Loading...
HomeMy WebLinkAboutItem 4.01 Draft Minu 9-7-99 (2)REGULAR MEETING -September 7, 1999 A regular meeting of the Dublin City Council was held on Tuesday, September 7, 1999, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:07 p.m., by Mayor Houston. ROLL CALL PRESENT: ABSENT: Councilmembers Howard, McCormick, Zika, Vice Mayor Lockhart and Mayor Houston. None. PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. INTRODUCTION OF NEW EMPLOYEES 7:08 p.m. 3.1 (700-10) New employees were introduced: Wanda Oppenheim, Office Assistant I, Administrative Services; and Marie Boudreau, Office Assistant I, Farks & Community Services (Shannon Center): FROCLAMATION 7:I0 p.m. 3.2 (610-50) Mayor Houston read and presented a proclamation to Nancy Feeley, Executive Director of the Dublin Chamber of Commerce in recognition of her 25 years with the Chamber. Nancy thanked the Mayor and City Council and stated it has been a pleasure working with them for the past 18 years since we became a City. ~ CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, 199~ PAGE 477 ! APPOINTMENTS TO THE HERITAGE & CULTURAL ARTS COMMISSION 7:13 p.m. :t.3 (I I0~:30) Mayor Houston stated in response to advertisements for 7 members to serve on this newly formed Commission, 18 responses were received. Applicants include: Mary Beth Acuff, Paul Adwar, Michael Bischoff, Janet Fasulkey, Nancy Finley-King, Mary Jane Hyde, Ellen S. Johnson, Judy Lussie, Tom McCormick, Angela Muetterties, Karin Nealon, Beatrice Ramirez, Patricia Rodriguez-Nassar, Tim Sbranti, Conhie Spence, Georgean Vonheeder~Leopold, Sally R. White and Betsy Zajac. Mayor Houston stated his appointments were: Mary Beth Acuff, Janet Fasulkey, Judy Lussie, Angela Muetterties, Karin Nealon, Sally R. White and Betsy Zajac. Because these appointments are being made mid~year, this first time out, instead of terms being for 2 'yeays and 4 years, they will actually be a little more than one year and a little more than g years. Those with terms expiring in December of 2000 include Mary Beth Acuff, Judy Lussie and Angela Muetterties. Terms for the four remaining will be in December of 2002. Vice Mayor Lockhart stated she appreciates all the applicants and was impressed with the number of people in the community who applie& She stated she was concerned that she thought we had a policy of letting the City Council see the applications as soon as the Mayor sees them. Mayor Houston stated he thought once the cut off date occurred, that all City Council would get copies of the applications. In the future, we should make sure this policy is in place. Cm. McCormick congratulated Mayor Houston on his choices. She stated she was pleased, but suggested that two of the Commissioners be designated, one to DHPA and another to DFA and have this agendized at every meeting and have a liaison report from them. Cm. Zika stated he noted that there were no men appointed to the Commission. On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council confirmed the Mayor's appointments to the Heritage & Cultural Arts Commission. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7.. ~,g FAGE 478 7:21 p.m. CASA Award to DSRSD ( 1000~ 70) Georgean Vonheeder-Leopold, stated she was present as President of the DSRSD Board, who officially thanked Mayor Houston for nominating their Reverse Osmosis project for the CASA award. CASA is to DSRSD what the League of California Cities is to the City of Dublin. Three awards are given annually by CASA, and DSRSD's Clean Water Revival project received the award. They are proud and wanted to share their accomplishments. They are like the little train that could. CONSENT CALENDAR 7:23 p.m. Items 4.1 through 4.9 On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council took the following actions: Approved (4. I ) Minutes of Regular Meeting of August 17, 1999; Adopted (4.2 600~60) RESOLUTION NO. 163 - 99 APPROVING FINAL MAP FOR TRACT 7022 TASSAJARA MEADOWS UNIT 2 Authorized (4.3 350-20) Staff to purchase computer hardware for 3 Councilmembers under State contract at the lowest price available; Adopted (4.4 600-50) RESOLUTION NO. 164- 99 AUTHORIZING THE MAYOR TO EXECUTE AGREEMENT FOR SUPPLEMENT NO. 009 (CYCLE 9) STATE-LOCAL PARTNERSHIP FUNDS (SB300) Authorized (4.5 200-30) Staff to distribute RFP for Data & Voice Cabling Project as part of the Civic Center Expansion and Renovation Project; CITY COUNCIL:MINI,TTES VOLUME 18 REGULAR MEETING September 7, FAGE 479 Received (4.6 Adopted (4.7 330-50) the Preliminary Financial Report for the Month of July 1999; 670-40/600-30) RESOLUTION NO. 165- 99 APPROVING AGREEMENT WITH HEXCEL CORPORATION TO ACQUIRE A TRAFFIC SIGNAL EASEMENT FOR THE DUBLIN BOULEVARD WIDENING PROJECT AT HANSEN DRIVE Approved (4.9 300~40) the Warrant Register in the amount of $1,310,173.34. Cm. McCormick and Vice Mayor Lockhart both pulled Item 4. g~ Goals ~ Objectives Report from the Consent Calendar for ~h~cussion. Cm. McCormick referenced Item 10 on page 5, '~?end IeHer requesting land from Camp Parks for a cemetery for Dublin". NO progress was shown in the status. She stated she noted that a 20 acres sports field seems to be underway. She asked ira letter had been sent out. City Manager Ambrose stated not yet The City Council