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HomeMy WebLinkAboutItem 4.01 Draft 11-2-99 Minutes (2) .'. REGULARMEETiNG'- November 2.1999. A regular Ineeting of the Dublin City Council was. held on Tuesday, November 2, 1999, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:06 p.m., by Mayor Houston. ~ ROLL CALL PRESENT: Councilmembers Howard, McConnick, Zika, Vice Mayor I.oc~hart and. Iv1ayor Houston. - .___.0____ --.- "-. . -, - -.- -- - ABSENT: None. ~ PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the .flag. . INTRODUCTION OF NEW EMPLOYEES 7:07 p.m. 3.1 (700-10) . The following new employees were introduced: Al Chavarria, Sr. - Community Safety Assistant, Michael Stella - Associate Civil Engineer, Raed "Ray" Kuzbari - Associate Civil Engineer. The Fire Prevention Division was introduced: Jim Ferdinand, Ed Laudani, Russ Reid and Harold Martin. .. . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING November 2, 1999 . PAGE561 . 4~1. REQUEST FROIvI MRS~ JOHN MONEGO FOR TREE LIGHTING CEREMONY AND CANDLELIGHT \\TALK . 7:18 p.m. 3.2 (580-40) Mayor Houston stated this will be_t~bled a!1d taken up tomorrow or the next day. Mrs. Monego is proposing that a tree lighting CereITIOny and candlelight walk be held on December 11 th in memory of her husband, Deputy John Paul I'v1onego, who was killed while on duty on December 12, 1998. The ceremony and walk would commence at 6:00 p.m., from the lobby of Dublin Police Services. The Dublin High School Band will play holiday music during the tree lighting ceremony and additional music would be provided by the Alameda County Sheriffs Office Pipe Band. The walk would be from the Civic Center to the Outback Restaurant and then return to the Civic Center. A brief invocation by a member of the clergy would be held in the Council Chambers, ending about 9:00 p.m. The Staff Report prepared by Chief Thuman indicated that the only expense for the City would be the cost of an MCE employee ($80) to open and close the Civic Center. It is anticipated that minimal Staff time would be involved in the event, due to the work of volunteers for the setup and cleanup. . . 7:19 p.m. A speaker stated. speak about the in Road). - They ask th white and put some definitely identifies-t. guard. ~r""- -s/Pedestrian Safety (590-50) ,,' ~. ,half of parents from Dublin Elementary School to ~ ~ 1n and San Ramon Valley Boulevard (San Ramon ~ 0 " 'alk about putting in yellow cros~walks inst~d of b'~' ~ns on the poles that hold the sIgnal up. ThIS - ,;~ ~:\, ;hool zone. He thanked the City for the crossing '1 ~ \~ " b ~ ~ ~ f" & Co- . h" h CIty Manager Am rose -C-;,LL.J tlas a Traf IC Safety mmlttee, w IC meets on a regular basis and if he \\ _ ...; nis phone number to Mr. Thompson, he will make sure the request is scheduled tor this committee to evaluate. When asked, the speaker was identified as Michael Williams, 7922 Millbrook Avenue. .. CITY COUNCIL Mll\ruTES VOLUME 18 REGULAR MEETING November 2, 1999 PAGE 562 . . Community TI1anksgiving Dinner (520-40) Basil De Klerk addressed the City Council and stated he is a volunteer director of - Crosswinds Church. He announced the start of the first annual Thanksgiving community dinner t9 be hosted by CrossWinds Church. They would like to make this an annual affair for the community. There is a need for this type of event primarily for the community and it is not just for charity, but a community event for anyone who would like to be part of an extended family and for anyone alone at this time of year. They welcome everyone, rich or poor who would like to be part of this dinner. An invitation was extended to the City Council and everyone in the community. It will be at Cross\Vinds Church on Thanksgiving day between 11 :00 a.m. and 3:00 p.m. They would like to see a representation of city officials and community leaders. People can call 551-3300 for additional information; reservations aren't required.- Maurine Behrend stated she is the coordinator of Tri - Valley Faith Community Forum on Poverty and they try to serve those in need. She was excited that Dublin has found a group that will be able to come up with a Thanksgiving-Dinner. Livermore started by serving 100 and they had 1,600 last year. ... . CONSENT CALENDAR Cm.l"kCormick pulled Item 4.11 from the Consent Calendar for discussion. 7:26 p.m. Items 4.1 through 4.13 On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council took the following actions: Approved (4.1) l\1inutes of Regular Meeting of October 19, 1999; Received (4.2 320-30) Report and accepted Sfatement of Investment Policy for the City; Received (4.3 320-30) City Treasurer's Investment Report for 1 st Quarter of FY 1999- 2000, showing the City's investment portfolio totaling $38,015,315 (market value), and with funds invested at an average yield of 5.452%; Received (4.4 330-50) the Preliminary Financial Report for the Month of September 1999' , . CITY COUNCIL MINUTES VOLUME 18 REGUL.\R MEETING November 2, 1999 PAGE 563 Adopted (4.3 670-40)-- RESOLUTION NO. 196 - 99 . - ACCEPTING STORM DRAIN EASEMENT FOR TRACT 6964 . (DUBLIN RANCH, PHASE I - NEIGHBORHOOD M-3) - -. --- ~ and RESOLUTION NO. 197 - 99 APPROVING QUITCLAIM OF PUBLIC SERVICE EASEMENT - - _ou_.FOR-SIDEWALK IN TRACT 6964 (DUBLIN RANCH, PHASE I .. NEIGHBORHOOD M-3) Adopted (4.6 600-30)- RESOLUTION NO. 198 - 99- APPROVING AGREEMENT WITH JENNIFER L1N REGARDING PROJECT REPORT AND ENVIRONMENTAL DOCUMENT FOR I-SSO/FALLON ROAD INTERCHANGE . Adopted (4.7 600-30) RESOLUTION NO. 199 - 99 APPROVING AGREEMENT WITH CCS PLANNING AND ENGINEERING, INC. .. FOR CONSULTING SERVICES Adopted (4.8 600-30) RESOLUTION NO. 200 - 99 - APPROVING AGREEMENT WITH JENNIFER UN, ALAMEDA COUNTY SURPLUS PROPERTY AUTHORITY (ACSPA), THE MISSION PEAK COMPANY AND GREENBRIAR LAND COMPANY REGARDING DESIGN FOR 1-580ITASSAJARA ROAD - - :::: INTERCHANGE INIPR6vEMENTS CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING November.2._ 1999 PAGE 564 . - . . Adopted (4.9 600-30) RESOLUTION NO. 201 - 99 APPROVING AGREEMENT WITH ecs PLANNING AND ENGINEERING, INC. FOR CONSULTING SERVICES 1~580/TASSAJARA ROAD INTERCHANGE IMPROVEMENTS DESIGN Authorized (4.10 350-20) Staff to distribute bids for furniture as part of the Civic Center Expansion and Renovation Project; Approve~ .