HomeMy WebLinkAboutItem 3.6 SlvrgteVllgPkwy#83-1 (2) CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 10,
1983
SUBJECT
Contract 83-1
Dublin Boulevard/Silvergate Drive Intersection and
Village Parkway Median Improvements
EXHIBITS ATTACHED : Resolution; Letter from County dated August 31, 1983;
Agreement
RECOMMENDATION~ .:J 1) Accept improvements under Contract 83-1
~%/~ 2) Adopt Resolution approving
agreement
3) Authorize additional appropriation and utiliza-
tion of County Gas Tax funds for both projects
FINANCIAL STATEMENT: Total Contract Cost - $61,404.53;
Amount Budgeted - $55,533.00
DESCRIPTION : In June 1983, the City Council awarded Contract 83-1 to
Ambo Concrete, Inc., for the improvement of the intersection at Dublin
Boulevard and Silvergate Drive and the improvement of the drainage along the
Village Parkway medians. The total contract amount was $53,775.94.
During the construction phase, the City Engineer authorized three change
orders totalling $6,213.62 in order to accommodate minor variances in field
measurements to the plan dimensions, removing old asphalt from two existing
catch basins, replacing some additional curb along Village Parkway, and
installing additional pavement and curb delineation at the Dublin Boulevard/
Silvergate Drive intersection.
An additional change order was authorized to do some minor concrete work on
Amador Valley Boulevard including the installation of two handicap ramps and
replacement of curb, gutter and asphalt overlay in the median. This
additional maintenance work totalled $1,733.00
The total cost of the work completed by the contractor is broken down
follows:
CONTRACT BUDGET ACTUAL
as
Dublin Boulevard/Silvergate Drive
Village Parkway Median
Sub Total
$ 33,500.00
20,300.00
$ 53,800.00
$ 34,043.66
25,627.87
$ 59,671.53
Extra Maintenance Work
$ 1,733.00 $
(Sufficient funds in Street
Maintenance Account)
1,733.00
TOTAL CONTRACT COST
$ 55,533.00
$ 61,404.53
FUNDING
The actual contract cost exceeded the 1983-84 approved budget for both
projects by $6,213.62. Since the City received more County Gas Tax funds
than anticipated during Fiscal Year 1982-83, it is recommended that the City
Council modify the budget and authorize the utilization of these funds to
fund both projects.
Additional funding for the Dublin Boulevard/Silvergate Drive project will
come from the County in the amount of $15,000 provided the City approves
the attached agreement. The City Attorney has reviewed the agreement and
has found it satisfactory. It is further recommended that the City Council
adopt a resolution approving the agreement with the County.
ACCEPT WORK
The Contractor has completed the improvements in accordance with the
approved plans and modifications. A retention of 10% of the contract
amount is held for 60 days to insure landscaping establishment. During
that time, the Contractor will water and replace any plants that do not
become established. It is recommended that the City Council accept the
improvements.
COPIES TO:
ITEM NO.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT WITH ALAMEDA COUNTY
FOR THE COST SHARING OF THE
DUBLIN BOULEVARD/SILVERGATE DRIVE INTERSECTION IMPROVEMENTS
WHEREAS, the Alameda County Staff identified a traffic
design situation at the intersection of Dublin Boulevard and
Silvergate Drive, which required some redefining; and,
WHEREAS, this condition existed and had been approved by
the County prior to Dublin's incorporation; and,
WHEREAS, The County Staff presented alternative
solutions to the Dublin City Council; and,
WHEREAS, the Dublin City Council approved one of these
solutions and did undertake a contract to make those improvements.
NOW, THEREFORE, BE IT RESOLVED THAT THE Dublin City
Council does hereby approve an agreement with Alameda County for
the cost sharing of these improvements.
PASSED, APPROVED AND ADOPTED this
, 1983
AYES:
NOES:
ABSENT:
th day of
ATTEST:
Mayor
City Manager
DP 83-20
COUNTY OF ALAMEDA
PUBLIC WORKS AGENCY
399 Elmhurst Street · Hayward, CA 94544-1395
(415) 881-6470
August 31, 1983
Mr. Lee Thompson
City Engineer
City of Dublin
P. O. Box 2340
Dublin, CA 94568
Dear Lee:
SUBJECT:
DUBLIN BOULEVARD/SILVERGATE DRIVE
INTERSECTION RECONSTRUCTION
We have prepared an Agreement covering the County's participation
in the funding of the modification of the intersection of Silvergate Drive with
Dublin Boulevard. The Agreement, in essence, provides for the City's indemnifi-
cation of the County of Alameda of all responsibility arising from the modified
intersection and for the County's participation to the extent of $15,000.00 in the
reconstruction.
