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HomeMy WebLinkAboutItem 7.2 Underground Utility Report (2) IOZD-3� CITY OF DUBLIN AGENDA STATEMENT MEETING DATE: June 13, 1983 SUBJECT Underground Utility Report EXHIBITS ATTACHED City Engineer's Underground Utility Priority Report; Rule 20A Procedure Schedule RECOMMENDATION 1) Adopt policy for establishing priorities for i � underground utility projects. 2) Approve San Ramon Road between Dublin Blvd and Martin Canyon Creek as first project to be undertaken using PUC Rule 20A funds. 3) Authorize Staff to contact Alameda County and request funds allocated to County on behalf of Dublin residents. s FINANCIAL STATEMENT: DESCRIPTION Staff has established a "Dublin Utility Coordination Committee" which has met monthly for the last four months. This Committee is made up of the City Engineer and staff members of the various utility companies. The Committee discusses coordination of both City and utility capital and maintenance projects, and the use of Public Utilities Commission (PUC) Rule 20A undergrounding funds. Attached is a procedure list outlining those steps which the City must take in order to underground utilities with the use of utility company monies required to be set aside by the State PUC. Dublin's first allotment was in 1983 and amounted to approximately $37,000 for overhead electrical undergrounding. All other overhead utility companies are required to join in the undergrounding project when PG&E undertakes a project under the PUC Rule 20A funding. Should the City decide to undertake an underground utility project with City funds, it would be required to pay for all the costs of the various utility companies involved (not just those incurred by PG&E) . . In the procedure list, City Staff and utility company staff have completed - -- - - the pre-inquiry stage and most of the work under the IIA inquiry stage. Council must now make a decision on which project is the first one to be undertaken. The Committee has identified three projects as top priority: San Ramon Road - Dublin Boulevard to Martin Canyon Creek, Dublin Boulevard - San Ramon Road to Golden Gate Drive, -Dublin Boulevard Golden Gate - . Drive to I-680. Staff is recommending the San Ramon Road project as it will tie in, timing wise, with the proposed street improvements along the same stretch of road. Also, there are some heavy telephone underground costs in this project that would become the City's costs should the City decide to do another project first under Rule 20A and this San Ramon Road undergrounding with other City funds. In order to fund this first project, the City will have to pursue the County to make a realocation of their undergrounding allotments equal to those that have been collected based on the Dublin population and used elsewhere in the County. Once the City Council has identified a project to be undertaken, Staff will contact Alameda County and request funds allocated to the County on behalf of Dublin residents prior to incorporation. ------------------------------------------------------------------------- ry COPIES TO: Lou Holveck, PG&E ITEM NO. /• 2,J CITY ENGINEER's UNDERGROUND UTILITY PRIORITY REPORT RECOMMENDED POLICY REGARDING PRIORITIES FOR THE UNDERGROUNDING OF EXISTING OVERHEAD UTILITIES Commercially fronted streets considered before residential fronted streets because of higher visibility due to commercial setbacks and higher traffic volumes thus affecting more people. t - - Streets with pole lines on two sides of the street be considered before streets with poles on one side of street due to the greater reduction in visual polution. ` = Consideration be given to projects including outside participation such as private developers or assessment districts which would considerably lessen the public cost of the project. Consideration be made where a street is to be widened and the existing overhead utilities will need to be relocated. Review of priorities be made on an annual basis or more often as circumstances warrant. RECOMMENDED PRIORITIES I. Commercial Areas More visibility - high traffic use A. San Ramon Road-Dublin Blvd to Martin Canyon Creek (poles both sides of street and can match timing with widening of roadway) . Rule 20A estimated cost $350,000 (total cost with street lights $400,000) . B. Dublin Blvd-San Ramon Road to Golden Gate Drive (poles both sides of street and heavy downtown traffic) . Rule 20A estimated cost $421,000 (total cost with street lights $463,000) . C. Dublin Blvd-Golden Gate Drive to I-680 (poles both sides of street) . Rule 20A estimated cost $336,000 (total cost with street lights $372,000) . D. Dublin Blvd-Remainder between I-680 and Dougherty Road. L.3 �3 { E. Dublin Blvd-San Ramon Road to Silvergate Drive. F. Dublin Court G. Dougherty Road H. Village Parkway-Dublin Blvd to Amador Valley Blvd (note that existing overhead lines are already on street light poles) . II. Residential Areas Less visibility because of landscaping and less traffic. More problems with people undergrounding their own overhead services. A. Village Parkway-Amador Valley Blvd north to City limit line. B. Amador Valley Blvd-Village Parkway to Stagecoach Road. C. San Ramon Road-Amador Valley Blvd north to City limit line. PROCEDURE FOR THE UNDERGROUNDING OF OVERHEAD UTILITIES THROUGH THE USE OF PUC RULE 20A FUNDS I. Pre-Inquiry Stage A. City passes an underground ordinance (Dublin has adopted the Alameda County Ordinance by reference) . B. City sets up an Underground Committe with regularly scheduled meetings to coordinate its underground program. (Dublin has set up such a committee and has met four times on a monthly basis. ) II. Inquiry Stage A. City Council sets a first priority project and officially requests PG&E to proceed with the project. Details of the project are worked out between the City and Utility Staffs such as: 1. Validity of project (conformance to Rule 20A �N a •;..c. j k J F � qualifying criteria) } Y ' 2. Project boundaries 3. Project timing 4. Lead agency for trenching 5. Project costs 6. Review of Rule 20A allocations 7. Engineering specifics of the projects including which poles the district will terminate on. (These detailed items have been covered. Council needs to approve the priority project and Staff will proceed with utility company notification. ) B. PG&E responds to City in writing, confirming the major points of the proposed Rule 20A pr9Ject. III. PG&E Review Stage A. PG&E's divisioned staff reviews the proposal, solidifies the details, and votes on project. B. PG&E advises City of project acceptance and/or changes required on project. C. PG&E begins detailed cost estimate preparation. (This review stage should take about 4-6 weeks. ) IV. Government Agency Action Stage A. City Attorney prepares a Notice of Intention to form an underground district. Public hearing dates are established. Property owners wqithin the district are sent copies of Notice of Intention. B. Public hearings are held. C. Underground resolution passed by City Council and sent to the involved utilities. V. Estimate Preparation and Approval Stage A. PG&E completes cost estimate and prepares bidding documents and contracts between the various utility companies involved. VI. Project Construction Stage A. Utility customers within the district perform their underground service conversion work. B. PG&E contractor completes the utility undergrounding work. (City may include the trenching and setting of utility vaults as part of the street improvement project for ease of coordination. ) C. PG&E removes poles.