(4.1 ~ 39q~40~.t~~\~Gl~rGlnt Register in the amount of $94,076.02; Authorized (4.1.? 600-30) the City Manager to execute an amendment to the Agreement with Vavrinek Trine Day & Co., LLP for the provision of an Interim Administrative Services Director and to increase the contract by $49,000. Cin. A1cConnick pulled Itein 4.117 change ordei~ for EInerald Glen Park, and stated she had questions about this ove171lfl. She asked if this inoney has already been spent, or if it anticipated to be spent in the future. . Ms. Lic11tenstelll advised that part of the Inoney has been spent They are looking at a cOI11pletion date llllnidJanuary. They are negotiating with the contractor for 2 I11ajor itel11s. She reported that we7ve had to I110ve ourjob trailer 3 tiInes because of road alignlnents. City A1anager Ainbrose started we've had to do a lot of quick turnaround on subInittals. We've had trouble getting power out there. Were hying to keep the project on schedule, as was prOlnised to the cOinInunity. On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by unanimous vote, the Council approved (4.11 600-30) Change Order and Budget Change Form related to amendment to Agreement with David L. Gates and Associates, Inc., for the Emerald Glen Park, Phase I. ... CLOSED SESSION 7:29 p.m. 10.1 & 10.2 . The Council recessed to a closed session. . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING November.2, 1999 PAGE 565 10.1 (640-30) Conference with Legal Counsell Anticipated Litigation. Initiation of litigation pursuant to GCJVernment Code Section 54?56.9, subdivision c: One Case. . __ 10.2 (700-20) Conference with Labor Negotiator, Agency Negotiator Richard C. Ambrose - Unrepresented Employee - Assistant City Manager/Administrative Services Director, pursuant to Government Code 54957.6 REPORT ON CLOSED SESSION ACTION At 8:40 p.m., the meeting reconvened with all Councilmembers present. Ivlayor Houston announced that with regard to Item 10.1, the City Council unanimously voted to file an application to intervene in an action. The action, th~ defendants and other particulars shall; once the intervention has commenced, be disclosed to any person upon inquiry unless to do so would jeopardize the City's ability to conclude settlement negotiations to its advantage.- ~ PUBLIC HEARING - ARCHSTONE COMMUNITIES APARTMENTS MITIGATED NEGATIVE DECLARATION AND PLANNED DEVELOPMENT REZONE FOR A 7.39 ACRE SITE LOCATED ALONG DOUGHERTY ROAD, NORTH OF HOUSTON PLACE PA 99-019 8:41 p.m. 6.1 (450-30) . Mayor Houston opened the public hearing. Associate Planner Andy Byde presented the Staff Report and advised that this 7.39 acre project site is located along the eastern side of Dougherty Road, immediately north of Houston Place. The proposed project includes 177 rental apartment units with associated parking, landscaping and open spaces. The Planning Commission, at its meeting of October 26th, adopted resolutions recommending City Council approval of the Mitigated Negative Declaration and PD Rezoning and Site Development Review. Mr. Byde advised that the complex would include 354 on-site parking spaces, consisting of 141 garage spaces, 36 carport spaces, and 177 guest spaces. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING November 2, 1999 PAGE 566 . . The applicant intends to comply with the City's lnclusionary Hoysing program by paying the in-lieu_ fee of $.75 per habitable square foot of the project. Based upon a preliminary review of the floor plans, the habitable square footage is 162,659 and the in-lieu fee would be approximately $122,000. Mr. Byde reviewed the General Plan Consistency and the Environmental Review. Cm. Zika stated he had questions for the Traffic Consultant. On page 28, he noted that even though we have a policy regarding LOS D or better, Dougherty Road/Dublin Boulevard and Scarlett Court/Dublin Boulevard intersections show existing LOS to be level F which is gridlock, at 100% capacity. .. ,. - --,..' ..- -- ". Gordon Lurn 'with TJKM responded that what this is showing is with the addition of approved projects. Existing plus approved plus pending. Cm. Zika asked about what the level of service is now. Mr. Lum responded Dougherty at Dublin Boulevard and Scarlett-at Dublin Boulevard would be F and F with approved projects being built in the City, some built but not occupied, as well as pending with plans submitted. . City 1\1anager Ambrose stated the bottom of the page showed exactly the impacts of the levels by increment. Mr. Byde stated the intent of the table is to show the existing, plus those in the pipeline and the project scenario shows existing plus this project. Cm. Zika stated on the next page when you talk about peak hour trips in the a.m. and p.m., he was concerned as this project seems to think adults will primarily be there. Counting the number of bedrooms and assuming only half commute during peak hours, he stated he did not understand where we come up with 90 trips. He asked how they came up with 1/3. Mr. Lurn stated it is based on the number of dwelling units rather than number of bedrooms. They use a number of trip generation studies and used the average rate of 69 studies used throughout