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HomeMy WebLinkAboutItem 4.09 DubRanStLghtAssmt (2) CITY CLERK File #360-20 AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 1, 1999 SUBJECT: Dublin Ranch Street Lighting Maintenance Assessment District Approval of Preliminary Engineer's Report and Setting of Public Hearing Date for Formation of District and Levy of Assessments Report Prepared By: Lee S.Thompson, Public Works Dire~ctor ATTACHMENTS: 1) 2) 3) Resolution ApprOving Preliminary Engineer's Report Resolution of Intention to Form Assessment.Distric,t and Setting Public Hearing Date and Time Preliminary Engineer's Report and Assessment Diagram RECOMMENDATION: '~'ff~Adopt Resolutions FINANCIAL STATEMENT: ....... _The proposed assessment for Fiscal Year 199.9.-2000 is $19~590, or $23.12 per single family lot. The proposed assessment for the ultimate improvements for Phase ! of Dublin Ranch is $28,450, or $33.59 per single family lot (subject to inflationary and utility rate increases). Please see Preliminary Engineer's Report (Attachment 3) for further information regarding calculation of the proposed assessment. DESCRIPTION: Background: At the March 16, 1999, meeting, the City Council received a petition requesting formation of Street Lighting Maintenance Assessment District 99-1 (Dublin_ Ka.~ch). This assessment district would fund the electric.energy, maintenance, and repair costs associated with the decorative street lighting that is to be installed in the Dublin Ranch.deyelopment. The City Council previously reviewed the decorative light that was proposed for the Dublin Ranch development, including estimated costs for energy and maintenance. The energy and maintenance costs for these lights are anticipated to be proportionally higher than the energy and maintenance costs for the stand~d ~cgbya~.h~.~e~a~.~stJ~e~,lights in the rest of the City. The assessment per single family lot for the Citywide Street Lighting Maintenance District has been $13.26 for the past several years and is anticipated to remain the same for 199%2000. Therefore, Staff'has recommended that a separate street lighting maintenance district be estab!i~shed, fo[ ~. ...... Dublin Ranch. FOrmation of Assessment District: The formation of an assessment ~~.nds?ping and Lighting Act of 1972 requires the following actions: COPIES~TO: Pr°pei:ty OWners MacKay & Somps ITEM NO. _~ g:Xad\99- l Xagstfnn2&pre991 l) Adoption of a resolution initiating isr6-c-~edi'hg~.~ The.. Ci~ Council adopted a resoluti°n it~itiatingp)oceedings at the March ]6, 1999'mkkiln~2 ..... ~ ' a g p . ~e proposed Resolution Approving Prelimina~ En¢neer k ~e~ort (Atachmknt ]) is before'the 4) the Final Engineer's Report} and C0nfirmin This' can notice to the owners and a public August 3rd, respectively. ultimate assessment when.phase! 0fDUblin P~anch haS-beeh 6onstrficted7 'Uhldef'!-hei'pi:ovi~i6hs"6~-fliiS in creases 'ag"~6ted above. At . ~as !n ~. ~e range.{ whkh hage changed in-the int~rim"~e 1) The initial 'estimate was based on the use of High PresSure Sodium, ~S)~lighting, ' not~'~ifi~'¢~i~'~f ~'~i~f~Ii~"~7"~h~-~evelopers prefer the Met~ ~d a rate has the as ' ...... the rated' Pressure caus~n maintenance cost. The effect of - thehs~-3~ ............ about $2.i3'~igh~r'~h~High ' i f°~'{he' ui/im~te-"~mprovement. 2) The Report and CoUnCil m~ appears that the total number of lightS'in the Dublin Ranch Development Pr6~e,~) ~i'ii'ba:innaed tb it is this DistfiC[~[aJat~r d,.~t~;..