HomeMy WebLinkAboutItem 6.1 MAD 83-1 Hear Date (2) CITY CLERK
•
File # � 6 O -®d
•
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 3, 1999
SUBJECT: Public Hearing: Citywide Street Lighting _
Maintenance Assessment District 83-1
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS: 1) Resolution approving engineer's report, confirming diagram
and assessment, and ordering levy of assessment
2) Engineer's Report
RECOMMENDATION:y 1) Open public hearing
2) Receive Staff presentation and public comment
3) Question Staff and the public
4) Close public hearing and deliberate
5) Adopt resolution approving engineer's report, confirming
diagram and assessment, and ordering levy of assessment
FINANCIAL STATEMENT:
1999-2000 Sources
And Use of Street Light Maintenance District Funds
Revenues:
Gross Amount Proposed to be Assessed: $144,900
Estimated Interest Revenue: = 6,743
Prior Year Collections and Penalties 3,450
Reimbursement for Public Damage: 2,500
Less Estimated Collection and Delinquency Cost: (5,1.00)
Net Total Revenues $152,493
•
Expenditures:
Contract Maintenance and Utilities: 130,165
Downtown Street Light Additions Capital Project 82,600
Administration and Engineering: 4.145
Total Operating Expenses: $216,910
The $64,417 difference is proposed to be paid from the existing reserve in this District. An estimated
balance of$79;423 will remain as a reserve for future pole replacement.
The i ro s osed assessment. $13.26 .er sin le famil home. is the same as the 1998-99 assessment.
COPIES TO:
ITEM NO. 6.1
g:\assessdist\83-1\agsthrng
F •
DESCRIPTION: This assessment district funds energy and maintenance costs for the
City's street lighting system, except for the lighting being installed in Dublin Ranch, which is proposed to
be funded through the new Dublin Ranch Street Lighting Maintenance Assessment District that is currently
being formed. In 1983, the City Council formed a Citywide Street Lighting Assessment District to replace
the County of Alameda Lighting Service Area. On August 13, 1984, the City Council approved the annual
Engineer's Report and ordered levy of assessments for the first time. In 1995-96, the City of Dublin and
other agencies in Alameda County took possession of PG&E-owned street lights in order to reduce
maintenance costs. The 1996-97 assessment was reduced from the 1995-96 level by 30%.
For Fiscal Year 1999-2000, no change is recommended with respect to the method of determining the
assessments. The assessment for a single-family house is estimated to be $13.26, which is the same as the
1998-99 assessment. As shown on page 5 of the Engineer's Report, the assessment for a commercial
property is a factor of 5.5 multiplied by the single family rate or $72.93 multiplied by the acreage of the
property. Vacant parcels pay one half the rate of developed parcels.
It is proposed to utilize a portion of the existing reserve to fund the Downtown Street Light Additions
Capital Improvement Project. This project, which has an estimated cost of$82,600, will install street lights
on portions of Sierra Court, Sierra Lane, and Amador Valley Boulevard which do not presently have street
lighting.
The estimated reserve balance remaining after Fiscal Year 1999-2000 expenditures is $79,423. It is
recommended that this reserve continue to be earmarked for future pole replacement. Over 400 of the
City's steel pole street lights exceed 30 years of age, and it is anticipated that some of these poles may need
to be replaced in the near future. The estimated cost of replacing an individual pole is estimated to be
$1,300, including PG&E disconnect and reconnect charges for the overhead feed lines. The total
expenditure to replace all of the poles would therefore total over $500,000.
Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution
approving engineer's report, confirming diagram and assessment, and ordering levy of assessment
RESOLUTION NO. -99
A RESOLUTION OF THE CITY COUNCIL;
•
OF THE CITY OF DUBLIN
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT,
AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS,by its Resolution No. 26-99, a Resolution Directing Preparation of Annual Report for City of
Dublin Street Lighting Maintenance Assessment District No. 83-1 (the"District“),this Council designated the City
Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and
pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and
found to be sufficient in every particular,whereupon it was determined that said report should stand as Engineer's Report
for all subsequent proceedings under and pursuant to the aforesaid Resolution and that August 3, 1999, at 7:00 p.m. in the
Council Chambers,Dublin Civic Center, 100 Civic Plaza,Dublin, California,was appointed as the time and place for a
hearing by the Council on the question of the levy of the proposed assessment,notice of which hearing was published and
posted in accordance with the Landscaping and Lighting Act of 1972; and
WHEREAS, at the appointed time and place, said hearing was held, and all persons interested desiring to
be heard were given an opportunity to be heard, and all matters pertaining to said levy were heard and considered.by this
Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and assessment
prepared by and made a part of the report of said engineer to pay the cost and expenses thereof;
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve that:
(a) The property owners owning more than fifty percent of the area of assessable land within the
District had not, at the conclusion of said hearing,filed written protests against the said proposed levy, or against the
Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the assessment to
pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c) The District benefited by said improvements and to be assessed to pay the costs and expenses
thereof, and the exterior boundaries thereof are as shown by a map thereof filed in the office of the City Clerk,which map is
made a part hereof by reference thereto.
PASSED,APPROVED AND ADOPTED this 3rd day of August, 1999.
AYES:
NOES:
ABSENT:
Mayor
Al LEST:
Deputy City Clerk r.” ?, F :;`�" o1eiry
CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
NO. 1983-1
FISCAL YEAR 1999-2000
ENGINEER'S REPORT
of DU
/// �_.�
� 1
•
19 - �i 82
CONTENTS
1. Assessment: Including Estimate of Costs, and Method of Apportioning
(Assessment Roll Under Separate Cover)
2. Assessment Diagram
ASSESSMENT
WHEREAS, on March 2, 1999, the City Council of the City of Dublin, California,
pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution
Directing Preparation of Annual Report for Maintenance Assessment District 1983-1 for the
acquisition and maintenance of improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under
said Act and the order of the Council of said City, hereby make the following assessment to cover
the portion of the estimated cost of acquisition of and maintenance of said improvements and the
cost and expenses incidental thereto, to be paid by said District.
ESTIMATE OF COSTS
(1) (2) (3)
As Preliminarily As Finally
As Filed Approved Approved
Cost of Maintenance $132,310 $132,310
Capital Improvement Project $ 82,600 $ 82,600
Incidental Expenses $ 86,523 $ 86,523
TOTAL COST $301,433 $301,433
Estimated 1999-2000 Interest
Income Applied to 1999-2000
Operating Costs $6,743 $6,743
Prior Year Collections and
Penalties $3,450 $3,450
Reimbursement for Public
Damage $2,500 $2,500
Estimated Surplus from 1998-99
Fiscal Year $143,840 $143,840
NET TO BE ASSESSED FOR
FISCAL YEAR 1999-2000 $144,900 $144,900
Assessment per factor
rate of"1" $13.26 $13.26
2
As required by said Act, a diagram is hereto attached showing the exterior boundaries
of said street light maintenance assessment district and also the lines and dimensions of each lot or
parcel of land within said landscaping maintenance assessment district as the same existed as of
January 1, 1999, each of which lots or parcels having been given a separate number upon said
diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels of
land within said street light maintenance assessment district by apportioning that amount among the
several lots or parcels in proportion to the estimated benefits to be received by each such lot or
parcel from the acquisition and maintenance of said improvements, and more particularly set forth in
the list hereto attached and by reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said street
light maintenance assessment district in proportion to the estimated benefits to be received by said
lots or parcels respectively from the acquisition and maintenance of said improvements. The diagram
and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to
which reference is hereby made for a more particular description of said property.
The scope of work includes the cost of energy and maintenance of street lights within the
City of Dublin. The scope of work shall also include the cost of purchase of street lights.
Each lot or parcel of land assessed is described in the assessment list by reference to
its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year
1999-2000 and includes all of such parcels excepting those portions thereof within existing public
roads or rights of way to be acquired in these proceedings for public road purposes. For a more
particular description of said property, reference is hereby made to the deeds and maps on file and of
record in the office of the County Recorder of said County. Because the names of the several -
owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of
parcel of land assessed, the amount assessed thereon, and the number of the assessment.
Dated: July 1, 1999
City En. eer
•
3
{
ENGINEER'S COST ESTIMATE
FISCAL YEAR 1999-2000
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year
1999-2000 is as follows:
Maintenance
(1) Electric Energy $77,700
(2) Contract With Caltrans $ 350
(3) Contract With Alameda County $30,720
(4) California Street Light Association $ 995
(5) Other Repairs and Maintenance Costs
including pole painting $20,400
(6) Administration $ 2.145 $132,310
Capital Improvement Project $82,600 $ 82,600
Incidentals
(1) Engineer's Report and Proceedings $2,000
(2) Cost of Collection (County of Alameda) $2,463
(3) Delinquencies $2,637
(4) Contingencies/Reserve $79.423 $ 86.523
$301,433
4
METHOD OF APPORTIONMENT OF ASSESSMENT
The assessments shall be spread using a method of"factor rates" assigned to different land uses.
The establishment of the apportionment of a factor rate of"1" will be calculated by dividing the total
assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are
assigned as follows:
Use (x = any single digit number) Factor Rate (x 1/2 if vacant)
Ox Exempt 0
lx& 73 Single Family Residential & Condo 1
22 Duplexes 2
23 Tri-Plexes 3
24 Four-Plexes 4
3x Commercial 5.5/ac.
4x Industrial 5.5/ac.
5x Rural 0.5
6x (except 65) Institutional 5.5/ac.
7x(except 73) Apartments 6
8x Commercial 5.5/ac.
9x Commercial 5.5/ac.
65 Cemeteries 0
xx9 Common Open Space 0
The assessment of each parcel shall be established by multiplying the factor rate for that parcel by the
apportionment for a factor rate of 1.
5
CITY OF DUBLIN
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
CERTIFICATIONS
FISCAL YEAR 1999-2000
•
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's
Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto
attached, was filed with me on July 1, 1999.
dit
I, the City Clerk of the City of Dublin, California, hereby certify t ll.t the foregoing Assessment, with
the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said
City by its Resolution No. 121-99 duly adopted by said Council on July 6, 1999.
��/.� .mil
I, the City Clerk of the City of Dublin, California, hereby cert that the foregoing Assessment, with
the diagram thereto attached, was finally approved and confirmed by the City Council of said City by
its Resolution No. ***-99 duly adopted by said Council on August 3, 1999.
I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the
Assessment and diagram was filed in the office of the County Auditor of the County of Alameda,
California, on , 1999. ,
•
g:(ad)183-1183-lengr
•
6
.NOTE,THE INDIVIDUAL PARCELS ARE INCORPORATED THE METES AND BOUNDS DESCRIPTION OF THIS MAP ASSESSMENT DIAGRAM
BY REFERENCE ROLL IN EFFECTOTH�E�NCOUNTY ASSESSORS' COTERMINUS WITH THE CITY LIMIT OFETHE STREET LIGHTING MAINTENANCE
JANUARY lo,o ALAMEDA COUNTY BOARD OF SUPERVISORS.
EXCEPT AS MO ASSESSMENT DISTRICT 83—
EFFECTIVE FEBRUARY 1,1982, EXCEPT AS MODIFIED BY
SUBSEQUENT ANNEXATIONS.
FISCAL YEAR 1999-2000 CITY OF DUBLIN
•
ALAMEDA COUNTY, STATE OF CALIFORNIA
SANTINA & THOMPSON
CONSULTING CIVIL ENGINEERS,INC.
1040 OAK GROVE ROAD
CCN 11 CI ,"IFORNIA ew kIq
CITY LIMIT LINE AND
ASSCSSYENT DISTRICT '
BOUNDARY.
OoUN��
cOSSA cO�NZ•c
�_ DONSRA
A�AMg014
CITY LIMIT LINE AND
ASSESSMENT DISTRICT
't BOUNDARY
........:"...... ......
µms,.
1273 3 O
R w,
sr ,- .I x
•
`/ C 'mss �Jd W F L. g i`!// J)�y x'' 4 I' --
'M REDUCED ‘,.
r____
1 ---...,______
\ BCALE f-6oDD•
I
I ....N..... ..._3
. •
I 1 1
I �__� "VD v
1
i IN TERV'A rE sap -- +i
. -.14 --.7.......„....,...,c__,__________1,..:.z
SCALE 1" _ 1000'
111111111111•1•11111111=111 AEI _