the United States. These are nationwide averages. Cm. Zika stated he did not feel these numbers are realistic. Shyam Taggarsi, Archstone-Commtfhities, stated it is a 177 unit upscale apartment complex and it will have a lot of amenities you typically find in condominiums. There . CITY COUNCll. MINUTES VOLUME 18 REGULAR MEETING November 2, 1999 PAGE 567 will be some attached garages. They worked with staff to come up with an attractive . project. Their proximity to BART and trails will make this a good addition to the .. community. He stated he had read the article in the newspaper today and they've talked internally about affordable housing. They have agreed to provide 2 units with moderate income and the rest they will pay fees in accordance with the Ordinance. Cm. Zika asked which 2 units they would be providing. Mr. Taggarsi responded it could be any of the units. They could be floating units as they become available. Cm. Zika stated he was lookingmore for 10% to 20% rather than only 2 units... Mr. Taggarsi stated the Ordinance allows either payment of in-lieu fees or providing units. Vice l\.1ayor Lockhart stated she is personally happy with the 2 as this does sets a- precedence and we still have projects that we are looking at with in-lieu fees. She likes the idea of balancing it out. She commented on the looks of the project and stated she was particularly impressed that there is no soundwall around it and ~o fencing all around it. This gives it an open look. She asked where the gated area shows up. . Mr. Taggarsi stated even though this is a gated community they went out of their way to not have a fenced in gated look. They have worked with their acoustical engineers to raise the site and have a patio wall in order to not have to build a soundwalI. They have used the envelope of the building itself to. not have to build a fence. Only residents or guests will actually come across the gates.u Women residents appreciate this. This U prevents people from coming in to park there. This is a functional issue and not - snobbish. - Vice Mayor LOckhart asked about the traffic chart and the levels of service, and if this is based on the roads without any improvements. - Mr. Lum stated this is correct. Cm.l\.:1~~nnick asked i~t~ex ~~v~l_e._~_ room for public art. Mr. Taggarsi stated they will work with Staff to come up with a plan to have some kind of participation in public art. !twill be something nice. He thanked City Staff and - - comniended them for doing a great job. He stated they've really enjoyed working with un the City. CITY COUNCIL MINUTES - VOLUME 18 REGULAR MEETING November 2, 1999 PAGE 568 . .' . Mr. Byde clarified that they will provide 2 units in addition to in-lieu fees. City Manager Ambrose stated this will have to be part of an Affordable Housing Agreement. - - Mr. Taggarsi stated on the 2 units they don't want to pay the $ .75. It will be on the remaining 175 units. Mayor Houston closed the public hearing. Cm. Zika stated he felt 2 units is tokenism. He doesn't like gated communities and felt traffic that will dump on Dougherty will increase the problem. Mayor Houston stated_he felt in order to improve the traffic situation, projects like this have to go forward. With all the improvements at completion, things will improve. This is a step in the right direction. . Documents should be amended to inciude 2 units with moderate income and fees on the balance of the units. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by majority vote, the .- Council adopted RESOLUTION NO. 202 - 99 ADOPTING A NEGATIVE DECLARATION FOR PA 99~019 ARCHSTONE COMMUNITIES APARTMENT PROJECT and waived the reading and INTRODUCED the Ordinance. em. Zika voted against the motion. - .. PUBLIC HEARING - UNDERGROUND UTILITY DISTRICT 99-1 DUBLIN BOULEVARD FROM 600' WEST OF CLARK AVENUE TO SIERRA COURT 9:09 p.m. 6.2 (1020-30) Mayor Houston ope-ried the public heanng.----- - - ----- - -- - ---- --- Public Works Director Lee Thompson presented the Staff Report and advised that this is the first of two public hearings-regarding establishment of an underground utility district on Dublin Boulevard from 600' west of Clark Avenue to Sierra court. The cost of . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING November 2, 1999- PAGE 569 undergrounding-utilities will be paid by Rule 20A Funds. There will be some associated costs.such -as iilstallation of street lighting;which will be paid through the Dublin . Boulevard Widening projecf.-A few of the properties in this proposed District have overhead Cable TV services, which will need to be undergrounded at the property owner's expense. .. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Vice Mayor Lockhart, seconded by Cm. 1\1cCormick, and by unanimous vote, the Council waived tl1~ reading and INTRODUCED the Ordinance which indicated no protests were received. ~ PUBLIC HEARING ~ ACCEPTANCE OF IMPROVEMENTS ON GOLDEN GATE DRIVE AND ST. PATRICK WAY; CALIFORNIA VEHICLE CODE (CVC) ENFORCEMENT; AND APPROVAL OF TRAFFIC CONTROLS ON ST. PATRICK WAY 9:11 p.m. 6.3 (590-40) . Mayor Houston open~d the public hearing. Public Works Director Lee Thompson presented the Staff Report and advised that st. Patrick Way is the connector road between Amador Plaza Road and Golden Gate Drive, which was constructed as part of the 1-580/1-680 Interchange Improvements. This item would accept the improvements for maintenance and allow the street to be opened. This item would also approve installation of stop signs on Golden Gate Drive at St. Patrick Way and approve enforcement of traffic regulations on St. Patrick Way, including no . parking zones. · . . .. . - Mr. Thompson advised that traffic regulations that exist on