~t;ihat,~time, the method of spread to be applied to m~erCial and'mUltiple residential prope~ies will be detemined. a Public Meeting md public He~ing D~te 'md'Time (re~f~' city ~st 3, 1999). RESOLUTION NO. -99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING PRELIMINARY ENGINEER'S REPORT, LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT 99-1 (OtmLIN NCa) WHEREAS, by its Resolution No. 37-99, a Resolution Initiating Proceedings for Street Lighting Maintenance Assessment District No. 99-1 (Dublin Ranch Area) (the "District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 37-99 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and finds that each and every part of said report is sufficient; and that said report neither requires nor should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) That the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report'be, and each of them are hereby preliminarily approved and confirmed; b) That the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land within said District, as contained in said report be, and it is hereby preliminarily approved and confirmed; c) That the assessment of the total amount of the cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and of I the expenses incidental thereto, as contained in said report be, and they are hereby preliminarily approved and confirmed. ~ PASSED, APPROVED A_ND ADOPTED this 1st day of June, 1999. AYES: NOES: ABSENT: ATTEST: Mayor City Clerk g: (ad) ~9 9-1 \resOpre /,,,--,x RESOLUTION NO. - 99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN RESOLUTION OF INTENTION STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 (DUBLIN RANCH) Recitals The City Council of the City of Dublin resolves: 1. The City Council intends to order the formation of an assessment district and to levy and collect assessments for Fiscal Year 1999-2000 pursuant to the Landscaping and Lighting Act of 1972. 2. The improvements to be made in the assessment district are generally described as follows: The maintenance, operation, repair and replacement of allpublic street lighting facilities located within the public streets and within public easements within private streets within the District Boundaries, as shown on the approved improvement plans for the following Tracts: Final Maps 6925 and 6956 through 6964, including, but not limited to, the lighting poles, fixtures, conduits, conductors, service boxes, controllers, and appurtenances, and the furnishing of power, together with all incidental expenses for the ma#~tenance, operation, and repair of the street lighting system. 3. This assessment district shall be known as "Street Lighting Maintenance Assessment District No. 99-1 (Dublin Ranch)." The general location of the assessment district is: the area consisting of Tracts 6925, and Tracts 6956 through 6964. 4. In accordance with Resolution No. 39-99, the Resolution Initiating Proceedings for Street Light Maintenance Assessment District No. 99-1 (Dublin Ranch), the City Engineer has filed with the City Clerk the report required by the Landscaping and Lighting Act of 1972. All interested persons are referred to that report for a full and detailed description of the improvements, the boundaries of the assessment district and the proposed assessments upon assessable lots and parcels of land within the assessment district. 5. The City Council will conduct one public meeting and one public hearing on the question of the formation of the assessment district and the levy of the proposed assessment for Fiscal Year 1999- 2000. The meeting and hearing will be held, respectively, on July 20, 1999, and August 3, 1999, at 7:00 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California. 6. The City Clerk is authorized and directed to give the notice of hearing required by the Landscaping and Lighting Act of 1972 and Government Code Section 54954.6(c). PASSED, APPROVED AND ADOPTED this 1st day of June, 1999. AYES: NOES: AB SENT: ABSTAIN: Mayor ATTEST: City Clerk g:k~sessdistL99-1Xresointenfion99.1 ENGINEER'S REPORT STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 (DUBLIN RANCH AREA) (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972) THE UNDERSIGNED RESPECTFULLY SUBMITS THE ENCLOSED REPORT AS DIRECTED BY THE CiTY COUNCIL ENGINEER OF W OR'~_z~~ ~ /¥fT,&CHMENT ENGINEER'S REPORT STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 (DUBLIN RANCH AREA) Pursuant to the Landscaping and Lighting Act of 1972 LEE THOMPSON, City Engineer of the