HomeMy WebLinkAboutItem 6.4 Create H&CA Commissn (2)CITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: JUly 6, 1999
SUBJECT:
Public Hearing: Heritage and Cultural Arts Commission
Report by Bonnie'Leonard, Recrei~tion Supervisor
ATTACHMENTS:
1. Resolution Creating Commission and Adopting Bylaws and
Rules of Pr0cedure
22 Ordinance Relating to Compensation for Commission Members ·
RECOMMENDAT~._ 2.1'
o
o
Open Public Hearing
Receive StaffPresentation
Receive Public Testimony
Close Public Hearing and Deliberate
Adopt Kesolution
Waive Reading and Introduce Ordinance
FINANCIAL STATEMENT:
The estimated annual cost for the Commission _is $5040. Sufficient
funds are available in the Fiscal Year 1999-2000 Budget.
DESCRIPTION: At the June 1, 1999, meeting the City Council approved formation
of~:a Heritage and Cultural Arts Commission and directed Staff to prepare Bylaws and Rules of Procedure
for.~the Commission. As directed Staff has prepared Bylaws and Rules of Procedure (Exhibit A to
Ati~'~hment 1) modeled after those adopted for the Parks and Community SerVices Cornmi.'_ssion
Heritage and Cultural Arts Commission shall be comprised of seven members all of whom.sha!!__be
appdinted by the Mayor with the approval of the City Council. Of the seven, the Mayor shall appoint one
that is a member of the Dublin Fine Arts Foundation (or similar group) and one that is a member of.th~
Dublin Historical PreserVation Association (or similar group). Additionally it has been recommended that
consideration be given to persons who are specificallY qualified by reason of training, experience, interest
or involvement in arts and/or heritage, particularly as related to artistic and culmr~.a~vi[~..~.~.~ity.
Commission members shall be residents of the City and committed to furthering public art, and historical
and cultural life in the community.
Pending adoption of Resolution creating the Heritage and Cultural Arts Commission (Attachment 1) Staff
anticipates the following timeline:
July 6 Creation of Commission
July 12 Applications Available
August 23 Deadline for Applications
September 7 Appointment of Commissioners
October 14 First Meeting
Glcc-heritageculturalcommissionreso.doc
COPIES TO:
ITEM NO.
;sloners as ls
, Servi~esand Planning C0~ssioners, adoption of th~" attached Ordinance (Attachment'
' ?"~ ....... Paid $30 for each meeting attended to a maximUm of tw~-~.
It is recommended
.... :- -.-~-'..--' 4~ Close Public Hearing and-Deliberate
......... 5. AdoPt Resoluti°n
- 6. Waive-R~ading'~d'Int~0duc6Ordinance
foil°wing action:
..... RESOLUTION NO. - 99
..... ~; 7_ ;: :: :~i!i;? :OF WliE CITY OF DUBLIN'-'
~ C~ATING A HE~TAGE ~ C~T~ ~TS CO~SSION
~OPTING B~AWS ~ R~ES OF PROCED~
FOR THE CO~ISSION
WHEREAS, the City Council of the City of Dublin has identified a need to create a Heritage and
Cultural Arts Commission; and
WHEREAS, the-pu~ose of a H~ritage and Cultm~hl Arts Commission is'to advise the City Council
on matters pertaining to heritage preservation, public art, and heritage and cultural arts programming; and
.~ WHEREAS, the City Council has deemed it necessary to have Bylaws and Rules of Procedure for
the operation of the Heritage and Cultural Arts Commission; and
WHEREAS, with the creation of a Heritage and Cultural Arts Commission, the Heritage Center
Advisory Committee is no longer necessary.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
-¥
e~tablishes a Heritage and Cultural Arts Commission and adopts the attached Bylaws and Rules of
~fi, cedure for the Commission.
