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HomeMy WebLinkAboutItem 3.1 Approve 06-27-1983, 06-28-1983 and 7-11-83 Minutes (2) REGULAR MEETING - JUNE 27 , 1983 A regular meeting of the City Council of the City of Dublin was held on Monday, June 27 , 1983 in the multipurpose room of Frederiksen Intermediate School . The meeting was called to order at 7 . 38 p.m. by Mayor Peter Snyder . ROLL CALL PRESENT : Councilmembers Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder . PLEDGE OF ALLEGIANCE The Mayor led the Council , Staff and those present in the pledge of allegiance to the flag . CONSENT CALENDAR On motion of Cm. Hegarty, seconded by Cm. Burton, and by unanimous vote, the following were approved : Minutes of regular meeting of May 23 , 1983 ; Warrant Register in the amount of $117 , 378 . 25 ; Financial Report for Period Ending May 31 , 1983 ; City Manager ' s Employment Agreement . Cm. Moffatt asked that the item related to approval of final map for Tract 4988 be removed .from the consent calendar for discussion. Cm. Moffatt felt concern related to complaints about dust on this project . The City Engineer indicated the builder has been using' a water truck as often as possible . The builder is working with those residents affected, and the City Engineer felt a solution could be worked out . On motion of Cm. Moffatt , seconded by Cm. Burton, and by unanimous vote, the following resolution was approved : RESOLUTION NO. 25-83 ACCEPTANCE OF FINAL MAP - TRACT NO. 4988 and RESOLUTION NO. 26-83 ACCEPT DEPOSIT IN LIEU - TRACT NO.� 4988 REQUEST FOR CITY COUNCIL ACTION RE USE OF FIREWORKS Mr . Fred Drena , Manzanita Lane, addressed the Council with a request that because the 4th of July is rapidly approaching, he would like the Council to Civ1-2-103 June 27 , 1983 go on record and ask police to enforce the ordinance related to fireworks . He felt that the people of Dublin voted to have safe and sane fireworks, and therefore , users of illegal fireworks should be punished . He suggested that perhaps permit fees could be increased, and the additional money could be used to inform the community that illegal fireworks are very dangerous . On motion of Cm. Burton, seconded by Cm. Hegarty, and by unanimous vote, the Council asked that police strictly enforce the ordinance related to fireworks and further , that awareness be present regarding the proliferation of illegal fireworks . REPORT FROM CITY MANAGER RE BONNIEWOOD INCIDENT Elmer & Diane Hanus , on April 11 , 1983 , requested City Council consideration of a juvenile curfew law in Dublin . They also indicated that there was a serious speeding problem in their neighborhood and requested placement of stop signs at the intersections of Bonniewood at Ardmore and Bonniewood at Sharon . The City Council asked Staff to identify alternatives available to the City which might prevent such occurrences as those on March 27 , 28 and 29 , 1983 , in the future, and investigate speed mitigation measures on the streets of Ardmore and Sharon . The City Attorney prepared a memo which included a curfew ordinance from the City of Sacramento, which has been upheld in court ; and a noise ordinance from the City of Moraga , which has not been challenged . Chief Shores indicated that these ordinances would be useful tools for the police in controlling loud parties and loitering by juveniles . Chief Shores indicated he had discussed both ordinances with the County District Attorney ' s office . The DA ' s office indicated that both ordinances would make it easier to prosecute . Under the current Disburbing the Peace sections of the Penal Code, the police and the DA ' s office would have to prove that an individual was maliciously and willfully disturbing the peace, of his neighbors, which is difficult to prove . The Morage ordinance sets forth a standard of reasonableness which is easier to prosecute . Cm. Burton felt the idea of a curfew law should be resisted, except by a vote of all the people . He felt this solution was like killing a gnat with a sledge hammer . Cm. Jeffery agreed and felt that a curfew law would be an overreaction . Cm. Moffatt stated he was appalled at the hour many young people, even as young as 8 and 10 years old, are on the streets . He felt a real need to control this type of activity. Cm. Hegarty agreed with Cm. Moffatt and felt public hearings could be held to get community input on this topic . CM-2-104 Regular Meeting June 27, 1983 On motion of Cm. Moffatt , seconded by Cm. Hegarty, and by unanimous vote, the Council agreed to consider a curfew ordinance patterned after the Sacramento ordinance, and to hold public meetings for discussion of same . Discussion was held related to noise control measures . On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council