HomeMy WebLinkAboutItem 4.04 Supplemt009Overlay (2)CITY CLERK FILE # 600-50
AGENDA STATEMENT
CITY COUNCIL MEETING DATEi September 7, 1999
SUBJECT:
State-Local Transportation Partnership Program-State Local Entity
Agreement Supplement 009 (Cycle 9)
Report prepared by: Lee S. Thompson, Public Works Director
EXIIIBITS ATTACHED:
I) Resolution
2) Program Supplement No. 009
RECOMMENDATION:/~/Adopt Resolution approving Program Supplement No. 009 and
authorizing the Mayor to execute the supplement
FINANCIAL STATEMENT:
The SB300 Program matches non-gas tax and non-ISTEA funded '
transportation programs. The Cycle 9 match is 16.59% for a
maximum of $66,360 to Dublin for its $453,589 Street Ove~ay
program.
DESCRIPTION: The State-Local Parmership Program provides State funding for
local entities for transportation improvements on highway and exclusive mass-transit guideway projects.
This continuous program begins with an application submittal on July 1 of a given year, and allows a
maximum of two years to start and five years to complete a project. The intentof the Program is to
identify eligible locally funded projects which are ready to construct witha minimum of State plinning
and review.
The Master Agreement for this Program delineates the various responsibilities whi.ch the City must
undertake in order to receive funding. These responsibilities include contract administration, audits,
right-of-way purchases (where applicable), and completion of required paperwork. The Program
Supplement is project-specific. This Supplement 009 pertains to the 1998-99 Annual Overlay Project,
which resurfaced the following streets:
Avon Court
Briarwood Lane
Darian Court
DonIon Way
Firebrand Drive
Honey Court
lone Court
Ironwood Drive
Irving Way,
Stagecoach Road
San' Ramon Road
g:agst~stlppOO9.doc
COPIES TO:
ITEM NO.
These streets were resurfaced in FY 1998-99; however, reimbursement for SB300 funding cannot be
processed until Agreement Supplement 009 is fully executed. Caltrans just recently sent the Agreement
to the City for execution.
The Annual Overlay project consists of removing and replacing failed asphalt Concrete to a depth of 4"
and resurfacing streets with a 2-inch overlay of asphalt concrete. Reinforcing fabric was used prior to the
overlay in order to prevent cracks from reflecting through the new overlay.
For Fiscal Year 1998-99 (Cycle 9), the State share of the project costs will be a maximum of $66,360.
Staff recommends that the City Council adopt the resolution approving Supplement No. 009 and
authorizing the Mayor to execute.
Page 2
RESOLUTION NO. - 99
A RESOLUTION OF THE CITY COUNCIL
OF THE. CITY OF DUBLIN
AUTHORIZING THE MAYOR TO EXECUTE
AGREEMENT FOR SUPPLEMENT NO. 009 (CYCLE 9)
STATE-LOCAL PARTNERSHIP FUNDS (SB300)
WHEREAS, Senate Bill 300, a multi-year program, is funded by Proposition 111 adopted by
popular vote in June of 1990, and allocates funds to construct locally supported transportation projects
that require a minimum of State planning review; and
WHEREAS, the matching funds can be derived from various local sources, including Local Sales
Tax, proposition measures, the Transportation Development Act, Local Bonds, Assessment Districts,
Uniform Developer Fees, and the General Fund; and
WHEREAS, the City of Dublin's Annual Overlay Project has been accepted by the State-Local
Partnership Program as eligible for matching funds; and
WHEREAS, the City Council of the City of Dublin executed the Master Agreement and the Cycle
1 Funding Supplement at its meeting of October 21, 1991, the amended Master Agreement executed on
May 6, 1997, and the most recent cycle, Cycle 008 Funding Supplement on May 5, 1998, and;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approve and authorize the Mayor to execute the Agreement for Supplement No. 009 for Cycle 9,
State-Local Partnership Program Funds (SB300).
PASSED, APPROVED AND ADOPTED this 7th day of September, 1999.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
g:agenmiseXresosup9.doc
PROGRAM SUPPLEMENT NO. 009
to
STATE-LOCAL TRANSPORTATION
PARTNERSHIP PROGRAMAGREEMENT NO.
SLTPP-5432
Date:J~y 22, 1999
Location: 04-ALA-0-DBLN
Project N,,mher: SB99-5432(001)
E.A. Number: 04-923201
This Program Supplement is hereby incorporated into the State-Local Transportation Partnership Program Agreement for State
Share Funds which was entered into between the Local Entity and the State on 10/21191 and is subject to all the terms and
conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforementioned
Master Agreement under authority of Resolution No. , approved by the Local Entity on (See copy
attached).
The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply
with any covenants or remarks sefforth on the following pages.
PROJECT LOCATION:
Various City Streets
TYPE OF WORK: AC overlay
PROJECT CLASSIFICATION OR PHASE(S)
IX] Construction
OF WORK
LENGTH:
0 (MILE
Estimated Cost
$453,589.00
Stake
FY1999
FY2000
FY2001
Share Funds
$66,360.00
$0.00
$0.00
Matching Funds
LOCAL OTHE7
$387,229.00 $0.00 $0.
CITY OF DUBLIN
By
Date
Attest
Titl~ -
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Local Programs
Project Implementation
Date
I hereby certify upou my personal howledge .that budgeted funds are available for this encumbrance:
324 1998 2660-101-~2 98-99 20.25.010.100 C 258010 ~2-T
$66,360.0
66,360.00
Program Supplement SLTPP-5432-009- Page i of 3
04-ALA-0-DBLN
SB99-5432(001)
07/22/1999
SPECIAL COVENANTS OR REMARKS
It is mutually understood between the parties that this contract
may have been written before ascertaining the' availability of
legislative appropriation of funds, for the mutual benefit of
both parties, in order to avoid program and fiscal delays that
would occur if the agreement were executed after that
determination was made.
The total amount of State-Local Transportation Partnership funds
payable by the State shall not exceed the sum of the "State Share
Funds" column on page 1 of this Program Supplement. The funds to
be encumbered and reimbursed are according to the schedule shown
under the aforementioned column.
Any increase in State Partnership funds will require a revised
program supplement.
Any decrease in State Partnership funds will require a revised
finance letter.
2. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement:
A. The LOCAL ENTITY agrees that the payment of "State
ShareFunds" will be limited to the lesser of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project
cost in the approved State/Local Partnership Program
Application and accepts any consequent increase in
LOCAL ENTITY funding requirements.
B. The LOCAL ENTITY will invoice the State for the full "State's
Share" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State's Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost.
Program Supplement SLTPP-5432-009- Page 2 of 3
~-ALA-0-DBLN
SB99-5432(00I)
07/22/1999
SPECIAL COVENANTS OR REMARKS
C. Prior to reimbursement under this Progreta Supplement, a
Request For Early Reimbursement fo~,,,, executed by the LOCAL
ENTITY, must be on file with the STATE·
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
In accordance with the State-Local Transportation Partnership
Program Guidelines dated July 1, 1996, project eligibility is
limited to contract items plus locally funded State or Local
Entity furnished materials and Supplemental Work (if eligible).
Supplemental Work eligibility is further defined under the
Project Eligibility section of the Guidelines.
The Reimbursement Ratio for this Cycle 9 (98/99) Project is
16.59%.
Program Supplement SLTPP-5432-009- Page 3 of 3