~ ~;'5i- - "-"7 ". ~;:.,.'. ~. i ~: ., ". ~ . -
-..!~ BEIT FURTHER RESOLVED that upon initial appointments to the Heritage and Cultural Arts
Coriimission, the Heritage Center Advisory Committee will be dissolved.
PASSED, APPROVED AND ADOPTED this day of
AYES:
,1999.
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
II.
GENER.4L PROVISIONS · ~ .... : ~ . .... ~ .~
A. These Rules of Procedure shall be known as the Bylaws and Rules of Procedure of the
Heritage and Cultural Arts COmmission of the City of Dublin. A copy of these Rules and
amendments thereto, shall be filed in the offices of the City Clerk for examination by the
public. - ...... : ·
B. These Rules and any amendments hereto shall be effective on the date of the adoption
hereof, and shall govern the meetings and activities of the Commission.
' COMMISSION'COMPOSITIONAND METHOD OF ~4ppoINTMENT
A°
Bo
The Heritage and Cultural Arts Commission shall be composed of seven (7) members. Of
this total, one (1) shall be from the Dublin Fine Arts Foundation (or similar group) and one
(1) shall be from the Dublin Historical Preservation Association (or similar group).
The Mayor shall make all appointments to the' Commission, with the approval of the City
Council. When making appointments to the Commission, consideration shall be given to
persons who are specifically qualified by reason of training, experience, interest or
involvement in arts and/or heritage, particularly as related to artistic and cultural activities
in the City~ . ' :::.~.~:: ........ -,.~ ~ . ~
C. All members shall be residents of the City and shall be committed to furthering public art,
'and historical and cultural life in the community.
D. Commission members may resign at any time by giving written notice to the Mayor and
City Clerk.
_- -~ . ,. ~ ~ -~
TERM OF OFFICE AND REMO V/I L
Ao
Commission members shall be appointed for terms which run four (4) years beginning in
December of even numbered years and ending in November of an even numbered year.
Three (3) Commissioners shall initially be appointed to two (2) year terms. At the end of a
Commissioner member's term, the Commission member may be reappointed to the
Commission in the same manner as the initial appointment. There shall be no limit to the
number of terms a Commission member may serve.
Bo
Any member of the Commission may be removed from office by the Mayor, with the
approval of a majority of the City Council. Removal and appointment of Commissioners
shall be made only at a regularly scheduled meeting of the City Council.
C°
If a member of the Commission is absent from all regular meetings for a period of 90 days
from the last regular meeting without permission from said Commission, or if a
Commissioner member ceases to reside in the City of Dublin, said Commissioner's office
shall be declared vacant.
Bylaws and Rules of Procedure
Heritage and Cultural Arts Commission
Page 1 of 3
July 6, 1999
IV. VA CANCIES
"./~':~'-~',,~: Vacancies on the commission'o~curring other than by e~/piration of term shall be filled for the
unexpired portion Of the tenn in the same manner as the original appointment.
V. .OFFICERS
.... A2 "?:'Election' and Term of Office. The ChairPerson and Vice ChairPerSon are elected by the
_ majOrity of the Commission for a 1-year term and hold office until their successors are
elected, or Until their tenns as members of the Commission expire. The officers are
elected at the first meeting of the Commission in December of each year. Elections,
whether regular or to fill vacancies shall be held only if a simple majority of the
Commission members are present.
The secretary to the Commission will be the City Manager or his designee.
B. Vacancies. In case of any vacancy in the Office of Chairperson Or Vice Chairperson, the
vacancy shall be filled by an election held. at the first regular meeting after the
occurrence of such vacancy. The person so elected shall serve the balance of the tenn.
Co
Do
Duties of Officers. The Chairman performs the following duties:
1~- PreSides'at all meetings. of the Commission.