agreed to go through the public hearing process for a noise ordinance . With regard to the speeding problems in this neighborhood, the City Traffic Engineer has reviewed the problem, and due to the configuration of the streets, it was the Traffic Engineer ' s position that neither stop signs nor increased traffic enforcement in this area would be effective solutions to the problem. The Traffic Engineer recommended that the Council consider closure of Ardmore Avenue between Wicklow and Bonniewood, if it meets with the approval of the neighborhood . Some negative consequences, however , could result from street closure . The City Manager reported that barriers may simply move the problem from this neighborhood to another . On motion of Cm. Burton, seconded by Cm. Moffatt , and by majority vote, the Council authorized Staff to prepare the necessary documentation to notify all affected residents that , on a temporary basis , blocking off is being considered . A 6 month time period would be used to see if this solution is effective or if it creates other problems . Staff should select area to send notices and. a majority would be required to approve closure . Cm. Jeffery was opposed to this motion . BUILDING INSPECTION SERVICES CONTRACT In March, 1983 , the City Council approved a Request for Proposal for Building Inspection Services and directed Staff to focus on private contract services , as opposed to investigating the alternative of providing building department services with City employees . As part of the request for proposal process, Staff contacted those firms and individuals which had previously expressed an interest in providing building department services to the City, and made arrangements with a private consultant and a contractor oriented publication to advertise the City ' s interest in contracting for building inspection services . Staff also contacted the County to determine if the County was interested in overcoming those obstacles identified last year and making a proposal to the City. In soliciting proposals , consideration was given to only those firms or individuals who had demonstrated experience in the area of building department services . In accordance with earlier City Council approval , Staff utilized the advisory services of William F. Anderson, who has approximately forty years experience in the area of building inspection and plan checking, and has served as Chief Building Official for a number of CM-2-105 Regular Meeting June 27 , 1983 agencies in and outside of the Bay Area . Mr . Anderson assisted in the development of the request for Proposal, reviewed the background of several firms which submited proposals and assisted in the interviewing of several firms . The City received proposals from a total of four private contractors and the County. Three of the four private contractors were invited to an interview. One of the three contractors withdrew his proposal at that point . Staff interviewed two private contractors . In the judgment of Staff and Mr . Anderson, Taugher & Associates had the best qualifications . Staff recommended that the City contract with Taugher & Associates, due to greater convenience to applicants, as all services would be provided in the City offices and the City would have greater control over the provision of this service . Cm. Hegarty questioned where Mr . Taugher would draw manpower from during rush times . Staff explained that the consultant would develop a pool of resource people . Cm. Hegarty also felt situation would be much cleaner if Mr . Taugher were already retired from the County. He stated he would rather wait 1 year before entering into this type of arrangement with him. A discrepancy was pointed out with regard to the price of $59 . 00 per hour to handle complex commercial industrial plan check between the agenda statement and Exhibit A of the Agreement . It was clarified that $59 . 00 per hour is the correct and agreed upon price, for complex structural commercial and industrial building plan checking only. Mr . Tim .Nesbitt , field representative for the United Service Employee ' s International Union, Local 616 felt a definite conflict exists with the City contracting with Mr . Taugher , and that such a contract would be illegal . Mr . Fred Drena, a Dublin resident was also opposed to the City contracting with Mr . Taugher . He expressed concern with dealing with a Contractor who doesn ' t have a track record . On motion of Cm. Jeffery, seconded by Cm. Burton, and by majority vote, the Council 1 ) approved agreement with Taugher & Associates (with clarifications made to Exhibit A) ; and 2 ) authorized Staff to notify County of City ' s intent to terminate Building Inspection Services effective August 15 , 1983 . Opposed to the motion were Cm. Burton and Cm. Hegarty. RECESS A short recess was called . The meeting reconvened at 10 : 30 p.m. with all Councilmembers present . CM-2-106 Regular Meeting June 27 , 1983 PLANNING COMMISSIONER RESIGNATION The City received a letter from Dr . Theodore C. Woy indicating . his desire to resign from the City ' s Planning Commission, due to health reasons . On motion of Cm. Hegarty, seconded by Cm. Burton, and by unanimous vote, the Council accepted Dr . Woy ' s resignation and asked that a letter of commenda- tion be prepared thanking Dr . Woy for his service on the City ' s first Planning Commission . The Council further authorized Staff to advertise the vacancy. 