HomeMy WebLinkAboutItem 4.08 Sidewalk-Vanguard (2) CITY CLERK
FILE # 600-35
AGENDA STATEMENT
CITY COUNCIL MEETING,DATE: October19, 1999
SUBJECT:
Award of Bid - Contract 99-10, 1999-2000 Sidewalk Safety Repair
(Remove and Replace) Program and Handicap Ramp Construction
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED:
1)
2)
3)
Budget Change Form
Resolution of Award
Bid Results
/
RECOMMENDATION: hf/. l )
Direct Staff to reduce the number of handicap ramps to be
constructed from 15 to 13
Adopt resolution awarding bid to Vanguard Construction and
approve a Budget Change of $10,926 from General Fund
FINANCIAL STATEMENT:
Design. tn.qpection &Misc:
Construction: Remove & Replace
Grillfling
Handicap Ramps (CDBG Funding)
SUBTOTAL:
TOTAL PROJECT:
Total Project Construction
Budgeted Low Bid
$ 7,850
$35,150 $42,477.50
$ 7.000
$50,000
14.904 $18.000.00
$64,904
TOTAL CONSTRUCTION (Remove & Replace and Ramps):
$50.054 $60.477.50
The low bid received was $60,477.50, which exceeds funds budgeted for this project. Higher-
than-expected bids received reflect the busy construction season. S!aff recommends deferring
the consU-uction of 2 handicap ramps to reduce the original bid amount by $2,400 to a total of
.$15,600 for I3 ramps, of which $14,904 will be funded by a Community Development Block
Grant (CDBG). With this reduction and allowing a 5% contingency, an additional appropriation
of $10,926 in General Fund monies (001 ) is needed Io complete ,the project.
The sidewalk safety repair work has been budgeted, together with the sidewalk grinding proj eel, in
the General Fund; however, the grin' ding portion will be performed at a later date.
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COPIES TO: Bidders
ITEM NO.
4.tt
DESCRIPTION: On September 21, 1999, the City Council authorized Staff to solicit
bids for Contract 99-10, Annual Sidewalk Safety Repair Program- Sidewalk Remove and Replace (with
handicap ramp construction).
The Annual Sidewalk Safety Repair Program repairs sidewalk locations that are offset 3/4" or more and
may pose a tripping hazard. This contract specifies removal of existing sidewalk, curb and gutter, and in
the case of root problems, removal of tree roots, installation of a root barrier to mitigate future problems,
and then replacement of the concrete sidewalk.
This year, the consreaction of 15 handicap ramps was also included in the project funded by CDBG.
However, due to the bid. amount exceeding the available CDBG funds, Staff is requesting direction to
reduce to 13 the number of handicap ramps being constructed for a savings of $2,400.
A total of 6 bids were received for the project (Attachment 3). Low bidder was Vanguard Construction,
with a bid of $60,477.50.
Staff recommends that the City Council direct Staff to reduce the number of handicap ramps to 13, and
having reviewed the bid results and checked with references, Staff further recommends that the City
Council adopt the resolution awarding Contract 99-10 to Vanguard Construction and approve a Budget
Change of $10,926 from General Fund.
Page 2
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
__X__ From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
Name: Name:
Sidewalk Safety Repair Program
$10,926
Account #: Account #: 001-94250-750-050
Name: Name:
Account #: Account #:
Name: Name:
Account #:
Account #:
Name:
Account #: Account #:
Name: Name:
Account #: Account #:
City Manager: Date:
REASON FOR BUDGET CHANGE ENTRY:
Signature
Low bid for the Sidewalk Safety Repair Pro~am - Remove/Replace, exceeded estimated costs for the project.
Mayor: Date:
Signature
Posted By:
g:mntcprojksidewa~budgchng99~l O
Signature
Date:
RESOLUTION NO. - 99
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT 99-10,
1999-2000 ANNUAL SIDEWALK SAFETY REPAIR
PROGRAM AND HANDICAP RAMP CONSTRUCTION
TO VANGUARD CONSTRUCTION
WHEREAS, the City of Dublin did on October 12, 1999, publicly open, examine, and declare all
sealed bids for doing the work described in the approved Specifications for Contract 99-I 0, 1999-2000
Annual Sidewalk Safety Repair Program and Handicap Ramp Construction, authorized by the City
Council on September 21, 1999, which Specifications are hereby expressly referred to for a description
of said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements. oft he bid documents;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
award Contract 99-10 to the lowest responsible bidder therefor, to wit, Vanguard Construction, at a bid of
Sixty Thousand Four Hundred Seventy Seven Dollars and Fifty Cents ($60,477.50), the particulars of
which bid are on file in the office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 19th day of October, 1999.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
g:xanteeprojksidewalkXresoawrd99-O0
6 Handicap Ramps
TOTAL BASE BID:
BID
ITEM
E JJR CONSTRUCTION
RICE UNIT PRICE; TOTAL PRICE
0.00 $ 10.00 $ 22,010.00
O.00 $ 4.00 $ 5,280.00
i0.00 $ 15.00 $ 1,425.00
~0.00 $ 25.00 $ 14,625.00
0.00 $ 7.00 $ 4,095.00
~0.00 $ 1,200.00 $ 18,000.00
~0.00 $ 65,435.00
RICE
~7.40 ·
~4.90 ·
~o.0o
,.9.5'~·
;2.55 ·
!4.15 ·
:ation
6 Handicap Ramps
TOTAL BASE BID:
EA
15 $1,490.00 $ 22,350.00 $ 1,800.00 $ 27,OO0.OO $ 2,150.17 $ 32,252.55
$ 71,791.00 $ 75,703.75 $ 117
* Amounts corrected after veri~