authorized the park long before the cemetery issue came up. Staff has been waiting for the new commander to get settled in. He and the Mayor will be meeting with the new commander this Friday. Cm. McCormick referenced Item 11 on page 7, which was shown as mediun~ pzjorjty to par~ipate in the Tzj Valley Visioning project. She stated she would like to see us involved in this and asked if anyone participates at the City level. Mayor Houston stated he has attended some of the meetings. They are tallu~g about doing a survey in the Td- Valley. They are trJn~g to solicbfy exactly what we will be aslu~g in the survey. We are participak)~g and worla~g on it. Mr. An~brose Mated Greg Reuel artended before he left the City. We can make arrangements for new Economic Development Director Chris Foss to attend. Cm. Zika stated Tim Hunt gave a presentation at the last meeting. Cm. McCormick stated she would like Dublin to have a say in what the end product will be. Cm. McCormick referenced Item S on page g related to the Iron Horse Trail which is underway.~ She asked if we have talked about the CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, t ~9~ PAGE 480 Mr. Thompson stated Start will be contacting EBRPD to s~e what they are using in other areas. H would ~ ~Yo~do~l ~d have mine h~dout~ etc. ~ o~e ~I1 go o~ ~dor VMIey Boulevardj~t at the head d the one finish~g up right now going north. We budget a whole lot of money. Vice Mayor Lockhall referenced Item 19 on page 2 to undertake study of Commission compensa~n. She stated she thought this study was to be for the Commissions and also for the Council City ManaXer Ambrose stated there is no need for a study related to the City Council Council salades are as prescribed by the Government Code. Staff will be bdnging a report to the hem meeting. Vice Mayor Lockhart referenced Item 18 on page ~ to evaluate what hours the HeHtage Center will be open which shows NO progress. She quesB~ned if this will take another year or if the new Commission will be worlo~g on this. Mr. Ambrose stated he thought the new Commission will assess the needs of the community and try to accom modate this review as part of the project. He reminded the Council that a storage facility was budgeted this year and that impacts the ability to change the exhibits. Vice Mayor Lockhat~ stated she was concerned that somewhere along the line this become a pHoH& so we don't lose another year with people not visi~g the site. Ambrose inGh~ated this will be included for the Commission to review. Vice Mayor Lookh~ referenced Item 5 on the bottom of page 11, to invesk~ate use of cons~ucl~n recycling trailer. She suggested something like the Pasta Festival or maybe at the St. Paln~k~ FeMival it could be on ch~play. A lot of people could see it. Mayor Houston stated he felf the Economic Development Director could present this as new people come into town. Cm. McCormick stated she, as a homeowner happened to go through the exhibit and found it fascinating, the recycled products that are out there that you can buy. They have all the informa~bn about where you can buy the stuff H~ appropriate for any venue that has a lot of people coming through. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council received (4.8 100~80) a Report on the status of the 1999 Goals & Objectives2 CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, PAGE 481 PUBLIC HEARING - ESTABLISHMENT OF RIGHT-OF-WAY LINES FOR PORTIONS OF TASSAJARA ROAD, GLEASON DRIVE, CENTRAL PARKWAY AND DUBLIN BOULEVARD 7:37 p.m. 6.1 (670-40) Mayor Houston opened the public hearing. Public Works Director Lee Thompson presented the Staff Report and advised that this is the second reading of an Ordinance which will establish preci.se right-of~way lines for portions of four streets in Eastern Dublin in anticipation of acquiring portions of the right-of-way needed to maintain acceptable levels of service for projects now under construction. John DiManto, 1210 Coleman. Avenue, Santa Clara, stated he was present about his concern about rights-of-ways and traffic movement. He has met with Staff for the last 2 years and wanted to discuss his concerns. He discussed some concerns with Mehran Sepehri and Mr. Van Katwyk a while back. There will be another mad before the City Council soon; a road traveling north and south and parallel to Tassajara Road. They are being sliced and impacted and their property is becoming very difficult to market commercially. He stated at one intersection they need to be able to exit. There was not a definite statement made, but he was told we probably would not preclude this. He has been consistent about the 8 lanes that go down to 6 and then 4 because of some legal aspects. There will probably be some condemnation required. Going to Dublin Boulevard, the width movement and stacking and being required to build a signal light and locations and alignments have not really been worked out. They've expressed concerns, but not been heard. They've always been opposed to Central Parkway and felt the town strolling area should begin on the Lin property. Gleason Boulevard goes back to when PG&E bought a parcel from the County, and he requested the mad be moved south or back to the property line. A narrow strip practically renders one strip of their property useless. He has brought.this up on four occasions. He has discussed this with Staff and stated he would like to rebut anything different. This is a planning problem and legal matter and a tremendous problem when you ar_e trying to market commercial. This needs careful attention from the Planning Department and Staff as they change. Mehran explained the Santina & Thompson traffic study and told him he could make changes. Vice Mayor Lockhart asked Mr. DiManto if he has an alternative plan. John DiManto stated you can footprint commercial. They have 7 centers under construction. They are tenant driven. To date, fortunately, the County property is pretty much absorbed. They are meeting Thursday with some potential large tenants. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, 199~ PAGE 482 Mayor Houston closed the public hearing. Mr. Thompson explained that Staff has discussed these things with Mr. DiManto. The first street is so close to the intersection we cannot allow a U-turn or left turn out. A U- turn could possibly be allowed further down and this will be looked at. The possibility of having a street come in further down, they originally talked about a street going all the way through, but he didn't want it breaking up his site. We left it so you could turn in and out of the center. He will only have to build 20' in front of his property. He will get fair market value for the properby. On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council waived the reading and adopted (Attachment I a) 'ORDINANCE NO. 20- 99 ESTABLISHING RIGHT-OF-WAY LINES FOR A PORTION OF TASSAJARA ROAD (FROM NORTH OF 1-580 TO THE NORTHERLY BOUNDARY OF DUBLIN RANCH TRACT 6962 - NEIGHBORHOOD M-I) AND FOR PORTIONS OF DUBLIN BOULEVARD, GLEASON DRIVE, AND CENTRAL PARKWAY (FROM TASSAJARA ROAD TO THE WESTERLY BOUNDARY OF DUBLIN RANCH AREAS F, G, AND H) DRAFt HERITAGE TREE ORDINANCE 7:52 p.m. 7.1 (530-80) Assistant Hanner Anne Kinney presented the Staff Report and advised that the purpose of this item is for the Council to provide direction to Staff in order that a finalized Draft Ordinance may be brought back to the Council at a future public hearing for consideration and adoption. Chapter 5.60, Heritage Trees, will be added to the Dublin Municipal Code, with Sections as follows: 5.60.10 Title 5.60.20 Purpose & Intent 5.60.30 Applicability 5.60.40 .' Definitions 5.60.50 Tree Removal Permit Required 5.60.60 Tree Removal Perndt Procedure CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, 1999 PAGE 483 5.60.70 5.60.80 5.60.90 5.60. I00 5.60.110 5.60.120 Appeals Protection during construction Protection plan required prior to issuance of permit Applicant to guarantee protection ~ security deposit Public Utilities Violation - Penalty Ms. Kinney stated Staff was seeking direction on several issues. 1. Applicability of the Heritage Tree Ordinance and if it should include or exclude single-family residential lots. 2. Should Buckeye trees be included as a Heritage Tree? 3. Review criteria by which a Heritage Tree removal permit may be issued and provide comment. 4. The penalty for damaging or removing a tree would involve the payment of a fee in the amount of the value of the lost tree and a requirement to replace said tree with a new tree of the same species. Staff requested that the Council comment on the "Violation ~ Penalty" section of the draft ordinance~ Vice Mayor Lockhart referenced the section on penalties and asked for some idea of what they are talking about dollar wise and replacement value. Are we talking $50 or $500 or $I ,0007 Ms. Kinney responded it depends on the type of tree and how long it has been there. It could be $20,000 and they decided to go on the valuation of the tree rather than a set amount. Mayor Houston asked who makes the decision. Vice Mayor Lockhart stated she was concerned that people not just take down the tree and then say sorry. She wants people to check first..Maybe we need a minimum. City Manager Ambrose stated the Council needs to determine if it will apply to the entire residential community or just new development. Cm. McCormick pointed out the fact that we really don't know how many native trees are on private property. Mayor Houston asked is there had been any thought to taking an inventory. We should be able to get an inventory and notify people that it might affect, and we should let people know what trees are applicable. CITY COUNCIL MINUTES VOLUME 18 REGUIAR MEETING September 7, 199~ PAGE 484 Cm. Zika asked if we could just avoid this by excluding single family units. Cm. McCormick expressed disagreement and stated she felt it should apply to all if we are taking this seriously. Mayor Houston felt this would not be that applicable to much of the City. Cm. Zika asked what happens in the older areas if people did not know. He stated he doesn't want to pass a law until he knows the impacts. Mayor Houston asked about the timing of doing an inventory. Mr. Ambrose stated there are about 4,000 to 5,000 lots that are about 40 years old and this is where Staff would focus initially. Cm. McCormick stated she felt there was nothing wrong with giving a grace period to people. Cm. Zika stated he felt if we have a bunch, it would be up to the citizens to come down and address this. Mayor Houston stated he felt this is philosophical as to whether they want this to apply to the whole City or not. At Goals & Objectives time, the City Council would determine if this is a low, medium or high priority. If we have the ordinance, it should be for the whole City. We either have it or we don't. He stated he did not think this would be much of an issue and would actually pertain more to the new areas. Vice Mayor Lockhart stated she agreed that it would apply to everybody and should also include the Buckeye. Cm. Howard stated she did not feel this is fair that someone would not be able to remove a tree if they wanted to h_ave a pool or remodel, etc. Mayor Houston stated he felt these types of trees are looked upon as an asset and amenity. They are worth a lot of money, sometimes $20,000 is even cheap. He stated he is in favor of going forward and having the Buckeye included. Tom Benigno stated they could always live in a tree and chop their house down. He asked what other cities have this Ordinance. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, 1999 PAGE 485 Cm. McCormick stated lots of other cities have this type of Ordinance. Oak is a native to the area. Mr. Benigno stated there was a case in Tracy where PG&E wanted to cut down an oak tree. The property owner took them to court and they relocated the road. Sometimes an oak tree has oak rot. Mayor Houston stated we want to protect certain species of trees such as oak, redwood, bay cypress, sycamore and they're adding the buckeye. If they die, they are removed. This is just an effort to try and protect these as an asset and an amenity. Dave Burton stated he is generally against regulations and we are starting to mess around with people's personal property. It may not be worth stirring this pot. Some trees become a nuisance. Saying heritage sounds good. He has .an oak tree in his back yard that's maybe 18". If he wanted to remove it, does this qualify? Vice Mayor Lockhart responded he should do it before it gets to be 24" in diameter. Mr. Burton stated again, this gets into private property rights. This is not a rush so the City Council should take their time to make sure the public understands what they want. You need to be careful. People consider this their right and their property. When you've planted a tree, it's yours. Be careful how you word this. On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by majority vote, the Council directed that trees on single family lots be included in the ordinance, and also that buckeye trees be added to the list as native trees. Cm. Zika and Cm. Howard voted against the motion. .~.- AMADOR VALLEY BOULEVARD/STARWARD DRIVE INTERSECTION SAFETY RECOMMENDATIONS 8:15 p.m. 7.2 (590-80) Gordon Lum with TJICM presented the Staff Report and advised that a traffic study of this intersection has identified several short term and long term safety improvements that can be instituted. Many of the short term improvements have already been done. Short term improvements consisted of signing and striping changes. Zebra striping of the crosswalk has been delayed pending a decision as to whether the crosswalk should remain in place. Staff requested that TJKM conduct a speed and engineering survey. The survey indicates that a 30 mph speed limit would be appropriate. The current speed limit is 35 mph. If the City Cbuncil wishes to approve a speed limit change, Staff will distribute the appropriate public hearing notices and prepare a draft Ordinance for the next meeting. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, 1999 PAGE 486 Sufficient funds were budgeted in the Street Maintenance Operating Budget to perform the signing and striping work, which has been completed. Long term improvements discussed by Staff include: Roadway Geometrics - narrowing of Starward Drive. This option could be accomplished by the extension of raised sidewalk at an estimated cost of $15,000. Traffic Signal Modification. Sufficient salvage from intersections being redesigned'along Dublin Boulevard in the Santa Rita Area could provide most of the equipment for such a modification; however, the estimated cost of pole foundations and labor would be approximately $25,000. Lighted Crosswalks. The estimated cost of a lighted crosswa. lk, depending on options and roadway width, is $14,000 to $20,000, plus ongoing maintenance and energy costs. Staff looked at, but did not recommend Rumble Strips, "Speed Limit 25 mph When Children Are Present" signs, Flashing Beacons, or Removal of Crosswalks. In summary, Mr. Lum stated Staff is requesting that the City Council provide direction regarding the use of zebra striping and/or relocation of crosswalks, the long term improvements, and the proposed change of speed limit on Amador Valley Boulevard. Vice Mayor Lockhart stated she felt lowering the speed is great, but educating drivers is another issue. Maybe striping will help. The street is so wide that someone could be in the crosswalk and cars just drive right through. The length of the light could be an issue. We need to look at how long the light stays green for pedestrians. There is nothing that makes drivers slow down. We need to get their