1982-83 BUDGET MODIFICATIONS Article XIII B , Section 2 of the State Constitution states that "revenues received by an entity of government in excess of that amount which is appropriated by such entity in compliance with this Article during the fiscal year shall be returned by a revision of tax rates or fee schedules within the next two subsequent fiscal years" . Staff extimated that revenues in excess of 1982-83 appropriations for Fiscal Year 1982-83 will be approximately: General Fund $ 651 , 630 State Gas Tax Fund 184 , 750 County Gas Tax Fund 28 , 000 Revenue Sharing Fund 153 , 124 $ 1, 017 ,504 The City Manager explained that given the fact that the City' s organization has not yet been completed, the City will need reserves for future capital improvements, and reserves generate revenue . Cm. Burton suggested returning the money to the people . Discussion was held related to various ways to refund some of the money, perhaps $100 , 000 to residents . Cm. Hegarty felt the idea was good, but questioned the means by which this could be accomplished. Concern was voiced related to setting of precedent . Cm. Hegarty suggested the funds could be better used to upgrade visible service that will benefit the entire community. On motion of Cm. Burton, seconded by Cm. Hegarty, suggestion was made to refund $100 , 000 to people living in Dublin . The motion was defeated by no votes by Mayor Snyder and Councilmembers Hegarty, Moffatt and Jeffery. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by majority vote, Staff was directed to appropriate those funds remaining as of June 30 , 1983 to the Street Improvement Reserves in the General, State Gas Tax and County Gas Tax Funds ; and to reserve for future anticipated projects in the Revenue Sharing Fund . The City ' s total reserves as of June 30 , 1983 are estimated CM-2-107 Regular Meeting June 27, 1983 at $2 ,528 , 969 , as indicated in the 1983-84 Preliminary Budget . Opposed to the motion was Cm. Burton. FIVE YEAR CAPITAL IMPROVEMENT PROGRAM The Mayor opened the Public Hearing for discussion of the Five Year Capital Improvement Program and 1983-84 Preliminary Budget and Revenue Sharing . The City Manager gave background information related to how the program was put together . He explained that it was not necessarily all inclusive, but rather a list of all possible projects he and his Staff could identify, and other items could be added, should the Council so desire . Projects could also come up next year which were not anticipated due to development , etc. The projects were prioritized over a five year period. The total cost of 1983 dollars is $7 . 2 million, and this is a preliminary estimate . A total of about $12 . 7 million is allocated for street related projects, and about $2 . 5 million has been set aside for community improvement projects . This plan was presented to the Planning Commission and they determined that it was in conformity with the anticipated General Plan, as they are required to do by State law . The Planning Commission did have some concerns with regard to the value of street trees along major commercial boulevards , and how those trees might impact the structural portion of sidewalks , curbs , etc. The Planning Commission also asked that Staff review the swales on the north and south side of Dublin Boulevard at Regional Street and look at street cross section on the north side of Dublin Boulevard between Regional Street and Golden Gate Drive as part of the Dublin Boulevard Rehabilitation Project . They also trees should be eliminated from the median ladnscaping projects . They also asked that a review be made of alternatives to construction of a Civic Center facility such as abandoned school sites . A page by page review was made of the Capital Improvement Program. Each project was discussed and eight modifications were requested: 1 . Sewage Capacity - ask DSRSD if industrial uses can use other permits 2 . Add ( 1 ) bus shelter to project 3 . Business Area Street Number Signs - include all business areas 4 . Contact TJKM re traffic