HomeMy WebLinkAboutItem 7.3 G&O Implementation Plan (2)I Ofl- ~
M E M O R A N D U M
DATE: February 25, 1983
TO: City Council
FROM: City Manager ~~/~ ~~
SUBJECT: 1982-83 Goals & Objectives Implementation Plan
On December 14, 1982, the City Council and City Staff inet for the ~-
purpose of developing a set of common City goals and obj ectives .
After considerable discussion regarding a number of preliminary
objectives identified by Staff, the Council arrived at a consensus
that Staff should concentrate its efforts on those objectives
identified on the attached sheets. The Council further instructed
the City Manager to prepare an implementation plan for
accomplishing those objectives identified by the City Council (see
attached).
It is recommended that the City Council review this list and
determine if the target completion dates are acceptable, and
further, discuss any other goals which may have developed in the
last two, months which the Council believes needs immediate
attention.
It is further recommended that the City Council meet in July for a
study session to evaluate Staff's progress in the goal implementa-
tion plan and update the plan as needed.
RCA:kk
Attachments
------------------------------.-------------------------------------
COPIES T0:
ITEM NO. 7 ~
M E M O R A N D U M
DATE: February 2, 1983
T0: All Department Heads
FROM: City Manager ~C~
SUBJECT: Preparation of Fiscal Year 1983-84 Budget
In order to complete the 1983-84 Preliminary Budget for timely
submission to the City Council, it is necessary to begin
preparation of the individual budget units at this time.
Attached to this memo you will find a copy of the City's most
recent financial report as of December 31, 1982, a Budget
Schedule, a Budget Preparation Assignment Sheet, a sample of the
forms to be used in preparing your respective budget units, and a
Chart of Accounts.
Since we, as a City, still have not completed our first full year
of operation, it is critical that each of you document your
workload as accurately as possible. This will better assist me
in making recommendations to the City Council regarding
additional staffing and equipment needs. In developing and
documenting workload data, it may not be possible to completely
measure the work which is performed in any particular budget,
therefore, please attempt to develop key indicators which best
measure your staffing requirements. Workload documentation
should be as follows:
WORKLOAD ESTIMATED ANTICIPATED
1982-83 1983-84
Along with workload, each department head should develop a set of
goals for Fiscal Year 1983-84, which he desires to accomplish.
These goals can be project or service oriented. I would also
like a list of those goals or projects which are presently being
worked on and an estimate of how much progress will be made on
these goals by the end of Fiscal Year 1982-83.
In addition to your estimated expenditures for Fiscal Year 1982-83
and 1983-84, I would also like you to provide me with revenue
which you anticipate will be generated by your respective budget
units for both periods. If you have any questions with regard to
which revenues might be applicable, please see me.
- 2 -
With respect to the completion of this year's budget, all
anticipated costs should be included with the exception of fringe
benefit costs which I will calculate. The addition of personnel
or additional contract hours should be fully justified in terms of
additional service which will be provided, and all associated
costs should be thoroughly developed. All budget requests should
be submitted to my office no later than March 25, 1983.
Kay Keck will have a supply of all the forms which you will need
for budget preparation. If you have questions, or need additional
guidance, please let me know. ~
Happy Budgeting!