attention to make them slow down. She asked if it would be possilgle to have senior crossing signs along there. She stated she has seen these types of signs in San Leandro and Sacramento. She would like something like this considered. It's' scary for people trying to cross from one shopping center to the other. She advised that a little boy on a bike was hit there just last week. Mr. Lum stated they could look at the timing of the signal. Some education needs to go on for pedestrians as well as drivers. Them is a lot of confusion with what walk means and a flashing sign means. He explained how the signals are designed. With regard to educating drivers, San Leandro instituted a program, which he briefly discussed. There are ways to educate drivers about pedestrian safety. What they call audible peals are in a number of cities. There is criteria for installation for these types of devices. In terms of CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING Sept.ember 7, 1999 PAGE 487 senior crossing signs he thought they were a1Iowed where you have a senior center in close proximity. Vice Mayor Lockhart stated some drivers feel the left lane on Amador Valley Boulevard is the fast lane. Mayor Houston expressed agreement, but stated he did not feel lighted crosswalks are appropriate. The fact is, Amador Valley Boulevard is a busy street. Having people leisurely walking around there is a potential disaster. He is in favor of narrowing Starward Drive, but stated he felt having small children riding their bikes there is craziness. Vice Mayor Lockhart stated she felt we've created this situation by having the library and shopping and homes and apartments there. We've created this situation; not the residents. We need to work on making this as safe as possible: Audible signals and zebra stripes will help. People will cross there whether we like it or not. Mayor Houston asked about the accident rate at Areadot Haza and Amador Valley Boulevard and Regional and Amador Valley Boulevard. People crossing at a non-lighted intersection have a false sense of security and they are at risk. He stated he was in favor of doing whatever we can to help. The Council agreed to installing zebra stripes, to narrow Starward, and to lower the speed limit. Vice Mayor Lockhart stated she would also like to see stepped up enforcement. Mr. Lum stated Staff could review how many pedestrians would benefit by narrowing Starward. .Mayor Houston stated he felt it just makes common sense to narrow Starward, and he realized this won't happen tomorrow. Cm. Zika indicated he would also like to see increased enforcement. On motion of Cm. Zika, seconded by Vice Mayor Lockhart, and by unanimous vote, the Council directed Staff to prepare the necessary documents and bring to City Council in the future to lower the speed limit, to narrow Starward Drive and to zebra stripe the two intersections. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, 1999 PAGE 488 REQUEST FROM VICE MAYOR LOCKHART TO DISCUSS ISSUES RELATED TO THE SALE OF FIREWORKS FOR THE MILLENNIUM 8:42 p.m. 8.1 (650-60) Vice Mayor Lockhart stated she wanted to discuss with the City Council the operational procedures of the Millennium Fireworks Sales. The City has also received a letter from Don Hewell of American Promotional Events, Inc., who has raised issues related to the hours and dates of sale. Currently, the City's Ordinance permits the sale of fireworks between 12:00 p.m., on December 26, 1999 to 12:00 p.m. on January I, 2000. vice Mayor Lockhart stated she was concerned because of inclement weather, .how early it gets dark and stated she thought it would be a good idea to take a look at some alternatives to our Ordinance. She stated she liked the letter included from Don Hewell and would also like to hear from the Fire Department regarding what 'measures they feel should be required. Fire Marshal Jim Ferdinand stated he felt they could work with Mr. Hewell. Trying to keep the people warm in the booths and the temperature is their main concern about how they do it. Thermals and sweatshirts may be required. Mayor Houston reviewed the hours to be reduced to 8 p.m. and dates of sale we have a recommendation of December 28th through December 31st. Don Hewell stated the letter was done quickly. He has talked with Dublin groups as well as other cities. He felt the groups would be aware of the 4 day selling period. After 8 o'clock everyone should be home and the groups agree with that as well. Mr. Ambrose advised that the Council could direct Staff to prepare an urgency ordinance for the September 21st meeting. This applies only to December, 1999. This will be a one-time change applicable only to this particular event. On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council directed Staff to prepare the necessary documentation to reflect the hour and date changes. Katie Rothie, who does fundraising for the Dublin High School Band Boosters stated her · major concern is weather and keeping the stands waterproof. She wanted to make sure this is part of the inspection. This was more of a concern particularly if it's raining. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, 1999 PAGE 489 Mayor Houston stated there will be an attempt by use of plastic to keep the rain out. The groups need to be very conscious of this. He stated he will leave this up to Mr. Hewell to work with the groups. Mr. Hewell stated he worked in Seattle for 8 years and groups get accustomed to this. They are preparing now to discuss what is the best way to approach this. Cm. Zika suggested putting some 2 x 4's and some visqueen on the front of the stand for customers. Also, some kind of a little roof to keep the customers dry would be helpful. AWARD OF BID - CONTRACT 99-08 - CIVIC CENTER RENOVATION/EXPANSION 8:53 p.m. 8.2 (600-30) City Manager Ambrose presented the Staff Report and advised that Fhase I of this project includes completing unfinished space and remodeling existing office areas. Site work will include additional police parking and three new outbuildings, which will house police evidence, bikes and general storage. The project also includes new carpeting for the entire building with the exception of the Council Chambers. The proposed schedule for the project is 7 months. A total of 6 bids were received. Mr. Ambrose stated the 1998-2003 CIP includes $1,536,614 for Phase I of the Civic Center Renovation/Expansion Project. The totaI estimated project budget is $2,069,473, resulting in a total shortfall of $532i859. In order to award the bid and to complete construction of the improvements, a budget adjustment is required. Currently, the Public Facility Fee is the soume of funds for project costs (approximately 81.8%) with the balance of funding coming from the General Fund (18.2%). Staff recommended that the difference be funded from the respective funds using the same percentages. Mr. Ambrose presented 3 carpet alternatives and advised that the carpet selection for the Civic Center is somewhat limited by the design of the building. The carpet alternatives all meet the requirements of high commercial traffic, are easily cleaned, and passed fire tests. All five Councilmembers selected the sample labeled #2 Cm. Zika asked about the cabling. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, i999 PAGE 490 Mr. Ambrose stated we have a number of new work stations to be developed in the expansion space and more offices in the same footprint and we need to change the data locations in some cases. Ms. Lichtenstein discussed the fire codes for this building. The cabling has to be in a sheath plenum due to toxins and to keep it from becoming a toxic hazard in the event it ignites. Mr. Ambrose stated the money comes out of unallocated reserves. Ms. Lichtenstein stated we set an allowance of $27 sq. yd. for the carpet and then they provided installation costs which were included in the bid. The carpet supplier will be Bremworth Carpets, with installation done by the general contractor. On motion of Cm. Zika, seconded by Cm. Howard, and by unanimous vote, th~ Council adopted RESOLUTION NO. t66- 99 AWARDING A CONTRACT TO N.V. HEATHORN, INC., FOR CONSTRUCTION SERVICES FOR THE CIVIC CENTER REMODEL ($1,439,687) On motion of Cm. Zika, seconded by Cm. Howard, and by unanimous vote, the Council approved the Budget Change Form, and determined that the preferred carpet selection -was the sample marked #2. COUNTY OF ALAMEDA/CITY OF DUBLIN MEMORANDUM OF UNDERSTANDING REGARDING THE TRANSFER OF OWNERSHIP OF THE DUBLIN LIBRARY BUILDING AND SITE TO THE CITY OF DUBLIN 9:04 p.m. 8.S (2Z0~10) City Manager Rich Ambrose presented the Staff Report and advised that as a result of the establishment of a high priority goal by the City Council, he has met with the County Librarian and other representatives from Alameda County and has negotiated a Memorandum of Understanding to accomplish the transfer of the existing library facility and land to the City. Once the transfer of ownership is completed, the City will be able to plan for other public purposes in the existing library building. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, 1999 PAGE 491 The provisions of the transfer include the following: The City would pay the County $1 and the costs associated with transfer of title in exchange for the existing library building and land. The City would provide a new library building for the County to provide library service to the City and surrounding unincorporated area. The City would enter into a maintenance and operations agreement for the new library with the County. The City would adopt a Resolution of Intention to remain a member of the County Library System for a minimum period of 5 years after the effective date of the transfer, provided that the County continues to provide at least the same level of service it provided the City as of the date of this agreement during that 5~year period. The City must certify that the existing building and land will only be used for public purposes for a period of 50 years after the effective date of the transfer of ownership or the relocation of the County's library services to a new library building, whichever occurs later. The County will transfer ownership to the City when the above conditions are met. The County will transfer ownership of the existing facility and land earlier if: An agreement of maintenance operation for the existing building is approved by the City Council and the Board of Supervisors The City Council indicates its intent by resolution to remain a member of the County Library System for a minimum period of 5 years after the effective date of the transfer of ownership; provided that the County continues to provide at least the same level of library service it provided to the City as of the date of this agreement during the 5-year period. The City certifies that it will use the existing Dublin Library building site and buildings only for public purposes for a period of at least 50 years after the effective date of the transfer of ownership or relocation of County library service to new library building, whichever occurs later. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, !9gg PAGE 492 The County will maintain the building grounds of the existing facility in accordance with its usual practices during the period after the signing of this MOU and the transfer of ownership. Mr. Ambrose stated Staff believes that the conditions included in the MOU are fair to both the County' and the City and would provide the level of certainty needed for the City to be able to plan for other public purposes in the existing Dublin Library building. It provides a starting place and enough assurances to move forward. Mayor Houston commended Mr. Ambrose for a great job and also thanked Alameda County Supervisor Mary King. On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by unanimous vote, the Council approved the Memorandum of Understanding. CITY OF DUBLIN & DUBLIN PARTNERS IN EDUCATION "COMPUTERS FOR OUR SCHOOLS PROJECT" 9:09 p.m. 8.4 (515-60) Vice Mayor Lockhart announced that she would hbstain from participating in the discussion/vote on this item as she is President of DPIE this year. City Manager Rich Ambrose presented the Staff Report and advised that as part of the 1999-2000 Budget, the City Council approved a proposal by Mayor Houston to allocate $150,000 in funding for the purpose of placing more computers in the classrooms within the DUSD. The funding approved by the City Council is to be used to match funds raised by the Community for the same purpose. Mr. Ambrose discussed the program guidelines and the process for disbursement of matching City funds. The program would be administered by Dfiblin Partners in Education (DPIE). A committee consisting of the School Superintendent, the City Manager and a representative from DPIE would evaluate all proposed contributions and make a determination as to whether the proposed contribution was eligible for City matching funds. The result of that determination will be given to the DPIE Executive Director, who will notify the contributor and invoice the City once the contribution had been received. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, I999 PAGE 493 The City Attorney has prepared a draft agreement, but Mr. Ambrose pointed out that neither the DUSD nor DPIE had yet reviewed it. The Council requested that Staff make certain the Frederiksen and the Lin family contributions were included. Mayor Houston noted that DPIE had a fireworks booth over the 4th of July and earned money for this. There is already excitement. Nielsen got $500 from Ralph's this weekend. The goal is to run out of money to get .more of this technology into our schools. Cm. McCormick asked how many computers we are talking about. Mr. Ambrose stated we have 700 now and need an additional 700 computer.s. Mayor Houston stated this is an ongoing project and he felt we would probably be looking at about 900 computers in the first go round. Mr. Ambrose stated they tried to keep it simple and the idea is to keep it real straight forward and reduce the amount of administrative time. Let the School District deal with the technology implementation issues. Mayor Houston stated we've received 100 computers so far and 80 more are on order. Mayor Houston stated he would like to see when we get a match contribution and would prefer that once funds are there, products can be purchased right away. He did not want the funds to be held up 30 or 45 days to go through the City's approval process. Mr. Ambrose stated DUSD would do the acquisition. Cash contributions would be made directly to DPIE and once the committee has met and identified that there is a m.atch, we would cut a check to DPIE and they would then turn around and cut 6he check to the School District. If the City Council is comfortable, Staff could pre-issue 'the checks without waiting for the timing of the Warrant Register. By-a consensus the Council agreed with this procedure. On motion of Cm. Zika, seconded by Cm. Howard, and by unanimous vote (Vice Mayor Lockhart abstained), the Council approved the Program Guidelines, approved the process for disbursement of matching funds, authorized a $500 expenditure for a letter to introduce the program to the Community, and authorized the City Manager to negotiate CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, 1999 PAGE'494 and execute a disbursement agreement with the DUSD and DPIE substantially in conformance with the Program Guidelines presented. OTHER BUSINESS 9:23 p.m. Upcoming Events (950-40) Mr. Ambrose announced that the Pasta Festival will be held this Saturday and Sunday. hotline number is 833~66292 A Saturday is opening day of soccer at 9 