signal synchronization timing and cost 5 . Consider extension of Dublin Boulevard in Dublin Boulevard study 6 . Develop project for Village Parkway fences 7 . Split Village Parkway median improvement into a commercial and residential .phase 8 . Scarlett Court - notify CalTrans of City ' s interest in Scarlett Court extension . On motion of Cm. Burton, seconded by Cm. Hegarty, and by unanimous vote, the Council adopted the Five Year Capital Improvement Program. CM-2-108 Regular Meeting June 27, 1983 RECESS/ADJOURNMENT Due to the lateness of the hour , at 12 : 15 a.m. Mayor Snyder declared the meeting recessed until June 28 , 1983 at 7 : 30 p.m. at which time the Council will consider the 1983-84 Preliminary Budget and Revenue Sharing Program. Mayor ATTEST: City Clerk CM-2-109 Regular Meeting June 27, 1983 ADJOURNED REGULAR MEETING - JUNE 28 , 1983 An adjourned regular meeting of the City Council of the City of Dublin was held on Tuesday, June 28 , 1983 in the multipurpose room of Frederiksen Intermediate School . The meeting was called to order at 7 : 33 p.m. by Mayor Peter Snyder . ROLL CALL PRESENT : Councilmembers Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder . PLEDGE OF ALLEGIANCE The Mayor led the Council , Staff and those present in the pledge of allegiance to the flag . 1983-84 PRELIMINARY BUDGET AND REVENUE SHARING PROGRAM The City Manager explained that the Five Year Capital Improvement Program had been approved at the meeting of the previous night , and at this meeting it was appropriate to devote the entire meeting to the 1983-84 Preliminary Budget . A page by page review was conducted . Due to the fact that Eleanor Tandowsky from the Dublin Library was present in the audience, the Library Service item was discussed first . Cm. Burton asked if libraries would ask for more money if the State does not fund them. Ms . Tandowsky stated no, the dollars allocated by Dublin will be used for extra hours beginning October 1st . However , according to her latest information, they must wait to see what happens with the State and County budget insofar as libraries are concerned. Mayor Snyder suggested approval should be of concept rather than specific hours and programs . By unanimous consensus , the Council approved recommendation that the City fund morning/afternoon hours on Mondays . Cm. Moffatt questioned the number of Contra Costa County residents who currently use the Dublin Library. Ms . Tandowsky responded that 440 of the Library ' s users lived in Contra Costa County, but stated further that they also shop in Dublin , so we don ' t want to discourage them too much . City Manager Ambrose explained each budget item, and discussion was held related to each . , Cis]-2-110 Adjourned Regular Meeting June 28 , 1983 Cm. Jeffery suggested raising auto mileage reimbursement from $ . 21 to $ . 25 per mile . Mayor Snyder felt it was appropriate to agendize this as a future item for discussion . The consensus of the Council was to raise the reimbursement to $ . 25 per mile, and Staff was directed to prepare a resolu- tion to this effect . Related to legal services, Cm. Burton questioned the reason for the $20 , 000 reserve for litigation . He indicated he would be satisfied if the Warrant Register broke down this expenditure separately from routine legal services . Mayor Snyder asked if it would be feasible for the City to utilize a WATS line, MCI or Sprint system. The City Manager indicated Staff is investigating this possibility and right now it looks like the most cost effective immediate measure would be the installation of an Oakland number , as many of the present toll calls are to Oakland. Because of the 13 digits that must be dialed prior to dialing the actual number you want, he wasn ' t sure if a Sprint System would actually benefit our officers . It was suggested that perhaps an automatic dialer used in conjunction with a system of this sort might prove cost effective . The Council gave approval for Staff to negotiate the lease of an additional suite within the existing City office facility to house Building Inspection, Planning , Zoning and Engineering . The portion of the suite vacated by the Planning Department would be totally utilized by the Police Department . The City Manager also indicated that the installation of a sign should also be considered . The City Manager felt a suitable sign could be obtained for approximately $400 - $500 . A sizeable expenditure would also be required to have room dividers installed . The City Manager indicated a hearing had been held regarding the proposed use of Revenue Sharing Funds , in accordance with Revenue Sharing law. There was an individual present who indicated he felt those funds should be spent for more police service, additional street