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HomeMy WebLinkAboutItem 4.07 AD 83-2 StagecoachRd (2) File # Fql Iio I'1 11o I ~: ('-' .... AGENDA'STATEMENT ~ :' ~'~::'.~;:~?'*: CITY' COUNCIL_ MEETING DATE:~:J, uly 6, ~999 ~-~'~--~'~.-~ ...... ~' :-~.~-,'-~, "L~dscapmg ~d L~ghtmg Mmten~ce ~sess~ent Dlstrict AD 83-2 ...................... (Stagecoach Aoad): Preh~ En~eer's AepoA-~":-& .... ;~ ] .... "~ EXItIBITS ATTACltED: 1) Resolution Approving Preliminary Engineer's Report ....... : : .: 2) : Resolution Appbinting T~e and Place 0fH~aring Protests of ..... Proposed Assessments (August 3; 1999) ::": --:'~' ~: -:.:--'~ 3) Preliminary Engineer's Report (Assessment DiagrAm'Will' b~ :~. posted at the City Council meeting) x~~Ad co~NDATioN ..... ~, opts: _ :: resolutions. ' ' FINANCIAL STATEMENT~ ...... "' ' ~- !999-2000 Sources and Use o£Maintenance Assessment District Funds ' : -. .'..' .:';.: ; ",~2 . ' .~" Revenues: ' . ...... '. Total Amount proposed to Be Assessed.· , --' $$5,65~.36 Estimated Interest Revenue: 2~ 6~ Z O0 Estimated Prior Year Collections and Penalties 49. 64 : .' ·'~'~, ZeSS Estimated ColleCtion andDelinquency Cost: ..... ~- ( 946. 00) .... ' "' ...... '- ' "~ ~- Net TotalRevenues .......... $$7,46A00 ExpendiiureS: . . .~. ~ : - . ,-: ....-..!.: ..... -" Contract Maintenance and Utilities: $$ 7,125. O0 Capital Improvement Project: $18, 700. O0 .... : ::. : : Admihisirct?ion.irnd Engineering: .. ' ....- "TOtal o£emting E!rpenSes: "' '$76,475. O0 :";: ': ..... :' ''?- 'L ;:. ' ,'_: $18,999. O0 of the existing reserve in this District is proposed to be used to meet planned expenses. $55,659236 Will be assessed to property owners for the 1998-99 street landscaping maintenance costs, ($228.72 per single family home and $38.68 per Amador Lakes unit). This is the same as the 1998-99 assessment COPIES TO: ITEM NO. ~ gAassessdist\83-2\agstpre included StagecOach Park and St~igec0ach'Road hOr{h'0fthe City L~t, but n6v~ inclUdes only DoughertYHills p~ark, is paid by the City thrOUgh the park MaintenanCe ope?ating Budg~t~and isnot a part The cost of maintenance of the Stagecoach Road landscaping is spread 60% to the AmadorLakes · development (divided among the 552 cbndominium lots) and 40% to the Dublin Hills Estates deVelopment '(divided among 150 single-family lots). All of the "interior slope" maintenance C0~t is spread evenly to the 150 single-family lots. The estimated June 30, 1999 reserve'fOr this District is projected to be $47,811. The actual reserve wilI not be known until the City closes its books and accrues~theneCesS~'r~;~enues and eils~fi~s.-'Ifi~i~e pa~t~ portions of the reserve have been used for landscaPe renovations, and to keep the' a~'s~s·imefii~ iis·pi:0~pert'y owners as Iow as possible. The level of Service in this District has been tailored t° 'the' available ffindS Iow-assessment, small reserve) as much as possible rather than requesting to increase the assessment in order to perform additional work~' This DistriCt h~iS quite alarge l~.ndscaped hrea Which~ is suPPoffed by ' relatively-few property owners. It is prOposed to use a portion of the existing reserve ~,700) to upgrade'the irrigation system and to plant shrubs along the edge of the street 0ri'the'least: sid¢~_~f. Stagecoach R°ad: The shrubs woUld grow int° a hedger°w, WhiCh would,de: the ~°n~ref~idr~age ditch at the't°P 0f the sloPe and improVe the view of the Upsl0Pe hiilSid~. For Fiscal Y/~' 1999~2000, n6 change is recommended'with respect ; the assessments~- Thb DiStrict boundary remains the same.. The a~seisrneiit to ithe Singie:familY property 0~ers in the Dublin Hills Estates development is proPoSed t° be $2'28~72'iS~i-'~single'familY'h~rne. ~ Amador Lakes Apartments property is proposed to be assessed at a rate of $38.68 p'ef dwell~g Unit (°r~ $21,351.36 for the entire apartment development). This is the same as the 1998-99 asse'~sment. Staff recommends that the City COuncil adopt the res01utiOns apPr0ving'the Pre~i~neer's: R~p~rt and setting a public hearing date of August 3, 1999, for the purPOse ofhe~n~ pr~b~e~s~ {~ '{he ~m'i~'~'s'ed assessment. ' - Page 2 A RESOLUTION OF THE CITY COUNCIL ~-:~:~' ':4'~.:~,'~"~:i OFTit-EC~OFDI~LIN.:-'~ .' T~:'' APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT : :' LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (TRACT 4719) .'