St. Patrick Way within the right-of-way that is held by the State are as follows: 1) a stop sign for St. Patrick Way at Amador Plaza Road, which will be superseded by a traffic signal once the hook ramps are _ open, \\Thich is estimated to.be within the next several months. This. will be a Caltrans- owned and maintained signal; and 2) the entire length of St. Patrick Way is signed as a No Parking Zone. It is proposed that this No Parking Zone be adopted by the City Co~ncil UpOrt ~linq~isE~~nt of t.!'1e right-_()f-way to the City... CITY COUNCIL MINUfES VOLUME 18 REGULAR MEETING November 2, 1999 _ PAGE 570 . . Mr. Thompson advised that a letter had been- received from an Attorney representing Crown Chevrolet requesting that no parking restrictions be enforced until the freeway opens. Widths would have to be adjusted. Caltrans estimates opening of the ramps in late December. The City could defer no parking until the freeway ramps open. - Mayor Houston reported that the on ramp going north will be open by the -end of the year. The southbound off ramp will be 1\1arch at best, then the on-ramp will be about this time next year. This information came from the Alameda County Transportation Authority. Vice 1\1ayor Lockhart asked if the barriers will be gone once the road is open. Mr. Thompson stated yes, these will be taken down. Vice Mayor Lockhart stated the issue is they will have less parking and asked if they are looking at this for employee parking. Mr. Thompson stated they ultimately will be moving out to the GM center, but this is 10 to 1 Z months away. . Mayor Houston stated he felt the solution is the road is not as wide as we would like, but there is not a whole lot of traffic so short term solution may be parking on one side of the street. He would not like to see parking on both sides. This would give some benefit to Crown. This could be a way to try and help them out. The City could re-evaluate this after March, if necessary. Vice 1\1ayor Lockhart expressed agreement that this would be a good compromise and would give them the side next to the facility to park, the north side. No parking would be allowed on the south side. Mr. Thompson stated we would eliminate for the right turn lane also. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. The City Cou-ncil approved parking on the north side of St. Patrick Way until the situation is re-evaluated when the off-ramp is opened. . CITY COUNCIL MIl\T(JTES VOLUME 18 REGULAR MEETING November 2, 1 ees PAGE 571 On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous -- .- ' vote, the Council adopted RESOLUTION NO. 203- - 99 ACCEPTING IMPROVEMENTS CONSTRUCTED ON GOLDEN GATE DRIVE AND ST. PATRICK WAY AS PART OF 1-580/1-680 INTERCHANGE CONSTRUCTION and RESOLUTION NO. 204 - 99 APPROVING ENFORCEMENT OF TRAFFIC REGULATIONS UNDER CALIFORNIA VEHICLE CODESECTION21107.5 ST. PATRICK WAY and RESOLUTION NO. 205 - 99 APPROVING INSTALLATION OF ALL-WAY STOP AT INTERSECTION OF GOLDEN GATE DRIVE AND ST. PATRICK WAY . .. REPORT FROM VEHICLE DEALERSHIPS SIGNAGE COMMITTEE 9:17 p.m. 7.1 (400-30) Community Development Director Eddie Peabody advised that this Committee met on September 2nd and September 23m to come up with opinions and any recommendations as to potential Sign Ordinance changes as they might affect Vehicle Dealerships. The Committee was composed of Vice Mayor Lockhart, Cm. Zika, Planning Commissioner- Hughes, representatives from the Dublin Chamber of COmmerce, Automobile- Dealerships and a member of the public, Bruce Fiedler. .. -.. Staff suggested that the Council receive comments from Vice Mayor Lockhart and Cm. Zika on the subject and then give direction to Staff to proceed with Sign Ordinance changes for Vehicular Signs a~ identified at the June 1, 19~_~_City Councilrn,eeting. Also, the City Council should direct Staff to enforce present Sign RegUlations for Automobile CTIY COUNCIL MINUTES VOLUME 18 REGULAR MEETING November 2, ,1 999 _ PAGE 572 . <<ehicIe Dealerships without complaint and provide direction with respect to the ollowing Temporary Promotional issues and options: . ._ . BALLOONS __ 1) Prohibit all balloons 15" in diameter within Commercial, Industrial and Re~idential zones. 2) Allow balloons over 15' in diameter for grand openings or a limited number of special events only.. u_ S) Make no changes to the existing Ordinance. DEALERSHIP SIGNAGE 1) Require each dealership to have a Master Sign Program that addresses both permanent and promotional signage. 2) Require an annual permitior temporary.signsJmonthly_aD4special p!,om<?tional time frame) with specific standards on number of pennants, banners, etc., allowed. -. .. -- 3) Prohibit temporary promotional signage for Vehicle Dealership other than banners presently allowed by the Ordinance." -- 4) Enforce the existing Ordinance. NEW SIGN ORDINANCE CHANGES 1) Instruct Staff to prepare specific Ordinance Amendments for public hearings. Vice Mayor Lockhart stated she had written a brief report on her feelings of the impact .from the dealers. The issue of temporary signage focused mainly on balloons at the first meeting. Their main concern was attracting business to their location. Several ideas were discussed. It was a consensus that there is nothing wrong with the Ordinance as written, but maybe they need to enforce it amongst themselves. She stated she wanted to compljment everyone on maintaining a cordial attitude. Cm. Zika stated he was surprised that none of the dealers were present tonight. Vice Mayor Lockhart stated as a committee they did not have a recommendation, but rather the committee was to discuss and get feedback from the auto dealers. They did not see this as an issue. She advised that she had a stronger recommendation and would like to see balloons removed from the roofs of everything. She did not hear anything about it making a big difference in their lives. She did not hear any compelling or convincing evidence that balloons should stay. Residents have a concern about the image of our City .with balloons up. She recommended the City not allow balloons. Cm. Zika stated he concurred. We should entertain some kind of a sign program. Some dealers are in very difficult locations and probably need to put up a bigger sign and we should be sensitive to this. . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING November 2, 1999 PAGE 573 Mayor Houston stated he was glad to hear them both say get the balloons off the roofs. . We need to be specific.in giving direction. He wanted to call it inflatable devices. If we - get them off the tops of the buildings, this will eliminate about 80%. Also, he stated he felt that if it is tethered on the ground, this is okay. This is very seasonal and someone could be pennitted Z weeks out of the year to have it on the ground. If they want - - Godzilla, he will be on the ground. Nothing should ever be allowed on the roof and what is allowed would be for Z weeks out of the year on a permit basis. Vice Mayor Lockhart commented that Christmas tree lots are generally open longer than Z weeks. Streamers and banners also need to be addressed. A consensus on inflatable devices was that Staff should conduct proactive enforcement. They must have a permit and willbe allowed 3 weeks out of the year maximum. They must be on the ground tethered, not flying around. Three weeks per-year total per usage allowed. Cm. Zika stated he felt this will be difficult to enforce. Mayor Houston stated we will enforce it carefully. The 3 weeks out of the year, they can split any way they want. This applies to anybody. The Council discussed other promotional signage such as streamers, etc. . A slide was displayed showing Godzilla and a lot of streamers. Crown Chevrolet has had Used Car bunting signs up forever. Mr. Peabody stated the temporary promotional permit is for 30 days and then it has to come down for 15 days and another pennit would be required to put them back up. Streamers are used as-permanent signage. Staff asked for direction in dealing with promotional signage. Cm. Zika stated he felt with regard to streamers, he would like to see them go. He stated he doesn't have a big problem with the Used Car signs as long as they are kept up but - doesn't know-how they are kept clean. - _ _ Cm. McCormick commented she felt these look like permanent signs. Mayor Houston stated he did not feel this is the image that Crown Chevrolet or anyone in the City wants. We have no control of what they put on the banners or signs. When it says used cars over and over and over, this doesn't add anything; CITY COUNClL MINUTES VOLUME 18 REGULAR MEETING November 2, 1999 PAGE 574 . . Cm. Zika stated if we have proactive enforcement, they would have to come down for 15 - . . days. . . - Vice !v1ayor Lockhart stated if thei were used for something special, this would not be like perma~ent signs.. Cm. Zika commented he felt they lose their effectiveness from being up so long. Mayor Houston discussed regular signs that go by a formula with so many feet on a building. Utilizing every single light standard at a facility is overkill and is not attractive at all. Mayor Houston stated he liked Cm. Zika's suggestion that streamers from pole to pole be -eliminated. Not having the streamers and monitoring the balloons wiII have a big - impact. Cm.1\1cConnick asked what's wrong with having them submit a master sign program for the year. Mr. Peabody stated one suggestion is some cities have a program where you sit down . with a dealer and a certain kind of program and you wrap it up all in one package with an annual permit. It takes a lot more work on the part of Staff, but at least they have a program. Mayor Houston stated he felt we could look at this during Goals & Objectives in February. This could be a goal we could work towards. We also need to look at the coverage some businesses use on their windows and vehicle signs. Mr.- Peabody proposed that Staff will bring back ordinances based on Council direction such as signs on vehicles. Mayor Houston asked if dealers came in with a master program for the year, could we suggest what we would and wouldn't like to see on the signs. Ms. Silver stated we cannot restrict what they say. Mayor Houston stated he-felt the Council was making big steps tonight. Eliminate streamers, eliminate baBoons on top of roofs and limit the time balloons can be tethered on the ground. . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING November 2,1999- PAGE 575 Mr. Peabody advised that a regular promotional permit allows 30 days and then off for . 15 days. Mayor Houston clarified that 3 weeks total would be allowed for tethered inflatable devices. V.ice l'v1ayor Lockhart stated she felt the 30 days up/ 15 days down should be reversed to 15 days up and 30 days down. Cm. McCormick stated she doesn't like the small balloons. We should clean up the City. Mayor Houston stated he did not have a problelTIwith the smaller, or what he calls party- -- balloons. . Cm. 1\1cCormick suggested that one balloon per car be allowed. Mayor Houston clarified that all balloons, no matter what size, have to be attached to the ground. Mr. Peabody asked about balloons tethered on the ground that may be taller than the building. . Mayor Houston stated he recognized that the great pumpkin and Santa Claus could be higher. Cm. Zika sta~ed he doubted they will g~ve up ground space for balloons' instead of cars. Mr. Peabody summarized that all balloons, whether big or small, need to be tethered to _ the ground and are allowed for 3 weeks per year. Inflatable devices are subject to permit. With a temporary promotional sign permit you can put up for 15 days and then down for 30 and then another permit can be obtained for 15 days. No streamers or pennants are allowed. Pole signs would be treated the same as temporary promotional signs. Staff should be proactive with enforcement. Mr. Peabody stated Staff will prepare appropriate ordinance amendments and bring back to the Planning Commission and then to the City Council. Mayor Houston stated he felt the City is always willing to look at ways to help businesses . make_things better wi~h sign programs. _. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING No~ember 2, 1999 PAGE 576 . .~;';';;:~~i;:~ thecomlllitteelooked at possibly putting in small reader boards or Vice l\1ayor Lockhart stated they discussed the fact that if there were concerns or problems with their signage they could come in and discuss this with Staff. 47 MEASURE D INFLATION FACTOR INCREASE 9:56 p.m. 8.1 (810-60) Assistanfto the City Manager Julie Carter presented the Staff Report and stated this item summarizes the proposed Measure D cost of living increase and describes the process by which it will be considered by the Alameda County Board of Supervisors. If the Board of Supervisors ultimately approves the Measure D increase, it is anticipated than an additional $7,000 in revenues would need to b~ generated by Dubli!1 ratepayers. !v1s. Carter stated if approved, the CIP increase is likely to be in the range of 2 to 4%, which would add an additional $ .12 to $ .24 surcharge to each ton of garbage deposited at the County landfills. Staff anticipates that if the CPI increase is approved, . approximately $7,000 in additional revenues would need to be generated by Dublin's ratepayers. It is likely that more than half of this would be returned to the City to help support the City's_Recyc1ing programs. Ms. Carter advised that approximately 65% of the Measure D fees paid by Dublin ratepayers_were returned to the City in Fiscal Year 1998-99. The City recently received a letter from the Ora Lorna Sanitary District accompanied by a Resolution opposing the proposed Measure D, CPI increase. Oro Lorna is asking other local jurisdictions in Alameda County to support and assist their efforts by passing 'similar Resolutions or writing to the Board of Supervisors. Ms. Carter presented options for Council consideration, inc1udi!lg: 1) The first option would be to do nothing. This would be the logical choice if the Council is not opposed to the increase. 2) The second option would be to ask Staff to draft a Resolution similar to that of Ora Lorna, or to write a letter to the Alameda County Board of Supervisors expressing the City's opposition to the increase. The City may also wish to write to the Recycling Board and the ACWMA. This option could be seen as a preemptive measure to act . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING November 2, 1999 PAGE 577 ;~~;~ ~es~;:~f:~;:. still i: adr:~ sta~eand_be~~~the__~~suehas co:~e b~fore t~le_u . 3) Option three would be to wait to draft the-letter or Resolution until the new Recycling Plan has been approv_ed ?-nd ACWMA staff has officially requested the increase from the Board of Supervisors. The Council may wish to wait until the issue comes before the Board of Su pervisors and the v.ltimate decision regarding the increase is considered. Cm. Zika asked if the City Council is in agreement with him against this increase. He indicated he did not understand why they couldn't do a combination of options Z and 3. City !v1anager Ambrose stated they could do both. Cm. McCormick stafecishe_Jelt this is premature. Mayor Houston pointed out once they get rolling on something like this, it is difficult to stop. They have reserves and have money and yet they want a COLA. Vice Mayor Lockhart advised that on the Board, there are 5 elected officials and 6 who are appointed by the Board of Supervisors. They made sure they have representatives from every part of the County. She did some- research with regard to their reasoning. She attended some meetings and spoke to Executive Director of WMA. WMA, through . the Recycle Board really do have an incredible number of programs they are supporting. They work with different non-profit organizations and she discussed some of these. Sixty five percent of the money that comes from Dublin ratepayers comes back to Dublin in the form of money we provide as subsidies to businesses in our community to support recycling. As we move along the recycle system and recycle more of the wastestream, what they are finding is once we get the easy materials out, we need to work on the harder materials. -This-is more-expensive to get the harder materials recycled, such as _ demolition materials for rebuilds. Sample ordinances are being put together to give to the cities. The State is-demanding that we meet goals because we need space in landfills. She has not heard enough of the arguments to decide yet. There is no plan yet. She recommended that we not say no until we know what we are saying no to. She suggested we not do a knee jerk reaction when-there may be valid reasons for doing it. Cm. Zika stated he felt getting 65 cents back on the $ I is not good economics. His basic concern is they are asking for the money before they know how they are going to spend it. What programs are they planning to put into place and how much will they cost? He would rather see it proceed this way rather than them saying give us the money and then we will decide how_to spend it._:--- CI1Y COUNCIL MThT{JTES VOLUME 18 REGULAR MEETING _ _ November 2, 1999 PAGE 578- . ."