City of Dublin and Engineer of Work for Street Lighting Maintenance Assessment District No. 99-1 (Dublin Ranch Area), City of Dublin, · Alameda County, California, makes this report, as directed by the City Council, pursuant to Section 22585 of the Streets and Highways Code (Landscaping and Lighting Act of 1972). The total assessment district area is 225.5 acres as shown in Part A (the Assessment Diagram and Boundaries Map) of this report. The "ultimate. improvements" consist of: The maintenance, operation, repair and replacement of all public street lighting facilities located within the public streets and within public easements within private streets within the District Boundaries, as shown on the approved improvement plans for the following Tracts: Final Maps6925 and 6956 through 6964, including, but not limited to, the lighting poles, fixtures, conduits, conductors, service boxes, controllers, and appurtenances, and the furnishing of power, together with all incidental expenses for the maintenance, operation, and repair of the street lighting system. This report consists of five parts as follows: Part A - Part B - Part C - Part D - Part E - An Assessment Diagram and Boundaries Map showing all of the real property within the Assessment District. An estimate of the annual maintenance costs for the planned "ultimate improvements" to be maintained. An Assessment Roll detailing the estimated cost of the maintenance on each residential parcel within the Assessment District. A statement of the method by which the undersigned has determined the amount proposed to be assessed against each parcel. A list of the names and addresses of the owners of real property within this Assessment District, as shown on the last equalized assessment roll for taxes, or as known to the Clerk. This District is being established to pay for maintenance, operation, and repair of the proposed street light fixtures, which differ from the City Standard. A special light fixture has been proposed to create a community element which is a benefit to the future homeowners within the proposed District boundary. Respectfully submitted, Lee S. Thompson, Engineer of Work PART A ASSESSMENT DIAGRAM AND BOUNDARIES MAP /¢ STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 (DUBLIN RANCH AREA) SEE REDUCED COPY ON FOLLOWING PAGE 65.00' I~rDY. .31.19' 8NDY. NOO'O6'Og'E 155.26' N03"24'16' £ 189.02' BNDY. ~ R=112' A=17'15'14o L=35.75' aNDY. R=BS' L=26.50' BNDY. N0,3'24'16' £ 690.57' BNDY.- N00'45,31-[ 196.21' N0,~'24' 16' £ 169.00' R=152' A=13'12'15' ~ L=50.42' BNDY, % R=10B' A = I L=29.01' BN'C'Y. NOl'lS'DT'£ 676.71' BNDY.- NO0'Og'4D" E 292.52' BNDY. SSB'3.~'20'E 527.61' BNDY. FILED IN THE OFFICE OF "DIE COUNTY AUDITOR OF 1HE COUNTY OF ALAMEDA, STATE OFCALIFORNIA, TH~ __ DAY OF COUNTY AUDITOR ALAMEDA COUNI¥, CAUFONNIA FILED IN 'DIE Or'TIC[ OF 'file D. JERK OF IH[ OTY OF DUBUN, CAUFORNIA, THIS -- DAY OF CITY mC~ERK CITY OF DUBLIN COUNTY OF' ALAMEDA STATE OF CAUFORNIA CIIY OF FUTURE TR. 69511 FUTUR£ TR. 695¢~ L=11B. 12' BNDY. N88'4B'OD"W 264.4D' BNDY. R=730' L=281.04' BNDY. 569'05'21'W 75.12' BNDY'. R=816' 6=01°50'1 L=21.41' BNDY. AN ASSESSMENT WAS LEV1ED BY It-IE CITY COUNOL OF lHE C~'Pf OF DUBUN. CAUFORNIA, ON LOTS, PIECES, AND PARCELS OF LAND SHO'AN ON THIS DIAC;RAiZ ONTHE __ DAY OF 8Y ITS RESOLUTION NO. ,CITY CUERK CITY OF DUBLIN COUNTY OF ALAMEDA STATE OF CALIFORNIA R=2,35' L= 145.96' BNDY. R=265' L=121.65' BNDY, NORTH 74.67. BNDY. L=51B.43' BNDY. A=3,¢43'10' L=221,18' BNDY, '15'05"W 106.17' BNDY. A=5.~54'57' L=221.14' BNDY. 64.69' BNDY. R=1554-' L= 1605.