~~,600.00 $ 2~~Q.. $_~7,461.6Q $ 2500-l,$_36,~Q~.00 $_~_3~00 ~_50,8~0()QP 2500'$_36,~OQ.00_ $_ 28001$ _40,65600
14 !30" Storm Dram Pipe (HDPE) LF 400 $ 70.00 $ 28,000.00 $ 35.~Q _$---.J4,320_00_ $ 3500 I $ 14,0~~ $ 4000 $ 16,00000 $ 3500_~-,-!~,!JQ~_OOJ_~~.c>Q__~_!~~00QO
15~6" Storm Drain Pipe (HDPE) LF 532 $ 75.00 $ 39,900.00 $ 37.00 $ 19,684 00 II $--36:00i$19:i52.00 "$-So.-OO $ 26.6Õ~--:OO $ 3600 $ 19,15200 $ 4300 $ 22.876.00
4ê~.II" Sts~ CFalR Pips (HgPi) ¡,¡;. ---,;w ITEM #16 DELETED ITEi..fi16 DELETEÕ- -- ITEM #16- - DELETËo-t-:---WEMlii6 DELETED ITEM '#16 -DELETED - -ITEM #16" DELETED ---
,!7 Storm Drain Manholes EA 8 $ 2,000.00 $ 16,000.00 $ 1,792.00 $ 14:3~~~0_ $ -1,800.09') 1~~Q[00u$ 3,QOQ:O§ ~2~§QQ.,~Q ~~ 1.J~~q~j_1~~86~~0 ~~-2,1~0.0~_¡:(=-17,~~00
~8 ICatch Basin/Drain Inlets, EA 33 $ 1,250.00 $ 41,250.00 $ 1,456.~Q.. _~Q~~:!JQ.. $_1,430.0Q, j~!~~~~~ $..3.D0Q:~~ $ 66,0~0 00 _$ ~Q8:00_ _$ _ 46,464.0Q_ $ n.1.-598 ~O $n?~,734 00
191-1Ar,!a D~ins -1~SD & smaller EA.~ $.-!~O.O~ L-1liQ~:..00h$_42~.~Q.. $ _uB40_.go_ $ 410'00t'$-8~Q:2~-$-'-ZOO'00 u$_ 400.00__$_40600_ $ u812.00~ $_ 426.00 $ 852.00
~Area Drains - 8" SD & smaller EA 65 $ 350.00 $ 22,750.00 $ 246.00 $ 15,990.00 $ __340.09_ $~,600.Q~ _$~~Q~ $ _9,!5~~~ ~_ 2380g $ ~~~70cOO J .----3~~.QO _$__15,60000
3!U~"PVCSubdrainatBallfield LF 556 $ 20.00 $ 11,1~ ~__!~,~ ~~,2~!:Q4 $ __ 15,OQ ~~3.~0.00 ~__!7:QQ..L..9,4?2.0Q ~_~:.c>Q $_~,!8~c~~$_,,!~·00_$~Q,5~.00
.~j-1~n~~ry Sewer Connection SFU 1 $ 10,500.00 $ 10,500.~Q.. ~~~:~O ~~_ ~,~~QO $ ,2,400..00.--.. $__~,~()Q~t, ~~Q:2Q .1__ ~. ~5()Q:Q() ~. 2,3~;¡:..0Q.. ~.._2,.383.:2Q $ __~,~9? .00. .1 L .3,1.95..00
~3 16" PVC S!,nitary Sewer Lateral LF 770 $ 25.00 $ 19,250.00 _~_!9:~~~,Q.~~QQ $ _ .' 19..0.0. .,$_.. 14,§~0..:~~ $. _~C2:0. 0 ~3'.10Q:20. $_.1.~. 00__$ ---.-!~..'.~30:0..-..0.U' $. __. 26.....00 I $ _}. 0,020. .00
2~n6· PVC Sanitary Cleanout/Grade EA 8 $ 250.00 $ 2,000.0()_J~Q~:CJ0 ~~2.0Q.. $ ___ 49500~_$ _3,,!J~0.00 ~j~,~o $_4,200.:2Q..L $__487:90_,$ _3,89~00 $_ 533 QO" $ . _,4,26400
2~i ¡Monitoring Manhole EA 2 $ 2,000.00 $ 4,000.00 $ 2,072.00 $ 4,144.00 ~ $_ 2,035.00_L$--"~070.~t $_4,OQQ~0$' 8,00Q:PQ~_2,000.:2Q+$ ~,OOO.OO ,~_2,13000;$ n 4,260.00
~~¡1Water System LS1 $ 49,150.00 $ 49,150.00 $ 3,584.00 $ _~,~~~Q, $ __!!.,--000.90 ,1_$_8,000.00 $ 3,500.00 $ 3,500.00 I $ 1,500,00 $_!,500QO_: S _3.62!:()0-,_$_, 3.621,00
~71_ 11-1-'2" PVC Potable Water Line LF 2,110 $ 12.00 $ 25,320.~~_~1~~2 '$. ~~,9~~.~0 $ __ 3.00 _$ __~~O.OO $--.!~()O ~_~~~~0.:p.0 $_~~Q $ __ 9,~~0~'$ __~_1~.QO_I,$_29,~0.00
2(1~pha't Concrete Pavement TON 807 $ 51.00 $ 41,157.qQ.. .1~7.~Q:. ~_~,~~~:PQ, $__ 46'00 '~_37,1~~$ ~1.0Q:. L~3,0~7.ÒO:$_ 43~0 $_34,70100_~~_~ _53cCJO \$ _42,77100
291 ¡Aggregate Base, Class II TON 3,225 $ 12.00 $ 38,700.00 $ 17.90 $ 57,727.50 $ 17.60 $ 56,760.00 $ 17.00 $ 54,825.00 $ 17.20 $ 55,470.00 $ 19.17 ; $ 61,823.25
3ÕRSi9~119' Mar!<lng & Stripin~ ~ 1 $ ãõD.OO $-SÕO.OO T16,fis.00 ~1§115.00 _$-5,00~.OJC$-5.000.õå- $25,000:OÕ- $2S:000.00 -$6~500J:iÕ TE;-:SOO:00-T12.780.00j_C-12.78~O.CJ.