lighting and bus shelters . With regard to Police Services , the City Manager clarified that police vehicles were not included in the budget . It would be necessary for the Council to allocate additional funds if vehicles were to be purchased. These funds would basically come from the reserve account . Cm. Burton asked if , at this meeting the Council was deciding about the length of the contract and/or the purchase of vehicles . The City Manager explained that funds are being allocated based on the contractual figures given for the next year for police services . There is no contractual obligation inherent with this budget, i . e . you could turn around and indicate the City has changed its mind and wants to start its own police department . The distinction that must be made is that this is a budget allocation, not a contractual agreement . The City Manager indicated that Animal Control services have been very frustrating this year . Staff has attempted to look at available contractors in the area in order to improve the level of field service. A great deal of time was spent with the City of Pleasanton attempting to work out some type of mutual contract , but with no success . Mayor Snyder asked if it would be possible to look into a joint powers agreement , whereby we would administer CM-2-111 Adjourned Regular meeting June 28 , 1983 the program rather than contracting . The City Manager felt that neither the City of Pleasanton nor City of Livermore were interested, but possibly the City of San Ramon would be . They, however , do not use the same shelter as Dublin. The number of licenses is drastically down and it was felt that residents no longer identify with the County when it comes to animal licensing . They feel that because we are a City, they no longer need to complete County forms . The City Manager explained that street tree maintenance is performed on a complaint basis . Cm. Jeffery mentioned the west side of Village Parkway as being exceptionally bad . The question of whose responsibility this was was discussed. The City Manager indicated that a street tree pglicy should be developed which spE�lls out whose responsibility is what . The County has basically asked us what we want . They are handling now on a case by case basis as we request . We realize this is an Unacceptable practice . With regard to beautification, Cm. Burton felt the setting at the entrance to The Springs was very nice: . Something of this nature could be incorporated into the City ' s plan . The easement of this location was questioned, in that perhaps service clubs could buy benches . On motion . of Cm. Jeffery, seconded by Cm. Moffatt , and by unanimous vote , the Council approved the resolution adopting the 1983-84 budget , with those changes discussed. RESOLUTION NO. 27-83 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1983-84 On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council adopted: RESOLUTION NO. 28-83 ADOPTING THE APPROPRIATION LIMIT FOR FISCAL YEAR 1983-84 - $5 , 740 ,559 OTHER BUSINESS League of CA Cities Dues Cm. Burton discussed the request on the part of the League of California Cities to increase their dues by 500 . He asked for Council consensus to communicate that dues should be increased by 20% w thout automatic increases . CM-2-112 Adjourned Regular Meeting June 28, 1983 On motion of Cm. Burton , seconded by Cm. Hegarty, and by unanimous vote, the Council directed Staff to prepare a resolution stating the City of Dublin felt the proposed increase is too much , and that a 20% increase would be more appropriate . Staff should convey further that the Board of Directors should not have the authority to automatically increase dues , but rather continue with the present method of increasing dues . RESOLUTION NO. 29-83 REGARDING THE PROPOSED 1984 LEAGUE OF CALIFORNIA CITIES DUES INCREASE Solid Waste Management Cm. Burton indicated he had recently attended a Solid Waste ManageEl.ent Authority meeting and a report was presented stating that billions of cubic feet are available out there _`or landfill . The County in their new state law, in going thrill a General Plan amendment , state that all government entities must have a solid waste disposal plan in their General Plan. BARN' Meeting Cin. Burton indicated he had recently attended a BART meeting and it looks like .or,e of the options for our station is between Foothill Road and I-680 , with park::ng on both sides_. There was concern ex�>ressed related to t-he possible traffic increase in Dublin with people parking and then travelling elsewhere on BART to shop. Mobile Veterinary Clinics Cm. Moffatt indicated in talking with local Veterinarians, they were very upset regarding the permits that were being issued for other Veterinarians coming