~6' BNR~, (~ (R) lSD.00° BNDY. NBe'53'OT'W 1585..30' BNDY. 228.29' BNDY. .N82'53'29'E 210.00' BNDY. 186.21' BNDY. NUMBER NUMBER OF LIGHTS FRACT ~ OF UNES PHASE 1 BUILDOUT 6925 0 65 65 6957 69 17 17 695B B6 28 51 6960 115 59 39 6962 Ili 40 40 6963 45 20 20 6964 123 31 31 6956 (FUIURE) 92 31 6959 (F1J1URE)91 35 6961 (FUTURE) 117 37 TOTALS= 847 240 349 LIGHTING MAINTENANCE ASSESSMENT DISTR)CT NO. 99-1 (DUBLIN RANCH AREA) FOR THE FISCAL YEAR 1999-2000 TRACT 6956 THROUGH TRACT 6963 CITY OF DUBLIN AL/NEDA COt. fl~'lY, CAUFORNR mAOKAY&SOmPS MAY 26, 1999 PART B AN ESTIMATE OF THE ANNUAL MAINTENANCE COST OF THE ULTIMATE STREET LIGHTING IMPROVEMENTS STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 (DUBLIN RANCH AREA) Fiscal Year 1999-2000 street lights to be installed = 240 Total street lights estimated to be installed = 349 (ultimate improvements) Fiscal Year 1999-2000 ENERGY COST $2.305 per light per month x 12 mo. x 240 lights $6,640.00 STANDARD MAINTENANCE (BULB CHANGES). $18.40 material cost, plus $29.00 labor cost per bulb change = $47.40 $3,790.00 x 240 lights + 3 year interval OTHER MAINTENANCE (Starter, ballast, photocell) Estimated 6 occurrences per year x $58.09 cost. $350.00 ACCIDENTS AND OTHER MAJOR REPAIRS Estimated 2 per year (~ $2,000 each. $4,000.00 RESERVE FOR POLE PAINTING $115 each x 240 lights + 10 year interval $2,760.00 ADMINISTRATIVE COSTS Engineer's Report $600 Annual Administrative Cost $400 $1,1 30.00 CAL-SLA Dues and Conference $130 Subtotal $18,670.00 COUNTY COST OF COLLECTION AND DELINQUENCY cost of collection @ 1.7% $920.00 Estimated delinquency (~ 3% TOTAL FY 1999-2000 ASSESSMENT $19,590.00 Ultimate Improvements ENERGY COST $2.305 per light per month x 12 mo. x 349 lights $9,655.00 STANDARD MAINTENANCE. (BULB CHANGES) $18.40 material cost, plus $29.00 labor cost per bulb change = $47.40 $5,515.00 x 349 lights + 3 year interval OTHER MAINTENANCE Estimated 9 occurrences per year x $58.09 cost. $525.00 ACCIDENTS AND OTHER MAJOR REPAIRS Estimated 3 per year @ $2,000 each. $6,000.00 RESERVE FOR POLE PAINTING $115 each x 349 lights + 10 year interval $4,015.00 ADMINISTRATIVE COSTS Engineer's Report $700 Annual Administrative Cost $582 $1,400.00 CAL-SLA Dues and Conference $130 Subtotal $27,110.00 COUNTY COST OF COLLECTION AND DELINQUENCY cost of collection @ 1.7% $1,340.00, Estimated delinquency (i~ 3% TOTAL ULTIMATE ASSESSMENT $28,450.00 Subject to annual inflationary increases as noted below. Part B continued In addition to the increase in the annual maintenance cost as a result of additional lights (i.e., from 240 lights to the ultimate improvements consisting of 349 lights), the annual maintenance cost shall be increased annually beginning July 1, 2000, by the percentage increase in the Bay Area Urban Wage Eamer Consumer Pdce Index ("Index") (applies to all costs except electricity), plus any actual increase in the cost of electricity. If the Bay Area Urban Wage Earner Consumer Pdce Index is unavailable or deemed by the City Council to be inappropriate, a comparable consumer pdce index, as approved by the City Council, shall be used to replace the Bay Area Urban Wage Earner Price Index. Example: Assume an increase in the index of 1% and a utility increase of 5%. ULTIMATE IMPROVEMENT COST LESS ENERGY COST (SUBJECT TO RATE INCREASE ONLY) $27,110 $(9,655) ASSESSMENT SUBJECT TO INDEX INCREASE $17,455 INDEX INCREASE (ASSUMED 1%) :~7,455x.01 = :~75 $175 ENERGY COST 5% UTILITY RATE INCREASE 9,655x.05: 483 $9,655 $483 NEW TOTAL MAINTENANCE COST $27,768 PART C ASSESSMENT ROLL STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 Assessment No. Name of Property Number Annual Assessment ~ Owner of Lots Fiscal Year 1999-2000 Ultimate Impro~,ements Per Lot Total Per Lot Total* Lots 1-69 MSSH Mayfield LLC Tract 6957 69 $23.12 $1,595.28 $33.59 $2,317.70 Lots 1-86 MSSH Mayfield LLC Tract 6958 86 $23.12 $1,988.32 $33.59 $2,888.74 Lots 1-45 Standard Pacific Tract 6963 Corp. 45 $23.12 $1,040.40 $33.59 $1,511.56 Lots 1-113 Centex Homes Tract 6960 113 $23.12 $2,612.56 $33.59 $3,795.68 Lots 114-116 of First American Title Tract 6960 Corp. 300 $23.12 $6,936.00 $33.59 $10,077.00 Future Tracts 6956, 6959, 6961 Lots 1-111 Standard Pacific Tract 6962 Corp. 111 $23.12 $2,586.32 $33.59 $3,728.50 Lots 1-123 Standard Pacific Tract 6964 Corp. 123 $23.12 $2,843.76 $33.59 $4,131.58 TOTAL: 847 $19,582.64 $28,450.76 *Subject to increases in index and