... -. -. - . Vice Mayor Lockhart suggested that he attend the meetings where he could get information related to all the programs they su pport. - . Cm. Zika stated he would rather send a letter stating we are concerned about the COLA when there is no plan in place and ask what are they going to use it for. When a plan is submitted, we may consider a COLA adjustment. Mayor Houston questioned why it has to be a COLA instead of them submitting plans and then ask for a certain amount. He suggested that a letter be sent saying we want to see what their programs are. We won't say NO, but we want to know what we're buying. Sixty five cents on the dollar is not that great. We want to know what we're buying . before we express a yes or no. We want a lot more detail. After they present a plan, we- will talk. I\1ayor Houston felt they really need to make a case. Cm. Zika stated he would like to send it to the Recycling Board before it goes to the WMA. City Manager .Ambrose clarified the concerns of the Council as being, what does the recycling plan consist of, how do they plan to use existing reserves, what programs are supported and what are the costs. . ... COST SHARING FOR CONSULTANT SERVICES FOR FIRE STATION PROTOTYPE 10: 10 p.m. 8.2 (600-40) Parks & Facilities Development Manager Herma Lichtenstein presented the Staff Report nand advised that a Fire Station Prototype Design and Programming Study will provide the City with design options for new fire stations to be built in the City of Dublin that meet - Alameda County Fire Department requirements. The City's proposed share of the cost for services is $22,771.67 and sufficient funds are available in the IT 1999-2000 Budget. Ms. Lich.tenstein discussed the seven phases to the project: Start Up; Data Collection; Programming & Data Analysis; Design Alternatives and Review; Schematic Prototypes; and Final Report. San Leandro had some immediate needs, so they needed to move faster than we were able to get the agreement together. . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING November 2, 1999.. PAGE 579 The Council indicated they felt the economy of scale was great and this was a very good . idea. On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 206 - 99 AUTHORIZING SHARING OF COSTS WITH CITY OF SAN LEANDRO AND COUNTY OF ALAMEDA FOR DESIGN OF FIRE STATION PROTOTYPE and authorized the Mayor to execute the agreement. ... REVIEW OF CITY ENTRANCES/LANDSCAPING FOR THE DUBLIN BOULEVARD WIDENING PROJECT BETWEEN DOUGHERTY ROAD AND SCARLETT DRIVE, HACIENDA DRIVE AND TASSATARA_ ROAD 10:14 p.m. 8.3 U (530-20) Public Works Director Lee Thompson presented the Staff Report and explained that this . item is for the City Council to review schematic landscape plans for the continuation of the existing landscaping for Dublin Boulevard between Dougherty Road and Scarlett Drive. Also to be reviewed will be enhancements to the Dublin Boulevard landscaping, as well as the median entrances to the City_from 1-580 at Hacienda Drive and from Tassajara Road- The plans forU-both 'Hacienda Drive and Tassajara Road-are primarily the same basic --- design a~ the Dublin Boulevard entrance, consisting of colorful plantings in the median, pavers at the median curb edges, and cut-outs in the pavers for trees and color when the width is four feet or less. Trees will be planted 20' apart along the center of the median. At Tassajara Road, a City of Dublin granite entry sign will be constructed in the median approximately 1,000 feet north of 1-580, with pilasters at both- ends of the signage. David Gates gave a presentation and showed illustrations of what is being _proposed. - The proposal is to incorporate pilaster and lattice elements to all three project sites. The - pilasters will have a stucco finish and m~sur~ments of 16" x 16" x 30" high. Attached - - to the pilasters-is a 3' high arched mefallattice with bronzeflnish~-F1oweringvines will be planted next to the lattices to provide more colors in the median. The pilaster and CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING -November 2.-1999 PAGE 580 . . lattice feature is proposed to be placed between the trees along the median of Hacienda Drive and Tassajara Road and continuously con!lected along the c~nter of the Dublin Boulevard median for approximately 50'. This pilaster/lattice element provides a pleasing entry feature at the City's gateways and thus, gives a nice impression of the City. The cost of adding the pilaster/lattice element to the Dublin Boulevard landscaping project is $26,220. For Hacienda Drive and Tassajara Road, the cost will be borne by the developers required to enhance the gateways at these two locations. - . Two additional features for possible future corridor enhancement are also proposed. Just east of the Dublin Boulevard/Scarlett Drive intersection is the future Iron Horse Trail crossing. At the northern side of Dublin Boulevard at its junction with the Iron Horse Trail, a trail-head/seating area is a natural spot to relax and would be a nice focal point along this busy sh'eet. A circular bench or series of benches would be protected from behind by large flowering Robinia trees. An art object or sculpture could be located in the center of the circle. Colorful plantings and toned concrete or pavers would complete this special area. Mr. Thompson advised that this focal point feature would be outside the street right-of- way and would thus require the acquisition of property from Union Pacific and/or Alameda County to build the streetscape. Excluding right-of-way cost, this feature is _. estimated at an additional $37,200 and is not part of the Dublin Boulevard project, but has been identified as a potential future corridor enhancement. Specifically, Staff sought direction on: 1) Should the pilaster/lattice enhancement be included in the three projects? 2) Should Staff pursue a landscape/hardscape enhancement at the Dublin Boulevard trailhead to the Iron Horse Trail? 3) Defer consideration of landscaping of the remnant parcel at the southeast corner of Dublin Boulevard and Scarlett Court, until the City's redevelopment feasibility study is completed. The cost of landscaping for the Dublin Boulevard Widening project is included within the Capital Improvement Project budget and is being paid for by Eastern Dublin Traffic Impact Fees. The entry landscaping for Hacienda Drive and Tassajara Road is part of the road construction to be performed by the developers, as a condition of their development. Vice Mayor Lockhart stated they talked about how to make the existing signs match up with the new signs and facings. MI. Gates stated they proposed a fractured -ridgeline. What was proposed has now become a more contemporary format. . . CITY COUNCll.. MINUTES VOLUME 18 REGUL...\R MEETING hlovember 2, 1999 PAGE 581 Vice Mayor Lockhart asked if we still propose putting on a granite facing. . -- - - Mr. Thompson stated yes, this could be a future capital project. The Council indicated they lik~d the ideas proposed. On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by unanimous vote, the Council agreed that: a) pilaster/lattice enhancement should be included in the three projects; b) Staff should pursue a landscape/hardscape enhancement at the Dublin Boulevard trailhead to the Iron Horse Trail; and c) consideration of landscaping of the remnant parcel at the southeast corner of Dublin Boulevard and Scarlett Court should be deferred until the City's redevelopment feasibility study is cOfllpleted. - -e.-- OTHER BUSINESS 10:27 p.m. Alameda County Mavors Conference (I40-15) Mayor Houston advised that he cannot attend the November 10th Mayors Conference being held in Piedmont at their community hall. . Vice Mayor Lockhart stated she would not be able to attend either, as this is her birthday. .. Development (470-10) -.."'...-- . -....--- ...-- -.- Vice Mayor Lockhart asked what is going on at the corner of Amador Valley Boulevard and Dougherty Road. There is a trailer and big blue bins on the 7- Eleven lot. Mr. Ambrose stated Staff will check into this tomorrow morning. - -.- .... Iron Horse Trail (930-30) Mayor Houston asked-if Mr: Thompson had had a chance to go out to the Iron Horse Trail. - CITY COUNCIL MINUTES VOLUME 18 - REGULAR MEETING November 2,1999_ PAGE 582 . . Mr. Thompson reported that what happened after the rain was that a lot of gravel - washed down over the pathway and this was the material on the creek side. The asphalt was in good shape. . Pool Slide (250-30) City 1\1anager Ambrose advised that he thought the pool slides would be in about Memorial Day. This is typically when we open the pool to the public. ~ Computers in Schools Proiect (515-60) Mayor Houston advised that he had gotten a nice letter from the Women's Clu b advising that they are donating $3,500 to the school technology fund. He may be out of state on November 18th, but if not, he will accept it. They've done a wonderful job. +- . Veterans Dav Activities (950-40) Mayor Houston advised there will be a Veteran's Day parade in Pleasanton on November 11 tho He will be in Danville at an event that day and stated he hoped that one of the Councilmembers could be in Pleasanton that day. Vice Mayor Lockhart indicated she would be happy to attend. -+- Iron Horse Trail (930-30) Vice Mayor Lockhart asked if she ~eard correctly that the City of Pleasanton has designated $135,000 for the Iron Horse Trail -to Dublin. - Mr. Thompson stated we are doing the combined trail with them and it goes past City Hall at the Alamo canal. . CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING No-vember 2, 1999 PAGE 583 Mf aJd70r Houston stated Kay Ay~la told him about this and it was a suggestion for some . un s on a list they were consIdering making to some other agency. Cm. Zika stated C1\1A is considering putting this on a list. Vice Mayor Lockhart stated on a 4-0 vote they supported this. Mr. Thompson stated he thought this is Clean Air money for the next phase. The Council indicated that this is appreciated. ~ ADJOURNMENT 11.1 There being no nlliher business to come before the Council, the meeting was adjourned at 10:34 p.m. . Mayor ATTEST: City Clerk i~ CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING ------ NovembeY 2, 1999 PAGE 584 . -... j -e- _ _ ___ __ SPECIAL f\"EETlNG - November 8. i999 A special meeting of the Dublin City Council was held on I\10nday, November 8, 1999, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 4:30 p.m., by Mayor Houston. .. ROLL CALL PRESENT: Councilmembers Howard, McCormick, Zika, Vice Mayor Lockhart and Mayor Houston. None. ABSENT: ~ PLEDGE OF ALLEGIANCE Vice Mayor Lockhart led the Council, Staff and those present in the pledge of allegiance to the flag. .. Mayor Houston announced that in accordance with Government Code Section 54954.3(a), at this time, the public is permitted to address the City Council concerning items described in this special meeting notice. .CLOSED SESSION 4:31 p.m. 10.1 (640-30) The Council recessed to a closed session to conference with Legal counsel - Anticipated Litigation. Initiation of litigation pursuant to Government Code Section 54956.9, subdivision c: One Case. ... - REPORT ON CLOSED SESSION ACTION Mayor Houston announced that no action was taken. .... ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 5:07 p.m. _ Mayor ATTEST: . City Clerk CITY COUNCIL MINUTES VOLUME 18 SPECIAL MEETING November 8, 1999 PAGE 585