~'?;~:: ' WHEREAS, by its Resolution No. 2J-99, a Resolution Directing Preparation of Annual Report for City of Dublin Landscaping and Lighting Maintenance Assessment District No. 83-2 (the "District")-,-this'C6dr/~il desi"gh~t~d the~ Cit~ Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed ':with/h~ city Clerk a preliminary report in writing as called for in said Resolution No. 27-99 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and finds that each and every part of said report is sufficient; and that said report neither requires nor should be modified in any respect; NOW, TI~FO~, BE IT RESOLVED a) That the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved and confirmed; b) That the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land within said District, as contained in said report be, and it is hereby preliminarily approved and confirmed; c) That the assessment of the total amount of the. cost and expenses of the proposed maintenance of said improvements upon the Several lots and parcels of land in said District in Proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and of ' the expenses incidental thereto, as contained in said r~'p6rt b~/~and they are hereby preliminarily approved and confirmed. PASSED, APPROVED AND ADOPTED this' 6th day of July, 1999. AYES: ABSENT: ABSTAIN: ATTEST: ......... · RESOLUTION NO: :99'""- '' A RESOLUTION OF TItE CITY COUNCIL OF TNE CITY OF DUBLIN APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 WHEREAS, by its Resolution No. 27-99, a resolution directing preparation of annual report for City of Dublin Landscaping and Lighting Maintenance Assessment District (the "District") this Council designated the City Engineer as Engineer of Work and ordered that Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 27-99, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that a public hearing shall be held on August 3, 1999, at 7:00 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which time the City Council will hear protests and will consider and finally act upon the Engineer's Report. BE IT FURTHI~R RESOLVED that the City Clerk is hereby directed to give notice of said hearing by the following means: publishing a notice once a week for two weeks in a local newspaper published and circulated in the City and conspicuously posting a notice at not less than three public locations at least ten days before the date herein set for hearing of protests and action on the Engineer's report. BE IT FURTHER RESOLVED that said notices shall contain the following information: the estimated assessment per parcel, the general description of the purpose or improvements the assessment will fund, the address to which a protest may be mailed, and the date, hour, and place set for the ~¢¢ abovedescribed public hearings. PASSED, APPROVED, AND ADOPTED this 6th day of July, 1999. NOES: ~ Mayor ~' ATTEST: ...... .. ~ CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2 (TRACT 4719) ~ ~:: -. ,O:5~-' :5. ~ :, ..... . FISCAL YE~ 1999-2000 i ENGINEER'S REPORT CONTENTS ~ 1. Assessment: Including Scope of Work, Estimate of Costs, Assessment Roll, and : Method of Apportioning. ..... 2. Assessment Diagram . . ATTACHMENT ~ ...... ASSESSMENT WHEREAS, on March 2, 1999, the City Council of the City of Dublin, California, pursuant to the provisions of the Lahdscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-2 for the maintenance of improvements more particularly therein described; and . WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS 0) (2) (3) As Filed As Preliminarily As Finally Approved Approved Cost of'Maintenance $ 57,225. O0 Capital Improvement Project $ 18, 700. O0 Incidental Expenses $ 30,292. O0 TOTAL COST $106,21Z O0 Prior Year Collections & Penalties $49.64 . Estimated 1999-2000 Interest Income Applied to 1999-2000 Operating Cost $2,697. O0 Estimated Surplus from 1998-99 Fiscal Year $47,811. O0 NET TO BE ASSESSED FOR FISCAL YEAR 1999-2000 $$5,659.36 As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said landscaping maintenance assessment district'by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the 2 ~ maintenance of said' improvementS}~ ~d ~'~'i~/~tiCdlm'iy ~i~'f6~h in' the list hereto attached and by reference made a part hereof. ~ "":-'i,!:""-~ ~'''~ " '? -~ :~ ,.~'~?;:~'; :~);:.;-i~: i Said assessment is made Ul3on' the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said f0ts or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers. appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. Each lot or parcel of land assessed is described in the assessment list by reference to its . parcel number as shown on the A~ssessor's Maps of the County of Alameda for the Fiscal Year 1998-99 ' and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hei~b~made to the deeds and maps on file and of record in the 0ffi~eofthe County Recorder of said Cofinty. Because the names of the several owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: July 1 1999 City Engineer .~. FISCAL YEAR 1999-2000 The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 1999- 2000 iS'as foli0ws:.~ ::~..-..:~::~:-- !~:::~ ::~.~ : .... :.:~.....:~.