1983 - 84
BUDGET PREPARATION
TIMETABLE
TASK
Budget Memo to City Council and Staff
Department submittal of all operating budget requests
Complete preparation of Capital Improvement Program
Commence Contract Service Review with City Council
City Manager holds Revenue Sharing Hearing
Preparation of 1983-84 Revenue Estimates
Present Capital Improvement Program to Planning Commission
Completion of Preliminary Budget & CIP by Staff
Present City Council with 1983-84 Preliminary Budget and
Capital Improvement Program for City Council Review
Hold Budget & Revenue Sharing Hearings
Adopt Budget, Capital Improvement Program and Set
Appropriation Limit
COMPLETION DATE
February 15, 1983
March 25, 1983
April 1, 1983
April 11, 1983
April 18, 1983
April 22, 1983
May 2, 1983
May 19, 1983
May 23, 1983
June 20, 1983
Prior to
June 30, 1983
1 . ~
F
IIt~LII~'Q~NPATION PLAN
PROGRF~t~t ARFA 0&7ECPIVE
Planning 1) Develop General Plan
STA'IUS
- General Plan Consultant selection
to be cc~leted 3/14/83
- Planning Cannission has developed
preliminary list of issues
- FC has reviewed GP's fran other cities
ESTIh1ATID DATE
47bRK 'It~ BE CYk~LEPID OF CQ^fPL,ETION
- Negotiate contract w/GP Consultant March 83
- Prepare detailed wurk proqram and schedule
- Prepare Draft GP and EIR
- Flold hearings and adopt GP and EIR March 84
2) Revise County Sign Ordinance - PC has appointed Sign Corm~ittee which - Sign Cortmitee to recormiend revisions to the sign
has met 4 times to date. 1'he Cannittee ordinance
reviewed e~cisting regulations, and - PC to prepare draft of sign ordinance with
ordinances from other cities. revisions and hold hearing
- Photographic survey of signs is underaay. - City Council to hold hearing and adopt August 83
- Utilizing services of volunteer intern to sign ordinance w/appropriate revisions
assist in sign inventory.
3) Revise Zoning Ordinance No action to date. Revision cannot be - PC to review zoning ordinance, prepare draft 4-6 cronths
undertaken prior to ecx~letion of GP of zoning ordinance with proposed revisions after GP ca~
consistent with GP, and hold hearing after hlar 84
- City Council to hold hearing and adopt zoning
ordinance w/appropriate revisions.
9) Review Planning regulations No action to date - PC to review and, if appropriate, prepare report Oct - Nov 83
for pre-manufactured ' with draft revisions to zoning ordinance, and
housing units hold hearing
- City Council to review PC report, hold hearing
and adopt revision to zoning ordinance, if
appropriate.
S) Sphere of Influence Staff has met with the FScecutive Director - Set up City Council study session to develop To be deter-
of LAYCO regarding the process for develop- planning area boundaries. mined by
ing a sphere of influence. boundaries &
amt of study
required.
Building & 1) Building Inspection Analysis of inspection and plan checking - Prepare Request for Proposal for Contract March 83
Safety Services In-House corkload is in progress. Staff has had Building Inspection Services
vs Contract preluninary discussions with the Fire - Co~are contract services with in-house April 83
Chief regarding the feasibility of using provision of service. Recamiendation to
fire personnel for inspection services. City Council.
2) Construction Codes Construction codes are presently being - Level of enforcement to be reevaluated at To be under-
Ehforcement enforced in accordance with County's such time that the City assimies responsibility taken when
policies, for the provision of service. Item 1) is
corty~leted.
3) New Pre-Manufactured Units No action to date. - Provisions of UBC will be reviec,wed at such time To be under-
that the City assumes responsibility for the taken when
provision of service. Item 1) is
cc~leted.
4) Transfer of Building Records No action to date.
- All building records, permits and plans will To be under-
need to be transferred from County to City taken when
when City assumes responsibility for the Ite~n 1) is
provision of service, camleted.
- Provide adequate space for building records.
Page - 1 -
.w_ . . . , _ v. ~ .z.
..,t ,i-~:w:~~ ~','~ G...~,~1
t
ESTZMATID DATE
PROQ2AP1 AREA OBJECTIVE STA'fUS F.ORK ~ BG CO[~LEI'ID OF CQ+II~LEfION
~gineering City Wide Traffic Studies Traffic studies have been prioritized by - San Ramon Rd - Ir~rovement study reccmr~endation Mid-Apr 83
City Council. to City Council.
Engineering Staff is working on San Ramon - Construction of Dublin/Silvergate intersection June 83
Road i~rove~nent plan, and designing modifications
Dublin/Silvergate intersection modifica-
tions. - Other traffic studies will be proposed as they CZP present-
relate to capital projects as part of the ation to CC
Capital I~rovement Program (CZP). May 83.
City Base hiap Engineer has prepared suggested work - Staff report and recomnendation to City Council March 83
program and cost estimate of performing
wvrk. - Work would be cortq~leted in phases. Oct 83
Staff has contacted other governmental
agencies to ascertain their interest in
financially participating in the develop-
ment of a City base map.
hledian Strips No action to date. - Review of need for median strips will be CIP presen-
undertaken as part of major traffic studies tation to CC
in the Capital I~rovement Program (CIP). May 83.
Ccmnunity B~siness Street Sign Nimibers No action to date. To be included in Capital I~rovement Program. CIP presen-
Identity tation to CC
May 83
City Entrance Signs No action to date. To be included in Capital I~rovement Program. ' CZP presen-
tation to CC
hfay 83.
Police Review Adequacy of Review underaay by police and City Development of database including citations, June 84
Traffic IIiforcement Engineer. accidents a co~laints. Deternu ne correlation.
Develop Public Relations Dublin, Pleasanton & Livermore we~rking on - Report to City Council April 83
Program Tri-Valley crime prevention measures.
Speaker bureau has been developed and is - Cortq~lete
available to cortmunity groups.
Herbie Program presently used in schools. - Crnq~lete
Police Contract Review Review undenoay. Report to City Council April 83
& Formal Evaluation
Animal Licensing s Clinic Staff has met with local veterinarians - Discuss feasibility of mail-in license
Control regarding iirq~rovement of County licensing application with County.
procedure for greater effectiveness and - Discuss feasibility and cost of canvas to
improvement of service. obtain more licenses.
- Report to City Council. April 83
Staff has met with County regarding the use
of canvas to obtain more licenses.
Capital Develop a Capital Irtq~rovert~ent
Irrq~rovesnent Program with erty~hasis on the
Program following projects:
1) Streets, beautification Preliminary project list has been developed .- Cost estimates and scope of ~rk being May 83
of inedians developed by City Engineer.
- Inciude in Capital Irty~rovement Program.
2) City Facility Preliminarv meetinq set with DSRSD Staff - Identifv 1F511f~5 ,nr~ ,.,~ nrnF,~F~m a,-~.,G_ .,.,.r
----
-
~~ a~,,, a~
tind CiCy SLaCL I.u -joinC Counci]/Itr~~rc7 CuuniClr.c.
~
~ ~y~,y N,
- Include in Capital Irrq~rovemeqt Program.
~
a,~~ _ ~ _ I
. . tt
~ I .A.t'.Pa~I
~ .
t ~
PROGRF~M AF2EA OBJECPIVE
STA'IUS
FX~RK TO BE CbMPLET'ID ESTIMATID DATE
OF COtdPLETION
3) Utility Undergrounding City Engineer has set up an Underground - See City Engineer's meJ~ and letter fran
District Crnmitte consisting of representa- Lou Holvick, PG&E (attached).
tives fran PG&E, PT&T, Viacan, DSRSD & City - Report to City Council ~y g3
Maintenance 1) Street 'lYash Receptacles - Cost estimates have been obtained from - Obtain cost for collection, and installation of
suppliers. receptacles frcm DSRSD.
- Locations have been identified for 6 - Report to City Council March 83
receptacles.
2) Street Lighting Assess~nent - Work wi.ll proceed in accordance with - Recormiendation to City Council regarding March 83
District schedule presented to City Council on which additional street lights should be added.
2/14/83.
- Ccxcq~letion of assessment district forn~ation. July 83
3) Tree Trirtming/Maintenance No action to date. Very little County - Development of street tree ordinance or policy. August 83
costs have been incurred for sake of - Cor~arison of County service vs private contract.Sept 83
cort~arison with a private contractor.
4) Review of Public Works Cost data being developed for various - Develop workload data for public works May 83
hfaintenance Service Level maintenance areas. However, since mainten- activities.
ance activities are seasonal by nature,
much of this work is yet to be done during - Review level of maintenance. May 83
late spring and early sumner.