in to have cl .nics set up in parking lots . They are offering to have similar clinic's for the people in Dublin and are also offering to participate in a program in coordination with the City to register the animalF . The local Vets further felt that those corning into the area should be required to pay a fee commensurate with the taxes or monetary outlay that locals must pay to practice in Dublin. Cm. Jeffery was opposed to this concept in that she felt the loca?. Vets should provide the low-cost services themselves if they are so opposed to it . The intent appears to try and limit competition . Cm. Burton indicated he was in favor of Business Licenses and fees for all , whether they are residents or out-of-towners . CM-2-113 Adjourned Regular Meeting June 28, 1983 Housing Authority Cm. Hegarty gave a short informational report related to the Housing Authority. Mayor Snyder will negotiate with Pleasanton to get Dublin represented of the board of the Pleasanton Housing Authority with regard to the Arroyo Vista development . Hospital Proposals The City Manager indicated there was real concern on the part of the two hospitals as to who is going to give their presentation first . They will make a summary presentation to the City Council at its regular meeting of July 11, 1983 . Consensus of Council was for Mr . Ambrose to assign the order , and convey that presentations should be limited to a maximum of 10 minutes . Sphere of Influence Mr . Roland Mayne from LAFCO has communicated with Staff and has asked "What does Dublin really want - what area do you reasonably expect you are going to develop? " Consensus of the Council was to convey that the Dublin City Council had passed a Resolution stating requested sphere, and it is now Mr . Mayne ' s responsibility to pass this Resolution on to the Commission . ADJOURNMENT There being no further business to come before the Council, at 10 : 31 p.m. . the meeting was adjourned. Mayor ATTEST: City Clerk CM-2-114 Adjourned Regular Meeting June 28, 1983 REGULAR MEETING - JULY 11, 1983 A regular meeting of the City Council of the City of Dublin was. held on Monday, July 11 , 1983 in the multipurpose room of Frederiksen Intermediate School . The meeting was called to order at 7 : 35 p.m. by Mayor Peter Snyder . ROLL CALL PRESENT: Councilmembers Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder . PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of allegiance to the flag . CONSENT CALENDAR On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council approved the Warrant Register in the amount of $42 , 876 . 67 ; and denied the claim submitted by Shirley Seronello . NOTICE FROM MURRAY SCHOOL DISTRICT RE DISPOSAL OF SURPLUS PROPERTY The City received a Notice of Intent to dispose of the Dolan Schol site on Castilian . The site is 26 . 9 acres . In accordance with the Education Code, the District offered the property to the City first for recreational purposes . Staff discussed the property with the District ' s Real Estate Consultant who indicated no purchase price has been placed on the property. Cm. Moffatt indicated that he was in favor of developing school sites into park and recreation areas , rather than to allow them to go to commercial enterprises . Cm. Burton inquired as to the price being asked for the property, and Mr . Ambrose indicated that while a selling price was not yet determined, it would be negotiated within 60 days , after notice of interest . Since the Council did not express a definite interest in obtaining the property at this time, Cm. Hegarty suggested reviewing a previous study which was undertaken several years ago . On motion of Cm. Burton, seconded by Cm. Hegarty, and by unanimous vote , the Council agreed to defer a decision until after the public and the Parks & Recreation Advisory Committee were made aware of the pending sale of the property, and were given the opportunity to comment on the issue, possibly at the next meeting . CM-2-115 Regular Meeting July 11, 1983 HOSPITAL PROPOSALS Cm. Moffatt removed himself from discussing this issue, due to a conflict of interest . Each hospital proponent was invited to attend meeting and make a summary presentation and provide any additional information that had not already been presented to the Council . Representatives from National Medical Enterprises and Valley Memorial Hospital addressed the Council . John Muir Hospital indicated they would not have a representative present . Many comments from the audience were received by the City Council . Lengthy discussion was held regarding the merits of each proposal . Cm. Jeffery suggested that no endorsement be made until after State approval was received by one of the hospitals . On motion of Cm. Burton, seconded by Cm. Hegarty, and by majority vote, the City Council went on record in support of the Valley Memorial Hospital Certificate of Need Application No . 82-165 . Against the motion was Cm. Jeffery. Cm. Moffatt abstained. RECESS A short recess was called . The meeting reconvened at 9 : 40 p.m. with all Councilmembers present . 1983-84 COUNTY SERVICE CONTRACTS Three of the four County Service Contracts were presented to the Council . These were Street Maintenance , Police, and Building Inspection Services . The City Manager explained that the Building Inspection and Street Maintenance Agreements were very similar to the 1982-83 Agreements that the City entered into with the County. With respect to the Building Inspection Agreement , Staff has notified the County that the City will terminate services as a result of hiring a private consultant . Therefore, the term of this agreement with the County will be about 2 months . Discussion was held related to the means of reviewing the various contracts, particularly the Police Services Contract . Cm. Jeffery felt this was a topic that should be discussed in depth, with a goal of refining the evalua- tion method used this past year . Cm. Burton indicated he would like to see something done in the way of traffic enforcement that would enhance the cooperative spirit of the Police and help the image of Dublin, and further stated he felt that officers should be allowed to issue warnings for marginal cases, rather than citations . Cm. Burton further expressed a desire to see more officer visibility, crime prevention and public relations activity. CM-2-116 Regular Meeting July 11, 1983 Lt . Tom Shores indicated his department ' s willingness to comply with these requests . On motion of Cm. Hegarty, seconded by Cm. Moffatt , and by unanimous vote, the Council approved the agreements and authorized the Mayor to execute same . The City Manager explained that the Animal Control Contract draft has not yet been completed, and will be placed on a future agenda . STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT The City Council at its regular meeting of February 28 , 1983 , initiated proceedings for the formation of a Maintenance Assessment District for street lighting to replace the County Service Area for lighting within Dublin . At that time, Staff indicated that there was a ruling by the California Court of Appeals which has clouded the constitutionality of utilizing Maintenance Assessment Districts for this purpose . This decision was to be reheard, but to date, no trial date has been set . As a result of this uncertain legal ruling , it is Staff ' s recommendation that the City Council proceed with the development of a local Street Light Maintenance Assessment District . However , if no decision has been. made by the Court with respect to this matter at the time that it is necessary for the City to notify the County Auditor , it is recommended that the City notify the County Auditor to levy a zero assessment for the City ' s District . It was also recommended that , at that point , the City request the County to continue funding the costs of street lighting through the County Servcice Area which is presently performing that function. Staff has already provided the County Public Works Agency with the necessary assessment information in order to accomplish this in the event that the City determines not to levy an assessment with the Local Assessment District . On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council approved adoption of : RESOLUTION NO. 30-83 PRELIMINARILY APPROVING ENGINEER' s REPORT, DECLARING INTENTION TO ORDER FORMATION OF A MAINTENANCE ASSESSMENT DISTRICT AND LEVY AND COLLECTION OF ASSESSMENTS AND PROVIDING FOR NOTICE OF HEARING THEREOF ESTABLISHMENT OF NEW POSITIONS : ASSOCIATE PLANNER, ADMINISTRATIVE ASSISTANT TO THE CITY MANAGER & SECRETARY During the 1983-84 Budget Hearings , the City Council approved the addition of 3 positions : 1 ) Associate Planner position to the Planning Department , 2 ) Administrative Assistant to the City Manager , and 3 ) Secretary to provide primary clerical support to the Building Inspection Consultant and secondary clerical support to Engineering , Planning and City Manager functions when CM-2-117 Regular Meeting July 11, 1983 necessary. Before commencing the recruitment , salary ranges and job descriptions were presented for approval . Staff performed salary surveys of cities of similar size which have similar positions . Cm. Jeffery questioned the use of the phrase 'Master ' s Degree Preferred ' , and felt it should be deleted. The City Manager indicated that no one would be excluded for lack of this degree . Related to the secretarial position, Cm. Jeffery requested that minimum experience be changed from 5 years to 2 years with