~..::.~-:..~ .~ Street ~d Slopes, Stagecoach Road 35,59& O0 Slopes, Interior 21,52Z O0 Capit~ ~provement Project .... $!8,700. O0 Ad~s~mion - ~:': ~:: .... 100.00 EnCeer,s~epon''~d pmceed~gs "~:' :'~': :'~:- ::~-, ..... :~ ........ . ::~;::~ ~ '~:~' ::"~:?:'~' :"'~ ~'~~ .... '.::. ::-.-~, :..550.00 Cost of CoHesion (CounW of~meda)'. .~.--- ..... 946. O0 De~quencies 0. 00 Con~gencie~ese~e 2& 796. O0 $30,292.00 TOT~: $106,21 Z O0 4 M~THOD OF~APPORTIO~G ~fth6'~U~c0st' 0f m~~g the lan~s~ap~g'M~ ~d ~ong Stagecoach Road" ...... ' ' n - h~ beth' aS~i th~' 552 cond6~fi~~ 10ts Mt~fi th&mult~ly'poffi6n of the 0fi~M Tract 4719, b~c~. oft~s ~'.~L6tS 1 ~,.~.~.:.~ .:..~:.~ ~.....~.. Tri~t -): . ; .... . ' . . ,-~ .;..- . . ~e cOst' efm~t~g ~e excavated sl°pes'~d concrete Culve~ tbg~th~i;Mfi~ its i~dscaphg on the htefioFsl°pes of~e shgle-f~y~ea (above Agree Way ~d Cor~ Way) sh~ be every spread over Lots 1 t~ou~ 150 of Tract 4719. Lots 152 ~d 153, behg p~k ~d open space; sh~ have a zero assessment. Lots 154 ~d 155, behg pubic agen~ omed, sh~ have a zero assessmem. I- I,. the northerly City Limit. · "~ _. . ~ : '? ::., 'i i: .... Further, the scope of work shall include the maintenance of the slopes and landscaping and irrigation of the slopes within a public easement for those slope areas to the rear of Lots 80 through 86 and 37 through 48, all within Tract 4719 .... " 6 ASSESSMENT ROLL Assessment & Lot Number Property Owners Amount of Assessment 1999-2000 Tax Year Lots 1 - 150, Tract 4719 .... Unknown' $228.72/lot = $34,308.00 Lot 152, Tract 4719 Public-Owned $0 Lot 153, Tract 4719 Public-Owned $0 Lot 154 .~ .-. Public-Owned $0 Lot 155 .: ... Public-Owned $0 Lots 1-552, Tract 5180 Unknown $38.68/d.u. = $21,351.36 :. TOTAL: $55,659.36 7 ~. CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 :':. ":~. ~'~, ..... ' ' ' -. ' CERT~ICATIONS - _ . - _ ,-.:' -:.": ..~--:' '- '-::~!'..?? .::" ,iL ':' FISCAL YEAR 1999-2000 including Assessment, in the amounts set forth in Column (1), with the diagram thereto attached, was filed with me on July 6, 1999. I, the City Clerk'ofthe City of Dublin, California, hereby certify thb. t/the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. ***-99 duly adopted by said Council on ***, 1999. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. 118-98, duly adopted by said Council on ***, 1999. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, 'on ,1999. 8 RECEIVED JUN 1 8 1999 CITY OF DUBLIN &Planning Worldwide-G~nsler June 16, 1999 Architecture, Design Mr. Richard Ambrose City Manager 100 Civic Plaza Dublin, CA 94568 Dear Mr. Ambrose: I am writing to introduce myself and Gensler, the firm I represent, and to describe a research project we are working on that will hopefully be of interest to you. If you are not familiar with Gensler, we are an architectural firm specializing in a wide range.of project types including public facilities, offering strategic planning, programming, and design services. As director of our special projects studio, I am spearheading our effort to better understand the trends in civic facilities including city halls, libraries, public safety, community recreation centers and the like. We understand that Dublin completed a new civic center 8 years ago and would like to learn as much as we can about the process your city went through in the development of this important project. we are in the process of developing a benchmarking study to identify both common and unique characteristics of these facilities. We will be studying the demographics of a particular city and correlate this information with the types of amenities and services that are in place. We will compile quantitative data such as size and cost, together with qualitative data such as functionality and the look and feel. Our study will also look at the role these buildings play in the urban fabric of the city. How they generate vitality, spur economic development and promote a sense civic pride are equal in importance to how they house the business of government. It is our assumption that as City Manager you Will have in depth knowledge of the process that Dublin went through to develop irs new civic center and we would be most interested in speaking with you direcdy. Your "offthe record' insights will be most valuable. We envision a brief meeting lasting one hour at most and we will be happy to fax our questions to you ahead of time for your review. We look forward to sharing our findings with you when this study is complete within the next few months. We will make a follow-up call early next week to see if a convenient time can be scheduled. Thank you in advance for your time. Since. rely_, Director of Special Proiecrs 6oo California Street San Francisco California Fax: