HomeMy WebLinkAboutItem 4.08 SurplusPropDisposal (2) CITY CLERK
File #
AGENDA STATEMENT
CITY COUNCI'r"MEETINGD'ATE: JulY 20, 1999
SUBJECT: Disposal of Surplus Property~"Unclaimed Property & Surplus
Equipment (Report Prepared By: Amy Cunningham,
Administrative Assistant)
ATTACHMENTS: 1. Resolution Declaring Surplus Property
2. Notice of Public Auction
?
RECOMMENDATION: ,nj Adopt the Resolution and authorize Staff to proceed with
transfer of property to Nationwide Companies (Commercial
Auction Systems) pursuant to their current agreement with the
. City.
FINANCIAL STATEMENT': Ptir~iiah't i}5'Diiblin 'i~luhicipal Code 2.40.080 proceeds from
the sale of unclaimed property will accrue in the General Fund
and Equipment Replacement Fund.
DESCRIPTION:' CitY staff hav~ideniified-~ ii~ber 6f iieixis Whidh' Cml be disposed of and would be
appropriate to forward to an auction firm. The City has unclaimed property as well as surplus equipment
available for disposal. Consistent with past practice Staff proposes to transfer all items to a single
professional auction firm, which has a current agreement with the City (Nationwide Companies). The
firm conducts monthly auctions of miscellaneous goods Similar to those the City currently has available.
Items Available for Auction
City Staff, including the Police Services Division, have identified various items of unclaimed
property, which can be disposed of at this time. The need for storage space requires the City to
periodically dispose of items stored at City facilities, currently there are approximately 15 bicycles and
various items of unclaimed and Surplus property held' in the Police Evidence room and Ciyvic
expansion space. The City's purchasing ordinance allows for auctioning equipment declared surplus and
the City's Municipal Code Section 2.40.070 provides for auctioning bicycles held at least three months
and other items which have been held at least four months. The Police SerVices Staffhave vefified.t~ba_La}!
unclaimed items to be auctioned exceed the'minimum holding periods. The Auction Company is
responsible for grouping the items and preparing the lots to be sold. In the past all items, including non-
functioning equipment, were sold successfully by the auctioneers.
On November 8, 1993, the City entered into an agreement with Nationwide Companies to auction various
items including surplus vehicles. The~'~i~i:e~rheii:t"-~i:6~-id~t"-QSh~ it Would remain in effect unless~e~r
party gave 30 days notice of termination. Staff has contactedNationwide and they have indicated that
'" O'
they will continue to honor the terms of the 199_~ a=reement for their next auction on August 14, 1999.
('"' Nationwide conducts auctions from their northern California facility located in Benicia ....
COPIES TO:
ITEM NO.~_4~
arranges for the pick up of all itemS. ~and~_.l~ansportation to their facility. They are also resPorisible for
marketing the sale.
Nationwide will retain a 10% commission on all items sold. The City has had positive experiences with
the prices received on items auctioned by Nationwide in the past, although it is recognized that past sale'~
prices cannot be a guarantee of future sales. It is important to dispose of the unclaimed 'and' s~IUs
equipment in the Civic center expansion space and in the Police Services Evidence Room to expedite the
Civic Center renoVation/expansion project.
Staff would request that the city coUncil ~/d6pt thee att~/ched resolution which deClai-es.the, items as surplus
and authorize the use of Nationwide' Auciion~-s~i~6~'fofhil aib~pi:}spi:i~/t~"su~l'uS'~d Uficlaimedproperty
currently held by the' City.
RESOLUTION NO. -99
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
DECLARING SURPLUS PROPERTY
WHEREAS, the City Manager has determined that certain prOperty is no longer needed for City purposes;
and
WHEREAS, the most effective method of disposing of such items is by auction; and
WHEREAS, independent firms are aVailable to publicly auction items to the highest bidder; and
WHEREAS, Police Services has various items of unclaimed property which under state and local laws
provide that it may now be auctioned; and
WHEREAS, the City also has miscellaneous surplus property which pursuant to the local purchasing
ordinance may be disposed of at an auction; and
WHEREAS, consolidating the sale of all items is a cost-effective means to obtain auction services.
NOW, THEREFORE, BE IT RESOLVED that the City Manager and/or his designee shall also be
authorized to arrange for the auction of other unclaimed property as well as surplus City property in
accordance with state and local laws and regulations.
BE IT FURTHER RESOLVED that the City Manager and/or his designee shall be authorized to make
any and all necessary arrangements to transfer the property to be auctioned to a Nationwide Companies
pursuant to an agreement between the City of Dublin and Nationwide dated November 8, 1993.
PASSED, APPROVED AND ADOPTED this 20'~ day of July, 1999.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 1
City of Dublin
Notice of Public Auction of
Surplus and Unclaimed Property
In accordance with Chapter 2.40 of the Dublin Municipal Code (DMC), the City
Manager has determined that certain surplus and unclaimed property is currently held by
the City. The property has been held in excess of the Retention Period identified in
Section 2.40.050 DMC (At least 4 months, except for unclaimed bicycles, which shall be
held for at least 3 months).
The Auction will be held Saturday, August 14, 1999, beginning at 9:30 a.m. at
Nationwide Companies, One Oak Road, Benicia, California 94510, (707) 745-0119.
The City of Dublin unclaimed property to be auctioned includes: various computers with
memory chips removed, monitors and keybOards; miscellaneous printers; copy machine;
various cellular phones; police scanners; miscellaneous office chairs; wall partitions;
clothing; safes; video cameras; and miscellaneous bicycles.
This notice shall be posted for at least five days prior to the date of the Auction at the
public notice hearing locations designated by the City of Dublin.
July 21, 1999
Gary L. Thuman, Chief of Police
Dublin Police Services
ATTACHMENT 2