a degree . Cm. Burton felt a salary range should be established for the Associate Planner position of $1 , 800 - $2 , 250 per month . On motion of Cm. Moffatt, seconded by Cm. Hegarty, and by unanimous vote, the Council adopted the following resolutions , and authorized the City Manager to proceed with recruitment for the three positions . RESOLUTION NO. 31-83 ESTABLISHING THE POSITION OF ASSOCIATE PLANNER RESOLUTION NO. 32-83 ESTABLISHING THE POSITION OF ADMINISTRATIVE ASSISTANT TO THE CITY MANAGER RESOLUTION NO. 33-83 ESTABLISHING THE POSITION OF SECRETARY TRAVEL REIMBURSEMENT POLICY During the 1983-84 Budget Hearings , the City Council directed Staff to increase the reimbursement for use of a private vehicle on City business from $ . 21 to $ . 25 per mile to meet the increased costs of operating a vehicle . On motion of Cm. Burton, seconded by Cm. Hegarty, and by unanimous vote the Council approved: RESOLUTION NO. 34-83 ESTABLISHING A TRAVEL REIMBURSEMENT POLICY FOR EMPLOYEES AND OFFICERS OF THE CITY MODIFICATION OF ALAMEDA COUNTY AGRICULTURAL PRESERVES GUIDELINES The Alameda County Planning Department has forwarded an initial study for the modification of Alameda County Agriculture Preserves Guidelines for review and comment . The proposed project would allow Planned Development rezoning to be considered at the request of individual property owners under CM-2-118 Regular Meeting July 11, 1983 the Williamson Act, to permit creation of 5 acre building sites at a ratio of one per each full 100 acres of contiguous total ownership. Various sites within the Dublin Planning Area for the General Plan, and within the proposed Dublin Sphere of Influence are under the Williamson Act . At its meeting of July 5 , 1983 , the Planning Commission considered this matter and made no recommendation on it . On motion of Cm. Burton, seconded by Cm. Moffatt , and by unanimous vote, the Council agreed to endorse the modification. DRAFT EIR FOR TRIAD GENERAL PLAN AMENDMENT, LIVERMORE The Livermore Planning Department forwarded the Draft EIR for Triad General Plan Amendment for review and comment . The proposed project includes prezoning the area and annexation to the City of Livermore . The project site is within the Dublin Planning Area for the General Plan and within the proposed Dublin Sphere of Influence . After discussion, Council consensus was that no comments would be made related to this subject . OTHER BUSINESS Directly Elected Mayor Cm. Burton asked for Council comments related to the issue of having the Mayor directly elected by the voters . Cm. Burton moved that the City Council submit by resolution to the citizens to decide on initiative in April , 1983 . The motion died for lack of a second. The City Council agreed to discuss this item in the future and requested Staff to place it on the agenda during October , 1983 . Possible Reorganization of DSRSD Cm. Burton suggested that the issue of dissolving the Dublin San Ramon Services District should be addressed in order to get our issues passed by LAFCO. Cm. Burton felt this dissolution to be imperative . Cm. Moffatt suggested group work/study sessions be held. Cm. Jeffery suggested holding a meeting with the Board of Directors to see what plans they have regarding Dublin ' s Sphere of Influence. CM-2-119 Regular Meeting July 11, 1983 On motion of Cm. Burton, seconded by Cm. Moffatt , and by unanimous vote, the Council directed Staff to organize a meeting with the Cities of Pleasanton, San Ramon, Dublin and DSRSD to discuss 'items of mutual interest and a possible change in organization . Fireworks Cm. Burton reported that he had been in contact with the Director of Red Devil Fireworks with the request to provide wooden sparklers only and requested Staff to contact the Fire Department for comments . Street Name Change Cm. Burton questioned the status of the proposed street name change from San Ramon Road to Foothill Road . The Planning Director responded that the public hearing notice was included in the Council packets . Purchase of Art Work for City Offices Cm. Jeffery questioned status of money set aside for purchase of art work for City offices . The City Manager reported that the money allocated will be added to any allocation made next year . The Deputy City Clerk viewed the artwork and was unable to purchase what she felt would be a suitable piece of artwork with the money allocated. Citizen ' s Workshop - General Plan The City Manager reminded the City Council of the upcoming Citizen ' s Workship Meeting scheduled for input related to the General Plan. CM-2-120 Regular Meeting July 11 , 1983 ADJOURNMENT There being no further business to discuss , the meeting was adjourned at 11 : 40 p.m. Mayor ATTEST: City Clerk CM-2-121 Regular Meeting July 11 , 1983