5) Sidewalk Maintenance No action to date. - Develop sidewalk maintenance policy. June 83
Program - Include sufficient funds in 83-84 budget to
undertake a maintenance program.
Transportation 1) Tri-Valley Bus Syste~n City Council has approved participation in - City of Pleasanton to prepare application for
Feasibility Study study, funds to MTC.
- Study to follow schedule presented to City Dec 83
Council on 2/19/83.
2) Dial-A-Ride Services Pleasanton has nearly corty~leted its - Cortq~arison of Pleasanton and San Ramon Valley
proposal to provide services to Dublin. Cortmunity Center proposals.
County has indicated that City will receive - Report to City Council. March 83
less TDA funds in 1983-84 than current year.
3) Bus Shelters Have contacted AC Transit for plans, specs Review most appropriate locations and report to April 83
and cost estimates. City Council.
General 1) Budget See attached budget memo and schedu]e. Presentation of preliminary 83-84 budget to May 83
Goverrvnent/ City Council.
Finance
2) Dlid-Year Financial Forecast Cor~lete None Carg~ Jan 83
3) Inventory Control List of inventory purchased as of June 30, - Update list to present. April 83
1982 corrg~leted. - Obtain inventory tag system.
4) Purchasing Procedures None to date. All purchases approved by Develap procedures and sulxnit to City Council July 83
City Manager. for approval.
5) ~usiness License Program No action to date. - Deternune workload and cost of operating a Sept 83
business license program.
- Develop business license ordinance and fee Oct 83
stn~ctnrr i th ~,f f,- F.~.
'_~.. ....,._..~.,.. ,.,_,.,,,,., ty
(possibly a survey),
- Conmence pra3ram if approved ~y City Council. Jan 84
.. ~.
<__:~:~.__....;: _. ..:: _.
. ..: ..... . .. . .:.._ . ,... _:_ .:.. . .. $~„_W.r
~,,~~~,.,..~~:.~:::.r,.+~~:~~ - .
. . ~ .
~ ..~ . ,. ~
,~
,,.:.,,.;~;.~~;i~
,
. t ..~...d;,1
(
i
ESTIMATID DATE
PROGRAFI ARFA OHJECfIVE STAIUS t~URK 'I'0 BE COMPL.ET'ID OF COt~fPLETION
General 6) Znvestment Program Maximizing interest on idle City funds by - Survey other institutions and investment On-going I
Government/ investing in State Investment Pool because interests. ~
Finance of high interest yield.
Administration 1) Develop Personnel Draft undenoay. - Ccx~lete draft ordinance. Mar/Apr 83
Ordinance - Circulate among employees for cam~ent. h]ar/Apr 83
- Submit to City Council Flar/Apr 83
2) Ir~rove Comrn~nity Continue to attend as many corrmunity - Develop annual or semi-annual newsletter to Jan 84
Visibility functions as possible. comnunity.
Intergovern- 1) Hold Joint Meetings - Have met with DSRSD. - Set up meeting with Artiador Valley School 7b be deter-
mental With Other Local Agencies District mined by CC
Relations - Meeting date set with Murray School Board ~
for March 8, 1983.
2) Pleasanton Housing - Sent letter to City of Pleasanton regard- - Ascertain accurate cost of fire protection. To be deter-
Authority Representation ing representation of Housing Authority. - Identify means of assuming pilot tax, mined by
No response to date. Pleasanton
3) City of Pleasanton Agendas - Ffave requested placement on Pleasanton's None Ca~lete
mailing list.
Council/Manager 1) Goals a Objectives - Implementation plan cortg~lete. -~,Ualuation of Manager Apr 83
Relations Evaluation - Review and update goals & objectives. July 83
2) Infoxmation Dcchange System - Off agenda newsletter prepared on a Continue to work individually with City Council- On-going
regular basis to City Council. ~minbers to meet their informational requirements.
~
~