actual utility cost. PART D METHOD OF SPREAD OF ASSESSMENTS STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 (DUBLIN RANCH AREA) The maintenance of the street lighting within the boundaries of the Assessment District benefits each residential, lot in the District in the same manner and to the same extent. Therefore, the Assessment has been eqUally apportioned over the proposed 847 planned single-family residential lots contained within the District. The per lot assessment will be $23.12 per lot for Fiscal Year 1999-2000, increasing to $33.59 (subject to inflation and utility rate increases) at buildout for all residential lots Within the boundaries of the DiStrict on a Per lot basis. All non- residential lots within the District have been excepted and will have a zero assessment since they receive no special benefit with regard to the special light fixture PropOsed. The following Lots 114, 115, and 116 of Tract 6960 will be subdivided at a later date. The projected lot counts are: Tract 6960 Lot 114 - Lot 115 - Lot 116 - 92 lots (future Tract 6956) 91 lots (future Tract 6959) 117 lots (future Tract 6961 ) Until they are subdivided, the assessment for these lots shall be equal to the per-lot assessment~,~¢ each year times the number of proposed lots within each Tract listed above. With the recording of the future Tract maps, the new assessments will be reapportioned to each of the individual residential lots. As more street lights are installed each year, until all 349 are installed, the assessment each year will be based on the estimated cost of maintenance (using the numbers in Part B, adjusted for inflation as noted in Part B), divided by the number of lights to be installed that year, provided in no event will the per lot assessment be more than $33.59 (as adjusted for inflation). It should be noted that future annexations to this District may affect the spread of assessments. PART E PROPERTY OWNER'S LIST STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 (DUBLIN RANCH AREA) Assessment No. Lots 1-69 Tract 6957 Lots 1-86 Tract 6958 Lots 1-45 Tract 6963 Lots 1-113 Tract 6960 Lots 114-116 of Tract 6960 Future Tracts 6956, 6959, and 6961 Lots 1-111 Tract 6962 Lots 1-123 Tract 6964 Name of Property Owner MSSH Mayfield, LLC 25 Metro Drive Suite 300 San Jose, CA 95110 MSSH Mayfield, LLC 25 Metro Drive Suite 300 'San Jose, CA 95110 Standard Pacific 3825 Hopyard Road Suite 195 Pleasanton CA 94588 Centex Homes 1855 Gateway Blvd. Suite 650 Concord CA 94520 First American Title Co. (Under Holding Agreement) 6681 Owens Drive Pieasanton CA 94588 Standard Pacific 3825 Hopyard Road Suite 195 Pleasanton CA 94588 Standard Pacific 3825 Hopyard Road Suite 195 Pleasanton CA 94588 The above property owners and the City of Pleasanton and Dublin San Ramon Services District own additional non-residential properties such as community-owned open space parcels, proposed public facilities, and community owned recreation parcels, within the proposed Assessment District No. 99-1 boundaries, but they will have a zero assessment. STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 (DUBLIN RANCH AREA) CERTIFICATES I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Part B, with the diagram thereto attached, was filed with me on May 26, 1999. I, the City Clerk of the City of Dublin, California, hereby certify that~s~ foregoing Engineer's Report, together with the Assessment and diagram thereto attached, was preliminarily approved and Confirmed by the City Council of said City by its Resolution No. ***-99, duly adopted by said Council on *~*, 1999. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, together with the Assessment and diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. ***-99, duly adopted by said Council on ~*~, 1999. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, together with the Assessment and diagram thereto attached, was filed in the office of the County Auditor of the County of Alameda, California, on ***, 1999.