a.m. at the Dublin Sports Grounds and also DSRSD will have a ceremony at 10 a.m. related to the recycled water project. Cm. Howard asked when the Cowboy Gathering is. Mayor Houston stated it is at the Rowell Ranch and the barbecue is on Saturday. Vice Mayor Lockhart stated she has her Pasta Festival T-shirt and hopes everyone will get theirs this year. They are $10 and can be bought at City Hall or during the festival next weekend. Library Design Meetings (940-60) Mr. Ambrose stated a Memo had been distributed related to the public process on the library design. Meetings will be held on September 23rd and 29th at 7 p.m., and all members of the public are encouraged to attend and participate. They are also holding a focus group meeting for youth on September 22"d at 4 p.m. to focus on issues with respect to youth: Sulphur Odor (530~50) Cm. McCormick stated the Council had received a letter from Morgan King, Creebide Drive, representing the Board of Directors of the Silvergate Highlands Homeowners Association. She stated she thought the smelly issue up there was dealt with by a previous City Council. She would like to see it on the agenda. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, I999 PAGE 495 Mr. Ambrose stated the letter expresses regrets about the tact the last Board took in suing the City of Dublin. He asked if Public Works Staff could be made available to identify solutions to the problem. City Attorney Silver stated she had not yet seen the letter. It may be necessary to agendize the issue as a closed session. Cm. McCormick stated she did not see this as pending litigation. Mayor Houston stated because of the history, he has no desire to deal further with this. They should spend the money and fix the problem. The City is not involved. There is a very thick file related to this particular topic. Cm. Zika stated he thought he is just asking for advice and technical support, not any money. He would rethinkit if any funds were requested. Ms. Silver stated this topic was not on the agenda and it would be more appropriate to put it on the agenda for discussion after she had had a chance to review the letter. Cm. Howard suggested that Mr. Ambrose and Ms. Silver review the letter and then determine whether to put it on the agenda or closed session. DuMin Cemetery. (295-20) Cm. McCormick. McCormick stated citizens have been mentioning to her how nice the cemetery looks and it's really spiffy. She complimented City Staff for their fine work. Dublin Police Services Youth Academy (580-40) Cm. Zika reported that on August 28th, he represented City Council at the graduation ceremony of the Dublin Police Services Youth Academy. They graduated 29 out of the 39 that started. Young people had an opportunity to learn how the Police Department works. He congratulated Chief Thuman on a great job. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETL'NG September 7, 1999 PAGE 496 Traffic Enforcement (590~30) Cm. Zika stated on the other side of the ledger, red lights mean stop and he's noticed a lot of people going through them lately. He is worried about a pending disaster. Chief Thuman stated our traffic enforcement efforts have increased dramatically the last 30 to 60 days as a result of increased vehicular accidents. Citations are up about 22%. He advised that they will pay particular attention. They have been working the 2 major intersections lately and will continue to do so. Mayor Houston stated they've also stepped up enforcement with school in session right now. We all need to follow all the rules. Property Maintenance ( 530~20) Vice Mayor Lockhart commented on the condition of downtown Dublin and with new ramps coming in, this leaves us in a mess. At the Village Parkway/Amador Valley Boulevard intersection, Tosco is not being good neighbors and taking care of their site. Because they still own the property, they need to be good corporate neighbors and she stated she would like to see them act and do something about the weeds and broken windows. It is a distressing situation for the neighbors. We need to, as a City, look at this particular area, and this intersection and do our share at getting the weeds out of the intersection. Cm. Zika stated he noticed the lot diagonally across from Tosco was cleaned up by the City contractor. Mr. Ambrose stated the City's contractors were working only in the right~of~way. sites are on a regular tickler review schedule. We will stay on them. Both Auto DealershiD Sign Committee Meeting (400~50) Vice Mayor Lockhart reported that we had our first sign committee meeting this past week. They had great conversation with the car dealerships to discuss Godzilla flying in and around our community. We opened up some good dialogue with the car dealerships. We have another meeting scheduled and then hopefully back to City CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING September 7, I999 PAGE 497 Council fairly soon with some recommendations to consider in the sign program. She stated she appreciates the great turnout and the support of the car dealers to work with the City. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 9:38 p.m. ATTEST: City Clerk Mayor CITY COUNCIL MINqJTES VOLUME 18 REGULAR MEETING September 7, !999 PAGE 498