2. Appoints committee and chairpersons of committees as necessary.
3. Signs correspondence on behalf of the Commission.
4. Represents the Commission before the City Council.
5. Performs other duties necessary or customary to the office.
In the event of the absence of the Chairperson or his/her inability to act, the Vice~
Chairperson presides in place of the Chairperson. In the event of the absence of or the
inability to act of both the Chairperson and the Vice-Chairperson, the remairfing members
shall elect one of their members to act as temporary Chairperson.
The Committees. The Commission or the Chairperson, up. on direction of the Commission,
may appoint several of its members, but less than a quorum, to serve as a Committee. On
certain occasions, such as when a particular kind of expertise or public representation is
desirable, the Commission may appoint non-members to the Committee. Committees
make recommendations directly to the Commission.
A Committee may not represent the Commission before the Council or other bodies unless
it has first received the authorization of the Commission to do so.
VI. MEETINGS
The Commission shall hold regular meetings at least once per month at a designated time
and place, which shall be fixed and determined by the Commission and entered upon its
minutes. All meetings of the Commission shall be open to the public. Special meetings of
the Commission may be called by a majority of the members thereof, or by the
Chairperson thereof. Notice of any such special meeting shall be given as required by law.
Bo
A majority of the voting members of the Commission shall constitute a quorum for the
purpose of transacting business. The secretary shall keep minutes of all regular and special
meetings of the Commission, and these shall be sent to all members and administrative
officers in advance of the meeting in which they are to be approved.
Bylaws and Rules of Procedure
Heritage and Cul~I Arts Commission
Page 2 of 3
July 6, 1999
VII. GENER/IL RESPONSIBILITIES OF THE COMMISSION
The Commission shall consider and make recommendations, as it deems necessary to the City
Council in all matters pertaining to:
1. The restoration, maintenance and operation of the Heritage Center. Such
recommendations, would include, but are not limited to the following:
· .. recommendations for the development, improvement and/or modification of Heritage
Center facilities or' programs; recommendations for policies on heritage preservation,
artifact acquisition, conduct of persons using the Heritage Center facilities; and rules
for the use of the Heritage Center by the public.
2. The promotion and support of the arts within the commU~ty. Such recommendations
would include, but are not limited to the following: recommendations on art in public
places including City facilities and new developments within the City; exhibits at the
Civic Center, Heritage Center and Dublin ScUlpture Park; and recommendations for
policies on art, cultural activities and facilities.
VIII. -' DUTIES OF COMMISSION TO BE ADVISORY ONLY
The Commission shall be an advisory body to the City Council. Nothing herein contained shall be
construed as a limitation on the power of the City Council or the Administrative Staff of the City
or any other agency in their supervision, or authority over property or personnel which are under
their respective jurisdictions.
IX. STAFF ~4SSISTANCE
The City Manager shall provide the Commission with such information and Staff assistance as the
Commission may, from time to time request, subject to the limitations imposed by the City
Council. ' "
,4
These Bylaws and Rules of Procedure may be amended in the same manner as originally adopted.
Bylaws and Rules of Procedure
Heritage and Cultural Arts Commission
Page 3 of 3
July 6, 1999
ORDINANCE NO. - 99
A ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
RELATING TO COMPENSATION FOR
HERITAGE AND CULTURAL ARTS COMMISSION MEMBERS
The City Council of the City of Dublin does ordain as follows:
Section 1. Heritage and Cultural Arts Commission members shall be paid $30 for each
meeting attended to a maximum of two meetings in a calendar month, provided that Commission
members shall not be deemed to be City employees by virtue of such payment.
Section 2. Posting and Effective Date
This Ordinance shall take effect and be in force thirty (30) days ~om and after the date of its
passage. The City Clerk of the City of Dublin shall cause this Ordinance to be posted in at least three (3)
po~¢blic places in the City of Dublin in accordance with Section 36933 of the Government Code of the State
California.
PASSED, APPROVED AND ADOPTED this __
AYES:
day of ,1999.
NOES:
ABSTAIN:
ATTEST:
City Clerk
Mayor