31 i_:I~i.ii~~~~e~~~~~arYjn.g Area LS 1 $551,981:00 $55.1,981.0ª-}257,6~,9Q T25f.,-.6~'¡~0 $_.36-~0.0.0...0. 0, ~$36.~91f9~ ~~:Õ~·~.~ 325.,Q...00:0~$27H~0"::0=0 1-~..-27Q~.10Q..jg. _ ~$i5~~70.'.':.00.·..~ 35~.'9~0...00.~.
~~H¥~~iI:'link Fence, 4', vinyl coat. LF 885 $ 15.00 $ 1~~~':p'CJ-. .1--'!?:!Q _~~~,~6~~Q_ ~____1704Q _~~~~90Q _~~~ ~~5,~5.gQ.. ~O.OQ $~~7QOOO_~ 21.00 ~_18,~~5.00
~3 IChainlink Fence, 7', vmyl coat. LF 668 $ 20.00 $ 13,360.00 $ 18.50 ~~,~~~.go_$ ___ 33.0g_ $ 22,04-4.:Q() _~_~2.00. ~-,-3~~1--$_~~:0Q.. _$--3s.,3~4~_0_~~0:Q91~_~~,~~0'00
~, j!ennis Ct Fenca, 10', vinyl coat. LF 855 $ 50.00 $ 42,750.qQ.. ~___3!:~ ~ L~~,S.~Q:5Q $ 48.00_1..$ _~~~O'O~l-L _~7.00 ~!,~~~~~_ ,4~0Q.. $ ~ 1~040,90_ $_ _ -. ~~:OO ! ~ ~~85~00
.35:a.j~COrekeepers Booth EA 3 $ 13,500.00 $ 40,5~~~_ 16,675QQ.. -!~Q.,q~~.OQ.I $. ~.1. !J,,000..0. 0rl_.$~7'00.,~..00 $ 8,000.~t L-3~,QOO.o.o ~~Q:..O____.O ~~~~Q0.:CJQ.u$ 10,6?Q.:0~ 1 ~31'950..00
~~ConcretePlanterwall LF 100 $ 140.00 $ 14,000.00 $ 1~Q:PQ.. ~~,~QO.oQ.. $ _88.QO_ ~_8~~~ ~~~O.OO ~~Q~O.o~ ~~:QQ..~!~~QQ:PQ.. ~-.-!~3:20_ ~_!~,~Oo.OQ
_Ic -'+Concrete Seatwall LF 950 $ 120.00 $ 114,000.00 $ 84.20 $ 79,990.0Q_ $ _ __'!'Q5.00_ _$~~,75Q.00 ~~:Q~ $ 95,000.00 $ 70.00 $ 66,500.0CJ-. ~~:CJQ ~ ~~2·~~0.()Q
--JdjRecycle~'plastic Header LF 610 $ 2.00 $ 1,220.00 $ 2.75 $ 1,677.5Q.. $ __'U 700_1_L-4~7~~ ~~Q~~~'()S.0.0~~10':pQ .J_~100~Q.. _L-6,QO_ ~_ 3,66q.00
_:e_!Concr~~e.!vl..?wband LF 1,380 $ 6.00 L--~,~~Q:QO_ Lm~·~J_10,81~.20 $ 10.501 $_!4,~0..:OQnL_ ._8:00_L1!,~~QO L _10:001_$_13,800.00_ $_ . _ 8.00, $ _ 11,040.00
.. if. 'I' ~ign w...all, C. omplete L~. __1 J. ~O~QOQ:2Q-. ~ ---.-! O. ,0.00.00- ,$..£,550.00 .. ~. i7'550. .0. 0 .$~~O... ,00. 0....,0.0.- $.. ~,OO~:OQ, $.~<2-000,00 ~O,QO~~~ ~~9.,§00:QO _$.. _J>9,6.00:00- .~. _44. '!~. 0.:.00 .$. .44. '7.3.0'0..0.
_ 19 }?ire.=!~ry_ n LS 1 ~QO.QQ.. L- !~50C2:0~_ $_ 3~6:00 L_n' 33~,00 $~2,00Q.00 __ $ _ 2~()()Q.00 L !"QQO.OO ~~OO.0Q.. ~~Q.Q:P0 _~_!,000:09 L 5,~~5:CJ~ _ ~__ 5,32500
Jh.J!,ntry Monolith· EA 1 $ 2,400.00 $ 2,400.00 $ 33~ ~_,~36:CJQ.. $,..J.,_37~.0~ L-12~too ~--..1.-()OO.Q~ $ 1,000.00 $ 5,600.00 ~6QC2:~~;,!J~~:QQ ~__1,~~.º0
_I'--l~~anite Se¡¡t Pads· EA 12 $ 600.00 $ 7,200.0~ $~:Q9 ~,1,~~C2:QQ$ _200:0Q.. $ 2,400~OO $ 500.00 $ 6,000.00 $ 200.00 $~QQ:CJ~ $ 2,130:QO_ ~_2~,560.0Q
=.JuºecompoSedGranite SF 5,650 $ 2.00 $ 11,300.00 $ 32! ~_~~,~~!:~O$_. ~:OQ_ ~~1,300.00 $ 2.25 $ 12,712.50 $ 1.06 ~~~:CJ~J_2.6~_ ~_!~,~3.0Q
Ik ¡Benches EA 20 $ 1,200.00 $ 24,000.00 $ 1,1~~:CJQ..~~'§~Q:P9_ ,$_..!,260.0Q__~ 25,200.00 $ 500.00 $ 10,000.00 $ 1,35C2:Q() _~~,QQQ:..~ $~QQ·Oq~_~~,09~·00
__ iI.~i~,= ~ollards EA 9 $ 1,200.00 $ 10,8Q~ $~~~.OO ~_~,!~1.0Q' $, 360.00_ ,$ ~~40.~,~_~_~00.QQ ~,~0~Q.~_$_320:00, $_2,~~~'..00_$___322.00 $_,2,898.00
Jm :Trash Receptacles c- EA 5 $ 800.00 $ 4,000.00 $ 87i:OO $ 4,355.00. $ 1,000.00. $ 5,000.00 $ 500.00 $ 2,500.00 $ 850.00 $ 4,250.00 $ 852.00 $ 4,260.00
_In=IB~~àrdS'Fixed&Removable EA 15 $ 450.00 $ 6,750.00 $ 332.00~ ~:~~~~~ S:='-_400.0Q~~$=6-:õQ~~Q-~-~§§:'~ ~;Q~.:-Q~- ~ 3ª~9§ -$=~~4~0.00 'S-':'35i~Qof=~:~ªS:OQ
_10 Pi~i0~blE!s_______ _~_~ _$_1,Q90.00 ~OQ~Q.O $_!,4~!.~Q J~!,§O~.~Q ,$ __1,400:00 $.-!.1..3.~~~ _L1,2QO.00 $ 9,600.00 $ 1,500.00 ~~qoO.~~ L!,~~~,OQ.. ~ ~1,,~~'00
IP ~ Dril1ki~g Fountains & Sumps ~_ ~~_~~~9Q:2Q..~~,~Q~QOnL 3,~92.~Q $__ 9,8~6:00 '. $ _ 3,20000u~__9'§QQ.Q~J_~OQC2:QO ~9'()QO.OQ L~20Q.:2~ ,$~5'§QC2:09 L 2,663.QO $ _7,98~.00
_'q,¡Vitr.?tu_r!,________f-!:.S_----.!..~~,200.00 $ 3qO~~~ L23..!3~:gg__~_23,!3~:20 . $ 3~,00~:00_ $~~,OO~~Q _~,00~.~0 $ 2Q.,~000Q J~8,7qO.0Q.. ~!!'~QQ.-QQ. ~~2.42~.QQ ~___~,42~.~0
-=Jrj~e!òilient Wood Play Surface LS 1 $ 22,540.00 $ 22,540.00 $ 16,833.00 $ 16,~~~0Q..$_.!.~oq.00 ~ 12,000.00 $ 9,000.00 ~9,000.00 $ 10,000.QQ.. ~~,QQO.OO $ 9,54~:~q ~ _~,~?O~
_is 'Sa,nd__ CY 115 $ 40.00 $ 4,600.00 $ 33.20 $ _~,~~~QO, $ 60.00 ~_6,900.00 ~O.OO $2,300.òå ~70.~Q.. ~__~Q..50.ÕO $ n()Q..~~__~,?8000
jdlnfieldMiX, CY 545 $ 9~ ~9,050.QQ..¿_~88.80~4f!...3~~.QO f--65.00 ,$~5,4~5.00 _L_~~0.00'T21,~oo.òå_L__~~QQ.. L!i~:¡~~:00 L__~~:<>~!_5Q,14q.QO
_luj£jackstoPwith Planks EA 3 $ 8,5~0.~~J-.35,500.~Q..~~242.00 $ 27,~~~.()Q $ 4,900.00L_14,~QO..:OQ_J_6,QOO.Öi: L18~0~0:Q() $....!.C2:00C2:0CJ-.$_~~,Qoo:õf _L'.~,15().00 $_ 57,4~0.00
_lvJ~leac~rs EA 6 $ 6,000.00 $ 36,000.00 $ 3,210.00 $ 19,260.~, $ 2,650.00 L_.!!i'~QQ:QQ__$~~QQ·~Q_J~8,QQq:QO_ $~QOQ:2Q $~,OQQ,QQ ~L3~~7~.~O,L!5,4~~.09
_lwJ~~ou~E!!"~h EA 6 $ 600.00 $ 3,600.00 $ 776.00 $ 4,~~~:Q9_ $_ 760.00 $ __4,S.60.QQ..$_7QQ.:QQ_ ~,~0Q:..00_,$__70C2:QO__L_4,~00:00u$_J~6.00 ~ __4,476.00
_IX.J~SkelbaIlStandards EA 4 $ 1,600.00 $ _6,400.00 $ 1,363.00Lc~'~~~()0 $ 1,150.00 $_ ~,6_00cOO _~ ~OO,Q() ~_3,600cOO $_ 1,200.00[$_ 4,800:~9$_ 1,120.00 $ .4,480.00
_ L]Tennis Courts LS 1 $ 85,942.00 $ 85,942.q~ $ 97.~?2.00 $ ,~~,~7~.Qg $100,000.00 ,L!OQ.,OQO,ºO $1~,~~~:2~ L1~Q.,~0~,gº-- $__9~,30D:0Q . $__¡¡8,30C2:Q()..¡_~~7..,3B4..:~0 $__ 97,3~:00
.2: ¡Play Equipment & Accessories LS 1 $160,560.00 $ 160,560.00 $115,945.00 $ 115,945.00 $100,000.00 $ 100,000.00 $450,000.00 $ 450,000.00 $117,000.00 $ 117,000.00 I $ 85,401.00 $ 85,401.00
~1~alF~sl WalVGranita Fssl Marker· ~~ _~ ~~ $ 4,700.00 $ 4,700.00 $ 2,010.00 ~_~,~!Q. .QO.__ $u.3-,-.4~.5~.QO- $~.,--.4~-.~:~~ $ 3,OQ~º~ $._~. ,gOO:QQ..LS 13..,20.-Q:P0 ~~3. ,2Q~OQ ~. -.!...-.,10?:Q~,~. . 1,1. Q.?OO
~!,~~~gstonePaving SF 350 ~ 15.00 $ 5,250.QQ.. ~--.!2.~~~__4,5~600 $ __. 22.00_ ~,!QO~~ ~__!0.Q~_~~_3--,?QO.:QQ1~_ _~~q _$~4,090~~_S_ _~2.00 ¡$_,_!1,20Q.QO
_-1~!~ranite Columns· LS 1 $ 8,000.00 $ 8,000.00 $ 2,016.00 $ 2,01~.00 $_4,000.00.. $ _--",000.0~_ _~_5,OQO:~0_ _~~()O:Q()J_$~-,-41:¡~00-. ~ $ _5,413.0Q $__4,260..00 i$ _~_ 4,260.00
-!lIdlWater Spigot/Drain - Play Area LS 1 $ 2,000.00 $ 2,000.00 $ 3,3º0.~~ ~~!~gO:OQ $ __ 3,~~~Q~ ~_ 3,500.00 $ 5,000.00 $ 5,000.00 $ 2,400.00 $ 2,~gQ:()~.!...., ~~~7'0Q..¡' $_~~~~.~O
~e:Boulders LS 1 $ 10,800.00 $ 10,800.00 $ 1,683.00 $ 1,68~.q~ $ 13,500.0Q ~_~,500.~~ L 5,OOO.~~_ ~_ ~,~OO.OQ_ L__!!'.c>00·Q~_L8,!JQQ..CJ.Q.. ~c !O,~?C2:~~ _L1Q,~5~.00
3~. ~al1dscapeSoilPreparation LS 1 $ 47,260.00 $ 47,260.00 $103,1!~,()0 _$ 103,119.0.0. $.1~0,000.00$...100,OQO..:Q~--~~,OQ~:00-$-1!5,000.OO.$~OOO.,OO $_118,000.0Q.. $..!O¡¡,80..0.00 $. 109,8.00.00
37tjTrees, 24" Box EA 5 $ 250.00 $ 1,250.00 $ 176.00 $ 880.00 $ 180.00 $ 900.00 $ 250.00 $ 1,250.00 $ 200.00 i $ 1,000.00 $ 240.00 $ 1,200.00
38 -hrees, 15-Gaiion EA 245 $ 90.00 $ 22,050.00-1--$'70.60 $'-17:297.00 $-~-73:ÖO '$-17,885.ÕO S-100.0Õ- $24,5ÕO:00 $-85.00~$20:a25'00 $-85.0Õ '$- -20,825.00
.~...~.~-:~~:~12~~~~~~~~~~~~~~ ~ ~::- r:~:~~ f~3~~:~~ -:-~~m.-' {=~ã~~:.~:~.~ t-- - ~;.}..:~Om-..· :'- ~. ~:~;.~~~ T -~:~}-.~- -:- :l~:~õ~ -:-:;:~f _~- ~.~~.~. .~L.'~- ~.. .. ~:.lÕ...,.~+~. ~. =~.l:.~.·~.Õ:~.~
41 ¡Plant Materials, 5-gallon EA 308 $ 18.00 $ 5,544.00 $ 15.10 $ 4,650.80 $ 15.50 $ 4,774.00 $ 20.00 $ 6,160.00 $ 17.00 $ 5,236.0~--j $ 18.00 $ 5,544.00
42 PiãiitMaterials,1-gallon EA 2,097 $ 10.00 $ 20,970.00 $ 4.20 ~8:80i:40 t--=---':"'6:0Q' .~-Ù-:S82.00 $10.00- $20,970])0 -$------s1J0 ¡j 1~~~~COI0 -$- ~1():00 L.2(),~7~.00
43 ,Plant Maïerials, 8" pots EA 1,234 $ 12.00 $ 14,808.00 $ 5.36 $6,61Ü'¡' $___ 6.5,0 !_~~!:..OO $ 10.Òo- ~2,34...c>:CJQ.. ~'!.3':p§'_ ~-.-!~:p~~:po ~_--'-!Q:O~. ~_ 12,34Q.00
441 ¡Turf (hydroseed) šF~60,060 $ 0.07 $ 64:604.20 $ 0.04 $'31:202:40 $_.__O.~__~ 31,202040 $ 0.04 $ 31,202.40, $ 0'035~~--27'~Q2:"10 _~~O~I' ~_~,~3~.00
'¡S¡-¡p8iënnialslAnnUaICOlor,4"pots SF 354 $ 2.50 $ 885.ÕO $ 2.37 $-838.98$ __~.O~__$ 7Q8.00 $ 2.75 ~~ $ 8.0Q _~~~~:Q~ L_,~:P~ L__1,062.00
4~§-i~~-MUICh (bark City-provided) SF 15,560 $ 0.10 $ 1;~~~OÕ ~-Q1~ ~_~\~6f.~0: ~=_ O.O~_ ,~_J'~~:QQ ~:~~ L-_ 2,~5.20 i--o.o5 .-L. _~~~:()O ~0:2Q_ _~-.___3,1~9.00
47 Root Control Barrier LF 3,500 $ 8.00 $ 28,000.00 $ 3.55 $ 12,425.00 $ 2.50 $ 8,750.00 $. 5.50 $ 19,250.00 $ 4.30 $ 15,050.00 $ 6.00 $ . 21,000.00
46 Landscape Malnt. _ 60 Days LS 1 $ 23,630.00 $ 23:630:00 } 19;510.00 $-19:5100Õ $ -15,00Õ.0[. J15,00.0.00 $12,00Õ:00 L12,000.00 $ ~O, i'Õõ.õo $ ~§:1oo:~o r-_11,~0~:~_ ~-::,! i ,QoQ.o~
~~ ~kãíePãÌ\( Concrete Paving LS 1 $157,458.00 $157,458~00 $153)Õ8:00 D~~:?ª~:~~ ~22~,O,OÕ.00 ~~=~~Q&Qo~åo- $150:ÕÕO:~(L.!50,000.oO $150,000.oötL!~Q.,QOOOQ~!}~~.Qg ~_!1~,~~.00
50,a 14" Standard Concrete Paving SF 72,280 $ 3.50 $ 252,980.00 $ 4.93 $ 356,340040 ~ _,__ 4,~Q_$ 339,716.00 $ 4.00 ~~9.,.!.~0.00 ~-.-i~IT~ ~~~,~46.Q0-'u$_,__3.72 , $ n_268,~~~.00
~i6. Standard Concrete Paving SF 12,910 $ 6.00 $ 77,460.00 $ 5.56 $ 71,779.60 $ __~,~Q..~, 61,968.00 $ 4.25 $ 54,867.50 $ 5.00 I $ 64,5~0.00 I $ 4.37 l!~~,~~QO
c 4" Toned & Textured Concrete SF 16,580 $ 4.50 $ 74,610.00 $ 6.19 $ 102,630.20_$__~:QQ ~~,900.00 $ 4.75 $ 78,755.00 $ 5.90 i $ 97,822.0UL_ 4.8~ 1~----,?~,,!J89.0Q
d 6" TonedrTexl. Concrete Paving SF 3,120 $ 8.00 $ 24,960.00 $ 7.71 $ 24,055.20 $ 6.00 $ 18,720.00 $ 6.00 $ 18,720.00 $ 8.00 $ 24,960.00! $ 6.00 ti$ 18,720:00
e IVerticalCurb LF 1,240 $ 12.00 $ 14,880.00 $ 11048 $14,235.20-$-19.00 $ 23,560.00 $ 10.50 $ 13,020.00 $ 24.00 $ 29:760.00 I $-'ï:(¡0$13,640.ÕÕ
_ f I Curb & Gutter and Rolled Curb LF 1420 $ 10.00 $ 14,200.00 $ 15.20 $ 21,584:O0~ L___~Q·~~_- 28,400.00-S-12.00' T-17,Õ'¡0.00u~-26ÆO~ S-j7,630c~ ~=:=!~.gQ $ ~_1~,~~:OQ
51 fÄr!fi_cial Rockwork_I-:I:S 1 $ 50,000.00 $ 50,OOO.Q~e!-~5,500.00 $ ~~,~~Q:gO, _~!~~,ooq:~ ~ 125,000.00 $150,000.00 $ 150,000.00 $207,100.00 $ 207,1~~~~2~,Q~~:CJQ_ _L.~~~,~~:QQ
52 ,_IRes~O?!:I1s.!Concessions Bldg LS 1 ~140,70C2:~Q.. _L!,~,~QQcOO $~~,~~~.og_ L~58,530.00 $22.s.,QQQ,90 $ 225,000.00 $132,000.00 $ 132,000.00 $216,825.00 $ 216,825.~~~Q.,~9.o.00 ~~Q,~9.C2:QO
53 ~~iSC. ~etals (Skate Park) LS 1 $ 21,360.00 $ 21,360.00 $ 14,308.00 ~_!~~Q~.9Q ~!~QQ~:CJCJ.. $ 14,000.00 $ 15,000.00 $ 15,000.00 $ 14,400.00 $ 14,400.~~ ~!?~~~5.~~ L!~,9.~~:CJ°
~ Water Play Eqpt & Accessories LS 1 $100,000.00 $ 1 00,000.00 $115,000.~~ L.!.!~~()Q:QQ.. _~~O,~QQ:~~ $ 80,000.00 $175,000.00 $ 175,000.00 $127,600.00 $ 127 ,600.~~ ~Q,~~QQ_ ~~Q,~!~·OQ
55 ~astrmslConcassions Plumbing LS 1 $130,500.00 $ 130,500.~~ ~_2,4~0.~~ ~~,~~Q:CJ0_~~?,QqC2:CJO...~5,000.00 $ 30,000.00 $ 30,000.00 $ 31,400.00 ~~,4Qo.QQ.. J_~!,,!J~Q:~~, ~_3!,~~~.00
~f-I~lectricaISelVlce LS 1 $ 46,050.00 $ 46,050.00 $ 12,88~..:~ ~_!2,88~gQ_i,~_12,~~0.OQ $ 12,650.00 $ 15,000.00 $ 15,OQ~ $ 81,300.00 $ 81,300.qQ..~_1.~~~8.0Q~_!~,24~.~0
57 Misc. Electrical Constr\Jction LS 1 $116,375.00 $ 116,375.00 $162,160.00 $ 162,160.00: $210,000.00 $ 210,000.00 $125,000.00 $ 125,000.00 $ 87,000.00 $ 87,000.00 $205,545.00 $ 205,545.00
58 RestroomlConcession Lighting:
_,~g¡¡hting Type A Fixture
b lighting Type B Fixture
- c Ughting Type C Fixture
-- - ---
~ l"i!l~ting Type D Fixture,
59 __ ~a,~king Lot, Ped.SpinelAcct Lt
a Lighting Type E Fixture
b- Lighting Type F Fixture
- c Ughting Type G Fixture
i- -----
c!.. l,i,¡¡hting Type K Fixture
e Lighting Type L Fixture
1-lrlJQhting Type M Fixtura
1---
~ ~~rts Lightin¡¡:
a ~ightin\l..:!:tpe H Fixture
~ Llg_hti!,g .I¥iJ!I J Fixtura
61 Concrete Stairs
62 - ëõñërete Play Area Curb
63 - Landscape Allowance
EA 5
EA 6
~_ 2
EA 2
EA
EA
EA
EA
EA
EA
-~f-c--'--- C~ -----
$ 250.00 $ 1,250.00 $ 208.00 $ 1,040.00$=20~.Q9 ,~--.-!,0~5.0~,~_~~Q:~ ~!,~~ $~15.0Q..~_!,Q~5..:~9 .1..._1~~.QQ _~ __ 9~QOO \
$ 450.00 $ 2,700,~ J~ 4~q:oo '~ 2,580:ª~ $_425.00_ J ---.3,5~0':p~ _~~~O.QQ_ ~~~O.OQ_ $ ~~Qcgo _$_~~,580·QH $ _ __ 409 00 $ 2,454.00
~~9~~ ~~q~:CJ0_~~39..:~~ ~__678.00. $ n 335.00 $ _ _670.0Q.. $__ 32Q.90, $___640.00 $ _32500 $ ,650.00 1$ 32300 $ 64600
$ 200.00 $ 400.00 $ 384.00 $ 768.00 ,L_~!~.OO $ 75000 $ 250.00 $ 500.00 $ 350.00 $ 700 00 $~Q.. ,!..____ 730 Q()
________~ .__'u.__,____,._. 1____ '__~,~ c=-=- __,____n ------- n
19 $ 1,900.00 $ 3~1QQ~ ~~,1~5:PQ !_~!,!3~QO\ L2,!2~:~Q..J~0,375.Q() $ 2,500.00 $ 47,5~_L3,150.0Q.. L~Q.,~~C2:~~ L~,Q5~:CJQ, ~__~~,1?!.QQ
36 $ 2,400.00 $ 86,400.00 $ 2,731.~Q.. ~~,316.QQ.. !-.-3,~OQ.OQ _$ 97,200.00 $ 900.00 $ 32,400.00 $ 1,600.00 $ 57,600.00 $ 2,596.00 $ 93,456.00
3 $ 1,200.00 $ 3,600.~Q L!,~9Q:QO ~~,7!Q.g~,$_1,5~0:Q~ $ 4,680.00 $ 1,200.00 $ 3,600.00 $ 3,225.00 $ 9,~~5.~~ ~ 1:5'!~:OÕ~l-~4,~~.QO
1 $ 250.00 $ 250.00 $ 1,402.00 $ 1,402.00 $ 1,375.00 $ 1,375.00 $ 450.00 $ 45000 $ 107500 $ 107500 $ 133300 $ 133300
8 $ 450.00 $ 3,600.00 $ 885.00 S---¡:080.00 $-~ã70.ÕOS-6-;g6Õ.00"$5S0.00 $ 4,400:00 $ Ú40:òo-i-9,g20:00 f---'841~00S-tÚ2a:oO
3 $ 200.00 $ 600.òå s--ï96.00 S--58S:00 S'-195:00 $ 585.00 $ 400.00 $ 1,200.00 $ 260.00 $ 7ãõ:õO S----;86:ÕO- S--558.0Õ
,-
EA
EÃ
[S
LS
LS
6 $ 2,900.00
18 $ 2,300.00
1 $-840.00
1 $ 3,300.00
1 $ 5,000.00
,,- --- -- - --- - - -. - -
$ 17,400.0Q.. ~_3'?~~J!~,~ _19,~14.00
$ 41,400.00 $ 4,306.00 $ 77,508.00
$ 840.-00- S2,660.ÕO ·$---2,660.00
$ 3.300:00 S-'15;00Õ.OÕ- ~ S15,ÕÕÕ:00
$ 5,000.00 $ 5,OÕÕ.00 ~5,OÕO.OÕ
$ 3,200.0Õ' $ -19,'200:00 ~ S-2,soo.Oõ -S-15:000:00 '$ -3;22~~0 _ S_1 ~350:9~= ~ $-= 2,~58.00 .
$ -4,230.00- $ --76:140.0Õ- -$ 3:0ÕO:OÕ- $54,000:00 $ 4,300.00 $ 77,400.00 $ 4,095.00
$~ 1,400.0~. _$=,1AOQ~~' J-~Q~~:Q~$=~~00:~0~=C4~7~0..:00~ C:-~,~20~Q~ ,$ _, 2,?~6:00
~--.!7,QOO.Qg_ -L!.~Qg~J!~ _~ 30,0~Q,,~_ J~Q,~OO.OO_ ~?!~:<>Q.. .L3!,~7~~Q_ ~~9,~~~:20
$ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00
$ . - 13,548.00
: .. !~:~~.O~~ \
. $ -- 29,840.00
'$-5.000.00 !
TOTAL BASE BID:
$ 4,206,593.20
S 3,663,563.60
$ 3,988,000.00
S 4,131,060.10
$ 4.325,000.00
I
'¡-.i,559.590.25 i
,--
.
Ãit. 1- Delete water spjgot and n ----
=F drainage at play area LS 1 ($2,000.00) ($2,000.00) ($3,3Õõ:Oo) ($3:300.'OÕ)- !~~~~.c>_~~-($3~SOÕ:00) ($5.000.0Õ) ($s-;äoÖ:oõ¡ ($2:400:00) -¡S2:4ÖO~õõí- ($5,000.00)- ~ (~~.,!JO~~O) .
~(~ I?À~~%~~~~7iïi;\j~:~¡¡ng -[Š- -1 ($'¡)ÕO~OO)- (s(300:oõj- - ($13,1 15.00j~ ~~~~, 11S~~~~~!-'-=~0:~ -($15,00Õ:Ö0)- (S8~ÕOO.ÖÕr -($è;õõõ:Ooj- -($6-:-00ã.00)- - ($6,õoo:00F -($15,000.00) ~$15,000.00)
All3 Delete 3 scorekeepers booths, .... ..... __nn___ ---__
~-I- -AddTPOsts to mount CBlllighl -EA 3 ($13,850.00) ($41]50.0Õ) ($1S:000~OÕ) ($45:000.00)- (~~~665.00) ($49,995.00) ($5,000.0õ) ($f5,ÕOO:ÖO) ($9~500']0) ($28,SOã.oÕ) -($10,000.001 ::JP.CJ,QOOOO)
~~ ~ """.. O""-C... '" LF "'''''''5.00'' '1,<"""., ,is.oo '.~_"'''.' 00. ,-. H'<>O '= ""00 0' '--'00.0". _ ":"0.00_1:, "o:~·, =;=,oo"-I~ iã~ ,+ ::: ",'-""0
-.-I-::~:. .¡,- N6Tè:¡;::~::'~~~~~;~~¿~Z.'::'J~:'O - ~ .... . I .. ·1 ~- - --1--- - - --j::-.- --=: I-=-~
..
'- -
<
...... ---_.--~
ARIZOSA
CALJFORI-:IA
COLORADO
FLORIDA
GEORGIA
I-:EVADA
.
VALLEY CREST
April 22, 1999
City of Dublin
Public Works Department
100 Civic Plaza
Dublin, CA. 94568
Attention:
City Clerk
Regarding:
Emerald Glen Park, Phase I Contract No. 99-04
Gentlemen:
In accordance with Chapter 5 Relief of Bidders of the public construction code section 51 OO(a) and (b) and
section 51 03 Valley Crest is hereby notifying the City of Dublin Califomia that multiple mistakes were
made in the preparation and submission of our bid for the above subject project that was publicly opened
on April 21, 1999.
The following are the specific details of each mistake and how it was made:
The first mistake occurred in the incorrect listing and analysis of our electrical subcontractor. Union
Electric was listed when in fact we should have listed Parshall Construction for the electrical work on the
job. As you can see from our submitted bid a reduction in the amount of $54,000.00 was made at the last
minute based on our mistake in analyzing Union Electric's bid.
The second mistake is that in the compilation of the all the various elements that went into finalizing our
bid price for the Restrooms and Concessions Building which was bid item # 52.. In putting together this
line item we left out the labor that would be needed by Valley Crest to complete this bid item.
Finally, within in the body of the bid we mistakenly set up and extended bid item # 39 by a total of amount
of 394 trees (Please note that this is the correct quantity for bid item #40 and was the cause for the
mistake in our extension) instead of the 174 as listed on the bid fonn.
Based on the above described mistakes, our bid is different in the fact that it should have actually
Been $ 112,240 greater then it stands now.
In accordance with section 510 1.(b), based on the above described mistakes, which were made in the
course of filling out the bid and not due to error in judgement or to carelessness in inspecting the site of
work or in reading the plans or specifications. We hereby request that we be relieved of our bid and have
our bid security (Bond) returned.
p.~ .,k,,),,'1 ¥-
~ "'-\s f· 0\.
ï043 COMMERCE CIRCLE . PLEASANTON. CA 94588
925.463.0ïOO . FAX 925.463..3814
ATTACHMENT 2
Emerald Glen Park
Valley Crest
Page 2
We are available to meet with you at your convenience should you have any further questions. Please let us
know as soon as possible
Very truly yours
Vall,y c~
~cL
~~nager
xc: bid file
B. Cohen- VC Corp
T. Donnelly - VC Corp
RESOLUTION NO. - 99
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********
APPROVING THE REQUEST BY VALLEY CREST TO WITHDRAW
THEIR BID FOR CONSTRUCTION OF EMERALD GLEN PARK PHASE I, CONTRACT NO. 99-04
WHEREAS, on February 3, 1999, the City Council approved the construction documents and authorized
Emerald Glen Park Phase I to be advertised for bids;
\VHEREAS, the project was advertised as required by State law for bids; and
WHEREAS, the City received tive bids prior to the close of bids on April 21, 1999; and
WHEREAS, the lowest bid received was $3,663,563.60 from Valley Crest; and
WHEREAS, the bid was evaluated by staff and determined to meet all requirements; and
WHEREAS, on April 22, 1999, the City received a request from Valley Crest to release them from the bid
and return their bid bond pursuant to Section 5300 of the Public Contract Code; and
WHEREAS, relief under Section 5300 of the Public Contract Code can be granted if the bidder provides
evidence that their mistakes were not due to errors in judgment, carelessness in inspecting the site or in reading the
plans and specifications; and
WHEREAS, the evidence supplied by Valley Crest indicates that clerical errors were made in computer
entries and then transferred to the bid form, that the wrong subcontractor was listed on the bid form, that the
amount for labor was mistakenly left out of their restroom calculations on the bid form; and
WHEREAS, City staff recommended to the City Council that the City Council release Valley Crest from
their bid and return their bid bond based on the information supplied.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin finds that:
1. Valley Crest made mistakes within the meaning of Public Contract Code Section 5300;
2. As a result of the mistakes the bid was materially different than Valley Crest intended it to be; and
3. The mistakes made by Valley Crest were not due to an error in judgment or due to carelessness in
inspecting the site or in reading the plans and specifications. .
BE IT FURTHER RESOLVED THAT the City Council of the City of Dublin relieves Valley Crest from
its bid dated April 21, 1999, for Construction of Emerald Glen Park, Phase I and that the City Council hereby
releases the bid bond to Valley Crest.
PASSED, APPROVED AND ADOPTED, this 4th day of May, 1999.
A YES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
A TT ACHMENT 3
RESOLUTION NO. - 99
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********
A WARDING CONTRACT NO. 99-04
CONSTRUCTION OF EMERALD GLEN PARK PHASE I
TO
GOODLAND LANDSCAPE CONSTRUCTION, INC.
WHEREAS, on February 3, 1999, the City Council approved the construction documents and authorized
Emerald Glen Park Phase I to be advertised for bids;
WHEREAS, the project was advertised as required by State law for bids; and
WHEREAS, the City received five bids prior to the close of bids on April 21, 1999; and
WHEREAS, the lowest bid received was $3,663,563.60 from Valley Crest; and
WHEREAS, the bid was evaluated by staff and determined to meet all requirements; and
WHEREAS, on April 22, 1999, the City received a request from Valley Crest to release them from the bid
and return their bid bond pursuant to Section 5300 of the Public Contract Code; and
WHEREAS, the City Council released Valley Crest from their bid based on the information supplied; and
WHEREAS, the next lowest bid received was $3,988,000 from Goodland Landscape Construction, Inc.;
and
WHEREAS, the bid was evaluated by staff and determined to meet all requirements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award
Contract No. 99-04 to the lowest responsible bidder therefor, to wit, Goodland Landscape Construction, Inc., at a
base bid of Three Million Nine Hundred Eighty Eight Thousand Dollars and No Cents ($3,988,000.00) and one
alternate totaling Twenty Three Thousand Eight Hundred Dollars and no Cents ($23,800.00) the particulars of
which bid are on file in the office of the City Engineer.
PASSED, APPROVED AI\T}) ADOPTED, this 4th day of May, 1999.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 4