I have enclosed the original and four copies for your review. The
Agreement has been approved as to form by the County Counsel's Office. If after
your review it it is acceptable to you, please present it to your City Council
for adoption and return the original and three copies bearing original signatures
along with certified copies of the Resolution authorizing its execution to this
office.
It will then be presented to the Board of Supervisors for execution.
A fully exectued copy of the Agreement and the check in the amount of $15,000.00
will be forwarded to your City.
~f you have any questions, please call me at 881-6443 at your conven-
ience.
Very truly yours,
RONALD F. SORENSEN
CHIEF, ROAD DEPARTMENT
RFS:RFB:cd
Enc. ~/
RECEIVED
SEP 0, t983
DUBLIN PLANNING
RECORDING REQUESTED BY:
Director of Public Works
WHEN RECORDED RETURN TO:
Raymond F. Burnham
Public Works Agency
399 Elmhurst Street
Hayward, CA 94544
QIC 50504
AGREEMENT
BETWEEN COUNTY OF ALAMEDA AND CITY OF DUBLIN
FOR
FINANCING THE RECONSTRUCTION
OF THE INTERSECTION OF
DUBLIN BOULEVARD WITH SILVERGATE DRIVE
IN THE CITY OF DUBLIN
PLEASANTON TOWNSHIP, ALAMEDA COUNTY, CALIFORNIA
THIS AGREEMENT, made and entered into by and between the COUNTY
OF ALAMEDA, a political subdivision of the State of California, hereinafter
called COUNTY, and the CITY OF DUBLIN, a municipal corporation, hereinafter
called CITY,
WITNESSETH:
WHEREAS, both the COUNTY and the CITY agree that the reconstruction
of the intersection of Dublin Boulevard with Silvergate Drive will be a benefit
to the motorists in the County and the City; and
WHEREAS, COUNTY has indicated its desire to enter into an agreement
with CITY to provide for the distribution of the costs between CITY and COUNTY
and the indemnification of COUNTY by CITY; and
WHEREAS, such agreement is authorized and provided for by Section 6500
et seq. of the Government Code;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
SECTION I
FOR AND IN CONSIDERATION OF THE COVENANTS AND CONDITIONS TO BE KEPT AND
PERFORMED BY CITY, AS PROVIDED HEREIN, COUNTY AGREES TO:
1. Pay CITY the amount of FIFTEEN THOUSAND AND NO/lO0 DOLLARS
($15,000.00) as COUNTY's share of the reconstruction costs within thirty (30) days
after CITY's execution of contract with the Contractor.
AGMT B1
SECTION II
FOR AND IN CONSIDERATION OF THE COVENANTS AND CONDITIONS TO BE
KEPT AND PERFORMED BY COUNTY, AS PROVIDED HEREIN, CITY AGREES TO:
1. Prepare plans, specifications and cost estimates
for the reconstruction of the intersection of Dublin Boulevard with
Silvergate Drive.
as required
2. Undertake and complete the reconstruction of the intersection.
3. Fully defend, hold harmless and indemnify COUNTY, its officers,
agents, and employees against any and all claims, demands, damages, costs,
expenses or liability arising out of or in connection with the reconstruction
of the intersection of Dublin Boulevard and Silvergate Drive and the maintenance
thereof and any work performed under this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this agreement
to be executed by their respective officers, duly authorized by CITY this
day of , 1983, and by COUNTY this day of ,~
CITY OF DUBLIN
COUNTY OF ALAMEDA
By: By:
Mayor, City of Dublin
ATTEST: Richard C. Ambrose
City Clerk
Chairman, Board of Supervisors
ATTEST: William Mehrwein
Clerk of the Board
By:
Deputy
By:
Deputy
RECOMMEND FOR APPROVAL:
By: By:
City Engineer
Director of Public Works
Approved as to form:
MICHAEL R. NAVE
'City Attgrney [~
Approved as to form:
RICHARD J. MOORE
County Counsel
Deputy
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AGMT B2